December 2020 Minutes
December 1, 2020
Those Present: DeLoy Kunz, Greg Kunz, Marty Nate by phone, Tee Steadman, Mayor Steve Waechtler, Maintenance Supervisor Shane Clark, City Clerk Lynette Smith, Kevin Martin of Sunrise Engineering, Katana Sorensen
Meeting called to order: 7:00 pm Invocation: Clerk Lynette Smith
The Council entertained a motion from councilmember Greg Kunz to strike the Agreement for Placement of Snow from the agenda and then approve the published agenda and was seconded by councilmember Tee Steadman. All were in favor and the motion carried the council.
The minutes from November 10, 2020 were read aloud by Clerk Smith. Councilmember DeLoy Kunz made the motion to accept the minutes as read. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.
Kevin Martin of Sunrise Engineering came to the council and brought some manuals for the water system and chlorinator building and also dropped off a Christmas box.
The Christmas Park lighting event was well attended and probably had the most participants we’ve had. The Mayor and the office received lots of compliments and comments thanking the City for continuing to have the event. The Mayor also suggested adding a fish catch game at Twin Creeks Days.
Ordinance #103 – amending Ordinance #58 to prohibit the deposit or placement of snow by private persons or entities on City Property, was read in it’s entirety along with Ordinance #58, by Clerk Smith. The Council discussed how to enforce the Ordinance and decided to add in a written warning would be given before issuing a ticket and suggested to hand deliver to explain why they’re in violation. Councilmember Tee Steadman made the motion to approve Ordinance #103 and councilmember Greg Kunz seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Greg – yes, Marty – yes, Tee – yes. Motion carries.
We have vehicles that are not being used anymore and Lynette has spoken with City Attorney, Adam McKenzie about how to go about auctioning the vehicles. The bidding will be open to the public and councilmembers. Lynette will publish the vehicles in the News Examiner for 2 weeks and we will open the bids at the next council meeting. She will post more detailed descriptions with pictures on Facebook, the classifieds and KSL. The vehicles that will be available will be the old dump truck with the old snow plow with a minimum bid of $1,000, the old police car with a minimum of $900, the side by side Ranger with a minimum of $1,900. Adam said that if we don’t receive any bids then we can sell outright after the auction has closed and that we don’t have to accept any of the bids. These funds will be put towards getting a different dump truck that is smaller to use at the cemetery and a plow for around town and eventually to replace the silver half ton truck to duplicate as a service truck. Shane has spoken with a dealer about fleet prices for Cities about options to buy brand new. We will continue to look through the winter for a good deal.
Resolution #2007-5 pertains to cremations and flat head stones. Shane and Lynette just wondered if it was something we need to pass along to enforce or if we let it go or if it needs to be changed. It was decided to leave it how it is as it pertains to just cremations being added to a plot or between plots and must be a flat stone for easier maintenance. Lynette will send to the local mortuaries as an FYI.
Employee bonuses for Christmas were discussed for the year and after much discussion councilmember Greg Kunz made the motion to give bonuses to each employee in the amounts of $350 for Lynette, $325 for Johnny, $300 for Shane, $150 for Alan and Doug. Councilmember Tee Steadman seconded the motion. All were in favor and the motion carried the council.
The Mayor made a statement that all councilmembers and employees have the right to tell any citizens that want to complain, that they can come to a council meeting and voice their concerns verses having to listen to it either in person or over the phone.
Councilmember Greg Kunz asked about the trailers along Main Street and what the plans are for them because he has received a lot of complaints about them as well as other councilmembers too. It was discussed that most don’t understand the reasons for them or know that they are not in violation of any Ordinances. The owner of the trailers did mention that they did look at other options such as an extra tall fence but that wasn’t a feasible option at this point in the year and that these trailers will serve multiple purposes. It was also mentioned that they would like to paint them and make them look better but because of how late we are in the year that is not a feasible option now either. Greg also brought up that it has been brought to his attention that ValleyWide gives out lots of grant money to communities throughout the year and that the City should apply for this also and it could even help with our traffic signs we would like to purchase and install. Lynette will look into.
Police Report: There were 24 contacts for the month of November.
Maintenance Report: Shane gave his report for the month of November and stated that he and Alan have plowed a couple of times and made some adjustments to the plow. He has found another guy that can install a SCADA system for the water tanks from Salt Lake and he will install for $10,000 plus $150 per month fee. This system is all satellite software vs. radio from the one before and it will be more easily to monitor and can do more things. They will be coming back to install soon. Shane, Alan and Doug were supposed to go to some trainings next week in Soda Springs for water and wastewater systems, but they have been cancelled in person, because of COVID, but now will be held virtually. Shane asked for approval from the Council to have Keller Associates prepare the report for the Land App again this year. The Council approved.
Office Business: There are 19 delinquent water and sewer accounts for the month of November. Lynette reported on her findings for the Cares Act COVID Grant and how to apply. The City is eligible for $17,000 in grant money but she needs to submit a report requesting for those funds and to justify that amount. She can submit for Officer Martinez’s salary from March through December, Shane’s laptop, service booster for the City Hall, a security door for the City Hall, anything that helps to encourage social distancing and helps with working remotely can also be submitted. Lynette will go ahead and get the security door ordered, it will be $3260 and includes bulletproof glass. The Council wondered about if traffic signs could be submitted for since we’ve had such an influx of extra travel on our roads due to COVID.
The chair entertained a motion from Councilmember DeLoy Kunz for the council to approve checks and vouchers for the month of November 2020 in the amount of $63,971.54 in the general fund, $10,764.82 in the water fund, and $13,527.00 in the sewer fund, with all funds totaling $88,263.36. Councilmember Greg Kunz seconded the motion. All were in favor and motion carried.
The chair entertained a motion from Councilmember Greg Kunz that council adjourns from the December 2020 council meeting at 9:30 pm. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith
City Clerk-Treasurer