Georgetown Idaho

February 4, 2020

Those Present: DeLoy Kunz, Greg Kunz, Marty Nate, Tee Steadman, Mayor Steve Waechtler – came late, Maintenance Supervisor Doug Thompson – excused sick, City Clerk Lynette Smith, Valerie Ross of News Examiner, Bret Kunz of Insurance Advisers

Meeting called to order:              7:00 pm                                Invocation:         Councilmember Marty Nate

Council President Greg Kunz called the meeting to order in the absence of the Mayor. The Council entertained a motion from councilmember Marty Nate to approve the published agenda and was seconded by councilmember DeLoy Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from January 7, 2020 and councilmember DeLoy Kunz requested to have the word river replaced with creek. Councilmember Greg Kunz would like to add drug testing to the employee policy which will be discussed in more detail later in the meeting. He also inquired about if the City has money in the fire budget to add a lien-to to the shed to put the brush truck on the City property. Lynette mentioned that maybe there is room in one of the bays of the shed already. Councilmember DeLoy Kunz then made the motion to accept the minutes as read. Councilmember Tee Steadman seconded the motion. All were in favor and the motion carried the council.

Bret Kunz of Insurance Advisers came before the council and would like a paper signed to designate him as our ICRMP agent. He has broken away from Nield, Inc and without this paper being signed we would revert back to Bryan Nield to be our agent. Council President Greg Kunz relayed from speaking with the Mayor that he was really disappointed that Bret didn’t help represent us better with the sewer building. Lynette called and spoke with ICRMP and was told that we do need to select an agent, but we could also go with the next closest agent in Soda Springs if we are unhappy. Bret was surprised to hear that ICRMP did pay a claim on the sewer building under the earthquake policy but also said he would have had to stay out of the conversations anyway and underwriting would have decided what to do with our situation. The Mayor will call and speak with Bret and Mark Andreasen to compare and then decide which agent to go with and get the paper signed so Lynette can submit.

Kevin Martin of Sunrise Engineering was unable to come and give an update of the water project but Lynette had spoken with the Mayor and relayed that he, Doug, Adam, Kevin and Dennis Sudweeks met last week at the City Hall to discuss how to move forward with our Easement for the power. It was decided that it would all mostly be postponed until the weather gets better and is more easily accessible and so they can get up there with Rocky Mountain Power as well to decide if the pole needs to be moved and what our options are.

The Dog Ordinance was tabled until the next meeting because Tami has been sick and hasn’t been able to get the ordinance to Lynette or Adam to be reviewed.

The Backhoe Agreement was also tabled until after the new person is hired to be added to the list of approved operators and Matt Raczak was removed.

The Employee Policy has not been looked at for a while and needs to be updated. Lynette emailed the current policy and vehicle use policy to all councilmembers to review before the meeting. Not all councilmembers had a chance to review so no decisions were made til next meeting, but it was discussed to implement a drug policy and can get up to a 5% discount with Workman’s Comp if the City were to implement. Lynette will add into the policy and get more info from Workman’s Comp about it. It was also discussed to update the going per diem rates to the current IRS rates and to require a physical be passed before hiring and that the new hire will be on a probationary period until he gets his licenses and then will be eligible for an increase in pay for each license received. Lynette will update and bring back to the next meeting.

Councilmember Marty Nate reported that the election dates held in the City Hall will be March 10^th and May 19^th and the City will be closed for regular work on those days. Lynette also added that the County Circuit Breakers Tax Service will be held in the City Hall on March 12^th from 1:00-3:00 pm. Marty asked for opinions on dates for Twin Creeks Celebration. Dates will be either June 27^th or July 11^th and Marty will decide what works for her and her committee best. She would also like to have Movie in the Park a couple of times throughout the summer months with a popcorn maker and projector.

Police Report: There were 11 contacts for the month of January. He has been having trouble with his new cameras and radios not working with each other of the County dispatch. He is working on getting fixed.

Maintenance Report: Doug’s report for the month of January was tabled as he is excused for not feeling well this evening.

Office Business:   There are 20 delinquent water and sewer accounts for the month of January. Clerk Smith also reported that there is a home up Stringtown that has had water services turned off due to delinquency and moving away but there is reason to believe that the people are back in the home and have possibly turned the water services back on. It was decided to have Officer Martinez go and investigate and give them a fine for tampering with City property if they have done so. Councilmember Marty Nate made the motion to donate $500 to the Bear Lake Senior Center and councilmember Greg Kunz seconded the motion. All were in favor and the motion carried. The councilmembers engaged in signing the signature cards for each of the banks. The Mayor reported that the radios he has purchased will work from his house up to the chlorinator building. He will get with Lynette about which radios they are so she can purchase the Cities own set on Amazon which are important for all parties to have when going up into the canyon without cell phone service. The Mayor also mentioned that the City should be looking to purchase a side by side or other equipment to use as a new hire should not be expected to use their personal equipment. The council then reviewed each of the applicants that have applied for Doug’s job and they would like to extend an invite to all applicants to participate in an interview for the position.

The chair entertained a motion from Councilmember DeLoy Kunz for the council to approve checks and vouchers for the month of January 2020 in the amount of $11,458.99 in the general fund, $49,355.51 in the water fund, and $64,107.40 in the sewer fund, with all funds totaling $124,921.90. Councilmember Marty Nate seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember DeLoy Kunz that council adjourns from the February 2020 council meeting at 9:45 pm.  Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, March 3, 2020         7:00 pm             382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from February 4, 2020 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Executive Session I.C.74-206(a) –To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need.

• Ferrel & Susan Dilworth Cemetery Plots

• Sunrise Engineering – update on Water Improvements Project

• Dog Ordinance #97

• ICRMP – Bret Kunz servicing Agent

• Employee PolicyDeLoy: Marty:                              Next Meeting:

• • •  
    • ADJOURNMENT
    • SIGNING OF CHECKS AND VOUCHERS FOR FEBRUARY’S BILLS
    • OFFICE BUSINESS:     Delinquent water and sewer accounts, Doorbell, Land App Site Lease
    • MAINTENANCE REPORT: 2-way radios
    • POLICE REPORT:
    • Greg:
    • Tee:
    •            

• Regular Council 7:00 pm – Tuesday, April 7, 2020, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

January 7, 2020

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Tee Steadman, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson,City Clerk Lynette Smith, Kevin Martin of Sunrise Engineering, Lisa Humphreys, Jessica Alleman, Valerie Ross of News Examiner

Meeting called to order:              7:00 pm                                Invocation:         Councilmember Marty Nate

The Council entertained a motion from councilmember Greg Kunz to approve the published agenda and was seconded by councilmember Matt Argyle. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from December 3, 2019 and councilmember Matt Argyle made the motion to accept the minutes as read. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from Councilmember Matt Argyle for the council to approve checks and vouchers for the month of December 2019 in the amount of $15,195.10 in the general fund, $200,048.78 in the water fund, and $18,930.57 in the sewer fund, with all funds totaling $234,174.45. Councilmember Greg Kunz seconded the motion.  All were in favor and motion carried.

The Council then proceeded with swearing-in the newly elected councilmembers. Clerk Smith read the Oath of Office to incumbent councilmember DeLoy Kunz where he accepted and was sworn in again for another four years to serve on the City Council. Next Tee Steadman was sworn in and accepted the oath of office to be a councilmember for four years. Matt Argyle was then released of his seat and Tee took his place. Councilmember Marty Nate made sure to thank Matt for his service to the City and his time over the last 8 years. The council then elected a Council President. Councilmember Marty Nate nominated Greg Kunz to be the Council President and councilmember DeLoy Kunz seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Marty – yes. The council then proceeded with assigning the duties of each councilmember. Councilmember DeLoy Kunz will keep with his same duties which are the Sewer Department, Roads and Right of Ways, Traffic and Street Signage, Recreation Access Property and will be the City Liaison to the following companies: State and County Road Departments, US Forest Service, Bureau of Land Management and the Five County Transportation Representative. Councilmember Greg Kunz will continue to oversee the Water Department, City Buildings and be the Georgetown Irrigation Company Representative. Councilmember Tee Steadman will take over most of Matt’s duties with the Fire and Law Enforcement Departments along with being the City Liaison for Intermountain Gas, Rocky Mountain Power, Independent Cable Systems and Fiber Optics. Councilmember Marty Nate will keep with her same duties as previous with the Parks and Recreation, Cemetery Department, Public Safety, Public Affairs, Emergency Preparedness, be the SICOG Representative and will also be over the Planning and Zoning Committee. Councilmember Marty Nate approved all of the duties for each councilmember and Greg Kunz seconded the motion. All were in favor and the motion carried.

The signature cards need to be updated at each of the banks. Councilmember Greg Kunz made the motion to remove Matt Argyle from the checking and savings accounts at US Bank, Zions Bank and Ireland Bank and to add Tee Steadman as a signer on the accounts at the same banks. Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council.

Kevin Martin of Sunrise Engineering came before the council to give an update on the water project. He gave a report and brief overview to bring new councilmember Tee Steadman up to date. The PRV’s and connection at the river creek crossing will be finished in June/July. The chlorination building will be finished once power is available. Adam McKenzie will set up a meeting with the Mayor, Doug, Dennis and Sunrise to finalize the easement. Kevin has projected at least $40,000 – 55,000 will come in under budget on the project after all is said and done. The Mayor signed the 3^rd pay application and change order for the installment of a new fire hydrant.

The Dog Ordinance was discussed, and the council was all in agreeance to remove anything about impoundment, quarantine or hosting a kennel because of the liability for the city and everyone involved. Lynette and Tami Cook will get the final copy to Adam for review before our next council meeting to do the final reading and publish in the paper to be able to be enforced. The Mayor expressed his appreciation to the committee for their commitment and time spent on revising the Ordinance.

Councilmember Marty Nate was concerned about if we needed to borrow some funds to fix the chlorinator building at the land application site. Lynette advised that from the hay lease proceeds and insurance claim that we should have no problem paying for the repairs at the building.

Councilmember Greg Kunz inquired if the new buildings going up around town have all purchased permits and Lynette and Doug reported that they all have that are required to have them.

Police Report: There were 27 contacts for the month of December. The car needs to get some snow tires on the back to prevent from running off the road or getting stuck after pulling someone over on the shoulder of the road.

Maintenance Report: Doug gave his report for the month of December stating he plowed lots of snow and has been using a lot of his compensation time, sick time, and vacation time in between storms and so the City doesn’t have to pay him out so much before he retires. The phone is still working and so he will keep and use until it quits or can give to the new hire. After the last meeting Matt Raczak announced that he was leaving the City and moving back to Boise so the City would be looking to hire for his position. Doug recommended that the City hire for his position first because he has spoken with PERSI and will work until April 30^th and then will begin retirement. He recommended that when looking for someone that we should put out the announcement to IRWA and they will help us to look for someone that already has licensing and may be interested in moving to a smaller City. If we hire someone locally, Doug will then be the part-time guy to help the new guy and will carry his licenses and do the sampling for the City for a fee and then we can renegotiate his fee until the new guy gets his licenses and then he can continue to be the back up operator for the City. Doug also recommended that during the hiring process that we require them to pass a physical and be able to lift a minimum of 50 lbs because it is a very labor-intensive job. After being hired they should also be on a probationary period to ensure that they are cut out for the job and all that is involved and be at a reduced pay until the period is over and after Doug has officially retired. Lynette will get announcements posted in the paper and around town that we are accepting applications with resumes through the 31^st and then hope to have someone hired by March to have a couple of months with Doug around full time.

Office Business:   There are 23 delinquent water and sewer accounts for the month of December. Clerk Smith also reported that we need to look at updating our Employee Policy to include the things that were suggested such as making sure that they are working towards getting all licenses, passing a physical before being hired and after being hired being on a probationary period. Lynette will email the current policy to all councilmembers to review and see if there is anything else they would like updated in the policy. She will also send a contact list to everyone to stay in touch with each other.

The chair entertained a motion from Councilmember Greg Kunz that council adjourns from the January 2020 council meeting at 8:50 pm.  Councilmember DeLoy Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, February 4, 2020             7:00 pm             382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from January 7, 2020 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Sunrise Engineering – update on Water Improvements Project

• Dog Ordinance #97

• ICRMP – Bret Kunz servicing Agent

• Backhoe Agreement

• Employee Policy & Vehicle Use Policy            Tee: Greg:       

• • • Next Meeting:
    •  
    • ADJOURNMENT
    • SIGNING OF CHECKS AND VOUCHERS FOR JANUARY’S BILLS
    • OFFICE BUSINESS:     Delinquent water and sewer accounts
    • MAINTENANCE REPORT: Verizon, Hiring Maintenance Man
    • POLICE REPORT:
    •  
    • Marty:                       
    • DeLoy:
    •  

• Regular Council 7:00 pm – Tuesday, March 3, 2020, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

JOB OPENING

The City of Georgetown is looking for a City Maintenance Worker for the Public Works Department. Full-Time Position beginning March 2020.

If you are self-motivated, hard-working, honest, have strong problem-solving skills, able to lift at least 50 lbs, be able to pass a physical, have equipment operating experience, this could be the job for you! Wage will be DOE.

Applications are available for pickup at Georgetown City Hall during regular office hours. Office hours are Tuesday, Wednesday, Thursday from 12-3 pm. Please return completed application with resume by January 31, 2020. Any questions call 847-2120.

Employment Application for Non Law Enforcement

December 3, 2019

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Maintenance Supervisor Doug Thompson, Matt Raczak, City Clerk Lynette Smith, Kevin Martin of Sunrise Engineering, Tami Cook, LeAnn Jorgenson, Lisa Humphreys, Jessica Alleman, Valerie Ross of News Examiner, Mayor Steve Waechtler excused

Meeting called to order:              7:00 pm                                Invocation:         Councilmember Marty Nate

The Council entertained a motion from councilmember Greg Kunz to approve the published agenda and was seconded by councilmember DeLoy Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from November 7, 2019 and councilmember Greg Kunz made the motion to accept the minutes as read. Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council. Clerk Smith proceeded with reading the minutes from the special meeting on November 15, 2019 and councilmember DeLoy Kunz made the motion to accept the minutes as read. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Kevin Martin of Sunrise Engineering came before the council to give an update on the water project. He reported that he did a final walkthrough with RSJ, the Mayor, Matt Raczak and councilmember Greg Kunz and went through a punch list of items. Adam McKenzie is still working on negotiations with Dennis Sudweeks to finalize the easement for the power on his property. Dennis is concerned about the road being fixed and wanting a water hookup in place of the rebate he has lost out on. Adam does not believe we are to the point of offering him money to put it all behind us.

Tami Cook came to review the Dog Ordinance again with the council. They reviewed paragraph by paragraph and removed and revised a few items. The committee will come back again at next council to finalize.

The Christmas Park Lighting Event was another success. It was a warm night and Santa gave out about 60 treats. Sean Bartschi donated $100 to our Christmas fund and volunteered to be a part of the planning crew for next year.

Employee Bonus’s for Christmas were discussed. The Mayor had a conflict with being at the meeting tonight but asked that Council President Matt Argyle recommend to give Doug a larger Christmas Bonus this year because it may be his last and because he does a lot for the City with his own personal equipment and never asks to get reimbursed for any of it. All of the councilmembers were in agreeance that he deserves more than we could ever pay him. Council President Matt Argyle made the motion to give Doug a $1000 bonus and the other employee’s – Matt, John and Lynette a $250 bonus. Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council.

Councilmember Marty Nate reported that she went over to the County and got a new and larger map for the City of our exact boundaries. She was told by County Building Inspector Wayne Davidson that the Peterson’s new home at the top of Stringtown is located half in the County and half in the City. Even the County portion is zoned as residential and without them going through a rezoning process they would be unable to input a store through the County side as well.

Councilmember Greg Kunz would like Johnny to visit some more people about not pushing snow across the street and to clean up their snow removal better. Lynette will also include it in the annual Christmas letter when she sends it out.

Police Report: There were 26 contacts for the month of November.

Maintenance Report: Doug gave his report for the month of November stating they plowed lots of snow, fixed the broken water line up right hand and put up Christmas lights in the park. He will be contacting Keller Associates to prepare the annual report for the land app site. Doug also reported that Intermountain Gas is wanting to install a new gas line at Jan Crandall’s. He has told them that there is a no dig policy in the City and that they will have to wait until spring to install. He has also told the Peterson’s the same information and they are waiting until spring to install their water and sewer lines. Councilmember Greg Kunz will check in with Bishop Wes Smith about what to do at Jan’s and will follow up with Doug.

Office Business:   There are 21 delinquent water and sewer accounts for the month of November. Clerk Smith also reported that we have received the check from ICRMP to fix the sewer chlorinator building from the earthquake claim of $4,700. That money will be put in the savings account to use towards final repairs of the building. They hay lease has been paid for the 2019 year and was profitable for the City once again. It raised 165 bales and about 74 total ton which brought in $5,382.40 to the City.

The chair entertained a motion from Councilmember Matt Argyle for the council to approve checks and vouchers for the month of November 2019 in the amount of $16,366.13 in the general fund, $35,932.01 in the water fund, and $15,633.91 in the sewer fund, with all funds totaling $67,932.05. Councilmember DeLoy Kunz seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Greg Kunz that council adjourns from the December 2019 council meeting at 9:30 pm.  Councilmember Marty Nate seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

November 19, 2019 – Special Meeting

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, City Clerk Lynette Smith, Kevin Martin of Sunrise Engineering by phone, Adam McKenzie City Attorney by phone

Meeting called to order:              7:00 pm

The Council entertained a motion from councilmember Matt Argyle to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.

Adam McKenzie was contacted by phone and Councilmember Greg Kunz made the motion to move into Executive Session as per Idaho Code 74-206(1)(d)&(f) to discuss with legal counsel records that are exempt from disclosure as provided in Chapter 1, Title 74 at 7:05 pm. Councilmember DeLoy Kunz seconded the motion. A roll call vote was taken and is as follows: Matt – yes, DeLoy – yes, Greg – yes, Marty – yes. Councilmember Matt Argyle made the motion to move out of Executive Session and back into a public meeting at 8:25 pm and Councilmember Marty Nate seconded the motion. A roll call vote was taken and is as follows: Matt – yes, DeLoy – yes, Greg – yes, Marty – yes.

Councilmember Marty Nate made the motion to continue with the power for the new water chlorinator building above ground to save on costs. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Doug Thompson gave an update on the road that washed out from the water line break up at the water tank and spring and suggested that no vehicles be driven up there besides ATV’s because the road isn’t very sturdy. He has some barricades put up there to discourage people from going past as a precaution. Mayor Steve had some radios that his family has purchased and used on hunting trips. He gave some to Doug to try while he is up the canyon in case he runs into trouble and no one can get a hold of him where he’s out of service. Doug will try them out and see how they work and then we will look into purchasing if they work.

The chair entertained a motion from Councilmember Greg Kunz that council adjourns from the November 2019 Special Meeting at 8:45 pm.  Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

November 7, 2019

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, Matt Raczak, City Clerk Lynette Smith, Kevin Martin of Sunrise Engineering, Ferrel & Susan Dilworth, Joann Dilworth by phone, Creed Harwood, Tami Cook, Adam DeClark, Adam McKenzie City Attorney by phone

Meeting called to order:              6:30 pm                                Invocation:         Mayor Steve Waechtler

The Council entertained a motion from councilmember Matt Argyle to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from October 2, 2019 and councilmember Greg Kunz made the motion to accept the minutes as read. Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council.

The Dilworth’s came before the council to discuss their invoice for a separate water and sewer hookup for their additional home. They were concerned about the added costs from the $3000 fees. Councilmember Marty Nate read to them the portion of the Ordinance that says it is an impact fee for the opportunity to connect to the main line, but it doesn’t include the extra fees incurred such as parts, labor, backhoe, etc. because those fees vary as every hookup is different as to how far away from the line that they are and how long it takes to install, etc. JoAnn expressed their concerns and they feel there is a lack of clarification of there being an impact fee. The council decided to table and have a Special Meeting on the 19^th at 7:00 pm to discuss further and that those that may attend the meeting are those that were there originally when Greg and Marty met with the Dilworth’s to discuss installing the additional hookup in the first place.

Kevin Martin of Sunrise Engineering came before the council to give an update on the water project. He reported that there needs to be more cleanup and he will relay that to Ready Service Jobbers. The chlorinator building will be finishing up soon and the PRV’s won’t be here until December so they will be pushed back to spring for installation. The chlorinator building will be ready by mid-December; dependent on Rocky Mountain Power. City Attorney Adam McKenzie was brought in by phone to discuss his findings on getting an easement from the landowner, Dennis Sudweeks. The City already has an existing easement on the property for the water but needs a separate easement for the power. Adam needed measurements which will be 10 ft all the way around on each side and underneath. It will require removing a lot of trees and maintenance to keep those trees out of the line of the power. Rocky Mountain Power has already come and installed the pole and the cables to the pull lines. The council suggested looking into going underground with the power in order to save the trees and maybe eliminate the need for a separate easement and follow along the existing water line. Kevin expressed there may be a separate cost to go underground vs. above; he will look into and report back to Lynette. Kevin discussed what happened at the latest construction meeting and they all went over each change order individually where RSJ was requesting more money. It was settled on roughly $6,000 in change orders vs $15,000 with compromises on all sides. There will be another change order coming for a head gate of $2,600. Substantial completion of the project will be July 1, 2020.

Tami Cook came before the council to update on the progress of the Dog Ordinance. The Ordinance draft was reviewed together, and they decided to remove anything that is related to impounding or quarantine. The council will take home and review for the next meeting again. The council voiced their appreciation for Tami’s time.

Creed Harwood came before the council and would like an approach to get to the old railroad right of way to avoid having to go onto the highway with his team of horses. He was told to stay West of the sewer line off of Donna Cunningham’s. He will install a gate from his property to the right of way. Councilmember Matt Argyle made the motion to allow him to do so and Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council.

The Christmas Lights in the Park Celebration will be on December 2^nd at 6:00 pm. Lynette will make arrangements with Santa and get the flyers posted and to the kids at school and Marty will get the food ready.

From the Election on Tuesday, November 5^th DeLoy Kunz received 44 votes for councilmember for another 4-year term and Tee Steadman received 43 votes for a 4-year councilmember term. The council voted to accept and canvass the votes.

Resolution #2019-01 defining that there are extra fees associated with water hookups was brought forth before the council and read in its entirety by Clerk Smith along with Resolution #2019-02 defining the extra fees associated with sewer hookups. Councilmember Greg Kunz made the motion to accept both Resolutions as read. Councilmember Marty Nate seconded the motion. A roll call vote was taken and is as follows: Matt – yes, DeLoy – yes, Greg – yes, Marty – yes.

Resolution #2019-03 in support of the Bear River Heritage Area was read in its entirety by Clerk Smith. Councilmember Marty Nate made the motion to accept the Resolution as read. Councilmember Greg Kunz seconded the motion. A roll call vote was taken and is as follows: Matt – yes, DeLoy – yes, Greg – yes, Marty – yes.

Councilmember DeLoy Kunz discussed that there are more parking violations that need to be addressed and cited.

Councilmember Matt Argyle would like to give some money to the Bear Lake County Fire District as was discussed in previous meetings and budgeted for to purchase some fire equipment for firefighters. He made the motion to give them $7,000 towards clothing a fighter. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Councilmember Greg Kunz reported that a citizen has possibly purchased another citizen’s business along Stringtown that is not in the business district. He would like to invite the purchaser to the council’s special meeting to discuss concerns about being able to continue the business along Stringtown. Lynette will make arrangments.

Councilmember Marty Nate reported that we need to have a handicap sign out front for parking for elections and to have in place all the time. She also reported back of what Myrtle Johnson and family want to do for a headstone at the cemetery. They would like a headstone with slots in it for a place to set the cremations. The council would still like to see what it will look like and will charge $150.00 per cremation that is placed in the headstone.

Police Report: There were 21 contacts for the month of October and he has started to issue citations to parking violators.

Maintenance Report: Doug gave his report for the month of October stating they have dug one grave for Ellen Clark and been busy keeping up with the water project.

Office Business:   There are 16 delinquent water and sewer accounts for the month of October. Clerk Smith also reported that the Mayor called and spoke with ICRMP about our sewer chlorinator building and they have decided that it could fall under our policy for earthquake damage which has a deductible of $25,000 and the estimate we’ve received of about how much it will cost to fix the chlorinator building will be around $30,000 so we can be expecting a check for around $5,000 to use towards fixing the building. At least it’s something.

The chair entertained a motion from Councilmember Matt Argyle for the council to approve checks and vouchers for the month of October 2019 in the amount of $35,219.22 in the general fund, $144,779.11 in the water fund, and $25,015.31 in the sewer fund, with all funds totaling $205,013.64. Councilmember DeLoy Kunz seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember DeLoy Kunz that council adjourns from the November 2019 council meeting at 9:30 pm.  Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

October 2, 2019

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, Matt Raczak, City Clerk Lynette Smith, Kevin Martin of Sunrise Engineering, Valerie Ross of The News Examiner, Tami Cook, Larry & LeAnn Jorgenson, Lisa Duskin-Goede of Bear River Heritage Area

Meeting called to order:              7:00 pm                                Invocation:         Mayor Steve Waechtler

The Council entertained a motion from councilmember Greg Kunz to approve the published agenda and was seconded by councilmember DeLoy Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from September 3, 2019 and councilmember Marty Nate made the motion to accept the minutes as read. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council. There was discussion on following up from the minutes with what’s going on at 618 Stringtown. Marty conversed with our attorney, Adam McKenzie and he said we’re pretty much past the point to do much with their installation now but in the future when citizens come to get permits, we need to put Conditional Uses on them from now on.

Lisa Duskin-Goede of the Bear River Heritage Area came before the council to let everyone know who they are and what they do. It originally began in 2000 to support small businesses in Northern Utah and Southeast Idaho and is made up of 7 counties in those areas. There is a board and she is the only employee. They are trying to carry out strategic plans and goals in the areas and have even helped with the legislature. She brought some books and brochures with her that have been printed to spotlight the heritage barns in the areas and they have also surveyed 160 plus cemeteries. The brochures also have tours throughout the counties and has suggestions of things to do and visit along the way. They would like if we could approve a Resolution of Support at our next council meeting.

Tami Cook came before the council to update on the progress of the Dog Ordinance. They would like to create a Dog Advisory Board of about 10 people to help with dogs and be people to call when dogs are at large. They have compiled other City Ordinances and are trying to create an Ordinance to make our Ordinance and Community better. The Mayor voiced his concerns of liability with the board if they are up against an aggressive dog. They submitted their Ordinance for the Council to review and they will come back again to discuss the Ordinance more once the Council has reviewed. On a side note, she asked if there was a way to send group text messages when the water is going to be off. The Mayor said it is not feasible to notify every individual. Clerk Smith said that it is posted at the City Hall, Post Office, Website, Radio, FaceBook, etc. wherever we think can reach the most people the quickest. It is only posted in certain areas when we have warning though and lately with the lines being hit citizens know that there is no water before anyone can even be notified. The Council just asked for everyone to continue to be patient as we all struggle together with the completion of the water project.

Kevin Martin of Sunrise Engineering came with an update of the water project. They will test the chlorinator next week and then once it has been determined clean, they will flush the lines and connect the new lines. They are aware that Knife River is on their way and will be paving the highway in the City soon. The total amount of work completed in labor is about $70,000 to this point and materials are $34,000. The question was raised for how much of the total costs has been from mistakes and Kevin reported none but the change orders will be coming since they have hit multiple water lines, phone lines, internet lines, etc. It was suggested we send a bill to the contractors for Matt’s time to go to Idaho Falls for parts all night long to fix the sewer line they broke the first day. The City purchased a piece of equipment for $7,000 to help locate un-traceable lines to help with abandoning lines. We can submit receipts to be reimbursed from the loan. The section that crosses the creek and under the highway will be done next spring when the creek isn’t so high and irrigation has started. There will be a change order for unknown hours for abandoning the lines and changing out the section in the spring.

It was brought up that Ordinance #93 – Parking in the Right of Ways needs to be enforced. A particular citizen has been contacted on two separate occasions from the Mayor and separately by Officer Martinez. They have been warned enough and tickets will start to be issued.

Councilmember Marty Nate made the motion to go into Executive Session as per I.C. 74—206(b) at 9:30 pm. Councilmember Matt Argyle seconded the motion all were in favor and a roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. Everyone was excused except Clerk Smith. Councilmember DeLoy Kunz made the motion to close Executive Session and go back to the regular meeting to finish business at 9:50 pm. Councilmember Greg Kunz seconded the motion. All were in favor and a roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. Councilmember Marty Nate made the motion to pay Matt Raczak sick pay, vacation time and comp time as a regular full-time employee. Councilmember Matt Argyle seconded the motion. All were in favor except Councilmember Greg Kunz abstained from voting and the motion carried.

Councilmember Marty Nate suggested that we have a special meeting to discuss the water and sewer installation invoice with the Dilworth’s. We need to create a Resolution for the Water and Sewer both, to clarify there are added costs on top of the $3000 hookup fees which include the costs of labor, materials, backhoe, etc. She also reported that she will call ABC Seamless to get put on their schedule for the Spring to reside the City Hall and she is continuing to work on finishing the grant for the streets.

Police Report: There were 22 contacts for the month of September.

Maintenance Report: Doug gave his report for the month of September stating they have dug two graves for Duane Peterson and Jerry Morrell and been working on the water project. Matt test drove a new service truck for the City. It is a 2010 Dodge crew cab shortbed and retails for $12-13,000 at West Motor. Once they get it fixed up and tires changed it should cost around $11,200. They have been using the old police car to run around in as well. The Mayor wants to compensate the guys for use of their personal vehicles as well. Councilmember Matt Argyle made the motion to purchase the truck from West Motor. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Office Business:   There are 17 delinquent water and sewer accounts for the month of September. Clerk Smith also reported that we do have two candidates that will be running for Councilmembers; they are DeLoy Kunz and Tee Steadman. Everyone should try to come and vote at the elections on November 5^th. Due to the elections being held in the City Hall the next council meeting has been moved to Thursday, November 7^th.

The chair entertained a motion from Councilmember Marty Nate for the council to approve checks and vouchers for the month of September 2019 in the amount of $25,581.91 in the general fund, $15,555.42 in the water fund, and $18,877.75 in the sewer fund, with all funds totaling $60,015.08. Councilmember Greg Kunz seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Matt Argyle that council adjourns from the October 2019 council meeting at 10:30 pm.  Councilmember DeLoy Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

August 7, 2019

Those Present:  Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Clerk Lynette Smith, City Maintenance Doug Thompson, Matt Raczak, Matt & Aimee Kunz, Cole Smith, Charlie Christensen Planning & Zoning Committee, City Attorney Adam McKenzie, Jason Linford of Sunrise Engineering, City Auditor Gary Teuscher

Meeting called to order:  7:05 pm                            Invocation:  Mayor Steve Waechtler

The chair entertained a motion from councilmember Matt Argyle that the council add to the agenda Executive Session IC 74-206(1f) to discuss with legal counsel due to new information that has come up that was not aware of prior to posting the agenda. The motion was seconded by councilmember Greg Kunz. The chair entertained a motion from councilmember Greg Kunz that the council accepts the published agenda.  Councilmember DeLoy Kunz seconded the motion.  All were in favor and the motion carried the council.

Minutes from the July 2, 2019, regular council meeting were read. The Mayor noted a change about the Forest Service Rangers will ask the sheepherders to move past the spring… The chair entertained a motion from councilmember Marty Nate the council approve the minutes as read with the changes. Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

Councilmember Marty Nate reported that the Planning and Zoning Committee met at the site that Matt and Aimee Kunz wish to build a store on and then they came back to the City Hall and reviewed the Ordinance and their property is zoned in R2 which is residential and is not for commercial activities. At the recommendation of the committee they feel the store needs to stay in a commercial zone because they feel the location of the store would cause a lot of traffic and would be dangerous on the S curve at the top of the road or the property needs to be rezoned. The Mayor reported that when he moved in the Council had told him there was no enforced business district which is why he has been able to have his business at his home along Stringtown. Councilmember Greg Kunz mentioned that there is no land for sale or buildings available in the business district and that moving to the highway would defeat the purpose of the store not being open full time and Aimee being able to come in and out of her home to help customers. Councilmembers Matt and DeLoy had no objections and they asked for Adam’s counsel on the subject. Adam suggested a couple of options to rezone the property which can be costly after sending notices and having a public hearing or the Council could grant a Variance or Matt and Aimee could apply for a Conditional Use Permit. Charlie Christensen of the planning and zoning committee suggested if they were to rezone or apply for a permit then the citizens could also be able to input their opinion and would like the City to try and prepare to manage growth within the City for other businesses and that the committee would like to see businesses located along the highway for that growth. It was noted that the opinion of the Council changes as its members change and with a Conditional Use Permit we could put certain conditions on installing the store such as providing sufficient parking to reduce the danger. We would have a special meeting during the month and set the conditions and date for a hearing if The Kunz’s still wish to pursue after speaking with their other investors in the store.

Sunrise Engineering reported on the bid meetings and three bids were received for the project from Ready Service Jobber, Great Basin Development and Construction and Knife River Corporation. Law requires for the low bid to be awarded which would be Ready Service Jobber at $422,692 for the base plan, $22,085 for Alternate A and $8,400 for Alternate B for a total of the project to be $453,177.00. Sunrise has done a back ground check on them and they have good reports from everyone they’ve worked for and they recommend awarding them the bid. Councilmember Greg Kunz stressed the last few jobs we’ve done recently hasn’t had very compliant contractors and as much money as the City is spending we want the job done correctly. Councilmember Matt Argyle made the motion to award the bid for the Base and Alternates A and B to Ready Service Jobber, Inc. and for the Mayor to sign and award bids. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Councilmember Marty Nate made the motion to have the Mayor sign the State of Idaho Department of Environmental Quality Authorizing Resolution for the drinking water facilities revolving loan which will allow the Mayor or Council President to sign all applications, loan agreements and amendments and other documents relating to the drinking water facilities loan. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The council then accepted the motion from Councilmember Matt Argyle to go into Executive Session pursuant to IC 74-206(1f) to discuss with legal counsel and the motion was seconded by councilmember DeLoy Kunz at 8:35 pm. A roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. The general meeting then resumed at 9:00 pm.

City Attorney Adam McKenzie brought the hay lease contract for the wastewater land application parcel for a year to year agreement with the lease and City or longer if the City desires up to 5 years. As per the contract, the lessee would also be required to insure the property under an umbrella liability policy. It was also noted that it would not be a full lease because Doug still has to go onto the property and do all of the irrigating since he is the only one licensed to do so. Lynette will get a copy of the legal description of the ground along with the requirements and stipulations for Adam to compile the notice to be advertised since there are certain requirements set by DEQ such as limited access and water and the crops cannot be fed to lactating animals, etc.

Police Report:   Officer Martinez has made 36 contacts for the month of July.

Maintenance report:  The maintenance report will be resumed at the next meeting due to the late meeting.

Office Report:  Clerk Smith reported that there are 19 delinquent water and sewer accounts for the month of July. She inquired if the letter to the Dairy Syncline Mine had been written yet. It had not. Lynette brought up the dog ordinance needs to be revised to include the words spayed and not just neutered and then Adam will get a summary ready to publish so the ordinance can be in effect. Also the Country Corner is now being turned into an apartment to rent out but is only paying for one fee. Adam will compile a letter to send for them to pay two separate fees. The remaining amount of $38,750 from the emergency relief fund to repair Stringtown Road should be coming in shortly now the road is finished and bills are coming in.

The council then engaged in the budget workshop with City Auditor Gary H. Teuscher.

The chair entertained a motion from councilmember Marty Nate the council approve checks and vouchers for the month of July 2019 in the amount of $46,004.88 in the general fund, $27,095.19 in the water fund, $82,559.41 in the sewer fund with all funds totaling $155,659.48. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Marty Nate that the council adjourn from the August 2019 council meeting at 11:00 pm. Councilmember DeLoy Kunz  seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk