Georgetown Idaho

September 6, 2011

Those Present:  Bob Van Cleave, Lynette Smith, Jim Mullen, Doug Thompson, Ada DeClark, Joe DeClark, Mable Whitmore, Gary Thompson, Adam McKenzie, Duane Peterson

Meeting called to order:  7:05 pm

Invocation:  Ada DeClark

The chair entertained a motion from Council member Gary Thompson the council accept the proposed agenda item to be added to the published agenda:  Keller Engineering Contract.  Item was added to the agenda after review by Adam McKenzie, City attorney.  Council member Joe DeClark seconded the motion.  A roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion passed the council.  The chair entertained a motion from council member Ada DeClark the council accept the published agenda along with the added proposed item.  Council member Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

Mayor Van Cleave introduced Lynette Smith as the new deputy city clerk.  The chair entertained a motion from council member Gary Thompson the council approve Lynette to accompany Marty to the September Clerks Conference and for her to receive 8 hrs pay per day of conference.  Council member Duane Peterson seconded the motion.  A roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion carried the council.

Adam McKenzie, City attorney, clarified with the council the issue with the special use permit granted for 568 Stringtown Lane.  The city ordinances do not provide for granting of special use permits.  Therefore the council needs to correct the motion made at the August 2, 2011 council meeting.  The chair entertained a motion from council member Joe DeClark the council change the approval from an special use to permit to a variance for 568 Stringtown Lane.  Council member Ada DeClark seconded the motion.  A roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion carried the council.  The chair entertained a motion from council member Joe DeClark the council accept the Budget for fiscal year 2012.  Council member Duane Peterson seconded the motion.  All were in favor and the motion carried the council.  The appropriations ordinance draft for fiscal year 2012 was read to those present.  The chair entertained a motion from council member Ada DeClark the council approve the ordinance; have it assigned the appropriate number and enter it into the city ordinance book.  Council member Duane Peterson seconded the motion.  All were in favor and the motion carried the council.

Adam McKenzie told the council he had not had time to read the contract between Keller Engineering and the City in its entirety.  He will finish it up tomorrow and will meet with the Mayor to review its contents.  If the contract is up to snuff, the Mayor will sign the contract as instructed by the approved motion made in the August 2, 2011 council meeting.  The Judicial confirmation process was address by Adam.  The petition is ready to be filed.  A motion will be filed to remove Judge Brown from the hearing.  A replacement Judge from Pocatello will then be assigned to the hearing.  Once the Judge assignment has been confirmed a hearing date will be assigned.  The petition will need to be published for 3 weeks prior to the hearing.  Mayor Van Cleave, Joe, Doug, and Marty will need to be in attendance to the hearing along with a representative from Keller Engineering.  The resolution draft authorizing the filing of the petition for judicial confirmation was read to those present.  The chair entertained a motion from council member Joe DeClark the council approve the resolution for the filing of the petition for Judicial Confirmation allowing the city to enter into a loan agreement with DEQ for improvement to the wastewater system.  Council member Ada DeClark seconded the motion.  A roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion carried the council.  Council member Joe DeClark informed the council a sign had been set by the highway department in front of the DUP museum.  The sign was placed on city right of way.  Does the council think the sign needs to set back off the city right of way.  The council discussed the sign placing and decided to leave it where it is.  When it needs to be moved they will address it then.

Police Report:  Officer Skinner had 57 contacts.

Maintenance Report:  Doug took samples from water system and wastewater system, marked for Digline, patched streets, had one burial, put a new water pump in the service truck, received the BioLynces product, mowed and water park and cemetery, told the council the representative from Caterpillar had proposed a trade for the backhoe to a new version with less hours.  The trade was discussed and tabled until a written proposal was available.

Marty reported 8 delinquent water and sewer account.  The council decided to hold the Twin Creek Celebration on 14 July 2012.  Lynette wants Marty to stay in charge of it forever.

The chair entertained a motion from council member Duane Peterson the council sign checks and vouchers for the month of August 2011 in the amount of $12,392.15 in the general fund, $5,841.46 in the water fund, $12,707.03 in the sewer fund with all funds totaling $30,940.64.  Council member Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

At 8:30 pm, the chair entertained a motion from council member Ada DeClark the council adjourn from the September 2011 council meeting.  Council member Duane Peterson seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk

City of Georgetown