Georgetown Idaho

May 5, 2020

Those Present: DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Shane Clark, City Clerk Lynette Smith, Valerie Ross of News Examiner, Kevin Martin of Sunrise Engineering

Meeting called to order:              7:15 pm                                Invocation:         Clerk Lynette Smith

The meeting was held via teleconference as to adhere to the Governor’s Stay at Home Orders due to Covid-19 for Phase 1 and keeping meetings to no groups in person.

The Council entertained a motion from councilmember Marty Nate to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.

The minutes from April 14, 2020 were emailed out to everyone to read before the meeting. Councilmember Greg Kunz made the motion to accept the minutes as printed. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

The audit of the City Funds for Fiscal Year 2018-2019 was tabled until the next meeting once it is ready and the Council can meet in person.

On May 14^th we will have a parade for the graduating seniors coming down Stringtown at 6:00 pm. This is a unique year and we want to still recognize the graduates from our small community. There are 12 graduating seniors within Georgetown and Nounan. There will be a float that the kids can ride on and go down the lane and wave at everyone as they step out of their homes to celebrate our seniors. Then it will end at the Park and there will be a bonfire there for the seniors and their families only, since the rest of us should not be congregating yet. Also, the council had discussed giving out scholarships this year but since it didn’t happen the Mayor proposed giving each of the local graduates $100. Councilmember Marty Nate said she would like to see this start a new tradition doing a parade and giving something to the seniors. Councilmember Greg Kunz made the motion to give each senior $50 and allow the parade to come down Stringtown. Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council. Hayley White will make flyers and Lynette and Marty will post.

Kevin Martin of Sunrise Engineering was on the phone call and reported that DEQ was offering stimulus money for shovel ready projects. He went ahead and applied for the City to get on the books for now and then if we are awarded we can make a decision whether to accept the offer or not and learn more details about the offer. Ready Service Jobbers will be coming back to finish up the water project in mid-June. The PRV’s, chlorinator building and river crossing still need to be finished. Kevin figures there should be an excess of about $33,000 in the contingency plus another $10,000 not used in asphalt so we should be ahead on the total budget. The power and agreement with Dennis Sudweeks needs to be done before things can continue. Kevin also made known that they are almost out of days to come and oversee the project that was budgeted for. The council said that based on RSJ’s track record and Shane coming in late on the job and not being privy to what’s happened, it is critical that someone experienced be there to oversee the project. Kevin will do more research and get numbers to Lynette before a decision is made to how many days Sunrise needs to be there and how much to pay for it. Asphalt in front of the City Hall still needs to be done as well.

Councilmember Marty Nate asked the council if she should continue on with plans for Twin Creeks or if it should be postponed? The Mayor would like to see it carry on and to give people something to look forward to. People always have the choice to come or stay home as well and no one is obligated to be there. She asked about whether to do the meals still or not. She will put some feelers out there about the whole celebration and report back at the next meeting in June. She reminded the councilmembers about the Planning & Zoning Ordinance along with Animal Control Ordinance that was sent out before last meeting and asked them each to review before the meeting in June. She was also approached by a citizen wanting to put in an 8 foot fence but the City only allows a 4 foot fence. The individual would need to come before the council to get a variance if it’s something they wish to pursue. She was also approached about another citizens property and it needing some attention to be cleaned up. The Mayor will stop in and visit with the citizen about the issue and a letter has also been sent.

The Mayor reported that the City Cleanup Day went well. The dumpsters filled up very fast and he thought of maybe next year using two garbage dumpsters and one for scrap metal. It was also suggested to do a cleanup in the spring and one in the fall too. The Mayor also reported that he has found a side by side for the City in St. George from the Pine Valley Fire Department and that he can go and pick it up shortly. It will be a great asset for the City to have.

Police Report: There were 16 contacts for the month of April.

Maintenance Report: Shane gave his report for the month of April stating that he had been working on finding water and sewer lines at the top of Stringtown on Matt Peterson’s property. They were able to find water lines but can’t find where the sewer ties in and it’s not plumbed in under the road. We would be able to tie in to Greg Kunz’s down the road but on the same side of the road. Shane asked if he should use the City’s backhoe and do the work or if it would be ok to use Matt’s equipment and guys that are already there to do the work and build the trench and Shane would just oversee. The council also said that Matt would need to pay for both hookup fees of $1500 each. He has also been working on getting the land app wheel lines ready. Councilmember Tee Steadman asked Shane to bring up that some citizens and neighbors have requested a 4-way stop sign to be put up at the intersection by Chuck Sims. A 2-way stop sign is already there. The council said to ask Chief Martinez his thoughts and have him observe for a while and then report back. Tee also received a bid from Chuck Sims to spray the weeds at the cemetery, park and ponds but it’s unclear of how many times that includes. The council said that Shane could get more clarification and then make a decision to pursue or not without their approval.

Office Business:   There are 28 delinquent water and sewer accounts for the month of April. The council asked Lynette to send a kind letter to those that their situations have changed due to Covid and their inability to make their payments. The ones that are regulars on the shutoff list find out if their situations have changed as well due to Covid and if they haven’t then probably shut them off.

The chair entertained a motion from Councilmember Marty Nate for the council to approve checks and vouchers for the month of April 2020 in the amount of $18,074.68 in the general fund, $10,113.23 in the water fund, and $18,405.17 in the sewer fund, with all funds totaling $46,593.08. Councilmember Greg Kunz seconded the motion. All were in favor and motion carried. Councilmembers Marty Nate and the Mayor will go down to the office individually to sign the prepared checks and vouchers.

The chair entertained a motion from Councilmember Marty Nate that council adjourns from the April 2020 council meeting at 8:25 pm. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, June 9, 2020                    City Hall                    7:00 pm

** This meeting will be available by phone and in the City Hall for the public that prefers to stay home**

**Please dial 978-990-5279 and use code 5077712**

MEETING CALLED TO ORDER   PLEDGE OF ALLEGIANCE   INVOCATION            

APPROVAL OF AGENDA ITEMS:          

READING AND APPROVAL OF MINUTES from May 5, 2020 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• FY 2018-2019 Financial Audit of City Funds performed by Gary H. Teuscher, CPA
• Transfer of City Funds from Water & Sewer to General

• Sunrise Engineering – Update on Water Project

• Dog Ordinance #97

• Heather Kipp – Pitbulls

• Planning & Zoning Ordinance

• Amendment to Ordinance #30 – Trailer Ordinance 
• DeLoy:
• Tee:
• Greg:
• Marty:
• POLICE REPORT:
• MAINTENANCE REPORT:
• OFFICE BUSINESS:     Delinquent water and sewer accounts, Country Corner
• SIGNING OF CHECKS AND VOUCHERS FOR MAY’S BILLS
• ADJOURNMENT
• Next Meeting Regular Council 7:00 pm – Tuesday, July 7, 2020, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

CELEBRATE

With us

May 14, @ 6:00 pm

For a Parade down Stringtown Lane

To shout “Hooray”

To our 2020 Graduating Seniors

March 17, 2020 – Special Emergency Meeting

Those Present: DeLoy Kunz, Greg Kunz, Marty Nate, Tee Steadman, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, City Clerk Lynette Smith, Bishop Drue Smith, Bishop Wes Smith, Shane Clark, Ada DeClark, Manuel Figueroa

Meeting called to order:              6:30 pm                                Invocation:         Mayor Steve Waechtler

The Mayor welcomed everyone to the meeting. The council asked the Bishop’s of both wards to be here to come together and discuss how to protect the citizens as a City with this COVID-19 pandemic. Councilmember Marty Nate voiced that it’s harder when each entity in a community does their own things and the council wants to support everyone and support the safety protocols being put into place. Some of the safety precautions being mostly used are not to shake hands with anyone, keep 6 feet distance between each other, wash your hands often and don’t touch your face afterwards, etc. It was recommended to watch the Facebook Live by the School Board and listen to what the healthcare officials had to say.

Councilmember Marty Nate had asked if anyone had an update if any of the plants in Soda Springs or the railroad has been shut down yet. No one had heard any of that happening yet. She said that if it does happen, the City may need to look at being more lenient to the citizens on their water and sewer bills for the time being.

Doug Thompson wanted especially noted that as citizens are finding it harder to get toilet paper that some may resort to using paper towels or baby wipes. In that instance everyone needs to know to absolutely NOT flush those down into the system because they don’t break up like toilet paper and instead bind together and we will have larger problems in the City if our system is backed up.

The council also noted to remind everyone to follow their physician’s recommendations and stay home if you are feeling sick. Don’t assume that it’s the corona virus automatically unless you have an accompanied fever and feel short of breath. Keep calm in these situations and help your neighbors to stay calm as well. Be neighborly and watch out for the elderly whether it be for wood, food, supplies, etc. Citizen Manuel Figueroa said to not fear and put your trust in God.

Councilmember Marty Nate would like Lynette to put out a letter to each individual citizen because not everyone checks Facebook or the post office for notices. The City will follow suit with things being done in Montpelier and at the County offices. The door will be locked, and citizens can call for appointments of things that are pressing and need to be taken care of in a timely matter. Other than that, citizens are asked to mail all payments or pay online to eliminate the need to come to the office. Dog licenses will be extended through May 31^st to also slow down traffic coming to the office. The April council meeting will be just for regular business and if anyone needs on the agenda we will wait until May to handle those. The meeting may also be cancelled if there isn’t anything pressing going on if this virus gets worse between now and then. Councilmember Marty Nate also said that she would like the employees to feel as though their job is safe if they happen to contract the virus and need to take time off to get better or help take care of family that has gotten sick as well.

Councilmember Tee Steadman voiced for everyone to treat as a real threat where we know so little about this virus and that being married to a nurse at the hospital that the fear is real as well. If everyone will stay home as we’ve been asked maybe we can help be part of the solution so it doesn’t spread near as badly in our valley and we can resume regular activities sooner than later.

The meeting was adjourned at 7:15 pm.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, May 5, 2020                                           7:00 pm

        ** This meeting will be available by phone and not in the City Hall for the public and officials to adhere to stay-at-home orders**

                **Please dial 978-990-5279 and use code 5077712**

PUBLIC PLEASE PUT YOUR PHONES ON MUTE WHEN JOINING

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from April 14, 2020 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• High School Senior Parade on Stringtown May 14^th – Gift

• FY 2018-2019 Financial Audit of City Funds performed by Gary H. Teuscher, CPA
• Transfer of City Funds from Water & Sewer to General

• Sunrise Engineering – Update on Water Project Tee: Greg:POLICE REPORT:MAINTENANCE REPORT: OFFICE BUSINESS:     Delinquent water and sewer accountsSIGNING OF CHECKS AND VOUCHERS FOR APRIL’S BILLSADJOURNMENTNext Meeting:

• • •  
    •  
    •  
    •  
    •  
    •  
    • Marty:                       
    • DeLoy:
    •  

• Regular Council 7:00 pm – Tuesday, June 2, 2020, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, April 14, 2020                         7:00 pm

        ** This meeting will be available by phone and not in the City Hall for the public and officials to adhere to stay-at-home orders**

                **Please dial 978-990-5279 and use code 5077712**

PUBLIC PLEASE PUT YOUR PHONES ON MUTE WHEN JOINING

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from March 3, 2020 regular meeting AND March 17, 2020 special meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Bids for 2020 Land App Site Crop

• Amend Ordinance #30 – Trailer Ordinance

• City Cleanup

• Set Dates for Budget Hearing
• DeLoy:
• Marty:            Review Zoning Ordinance Draft and Animal Control Draft        
• Greg:
• Tee:

Police Report:

Maintenance Report: Company phone, retirement gift

Office Business:  Delinquent water and sewer accounts, Scholarships

Signing of Checks and Vouchers for March’s Bills

Adjournment

• Next Meeting:

• Regular Council 7:00 pm – Tuesday, May 5, 2020, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

April City Council Meeting is cancelled due to lack of quorum. Meeting will be rescheduled to April 14th and meeting will be available by conference call for those interested in attending the meeting but still trying to adhere to the State and CDC guidelines for Stay at Home Orders. More details for the conference call number will be available as the meeting time gets closer. Bids are still to be submitted by April 7th and will be opened at the next scheduled meeting.

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, April 7, 2020           7:00 pm             382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from March 3, 2020 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Bids for 2020 Land App Site Crop

• Set Dates for Budget HearingDeLoy: Marty:                              Next Meeting:

• • •  
    • ADJOURNMENT
    • SIGNING OF CHECKS AND VOUCHERS FOR MARCH’S BILLS
    • OFFICE BUSINESS:     Delinquent water and sewer accounts, Scholarships
    • MAINTENANCE REPORT:
    • POLICE REPORT:
    • Greg:
    • Tee:
    •            

• Regular Council 7:00 pm – Tuesday, May 5, 2020, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120. Meeting may also be available by Zoom to avoid having to come to the meeting in person. Zoom ID #

February 4, 2020

Those Present: DeLoy Kunz, Greg Kunz, Marty Nate, Tee Steadman, Mayor Steve Waechtler – came late, Maintenance Supervisor Doug Thompson – excused sick, City Clerk Lynette Smith, Valerie Ross of News Examiner, Bret Kunz of Insurance Advisers

Meeting called to order:              7:00 pm                                Invocation:         Councilmember Marty Nate

Council President Greg Kunz called the meeting to order in the absence of the Mayor. The Council entertained a motion from councilmember Marty Nate to approve the published agenda and was seconded by councilmember DeLoy Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from January 7, 2020 and councilmember DeLoy Kunz requested to have the word river replaced with creek. Councilmember Greg Kunz would like to add drug testing to the employee policy which will be discussed in more detail later in the meeting. He also inquired about if the City has money in the fire budget to add a lien-to to the shed to put the brush truck on the City property. Lynette mentioned that maybe there is room in one of the bays of the shed already. Councilmember DeLoy Kunz then made the motion to accept the minutes as read. Councilmember Tee Steadman seconded the motion. All were in favor and the motion carried the council.

Bret Kunz of Insurance Advisers came before the council and would like a paper signed to designate him as our ICRMP agent. He has broken away from Nield, Inc and without this paper being signed we would revert back to Bryan Nield to be our agent. Council President Greg Kunz relayed from speaking with the Mayor that he was really disappointed that Bret didn’t help represent us better with the sewer building. Lynette called and spoke with ICRMP and was told that we do need to select an agent, but we could also go with the next closest agent in Soda Springs if we are unhappy. Bret was surprised to hear that ICRMP did pay a claim on the sewer building under the earthquake policy but also said he would have had to stay out of the conversations anyway and underwriting would have decided what to do with our situation. The Mayor will call and speak with Bret and Mark Andreasen to compare and then decide which agent to go with and get the paper signed so Lynette can submit.

Kevin Martin of Sunrise Engineering was unable to come and give an update of the water project but Lynette had spoken with the Mayor and relayed that he, Doug, Adam, Kevin and Dennis Sudweeks met last week at the City Hall to discuss how to move forward with our Easement for the power. It was decided that it would all mostly be postponed until the weather gets better and is more easily accessible and so they can get up there with Rocky Mountain Power as well to decide if the pole needs to be moved and what our options are.

The Dog Ordinance was tabled until the next meeting because Tami has been sick and hasn’t been able to get the ordinance to Lynette or Adam to be reviewed.

The Backhoe Agreement was also tabled until after the new person is hired to be added to the list of approved operators and Matt Raczak was removed.

The Employee Policy has not been looked at for a while and needs to be updated. Lynette emailed the current policy and vehicle use policy to all councilmembers to review before the meeting. Not all councilmembers had a chance to review so no decisions were made til next meeting, but it was discussed to implement a drug policy and can get up to a 5% discount with Workman’s Comp if the City were to implement. Lynette will add into the policy and get more info from Workman’s Comp about it. It was also discussed to update the going per diem rates to the current IRS rates and to require a physical be passed before hiring and that the new hire will be on a probationary period until he gets his licenses and then will be eligible for an increase in pay for each license received. Lynette will update and bring back to the next meeting.

Councilmember Marty Nate reported that the election dates held in the City Hall will be March 10^th and May 19^th and the City will be closed for regular work on those days. Lynette also added that the County Circuit Breakers Tax Service will be held in the City Hall on March 12^th from 1:00-3:00 pm. Marty asked for opinions on dates for Twin Creeks Celebration. Dates will be either June 27^th or July 11^th and Marty will decide what works for her and her committee best. She would also like to have Movie in the Park a couple of times throughout the summer months with a popcorn maker and projector.

Police Report: There were 11 contacts for the month of January. He has been having trouble with his new cameras and radios not working with each other of the County dispatch. He is working on getting fixed.

Maintenance Report: Doug’s report for the month of January was tabled as he is excused for not feeling well this evening.

Office Business:   There are 20 delinquent water and sewer accounts for the month of January. Clerk Smith also reported that there is a home up Stringtown that has had water services turned off due to delinquency and moving away but there is reason to believe that the people are back in the home and have possibly turned the water services back on. It was decided to have Officer Martinez go and investigate and give them a fine for tampering with City property if they have done so. Councilmember Marty Nate made the motion to donate $500 to the Bear Lake Senior Center and councilmember Greg Kunz seconded the motion. All were in favor and the motion carried. The councilmembers engaged in signing the signature cards for each of the banks. The Mayor reported that the radios he has purchased will work from his house up to the chlorinator building. He will get with Lynette about which radios they are so she can purchase the Cities own set on Amazon which are important for all parties to have when going up into the canyon without cell phone service. The Mayor also mentioned that the City should be looking to purchase a side by side or other equipment to use as a new hire should not be expected to use their personal equipment. The council then reviewed each of the applicants that have applied for Doug’s job and they would like to extend an invite to all applicants to participate in an interview for the position.

The chair entertained a motion from Councilmember DeLoy Kunz for the council to approve checks and vouchers for the month of January 2020 in the amount of $11,458.99 in the general fund, $49,355.51 in the water fund, and $64,107.40 in the sewer fund, with all funds totaling $124,921.90. Councilmember Marty Nate seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember DeLoy Kunz that council adjourns from the February 2020 council meeting at 9:45 pm.  Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, March 3, 2020         7:00 pm             382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from February 4, 2020 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Executive Session I.C.74-206(a) –To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need.

• Ferrel & Susan Dilworth Cemetery Plots

• Sunrise Engineering – update on Water Improvements Project

• Dog Ordinance #97

• ICRMP – Bret Kunz servicing Agent

• Employee PolicyDeLoy: Marty:                              Next Meeting:

• • •  
    • ADJOURNMENT
    • SIGNING OF CHECKS AND VOUCHERS FOR FEBRUARY’S BILLS
    • OFFICE BUSINESS:     Delinquent water and sewer accounts, Doorbell, Land App Site Lease
    • MAINTENANCE REPORT: 2-way radios
    • POLICE REPORT:
    • Greg:
    • Tee:
    •            

• Regular Council 7:00 pm – Tuesday, April 7, 2020, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.