Georgetown Idaho

CITY OF GEORGETOWN
CITY COUNCIL MEETING
AGENDA

Tuesday, August 6, 2024 City Hall 7:00 pm

MEETING CALLED TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from July 2, 2024 regular meeting

AGENDA ACTION ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

 Sunrise Engineering – Addison Ochsenbein
 Twin Creeks Celebration Recap
 FY 2025-2026 Budget Workshop with City Auditor, Gary Teuscher, CPA
 Service Missionaries – Sign Memorandum of Understanding
 Mike Carr – Power to new building

Marty:
Tee:
Greg:
Trenton:

POLICE REPORT:

MAINTENANCE REPORT:

OFFICE BUSINESS: Delinquent water and sewer accounts

SIGNING OF CHECKS AND VOUCHERS FOR JULY’S BILLS

ADJOURNMENT

Next Meeting:
• City Council Public Hearing for Budget at 7:00 pm – Tuesday, September 3, 2024, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

June 12, 2024
Those Present: Greg Kunz, Trenton Morrell, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Shane Clark, Maintenance Hadley Wright, Addison Ochsenbein of Sunrise Engineering, Alta Jean Neuman, Tim & LeRoy Huffaker
Meeting called to order: 7:00 pm
The Council entertained a motion from Councilor Marty Nate to approve the published agenda for the special meeting and was seconded by Councilor Trenton Morrell. All were in favor and the motion carried the council.
Addison Ochsenbein of Sunrise Engineering came before the council to discuss the roadway project and brought some information for the council to review and expressed that the important item of topic is that we are over budget for the project. The grant amount is $239,000 and the engineering fee is $31,000 leaving us with $208,000 to use of the grant money towards the project. He suggested there are a couple of options and asked if the City has any funds to use towards the project separate from the grant or if we need to cut the scope of the project back to be closer to $208,000. The City does have $25-30,000 saved up to do chip sealing/patching for roads for the year that could be used towards this project instead. Lots of discussion on where to make cuts at and was decided to cut out Hayes Lane and just do patches there and the portion of the road down to Mario Johnson’s to not have to widen that road at this time either but to fully reconstruct East Street, 3rd Street, and 6th Street. Also took off the sealing because typically you wait and seal the road a year after it’s been laid down. Shane talked to the State and they will save the chips for us to use another year and we are able to get out of the cost of the oil and we could look at chip sealing Hayes Lane next year instead.
Two bids were received from Avail Valley and Idaho Materials Construction at the bid opening last week on June 6th. Avail Valley came in with the lower bid at $270,195. Councilor Greg Kunz made the motion to have the Mayor sign the notice to award the bid to Avail Valley and then do a change order to remove the sealing on 3rd, 5th, Hayes and 5th street reconstruction and get the project down to budget and try to fit in patching on Hayes. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried. Hoping for a start time of late summer.
The chair entertained a motion from Councilor Marty Nate that council adjourns from the special council meeting at 7:25 pm. Councilor Greg Kunz seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,

Lynette Smith
City Clerk-Treasurer

June 4, 2024
Those Present: Greg Kunz, Trenton Morrell, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Shane Clark, Maintenance Hadley Wright, City Clerk Lynette Smith, Addison Ochsenbein of Sunrise Engineering, Mayor Bob & Kelli Van Cleave
Meeting called to order: 7:00 pm Invocation: Mayor Steve Waechtler
The Council entertained a motion from Councilor Greg Kunz to approve the published agenda and was seconded by Councilor Trenton Morrell. All were in favor and the motion carried the council.
The minutes from May 7, 2024, were read aloud by Mayor Waechtler. Councilor Trenton Morrell made the motion to accept the minutes as read and Councilor Greg Kunz seconded the motion. All were in favor and the motion carried the council.
Mayor Bob Van Cleave came before the council and would like to take down some of the old buildings along his property and input a storage unit in it’s place. He won’t be adding any sheds and the existing sheds are in poor shape. This storage unit will help the place look better anyway. The Council approved him to do so.
Addison Ochsenbein reported that they had a pre-bid meeting last Thursday and one contractor came for the pre-bid meeting to see the scope of the project but they do have a couple of other contractors interested. The bid openings will be on Thursday the 6th at 11:00 am and then they will need a couple of days to review and then have a special meeting with the council to approve and award the bid.
A citizen came to the office and requested for the sidewalks to be fixed along the highway to the post office. The council decided to do some more research and the guys will grab a roller and walk the sidewalks to see what needs we really have. It was also suggested to keep looking into fixing the bridge also.
Updates for the Twin Creeks Celebration were tabled until the next meeting.
Councilor Marty Nate reported that the City of Hagerman has a Disorderly Conduct Ordinance and wondered if we should adopt something similar for the signage throughout town. Lynette will talk to City Attorney, Adam McKenzie, about what we can do to enforce because even the freedom of speech has some limitations. She also has been approached about the junkyards on both sides of the highway. Our Ordinance says there needs to be a 6’ fence around it. She also reported that we did not receive the grants that she applied for. She also asked when Stringtown road is getting fixed from being cut and it should be by July 1st because been waiting for when a hot plant will be opened.
Councilor Greg Kunz reported that he heard the cemetery map looks nice at the cemetery and was helpful over the Memorial Day weekend.
Police Report: The Sheriff’s Department was not in attendance for this meeting.
Maintenance Report: Hadley Wright gave their report for the month of May and stated that he and Shane have cleaned the cemetery, trimmed the trees on Stringtown, helped setup for the Seepage Tests. They went with Addison and a contractor for the roadway project pre-bid meeting. They purchased a crack sealer for the roads instead of renting one.
Office Business: There are 18 delinquent water and sewer accounts for the month of May. The legal description for the annexation that was recorded with the County and sent to the Idaho State Tax Commission was returned for a typo that said Franklin County vs Bear Lake County. Lynette has fixed but will need to be re-recorded with the County and then sent to the Tax Commission again for approval. The new computer came and she will hopefully have it set up and ready before the next council meeting.
The chair entertained a motion from Councilor Marty Nate for the council to approve checks and vouchers for the month of May 2024 in the amount of $27,812.02 in the general fund, $8,224.38 in the water fund, and $21,489.23 in the sewer fund, with all funds totaling $57,525.63. Councilor Trenton Morrell seconded the motion. All were in favor and motion carried the council.
The chair entertained a motion from Councilor Marty Nate that council adjourns from the June 2024 council meeting at 8:20 pm. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,

Lynette Smith, City Clerk-Treasurer