Georgetown Idaho

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, October 6, 2020                      City Hall                    7:00 pm

MEETING CALLED TO ORDER 

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:           

READING AND APPROVAL OF MINUTES from September 1, 2020 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Resolution #2020-01 – Building Permit Fees

• Ordinance/Resolution for Headstones in the Cemetery

• Trunk or Treat

• Next Meeting Date – Conflict with Election Day

• DeLoy:
• Tee:
• Greg:
• Marty:                  

• • • POLICE REPORT:
    • MAINTENANCE REPORT:
    • OFFICE BUSINESS:     Delinquent water and sewer accounts, Security Options, Booster,                                                                                                                      Fall Cleanup Day, Printer
    • SIGNING OF CHECKS AND VOUCHERS FOR SEPTEMBER’S BILLS
    • ADJOURNMENT

• Next Meeting Date: Regular Council 7:00 pm – Tuesday, November , 2020, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

August 4, 2020

Those Present: DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Shane Clark, City Clerk Lynette Smith, Kevin Martin of Sunrise Engineering, City Attorney Adam McKenzie

Meeting called to order:              7:00 pm                                Invocation:         Council President Greg Kunz

The Council entertained a motion from councilmember Marty Nate to approve added agenda items of the Dog Ordinance Summary to be published in the paper. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

The Council entertained a motion from councilmember Greg Kunz to approve the published agenda and was seconded by councilmember DeLoy Kunz. All were in favor and the motion carried the council.

The minutes from July 7, 2020 were read aloud by Clerk Smith. There was a correction for the meeting to be changed to the July meeting and not the June meeting. Councilmember DeLoy Kunz made the motion to accept the minutes as read with the correction. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Kevin Martin of Sunrise Engineering came to the Council to give a final report on the water project. He consulted with RSJ about their plans for the strip of asphalt that needs to be replaced in front of the City Hall and it was just going to be them using a skid steer attachment to do the work. Kevin felt it would need to be done more professionally. If the City gets a bid for it we can still use the water funds since it was related to why it got torn up in the first place. Other than the asphalt, the project is complete. He has brought the final pay app to be signed and will be submitting. He figures we are ahead on budget around $30-35,000. One year after the completion of the project the first payment will be due. Warranty on the project started on July 23, 2020. Around the 1^st of July next year, Kevin will come back and check on the project and the settling, etc and see how things are holding up before the warranty ends. The water tanks were cleaned as a part of the project around the first part of June. Councilmember Greg Kunz commented that since we are ahead on budget that he would still like to see some kind of backup alarm system to be added to the system. Kevin will look into and get back to the Council.

City Attorney Adam McKenzie was there to present the Dog Ordinance Summary to be put into the paper vs the entire Ordinance. Councilmember Tee Steadman made the motion to approve the summary and be published in the News Examiner. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the Council.

Lynette asked Adam about if we would be able to charge Matt and Nikki Petersen for water and sewer hookups even though she had compiled a letter previously to them saying that there was a previous agreement with the City and previous owner Corey Hayes that there would be no fees to hookup to the City’s services. Although, at the time the letter was sent, the City didn’t realize that only an actual water hookup was there but they had to go down the road and around the corner to find a sewer hookup on that side of the road for them. Adam advised that we would not be able to charge now for the hookups even after the fact, but that we could still charge for monthly services. Lynette will call the County to get an address for them to send a monthly bill to as this is a second home for them and not their primary residence.

Councilmember Tee Steadman commented that the City Hall looks nice with the new siding and he liked the Movie Nights in the Park and they were fun for the family. He will bring a check down to the City for his donation.

Councilmember Greg Kunz commented that the State has a new gravel pit outside of town and he’s worried about it tearing up our new roads with that much weight on it. DeLoy will talk to a couple of people about it at the State Department and see what can be done.

Councilmember Marty Nate reported about the flashing speed signs and that Vaughn said the County could probably help with 1 or 2 of them. She is looking for option for a new sign on the City Hall because the other one was looking pretty old and didn’t want it to deter from the new look of the building. The next Movie Night will be on the 14^th and will be Dennis the Menace. She also reported that she had looked into what other City’s fees are for their building permits. She looked at Grace, Preston and Bloomington. The Council suggested changing fees to $25.00 for basic things such as porches and decks, etc. and $100.00 for remodels and additions and $150.00 for new construction of new homes. Lynette will get a new Resolution ready, to be passed at the next meeting and notices out for the Public Hearing. Adam suggested there be a Public Hearing since we are increasing the fees more than 3% and it will be held with the Budget Public Hearing next month.

The Council engaged in the budget workshop with City Auditor and CPA Gary H. Teuscher and Mauria Teuscher. Councilmember Greg Kunz made the motion to increase the Council pay to $150.00 per month and the Mayor to $250.00 per month. Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council. Lynette reminded them that an Ordinance would have to be passed and wouldn’t take effect until January 1, 2021. Councilmember Marty Nate made the motion to give employee’s a 5% raise this year and 3% raise next year. Councilmember Tee Steadman seconded the motion. All were in favor and the motion carried the council. The raise will take effect October 1, 2020.

Police Report: There were 29 contacts for the month of July.

Maintenance Report: Shane gave his report for the month of July and stated that he and Alan did a water repair at Jerry Morrell’s, been mowing and contacted Chuck Sims about doing more weed spraying. They have been working on moving the generator to the shop so that bay can be used to store the fire brush truck. They have hauled gravel up to the new chlorinator building and shutoff delinquent accounts.

Office Business:   There are 19 delinquent water and sewer accounts for the month of July.

The chair entertained a motion from Councilmember Marty Nate for the council to approve checks and vouchers for the month of July 2020 in the amount of $32,230.78 in the general fund, $13,586.68 in the water fund, and $69,506.92 in the sewer fund, with all funds totaling $115,324.38. Councilmember DeLoy Kunz seconded the motion. All were in favor and motion carried.

The chair entertained a motion from Councilmember Marty Nate that council adjourns from the August 2020 council meeting at 10:15 pm. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

July 7, 2020

Those Present: DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Shane Clark, City Clerk Lynette Smith, Layne DeClark, Kevin Martin of Sunrise Engineering by phone

Meeting called to order:              7:00 pm                                Invocation:         Mayor Steve Waechtler

The Council entertained a motion from councilmember Marty Nate to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.

The minutes from June 9, 2020 were read aloud by Clerk Smith. Councilmember DeLoy Kunz made the motion to accept the minutes as read. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Maintenance Report: Shane gave his report for the month of June and stated that he and Alan have been really busy with the water project and had ran into a few surprises. The chlorinator people showed up and that is being worked on. There is a leak by Jerry Morrell’s that they will have to fix and put a cap on the line by the school. They are going to mow Stringtown next week and have rented a mower for the day and will mow a few other streets around town too. They mowed the park and the cemetery. The cemetery has more thistle growing so he will contact Chuck to come back and spray again. Shane has tried to send texts to the City Council to give them a heads up of when shut offs are about to happen. The Mayor said that people need to realize that we are remodeling the City’s water lines and usually remodels never go according to plan. It would be nice to have a better way to get word out to everyone about shutoffs, etc. Lynette will look into something similar to what the school district uses for notification and will send a letter with the coupon books to everyone to update contact information with the City.

Layne DeClark was present and asked the Council for clarification on the new RV Trailer Ordinance. The Mayor listed reasons for the Ordinance and first problem is people living in their trailers and hooking up to water and sewer services and that is now two dwellings on one line. Ordinance states only one hookup per dwelling for water and sewer services. The other problem we face is not wanting the City to look trashy or turn into an RV park. The idea was to eliminate people living in them for long periods of time. The Council expressed that communication goes a long ways and that there are exceptions to every rule. The Council is willing to work with anyone as long as they will come and communicate with the Council what their intentions are. They expressed their thanks to Layne for coming to the Council and being willing to communicate.

Kevin Martin of Sunrise Engineering reported on the water project over the phone and said that next week the chlorination building will be operational and he asked about the asphalt in front of the City Hall or if we need more. It was supposed to be included but it needs to be done professionally. He will look more into. He said there is more cleanup to be done at the river crossing and other job site areas. Shane said that RSJ has done a good job this summer except for some surprises that were out of their control. Greg questioned if there is a signal alarm set in place to alert if things aren’t working like they should. Kevin said there is not something like that in place right now but he will research some options from SCADA. There will be a final walk through coming up soon and Kevin would like any of the council members that wish to be there to come. Kevin is working on a plan to remove the old chlorinator building because the line underneath is still leaking. Shane also reported that he would like a way to get better records of the City lines and valves to be mapped out verses just in one person’s mind.

Councilmember DeLoy Kunz made the motion to transfer water funds of $23,231.40 and sewer funds of $21,294.11 to the general fund to reimburse for expenses paid throughout the 2018-2019 fiscal year. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Movies in the Park will make its debut on Friday, July 10^th and will be showing Little Rascals. Marty will have penny candy available for the kids to buy and there will be popcorn and capri suns available too. B’s Outback Motorsports will donate $100 to the City to help with costs of the popcorn and drinks. They will try to have movies available every other Friday throughout the summer.

Councilmember DeLoy Kunz would like to see a bay or lean-to off of the shed to store the fire brush truck in. Would like to see how much it would cost and if it is something that Shane and Alan can do. He also would like to get Officer Martinez to come out to the City during different times of the day versus just mornings and especially on Sundays when everyone is leaving the canyon from camping for the weekend. Traffic has been worse than normal this year.

The Mayor reported that he would like to have flashing speed signs along Stringtown and both ends of town and has found out that they cost around $3,300 each. He will check with Vaughn Rasmussen and Scott Esquibel to get more solid numbers and see if the County or State could help with those costs at all. He spoke with Mike Carr about signing something saying that if he were to ever sale the homes that a separate line would be installed and not just continue to pay the separate bill. Mike said that he would, so we will get Adam to write up an agreement similar to Mark Hicken’s. He also reported that he would like to see the shutoffs get back to normal and if people are more than two months delinquent then they need to be shutoff.

Councilmember Marty Nate reported that she had a flag stolen from her Veteran’s Memorial after the 4^th of July and was disappointed. ABC Seamless will be here for about 2 weeks to finish the siding on the City Hall and then will need to be paid immediately after. She also asked if we have expiration dates on our building permits or if that is listed on the permit. Lynette researched and they do expire 120 days after the date of the application. She will add the wording to the actual permit that gets posted. She also would like the council to look at updating the Resolution for building permits to increase the fees. That will be discussed at the next meeting.

Police Report: There were 25 contacts for the month of June.

Office Business:   There are 20 delinquent water and sewer accounts for the month of June. The Church has submitted a building permit application to reroof the building. She also has decided to create a Facebook group page for those that like to follow social media for their notifications. She will still post notifications at the post office and on the door and on the website for those that like to get their notices that way. She will also do some research to find a text notification service similar to the school districts.

The chair entertained a motion from Councilmember Greg Kunz for the council to approve checks and vouchers for the month of June 2020 in the amount of $18,055.58 in the general fund, $32,882.54 in the water fund, and $41,968.67 in the sewer fund, with all funds totaling $92,906.79. Councilmember Marty Nate seconded the motion. All were in favor and motion carried.

The chair entertained a motion from Councilmember Marty Nate that council adjourns from the July 2020 council meeting at 9:45 pm. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

April 14, 2020

Those Present: DeLoy Kunz, Greg Kunz, Marty Nate, Tee Steadman, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, City Maintenance Shane Clark, City Clerk Lynette Smith, Valerie Ross of News Examiner

Meeting called to order:              7:00 pm                                Invocation:         Mayor Steve Waechtler

The meeting was held via teleconference as to adhere to the Governor’s Stay at Home Orders due to Covid-19.

The Council entertained a motion from councilmember Greg Kunz to approve the published agenda and was seconded by councilmember Tee Steadman. All were in favor and the motion carried the council.

The minutes from March 3, 2020 and the special meeting on March 17, 2020 were emailed out to everyone to read before the meeting. Councilmember Marty Nate made the motion to accept the minutes as printed. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

The City advertised for an invitation to bid in the paper for the land app site and Lynette reported that she received a couple of inquiries about the lease agreement and property to be farmed but when all was said and done only one bid was submitted from 3 Mile Dairy, Inc. Councilmember Marty Nate made the motion to accept the bid for 3 Mile Dairy to lease the ground for 5 years. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Ordinance #30 for Trailer Coach Parks was addressed and needs to be looked at being amended. Councilmember Marty Nate has spoken with City Attorney, Adam McKenzie about concern with people living in their camp trailers for extended periods of time and with the Simplot mine coming worried about people trying to park and live in their trailers and the fact that we already have 2 people living in trailers in the City limits right now. Adam suggested starting a new ordinance instead and defining what we think is an RV and putting limitations on it. The Mayor suggested following along with the Forest Service and not being able to park for more than two weeks at a time. With our people living in their trailers right now it is illegal if they hook into the water and sewer system on someone’s property because the ordinance states only one hookup per family unit. The council decided that if someone wants to build a home, they can park their trailer on their lot while building their home, but they must continue to show progress on building the home and break ground within 30 days. The person would have to purchase a building permit and the council would like to put a limit on how many extensions they can get along with a defined end date. If these requirements are not met they will be asked to move their camper off the property or be fined. We have other ordinances, such as #70, that address parking in a trailer park and only being able to stay for 30 days along with Resolution #2011-1 allowing for a temporary use permits that set fines and other limitations. Lynette will get a draft together and work with Adam to complete the Ordinance.

The backhoe agreement between the City and the Irrigation Company was renewed for the coming year. Both parties continue to be happy with the agreement. Tee Steadman made the motion to renew the agreement and to add Shane Clark and Alan Howell to be operators and remove Matt Raczak. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council. It was noted that the new operators would still be under the instruction of Doug while using the backhoe until they get more experience and are comfortable using it alone.

The City will have a cleanup day again on April 25^th. There won’t be a dinner party afterwards as in years past due to no gatherings during Covid but the City felt like the citizens still needed to have the dumpsters available as the weather is getting better and everyone is starting to do some yard cleanup. The Mayor will arrange for the dumpsters to be brought out and Marty will get the fliers made up and posted.

The council had to set the dates for the budget hearing for the coming fiscal year. The workshop will be held on August 4^th and councilmember Marty Nate made the motion to have the budget hearing on September 1^st, 2020. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Councilmember Marty Nate asked if there was a need for any trees to be planted anywhere this year as the soil and conservation district is selling them right now. Doug said we could probably hold off another year.

Police Report: There were 26 contacts for the month of March.

Maintenance Report:  Doug gave his report for the month of March stating that he has been mostly burning up a lot of his comp and vacation time before he retires in May so the City doesn’t have to pay him out those amounts. The maintenance department has hired two new guys to take over for Doug. Shane Clark is the new full-time employee and started April 1^st and Alan Howell will be part-time and begin on May 1^st. The water was shut off in the town today to repair a leak on East Street. The City cell phone was discussed, and Shane said he would rather give out his personal number and get paid a portion towards his phone vs carrying around another phone. The City will pay him $40 a month towards his personal phone, which is the amount the City pays for the phone now. Shane would also like to get a laptop to use at the shop and could hopefully get to the point he could take it in the vehicle to map out water and sewer lines throughout the City at some time. Shane will do some research and get with Lynette to purchase a laptop that he wants. Lynette mentioned that upon Doug’s retirement that he needs to get a significant gift that he can use and asked the Council their opinions on gifts or just applying it all to his PERSI account for his sick leave as well. The council said to confer with Doug about what he would like most.

Office Business:   There are 18 delinquent water and sewer accounts for the month of March. Clerk Smith also reported that Chuck Sims had renewed his building permit to remodel his home. The council had discussed the option of awarding scholarships to graduating seniors in Nounan, Bennington and Georgetown. Lynette conferred with Adam about being able to do that and he said if the City has the funds, we are welcome to award scholarships if we want. The council opted to table until next year due to the lateness in the year. Lynette also mentioned that her printer is giving her the fits again so she will be looking at getting a new one and maybe there will be some deals coming up soon for laptops and printer combos.

The chair entertained a motion from Councilmember Marty Nate for the council to approve checks and vouchers for the month of March 2020 in the amount of $14,989.54 in the general fund, $6,537.87 in the water fund, and $20,860.94 in the sewer fund, with all funds totaling $42,388.35. Councilmember Tee Steadman seconded the motion. All were in favor and motion carried. Councilmembers Marty Nate and Tee Steadman will go down to the office individually to sign the prepared checks and vouchers.

The chair entertained a motion from Councilmember Marty Nate that council adjourns from the April 2020 council meeting at 8:05 pm. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, September 1, 2020                    City Hall                    7:00 pm

MEETING CALLED TO ORDER 

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:        

READING AND APPROVAL OF MINUTES from August 4, 2020 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• PUBLIC HEARING – Budget Hearing to accept the proposed budget for FY 2020-2021

• PUBLIC HEARING – Building Permit Fees Increase

• Ordinance #101 – Appropriations Ordinance for FY 2020-2021

• Ordinance #102 – Compensation for Elected Officials

• Resolution #2020-01 – Forgone Amount

• Resolution #2020-02 – Building Permit Fees

• Kathy Ray – 4 County Coalition
• DeLoy:
• Greg:
• Tee:
• Marty:
• POLICE REPORT:
• MAINTENANCE REPORT: Timer Update on Flashing Lights
• OFFICE BUSINESS:     Delinquent water and sewer accounts
• SIGNING OF CHECKS AND VOUCHERS FOR AUGUST’S BILLS
•  ADJOURNMENT

• • • Next Meeting Regular Council 7:00 pm – Tuesday, October 6, 2020, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, August 4, 2020                        City Hall                    7:00 pm

** This meeting will be available by phone and in the City Hall for the public that prefers to stay home**

**Please dial 978-990-5279 and use code 5077712**

MEETING CALLED TO ORDER 

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from July 7, 2020 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Sunrise Engineering – Final Report on Water Project

• Resolution – Building Permits Fee

• FY 2020-2021 Budget Workshop with City Auditor, Gary Teuscher, CPA

• Brent & DaNae Peterson hookup feesDeLoy: Marty:                              

• • • Next Meeting:
    • ADJOURNMENT
    • SIGNING OF CHECKS AND VOUCHERS FOR JULY’S BILLS
    • OFFICE BUSINESS:     Delinquent water and sewer accounts
    • MAINTENANCE REPORT:
    • POLICE REPORT:
    • Greg:
    • Tee:
    •  

• Public Hearing Council 7:00 pm – Tuesday, September 1, 2020, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

BOIL ORDER IS REMOVED!! Samples all came back absent. Please spread the word!

The City is still on a boil order notice until we get samples back from the lab that our water has tested ok. Samples should be returned middle of next week around the 15th. Thanks!

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, July 7, 2020                    City Hall                    7:00 pm

** This meeting will be available by phone and in the City Hall for the public that prefers to stay home**

**Please dial 978-990-5279 and use code 5077712**

MEETING CALLED TO ORDER 

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:       

READING AND APPROVAL OF MINUTES from June 9, 2020 regular meeting  

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Sunrise Engineering – Update on Water Project

• Movies in the Park

• Transfer of City Funds from Water & Sewer Funds to Reimburse General FundDeLoy: Marty:                              

• • • Next Meeting:
    • ADJOURNMENT
    • SIGNING OF CHECKS AND VOUCHERS FOR JUNE’S BILLS
    • OFFICE BUSINESS:     Delinquent water and sewer accounts, Next meeting date
    • MAINTENANCE REPORT:
    • POLICE REPORT:
    • Greg:
    • Tee:
    •  

• Regular Council 7:00 pm – Tuesday, August , 2020, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

ATTENTION:

Water will be turned off on Wednesday, June 24^th and on the following Monday, June 29th for most of the day

each day.

Following the turn off on the 24^th, there will be a boil order in place until the following week when water samples are tested and returned ok.

Thanks for your patience!