July Minutes
July 7, 2020
Those Present: DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Shane Clark, City Clerk Lynette Smith, Layne DeClark, Kevin Martin of Sunrise Engineering by phone
Meeting called to order: 7:00 pm Invocation: Mayor Steve Waechtler
The Council entertained a motion from councilmember Marty Nate to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.
The minutes from June 9, 2020 were read aloud by Clerk Smith. Councilmember DeLoy Kunz made the motion to accept the minutes as read. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.
Maintenance Report: Shane gave his report for the month of June and stated that he and Alan have been really busy with the water project and had ran into a few surprises. The chlorinator people showed up and that is being worked on. There is a leak by Jerry Morrell’s that they will have to fix and put a cap on the line by the school. They are going to mow Stringtown next week and have rented a mower for the day and will mow a few other streets around town too. They mowed the park and the cemetery. The cemetery has more thistle growing so he will contact Chuck to come back and spray again. Shane has tried to send texts to the City Council to give them a heads up of when shut offs are about to happen. The Mayor said that people need to realize that we are remodeling the City’s water lines and usually remodels never go according to plan. It would be nice to have a better way to get word out to everyone about shutoffs, etc. Lynette will look into something similar to what the school district uses for notification and will send a letter with the coupon books to everyone to update contact information with the City.
Layne DeClark was present and asked the Council for clarification on the new RV Trailer Ordinance. The Mayor listed reasons for the Ordinance and first problem is people living in their trailers and hooking up to water and sewer services and that is now two dwellings on one line. Ordinance states only one hookup per dwelling for water and sewer services. The other problem we face is not wanting the City to look trashy or turn into an RV park. The idea was to eliminate people living in them for long periods of time. The Council expressed that communication goes a long ways and that there are exceptions to every rule. The Council is willing to work with anyone as long as they will come and communicate with the Council what their intentions are. They expressed their thanks to Layne for coming to the Council and being willing to communicate.
Kevin Martin of Sunrise Engineering reported on the water project over the phone and said that next week the chlorination building will be operational and he asked about the asphalt in front of the City Hall or if we need more. It was supposed to be included but it needs to be done professionally. He will look more into. He said there is more cleanup to be done at the river crossing and other job site areas. Shane said that RSJ has done a good job this summer except for some surprises that were out of their control. Greg questioned if there is a signal alarm set in place to alert if things aren’t working like they should. Kevin said there is not something like that in place right now but he will research some options from SCADA. There will be a final walk through coming up soon and Kevin would like any of the council members that wish to be there to come. Kevin is working on a plan to remove the old chlorinator building because the line underneath is still leaking. Shane also reported that he would like a way to get better records of the City lines and valves to be mapped out verses just in one person’s mind.
Councilmember DeLoy Kunz made the motion to transfer water funds of $23,231.40 and sewer funds of $21,294.11 to the general fund to reimburse for expenses paid throughout the 2018-2019 fiscal year. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.
Movies in the Park will make its debut on Friday, July 10th and will be showing Little Rascals. Marty will have penny candy available for the kids to buy and there will be popcorn and capri suns available too. B’s Outback Motorsports will donate $100 to the City to help with costs of the popcorn and drinks. They will try to have movies available every other Friday throughout the summer.
Councilmember DeLoy Kunz would like to see a bay or lean-to off of the shed to store the fire brush truck in. Would like to see how much it would cost and if it is something that Shane and Alan can do. He also would like to get Officer Martinez to come out to the City during different times of the day versus just mornings and especially on Sundays when everyone is leaving the canyon from camping for the weekend. Traffic has been worse than normal this year.
The Mayor reported that he would like to have flashing speed signs along Stringtown and both ends of town and has found out that they cost around $3,300 each. He will check with Vaughn Rasmussen and Scott Esquibel to get more solid numbers and see if the County or State could help with those costs at all. He spoke with Mike Carr about signing something saying that if he were to ever sale the homes that a separate line would be installed and not just continue to pay the separate bill. Mike said that he would, so we will get Adam to write up an agreement similar to Mark Hicken’s. He also reported that he would like to see the shutoffs get back to normal and if people are more than two months delinquent then they need to be shutoff.
Councilmember Marty Nate reported that she had a flag stolen from her Veteran’s Memorial after the 4th of July and was disappointed. ABC Seamless will be here for about 2 weeks to finish the siding on the City Hall and then will need to be paid immediately after. She also asked if we have expiration dates on our building permits or if that is listed on the permit. Lynette researched and they do expire 120 days after the date of the application. She will add the wording to the actual permit that gets posted. She also would like the council to look at updating the Resolution for building permits to increase the fees. That will be discussed at the next meeting.
Police Report: There were 25 contacts for the month of June.
Office Business: There are 20 delinquent water and sewer accounts for the month of June. The Church has submitted a building permit application to reroof the building. She also has decided to create a Facebook group page for those that like to follow social media for their notifications. She will still post notifications at the post office and on the door and on the website for those that like to get their notices that way. She will also do some research to find a text notification service similar to the school districts.
The chair entertained a motion from Councilmember Greg Kunz for the council to approve checks and vouchers for the month of June 2020 in the amount of $18,055.58 in the general fund, $32,882.54 in the water fund, and $41,968.67 in the sewer fund, with all funds totaling $92,906.79. Councilmember Marty Nate seconded the motion. All were in favor and motion carried.
The chair entertained a motion from Councilmember Marty Nate that council adjourns from the July 2020 council meeting at 9:45 pm. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith
City Clerk-Treasurer