Georgetown Idaho

October 7, 2014

Those Present:  Matt Argyle, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, Tammy Cook, Lisa Transtrum, Matthew Hill, Ben Marett, Jeff Collins

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda and the amended agenda items of adding Tammy Cook speaking about a Trunk or Treat in the City. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the September 2, 2014, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read, with the addition of “and councilmember Matthew Argyle were excused from the meeting this month because they were attending…”, after Doug Thompson in the Maintenance Report. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Tammy Cook came before the council and asked if the City would sponsor a Trunk-or-Treat for the community on Halloween night. It would be held in front of the school and City parking lots from 5:00-6:00 pm and Tammy will take care of all advertising at the school and the post office and Lynette will have it listed on both radio stations. Councilmember Matt Argyle made the motion to have a City wide Trunk-or-Treat on October 31^st from 5:00-6:00 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Matthew Hill from Keller Associates came before the council and gave them an update on the wastewater project for the month of September. He informed them that DEQ likes to have a land application permit handoff meeting to go through the permit and explain the requirements. That meeting will be scheduled for some time in March. Lynette will need to send in a letter of an annual report for the land application. Matthew will send her some templates with the required information to aid her in putting together the letter. The City has received contracts from Rocky Mountain Power for the Mayor to sign along with an advance of $6,557.00 to transfer transmitters at the sewer ponds. Matthew will check into the sewer loan to see, if there is funds leftover if it can be used to help pay for the labor and repairs for 100 West Street, which was tore up because of the wastewater project. If possible, then the City could use the funds from the LHTAC grant to pay for the materials to repair the road. Keller’s will help us to apply for another grant up to $30,000.00 from the LHRIP for new street signs throughout the City, for a fee of $200.00. The City will need to advertise in the newspaper, Request For Proposals for the Drinking Water Study to select an engineer for the study. The application is due by November 30^th.

Lisa Transtrum from the Bear Lake Soil & Water Conservation District came before the council to give an update on the grant money the District received because of our wastewater project. She presented a slideshow showing pictures of water troughs and different projects that have been implemented throughout the County using these funds.

Jeff Collins came before the council to inquire about getting a water hookup to a piece of property where Randy Rex’s milk barn used to be. He spoke with the Mayor and City Attorney, Adam McKenzie, about the moratorium in place to not allow any more water hookups outside of City limits and wondered if where there had been a hookup there if it would be grandfathered in. After much discussion, it was decided that there is not a separate hookup there to be used anymore.

Councilmember Joe DeClark made the motion to deny a water hookup to the City from that piece of property. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Councilmember Joe DeClark reported that he and Doug put up the fence along the old sewer ponds and Sheldon Clark’s land this month.

Councilmember Matt Argyle informed the Council that the heater in the City Shop has broken again and said that we should look at either upgrading the heater or getting it fixed.

Police Report:   Officer John Martinez made 29 contacts for the month of September.

Maintenance Report:   Doug Thompson gave his report for the month of September stating that the City Shop was re-roofed and insulated. He has been helping with the wastewater project and the seepage test should be taken this week and the chain link fence around the sewer ponds should be put up tomorrow. He shut off the water services at 3 locations and has ordered a new fire hydrant to replace the one on 5^th Street. Roto Rooter is being scheduled to come clean out some of our sewer lines soon.

Office Report:   Clerk Smith reported that there are 9 delinquent water and sewer accounts for the month of September and she was able to order some new Christmas lights for the Park.

The chair entertained a motion from councilmember Glenn Hunter the council approve checks and vouchers for the month of September 2014 in the amount of $28,782.42 in the general fund,  $7,441.59 in the water fund, $208,708.00 in the sewer fund with all funds totaling $244,932.01. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the October 2014 council meeting at 9:15 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

September 2, 2014

Those Present:  Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Mayor Bob Van Cleave, Mable Whitmore

Meeting called to order:  7:00 pm                            Invocation:  Mayor Bob Van Cleave

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda.  Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the council.

Minutes from the August 6, 2014, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Joe DeClark for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2014-2015 under the direction of City Auditor, Gary Teuscher. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Glenn Hunter for the council to close the public hearing and move back into the regular meeting. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes. The council entertained a motion from councilmember Ada DeClark for the council to accept the proposed budget for Fiscal Year 2014-2015. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The appropriations ordinance listed as Ordinance #86, for Fiscal Year 2014-2015, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Ada DeClark to accept the new ordinance. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes.

The ordinance for compensation for elected officials, listed as Ordinance #87, to increase the monthly salary for the Mayor from $150.00 to $200.00 and Councilmembers from $75.00 to $100.00, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Joe DeClark to accept the new ordinance. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes.

The Mayor and Police Chief John Martinez will be attending some upcoming training provided by the Idaho Department of Transportation in order to receive some grants for all sorts of things the City could use ranging from police radios, radar guns, security cameras, etc. There is a webinar in October coming up that they will attend and learn more and report back.

Keller Associates emailed a progress report on the wastewater project for the month of August for the council to review. The winter storage lagoon is now complete and being filled with irrigation water to be seepage tested. The work on the irrigation pump building is almost complete. The pressure irrigation mainline and risers have been installed. Taylor Construction will be taking a few extra days of work off the next couple weeks to recuperate from the accident in the manhole. They still have plenty of days to finish and complete the project in time. The Mayor and Doug Thompson are planning on attending the funerals this week. Lynette has arranged for flowers to be sent to both funerals on behalf of the City.

Councilmember Joe DeClark reported that Roto Rooter will charge $200.00 per hour to come and clear out some sections of our sewer lines this year. He made the motion to hire Roto Rooter to come clear sewer lines for up to 5 hours for a total of $1,000.00 and to start at Hayes Lane. The motion was seconded by councilmember Glenn Hunter. All were in favor and the motion carried the council. Joe or Doug will set up a time with Roto Rooter to come and perform the work.

Councilmember Ada DeClark proposed to the council she would like the City to provide some new playground equipment at Georgetown Elementary. She made the motion to purchase playground equipment up to $2,500.00 for Georgetown Elementary. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Police Report:   Officer John Martinez made 26 contacts for the month of August.

Maintenance Report:   Doug Thompson and Councilmember Matthew Argyle were excused from the meeting this month because they were attending another meeting in Montpelier relating to the accident that happened at the sewer ponds last Thursday.

Office Report:   Clerk Smith reported that there are 20 delinquent water and sewer accounts for the month of August.

The chair entertained a motion from councilmember Glenn Hunter the council approve checks and vouchers for the month of August 2014 in the amount of $13,493.08 in the general fund,  $6,149.34 in the water fund, $191,049.86 in the sewer fund with all funds totaling $210,692.28. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the September 2014 council meeting at 7:50 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk