City Council – August 6, 2013
Friday, September 6th, 2013August 6, 2013
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Marty Nate, Gary Teuscher, Mable Whitmore, Forsgren Associates Eric Pursteler
Meeting called to order: 7:05 pm Invocation: Council President Joe DeClark
The chair entertained a motion from councilmember Gary Thompson that the council accepts the published agenda. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Minutes from the July 2, 2013, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Marty Nate representing the Twin Creek Days Committee reported that they stayed right on budget this year! She asked if anyone had any suggestions or changes that they would like to make for next year. Councilmember Ada DeClark said that she would like to add a game of having a pool of rubber ducks and a dog will jump in and pick out one duck and the number on that duck wins the prize.
There was a possible attempted break in around the end of July to the City’s fuel tanks. Councilmember Matt Argyle will look into what it would cost the City financially to install security cameras around the premises of City Hall and bring back to the next council meeting. It would be in the best interest of the City given the vandalisms that have occurred in the past to the pop machine, portable toilets and now with recent events.
Councilmember Matt Argyle has looked into the cost of having a shed to cover just the backhoe and also prices of having a bigger shed to cover the backhoe and other city equipment. There was discussion about the possibility of building an actual shed versus using a carport shed. Matt will get prices on building a shed and speak with representatives from the Georgetown Irrigation Company about how much they are willing to spend towards a shed and how permanent they want the building to be before the next meeting.
Councilmember Matt Argyle had two bids prepared for the City Shop Garage Doors from A-1 Insulation and Gundersen’s True Value. He said after looking further into the project that there would be a need for an electrician to come and run electricity to the shop for the installation of the new doors. Both of the bids received are comparable. Councilmember Joe DeClark made the motion to accept the bid at Gundersen’s True Value for the materials and Rick Merritt performing the labor with the ¾ HorsePower Opener. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried.
Clerk Smith presented the council with brochures from NCPERS – a voluntary Life Insurance program offering open enrollment to all authorized agents. The NCPERS Program works in relationship with PERSI. The cost of this program is $16.00 per month, per person and is available to all employees, including councilmembers and the Mayor. There are no medical exams required; members only need to be actively at work for the insurance to become effective for members and eligible dependents. Only interested employees need to participate. Councilmember Matt Argyle made the motion to enroll in the NCPERS voluntary life insurance program for $16.00 a month per person. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried.
There is a preconstruction meeting scheduled for August 13th at 10:00 am here at City Hall with Keller’s and Taylor Construction to set the guidelines for construction on the wastewater project. The Notice of Award and loan documents to increase the amount of the loan has been signed by the Mayor and sent to the necessary applicants.
Councilmembers engaged in a budget workshop with City Auditor, Gary Teuscher, for the 2013-2014 Fiscal Year. Gary Thompson made the motion to have the City pay life insurance for all City employees, including Councilmembers and Mayor, at $16.00 a month per person. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried. Councilmember Matt Argyle made the motion to give City employees Doug Thompson and Lynette Smith a 3% raise for the fiscal year. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried. Councilmember Matt Argyle made the motion to increase the amount paid to Doug Thompson for health insurance to $500.00 per month. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried. Councilmember Joe DeClark made the motion to make an extra $10,000 principal payment on the water loan. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.
Police Report: Officer Skinner has made 51 contacts for the month of July.
Maintenance report: Doug Thompson gave his report for the month of July stating that he has been extremely busy this month! He helped get everything ready for the Twin Creeks celebration, has done lots of nitrate testing at the well and spring and will need to test for lead and copper at 10 houses later this summer or into the fall. He has been working with the CenturyLink Fiber Optic team helping them to avoid hitting water and sewer lines during their installation and that has taken a lot of his time and sanity this month!
Office Report: Clerk Smith reported that there are 15 delinquent water and sewer accounts for the month of July. She also notified councilmembers of the upcoming election. The candidate filing period opens on August 26th and closes on September 6th. Interested candidates can pick up paperwork at the City Hall during normal business hours.
The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of July 2013 in the amount of $12,110.38 in the general fund, $44,495.70 in the water fund, $29,232.78 in the sewer fund with all funds totaling $85,838.86. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the August 2013 council meeting at 9:30 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk