Georgetown Idaho

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, April 4, 2023          City Hall                    7:00 pm

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from March 7, 2023 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

PUBLIC HEARING – Rezone Whitaker’s Annexed Property
Set Budget Hearing Date – September 5th at 7:00 pm; workshop on August 1st
New City Logo to be placed on vehicles
Georgetown Irrigation Company Backhoe Agreement
City Cleanup Day
Bear Lake County Sheriff’s Office – Police Patrol Contract
Business License Ordinance Draft
Planning & Zoning Ordinance Draft with Subdivision Section

DeLoy:

Tee:

Greg:

Trenton:

POLICE REPORT:

MAINTENANCE REPORT:

OFFICE BUSINESS:     Delinquent water and sewer accounts

SIGNING OF CHECKS AND VOUCHERS FOR MARCH’S BILLS

ADJOURNMENT

Next Meeting:

City Council Regular Meeting 7:00 pm – Tuesday, May 2, 2023, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

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February 7, 2023

Those Present:  DeLoy Kunz, Greg Kunz, Trenton Morrell, Tee Steadman, Mayor Stephan Waechtler, Maintenance Supervisor Shane Clark, City Clerk Lynette Smith, Kevin & Marty Nate, Chris Banks, Brandee Wells, Kevin Martin & Addison Ochsenbein of Sunrise Engineering, Lori Chapman, Neiko Waechtler, Gary & James Teuscher

Meeting called to order:              7:00 pm                                Invocation:         Council President Greg Kunz

The Council entertained a motion from councilor Tee Steadman to approve the published agenda and was seconded by councilor Trenton Morrell. All were in favor and the motion carried the council.

The minutes from January 4, 2023, were read aloud by Clerk Smith. Councilor Trenton Morrell made the motion to accept the minutes as read. Councilor DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Chris Banks and Brandee Wells came before the council to discuss some options that they help to write grants for landowners and municipalities. They worked with our city previously on our wastewater project and did a conservation project. He wanted to know exactly what we’re looking to do and the council told him we need to upgrade our lines since most are very old and cast iron lines and we would like to look at adding another line from our tanks because we don’t have room for growth with our current system. We need to replace probably 25,000 feet between the spring to the tank and from the tank down to the City. Chris will email a form to Lynette to fill out so he can help us get a couple of grants that are available right now.

Kevin Martin of Sunrise Engineering and his partner Addison Ochsenbein, came to the council to discuss our new requirements from DEQ to test every home for lead and copper. He has submitted an application for us for help to get a grant to pay for that. They will want all homes to be documented in the city and to have all galvanized pipe removed. Upstream galvanized pipe will be ok but downstream will need to be replaced. Inventory will need to be taken by October 2024 and we have a 4 year window to address issues. If we haven’t had any hits ever for finding lead and copper before then that could be taken into consideration for our inventory. Kevin also had a suggestion to implement a developer’s agreement with our subdivision ordinance which could include a cost analysis. He will forward that on to Lynette.

Neiko Waechtler asked the council for some guidance on making the shadow box for Officer Martinez. It was requested to make the box out of blue pinewood and to spend up to $500.00.

Gary and James Teuscher came before the council to present the Fiscal Year 2021-2022 Audit. The city continues to be in good shape and all accounts are in order. Councilor Greg Kunz made the motion to payback the General Fund from the Sewer Fund in the amount of $15,740.05 and from the Water Fund in the amount of $21,362.69. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council.

The city needs to submit a claim to adjudicate our water used throughout the city with the Bear River Basin Adjudication. TJ Budge in Pocatello is willing to help the city file the claim. Clerk Smith will setup a conference call with him on February 22^nd from 2-4 pm for those that can make it to help get our claim going.

The Business License and Planning & Zoning Ordinance Drafts will be tabled until the next meeting.

Councilor Tee Steadman said to reach out to the other cities and get a feel for what they are thinking on going with a contract with the County or if we should move on and do our own thing. He would like to see a contract by our March meeting.

Councilor Greg Kunz would like the city to consider selling the welder/generator if it’s not being used. It’s practically brand new with 4 hours on it and since we have a bigger generator. Shane does start it and run it once a year to keep it in good working condition. Councilor Tee Steadman said he thinks its good to have it even though it’s not being used much so that we have it when we need it and not getting rid of useful equipment. Greg also asked about the snow pile by the post office and wondered where we can put snow throughout the city because the intersections are getting hard to see past.

Police Report:  No report for January.

Maintenance Report: Shane gave his report for the month of January and stated that he and Alan have a grave coming up this month. Shane is worried about graves in the winter and damaging headstones in the snow when you can’t see where they are at and trying to dig around them. There are some other cemeteries that wait for the snow to leave. He will check into and find out more details before the next meeting. The plow truck clutch was readjusted and fixed by Troy DeClark and they have been able to do more snow removal this month. He thanked the Mayor and his family for helping to pull the plow truck out and provide a way to plow snow when the truck was down.

Office Business:   There are 13 delinquent water and sewer accounts for the month of January. Lynette inquired about the Employee Holiday suggested list for the maintenance workers. It was decided to follow the federal recognized holiday. Marty Nate would like to use the City Hall for a greenhouse class on February 18^th. Bear Lake Animal Hospital wants to do a pet clinic in Georgetown and offer a discount for vaccinations and come to the community. They will take care of all of the advertising and such if we will provide the location in an enclosed building such as the City shop. The council agreed to let them come and Lynette can get dogs licensed and sell dog tags at the same time.

The chair entertained a motion from Councilor Tee Steadman for the council to approve checks and vouchers for the month of January 2023 in the amount of $16,124.00 in the general fund, $23,475.83 in the water fund, and $66,560.92 in the sewer fund, with all funds totaling $106,160.75. Councilor DeLoy Kunz seconded the motion. All were in favor and motion carried the council.

The chair entertained a motion from Councilor Tee Steadman that council adjourns from the February 2023 council meeting at 9:30 pm. Councilor DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

CITY OF GEORGETOWN
CITY COUNCIL MEETING
AGENDA

Tuesday, March 7, 2023 City Hall 7:00 pm

MEETING CALLED TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from February 7, 2023 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Easter Egg Hunt – Ada DeClark April 8th
• Cemetery – Winter Fees
• Bear Lake County Sheriff’s Office – Police Patrol Contract
• Business License Ordinance Draft
• Planning & Zoning Ordinance Draft with Subdivision Section

DeLoy:
Tee:
Greg:
Trenton:

POLICE REPORT:

MAINTENANCE REPORT:

OFFICE BUSINESS: Delinquent water and sewer accounts

SIGNING OF CHECKS AND VOUCHERS FOR FEBRUARY’S BILLS

ADJOURNMENT

Next Meeting:
• City Council Regular Meeting 7:00 pm – Tuesday, April 4, 2023, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

January 25, 2023 – Special Meeting

Those Present:  DeLoy Kunz, Greg Kunz, Trenton Morrell, Tee Steadman, Mayor Stephan Waechtler, Maintenance Supervisor Shane Clark, City Clerk Lynette Smith, City Attorney Adam McKenzie, Kevin & Marty Nate, Tim & Merg Neuman

Meeting called to order:              7:00 pm                                Invocation:         Mayor Stephan Waechtler

The Council entertained a motion from councilor Tee Steadman to approve the published agenda and was seconded by councilor DeLoy Kunz. All were in favor and the motion carried the council.

The Mayor welcomed all to the meeting and appreciated the public in attendance. Councilor Greg Kunz made the motion to leave the regular meeting and go into public hearing for the purpose of discussing a property annexation, increasing monthly water rates and increasing water and sewer hookup fees. Councilor Tee Steadman seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Trenton – yes. Motion carried the council. Clerk Smith reported that there has not been any comments received in person or by mail to the office in regards to the public hearings.

The Whitakers would like to annex their remaining 2.5 acres of their property into the City limits. 2.5 acres already lies in City limits and they would like the other half in the City too. A map of the City limits and property was shown to the council and public. City Attorney, Adam McKenzie said the process to annex is to adopt the Ordinance to annex, then we will have another public hearing to rezone the property as residential. Marty Nate commented that it is already in the Comprehensive Plan that if any property is annexed to City limits that it will be rezoned to residential.

Resolution #2023-01 was read to the council; a resolution to increase the monthly water rates $10. This increase will be saved for future upgrades to the water system and hasn’t been increased since 2008. The sewer rates haven’t been increased since 2012 and ideally rates should be increasing 3% each year. Shane Clark informed the council that we have new testing requirements that have come up this year for Lead & Copper and each home must be documented in the City. Kevin Martin of Sunrise Engineering is helping us to apply for grants to help with those costs, but this $10 increase will help to pay for that as well. Adam said that we can pass an Ordinance to raise the rates each year; if it is less than a 5% increase we don’t need a hearing and can just adjust/increase each year.

Resolution #2023-02 was read to the council; a resolution to increase the water and sewer hookup fees from $1500 to $5000 each plus associated fees. Adam went into detail about keeping in mind that the mine is coming soon and that we need to get an ordinance in place for subdivisions because growth will be coming to the City and we need to start planning for it now. Adam suggested for the council to look over the County’s Subdivision Ordinance as a good starting point and decide what applies to us and what we want to keep and what we don’t need along with their zoning ordinance to update ours. He advised for us to put a subdivision ordinance into place before annexing any large parcels and to make sure the system can handle more homes in its current state. He suggested adding to a subdivision ordinance that for example, in order to develop a subdivision that they must bring in water shares to provide for their homes and that the developer must work with the City Engineer to solve water issues.

Councilor Greg Kunz made the motion to close the public hearing and move back into the regular meeting Trenton Morrell seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Trenton – yes. Motion carried the council.

Councilor Greg Kunz made the motion to approve the annexation of 2.5 acres of the Whitakers property into the City limits. Councilor Tee Steadman seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Trenton – yes. Motion carried. Councilor Greg Kunz made the motion to approve Ordinance #109 annexing property of 2.5 acres into the City limits. Councilor Trenton Morrell seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Trenton – yes. Motion carried.

Councilor Greg Kunz made the motion to approve Resolution #2023-01 to increase the monthly water rates beginning April 10, 2023 and was seconded by Tee Steadman. All were in favor and the motion carried the council.

Councilor Tee Steadman made the motion to approve Resolution #2023-02 to increase the water and sewer hookup fees to $5,000 each and was seconded by DeLoy Kunz. All were in favor and the motion carried the council.

The chair entertained a motion from Councilor Tee Steadman that council adjourns from the January Special Meeting council meeting at 8:15 pm. Councilor Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

January 4, 2023

Those Present:  DeLoy Kunz, Greg Kunz, Trenton Morrell, Tee Steadman, Mayor Stephan Waechtler, Maintenance Supervisor Shane Clark, City Clerk Lynette Smith, Kevin & Marty Nate, Sheriff Bart Heslington, Chief Deputy Ryan Larsen

Meeting called to order:              7:00 pm                                Invocation:         Council President Greg Kunz

The Council entertained a motion from councilor Greg Kunz to approve the published agenda and was seconded by councilor Trenton Morrell. All were in favor and the motion carried the council.

The minutes from December 7, 2022, were read aloud by Clerk Smith. Councilor Tee Steadman made the motion to accept the minutes as read. Councilor Greg Kunz seconded the motion. All were in favor and the motion carried the council. Clerk Smith made note of a correction about when the Public Hearing will be for the annexation and water rate increases as well as water and sewer hookups. The date will be January 25^th because the news examiner didn’t publish a paper during the week of December 28^th so the notices didn’t get in for the time restraints.

Sheriff Bart Heslington came before the council with a proposal for the County Sheriff’s Office to have a contract to patrol and enforce our Ordinances in Georgetown. Sheriff Heslington was appreciative to be on the agenda and the Council’s consideration with Officer Martinez retiring. He said he has prepared similar proposals for St. Charles and Bloomington. Their proposal would hire a separate deputy to patrol all the cities but may not be the same deputy each time, but this would allow them to hire another full-time deputy. Their office would handle all the certifications, POST, etc. and they would attend regular council meetings. This contract would enable the deputies to enforce our Ordinances as well; at this time, they are not authorized to enforce but only help to keep the peace now because we are incorporated City. He handed out a report to all the council members to review about calls being made to Georgetown in the last calendar year. The council asked if we would be able to have an officer on weekends or holidays when we want and Sheriff responded that we would be able to discuss and set a schedule for the contracted 55 hours a month. How much will it cost? Georgetown’s share would be about $30,000 a year which would be equivalent to the other cities also. The Mayor questioned a specific incident happening a year ago and was told if we have any issues to call the Sheriff’s Office but what does that do if they can’t enforce anything? Sheriff explained that they can come and assist to keep the peace among the neighbors but can’t issue citations but they can still collect info and then pass along to our police department and attorney. The Mayor worried about the summer months and the lake and that end of the valley taking precedence over us. Sheriff assured that we would get our hours we are contracted and scheduled. Council questioned how do we get ahold of the officers on duty and Sheriff said we would have a direct line of communication and his office would handle all the scheduling. Kevin Nate thinks it would be of benefit to have 10-12 different personalities to handle the people that always think they’re above the law and said that Georgetown has been known as a speed trap and we don’t want to lose that. Marty Nate asked if the City would still get their percentage of citations issued in Georgetown and Sheriff said that would have to be included in the contract. Sheriff explained that each City would have its own contract and would be renewed annually and ideally each City needs to participate to make this work, but if in a year a City doesn’t renew, then the Sheriff’s Office would assume all risks. Sheriff will work with Adam for a template on the contract. Shane asked if there is any benefit of having our own vehicle with all the upgrades that we’ve made to the vehicle lately and Sheriff said that could be negotiated in the contract or the county could add it to their inventory, or we could sell it. Question was also asked what happens if for some reason they don’t get their 55 hours in, what would the consequences be; Sheriff said maybe the next month they would do more than 55 to offset. The council decided that they would like to see a contract written up by Adam before making any decisions.

There was only one silent bid received for the old Ford service truck. Lynette confirmed with Adam that the City is not required to accept the bids and can advertise in the classifieds to sell. Councilor Tee Steadman made the motion to reject the bid and was seconded by Councilor Trenton Morrell. Councilor Greg Kunz abstained from voting. After some discussion Councilor Greg Kunz made the motion to accept the bid to Jacob Kunz and was seconded by Councilor DeLoy Kunz. Voting was tied and the Mayor broke the tie by voting to list the truck on FaceBook and KSL for $2,150.00.

The public hearings for the Whitaker Annexation, water rate increase and sewer and water hookup increases will be held on January 25^th and has been published in the paper.

Councilor Tee Steadman is concerned about who will enforce our Ordinances now since Officer Martinez has retired and until we get someone new hired. He said there are still a lot of people that are plowing their snow and carrying it across the road and not getting it cleaned up. He would like Lynette to send out letters to them telling them to stop since the post on FaceBook hasn’t helped.

Councilor Greg Kunz asked who plows the snow at the cross walk on the highway so that the kids can use the crosswalk and the flags that we’ve put up. He also commented that the cars parked in front of the Church, from all the mine workers, are awful because we can’t get it plowed. Need to find out who has jurisdiction; City or Church. Need to post signs for no parking and can talk to the mines about it or have them towed.

Police Report:  There were 32 contacts for the month of December. Officer Martinez sent a letter for the councilmembers, officially giving notice for his retirement and how much he enjoyed working here.

Maintenance Report: Shane gave his report for the month of December and stated that he and Alan did some work to the SCADA system, he got a new pump ordered, and did lots of snow removal. He helped Gail Hayes with a sewer issue. There was lots of discussion on where the bus can turn around up the canyon and who is responsible for keeping it plowed. Shane was told to track all of his hours of time spent plowing county roads. It was suggested to get in touch with the County to have them install a sign for no parking so the bus can get turned around. Shane also said that they will need to do some chip seal this year and was told to contact the County and see if they can drop it in Georgetown instead of hauling all the way to town and then we have to find a way to haul it back.

Office Business:   There are 14 delinquent water and sewer accounts for the month of December. The winners of the Christmas Lights contest were 1^st Tony & Chris Price, 2^nd Doug & Shellie Thompson and 3^rd Matt & Tiffany Argyle. She will inform the Police applicants that the Council isn’t ready to make a decision on who to hire yet and want to explore all options with the Sheriff’s department before making a decision. Lynette will get the W-2’s prepared for everyone to have before the next council meeting. She asked about if people can pre-pay for their water and sewer hookups. One family would like to get them installed in order to get one load of asphalt to go on all properties. The council decided that hookups can’t be paid for without a permit first.

The chair entertained a motion from Councilor DeLoy Kunz for the council to approve checks and vouchers for the month of December 2022 in the amount of $15,105.12 in the general fund, $6,066.50 in the water fund, and $20,396.00 in the sewer fund, with all funds totaling $41,567.62. Councilor Trenton Morrell seconded the motion. All were in favor and motion carried the council.

The chair entertained a motion from Councilor DeLoy Kunz that council adjourns from the January 2023 council meeting at 9:30 pm. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer