Georgetown Idaho

October 2, 2012

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Mable Whitmore

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

Minutes from the September 4, 2012, regular council meeting were read. Mayor Bob requested to add onto the last of the paragraph about the local highway project, “All were in favor and the motion carried the council.” The chair entertained a motion from councilmember Gary Thompson the council approve the minutes as read with changes. Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the council.

There was a brief update on the wastewater project. Keller Associates sent a report on the progress that has been made in the past month and the status of the project and the council reviewed the document. The report consisted of the wastewater system design and revising the irrigation system design from a pivot to wheel lines, the land application permit is under review internally before being submitted to DEQ and there was a schedule of tasks to be completed with a tentative date those tasks will be finished by.

Clerk Smith provided pictures to councilmembers of possible items to purchase to add to the Christmas light collection. Councilmember Ada DeClark made the motion to purchase Santa with the Tractor and Wagon with some Toy Soldiers, not to exceed $1000.00, including shipping for Christmas Lights. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

There was nothing new to report for finding quotes or new possible contacts for the kids’ blown-up entertainment for Twin Creek Days at this time.

Councilmember Ada DeClark reported that she and Marty Nate had applied for a grant from the Eastern Region Greatest Need Fund in the Idaho Community Foundation for rubberized ground cover for the playground area. The grant was received in the amount of $1,000.00. The only stipulation is the ground cover has to be in place by May 15, 2013, or else the City will have to pay the money back. The council agreed to get the rubber mulch in place sooner than later to not have to chance the snow being gone, in the park, before May. She also reported that the house signs could be just like trail markers and that they come in many colors and it would be very easy to use the trail markers with reflective house numbers attached and place them in the same place at every house along the fence line. She also requested that the meeting dates for the next three months be changed. The November meeting will be on Monday, November 5^th, the December meeting will be Wednesday, December 5^th, and the January meeting will be Tuesday, January 8^th.

Councilmember Gary Thompson reported that he was contacted by two workers employed by Simplot whom want to travel on Stringtown Lane more frequently. They mentioned that it wouldn’t be a lot of traffic all the time; it would just mostly be at the beginning to haul in all their equipment. The concern is who would be in charge of maintaining that road. The council agreed that Simplot should be responsible for maintaining the road into the canyon. The workers mentioned a need for the convenience of inputting a service station and that they might be willing to donate between $25,000.00 to $45,000.00, of good will to the community. Gary requested for them to contact the Mayor and to come present their proposal to the Council.

Police Report:   Officer Skinner made 51 contacts for the month of September. There was a brief discussion on the speeding problem along Stringtown Road. Councilmember Joe DeClark mentioned that it was part of the study by Forsgren Associates to look into putting cameras along Stringtown.

Maintenance report:   Doug Thompson gave his report for the month of September stating that he has continued to sample the water and that we had to get a new courier, Western Air Express, to take the samples to the lab in Pocatello. He helped a homeowner change their water line and he completed the suggestions from the EPA and DEQ inspection performed earlier this year. He sent out his letter to the EPA keeping them up-to-date and the sewer samples have continued to be doing ok. Another homeowner struggled to find the hookups to put in their new home and another homeowner’s sewer line had collapsed and he helped them both. He took the plow to Jensen’s to have the frame rebuilt. He patched some roads, mowed and watered the parks and cemetery, maintained the pop machine and sprayed more thistle at the cemetery.

Office Report:   Clerk Smith reported that there are 11 delinquent water and sewer accounts for the month of September.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of September 2012 in the amount of $11,070.55 in the general fund,  $6,233.74 in the water fund, $43,936.16 in the sewer fund with all funds totaling $61,240.45. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the October 2012 council meeting at 7:55 pm. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk