Georgetown Idaho

September 19, 2018 – Special Meeting

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, City Clerk Lynette Smith, Jason Linford and Kevin Martin of Sunrise Engineering, Damien Waechtler

Meeting called to order:              7:10 pm                                Invocation:         Clerk Lynette Smith

Sunrise engineering was present for the meeting and they reported that DEQ has suggested that they do some extra testing and include a micro particulate analysis since we had some issues the last couple of years needing boil orders. Jason Linford presented more funding options from what was discussed at the last meeting of getting the loan for only $300,000 to fix the pipes along Main Street, replace fire hydrants, update the chlorinator building and replace the PRV’s. They discussed options for doing more testing above the spring to find the source of the bad water. After much discussion it was decided to increase the loan to $400,000 in case we need to redo the whole chlorinator building or if the testing goes higher than expected.

Councilmember Marty Nate made the motion to accept the water loan at $400,000 with putting $200,000 of our own money down. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Ordinance #95 to approve the revenue bond for water improvements and place on the ballot for the November election was read aloud by Clerk Smith. City Attorney, Adam Mckenzie was available on the phone to answer questions. Councilmember Matt Argyle made the motion to accept and adopt Ordinance #95 for the revenue bond. Councilmember Greg Kunz seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

The council expressed that they are all excited to work with Sunrise Engineering for the water project.

The chair entertained a motion from Councilmember Matt Argyle that council adjourns from the September 2018 Special Meeting at 8:00 pm.  Councilmember Marty Nate seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

September 4, 2018

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, Maintenance Worker Matt Raczak, City Clerk Lynette Smith, Jason Linford and Kevin Martin of Sunrise Engineering, Terry and Forest Christensen

Meeting called to order:              7:05 pm                                Invocation:         Councilmember Marty Nate

The Council entertained a motion from councilmember Marty Nate to approve the added agenda item of a building permit for Forest Christensen by Terry Christensen. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

The Council entertained a motion from councilmember Marty Nate to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from August 7, 2018 and councilmember Greg Kunz made the motion to accept the minutes as read with the exception of changing the Mayer’s address to 616 and Dilworth’s address is 618. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Terry Christensen presented his plans to the council for building Forest a new home since his has so much fire damage. He is requesting a building permit to place a new home for Forest East of the existing home. They would like to keep the existing home as a wood working shop and will replace the siding, windows and doors in time. They will not reconnect the power or water and sewer to the existing structure. The new home will be a double wide pre-fabricated home according to the specs in the City Ordinance and install a new driveway. Councilmember Marty Nate suggested he would need two permits; one for the new home and one for the restructure. The council approved his plans for the building permit and said he will just need one permit for now for the new home and can get the second permit when they start remodeling the existing home.

Sunrise Engineering reviewed more funding options with the Council for the water project. They have spoken with DEQ and we are approved for $1.5 million but we do not have to take the full amount. The council had more questions such as if there is a deadline on accepting the loan and had some other ideas such as getting the loan for only $500,000 to fix the pipes on Main Street, replacing the PRV’s, installing three new fire hydrants, upgrading the chlorinator building and getting the water tanks cleaned. The City would put $200,000 down on the project and only get the loan for $300,000 for a $500,000 project. Sunrise advised that, in order to accept the loan, we would need to approve the bond by vote at the November election. Lynette will check with Adam to see if we are within the deadline and we will have a potential Special Council Meeting on September 18^th to approve.

The chair entertained a motion from councilmember Matt Argyle for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2018-2019. Councilmember Marty Nate seconded the motion and a roll call vote was taken and is as follows:  DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember DeLoy Kunz for the council to close the public hearing and move back into the regular meeting. Councilmember Greg Kunz seconded the motion and a roll call vote was taken and is as follows:  DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the proposed budget for Fiscal Year 2018-2019. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

The appropriations ordinance listed as Ordinance #94, for Fiscal Year 2018-2019, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Marty Nate to accept the new ordinance. Councilmember Matt Argyle seconded the motion and a roll call vote was taken and is as follows:  DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

Clerk Smith proceeded with reading Resolution #2018-001 for the purpose of using the forgone amount of $384 for the FY 2018-2019 budget. Councilmember Greg Kunz made the motion to accept Resolution #2018-001 and councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Ordinance #93 and #95 were tabled until the October meeting to give City Attorney, Adam McKenzie more time to finish them up.

Councilmember DeLoy Kunz would like to get a list to Officer Martinez to visit with people about parking and dumping things in the right-of-ways still.

Councilmember Matt Argyle reported that he has been in contact with Day Wireless to get a handheld radio for Officer Martinez when he gets out of the car and can still be in contact with dispatch. The radio will cost about $3,500 and he also needs to purchase a leather case for his pistol.

Councilmember Marty Nate reported that she and councilmember Greg Kunz visited Thornock’s about someone living in the house trailer and they said that it will be removed in November. She also reported that she found in the minutes back in September 2003 for people to not live in trailers for an extended period of time and we need to have Adam add the verbiage to the trailer ordinance.

Police Report: There were 36 contacts for the month of August.

Maintenance Report: Doug gave his report for the month of August stating that they turned off a lot of delinquent water and sewer accounts and four of those are still off. He has ordered more chlorine that is coming to chlorinate all winter. He had to purchase them in 5 gallon cans to fit in the building and we have to have 12 months of good samples before DEQ will consider letting us not chlorinate anymore.

Office Business:   There were 14 delinquent water and sewer accounts for the month of August.

The chair entertained a motion from Councilmember Matt Argyle for the council to approve checks and vouchers for the month of August 2018 in the amount of $14,822.23 in the general fund, $8,700.99 in the water fund, and $19,434.72 in the sewer fund, with all funds totaling $42,957.94. Councilmember DeLoy Kunz seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Matt Argyle that council adjourns from the September 2018 council meeting at 9:30 pm.  Councilmember Marty Nate seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

August 7, 2018  

Those Present: Councilmembers Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Matt Raczak, Clerk Lynette Smith, Maintenance Supervisor Doug Thompson, Mayor Stephan Waechtler, Gary Teuscher CPA, City Attorney Adam McKenzie, Kevin Martin and Jason Linford of Sunrise Engineering, Joe DeClark, Sherilyn Christensen, Vicki Price

Meeting called to order:              7:05 pm                Invocation:         Maintenance Supervisor Doug Thompson

The chair entertained a motion from Councilmember Matt Argyle the council accepts the published agenda. Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried the council.

Minutes from July 19, 2018 regular council meeting were read aloud by Clerk Smith.  The chair entertained a motion from councilmember Marty Nate to accept the minutes as read.  Councilmember DeLoy Kunz seconded the motion.  All were in favor and the motion carried.

Mayor Steve Waechtler addressed the citizens in the room which were looking for an update on the water system and boil order. DEQ won’t let us remove the boil order until multiple samples are all returned absent of total coliform and E. coli. The Mayor explained that he and Doug have been in touch with multiple agencies such as the forest service and the sheep owners to discuss our options. DEQ suggested that the high water flow is causing some of the issue and we continue to test weekly and the chlorinator building is working and chlorinating all the water. We do not want to chlorinate full time if we don’t have to. Water is still safe to use just needs to be boiled before drinking. Notices were all hand delivered as soon as we received word from DEQ to put the boil order in place and an announcement has been on the radio. Notices are also posted at the post office and at the City Hall. When we can remove the order we will take down the notices and put up new ones informing every one of the change and have it announced on the radio as well. The Mayor asked for everyone to please be patient while we get the issue resolved.

City Attorney, Adam Mckenzie was present to discuss our ordinances. He suggested for the planning and zoning ordinance #27 to have a committee of two people to go through and update and make necessary changes and then we will need to hold a public hearing to make the changes. As for the digging ordinance he would like to have more time to decide what our best option will be, to either impose a fee which will need a public hearing or to place a bond or guarantee as a lien on the property when applying for a permit. Councilmembers Marty and Matt will review the ordinance and then we can update and they will include increased lot sizes also.

The Ordinance #93, Amending Ordinance #50 for parking zones had its first reading by Adam and suggested dispensing the 3 reading rule at the next meeting. The words that have been stricken through are removed and the additions are underlined. There were a couple of revisions the council would like to make as in adding that no objects should be in the right of way year round or obstructions that create a hazard. Adam will include the revisions and send back before the next council meeting in September.

Clerk Smith brought up a couple of utility hook up situations in town and asked Adam how the City can enforce the installation of separate hookups on properties such as if they sell or split their properties. Adam will look into our utility hook up ordinances and see what revisions need to be made and will compile a letter for the new apartment installed which should have two separate fees.

Jason Linford and Kevin Martin of Sunrise Engineering came to the council to present their findings of replacing the water lines on Main Street. The total cost at this time is proposed at $410,000. The council was hoping to get Main Street updated before the highway project is finished next year. Sunrise offered to look into other funding options with USDA and since we were awarded a loan with DEQ they will inquire about reducing our awarded loan amount also. We do still need to get the water tanks cleaned, the PRV’s updated and possibly updating the chlorinator building. The council agreed to try and pay as we go for as much as we can verses getting a loan if at all possible. Sunrise will report back at the next meeting.

The council engaged in a workshop to set the budget for the coming fiscal year of 2018-2019 with City Auditor and CPA, Gary H. Teuscher. It was noted that the $4,300 earned from the hay lease on the sewer land app site should be transferred from the General account to the Sewer account. The council reviewed a bid from Eric DeClark to reside the City Hall and were given three different siding options. Councilmember Marty Nate made the motion to select the steel siding at $11,700 and councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. The budget hearing for the new fiscal year will be held at the next council meeting in September to approve these numbers from the workshop.

Councilmember Marty Nate reported that she and Greg visited with the Dilworth’s and they will begin paying for two separate water and sewer bills starting in August and that they will need to be assigned a new house number. It was decided that Jeremy Mayer would remain at 616 Stringtown and the Dilworth’s will be at 618.

Police Report: There was no report for the month of July but he will be back to work in August.

Maintenance Report: Doug gave his report for the month of July stating that he has been very busy with the water system and also received a quote from a company that pressure reducing valves would be about $4,800.

Office Business:   There were 25 delinquent water and sewer accounts for the month of July. The council would like to enforce the shut offs this month and get all delinquents caught up immediately.

The chair entertained a motion from Councilmember Marty Nate for the council to approve checks and vouchers for the month of July 2018 in the amount of $15,246.31 in the general fund, $44,124.02 in the water fund, and $123,617.76 in the sewer fund, with all funds totaling $182,988.09. Councilmember Matt Argyle seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Marty Nate that council adjourns from the August 2018 council meeting at 11:00 pm.  Councilmember DeLoy Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer