Georgetown Idaho

The City of Georgetown will hold a public hearing on 2 August 2011 at 6:30 pm in the City Hall at 382 Main St., in Georgetown, Idaho for the purpose of hearing comments on the following proposed land use changes within the City limits of the City of Georgetown:

(1.  The property owner located at 389 Stringtown Lane is requesting a variance in side yard set backs from the 8 foot minimum and requesting a building to be erected on the property line.

(2.  The property owner located at 548 100 West St., is requesting a variance in front yard set backs from the 15 foot required by Ordinance #27 and requesting a car port to be erected at the 10 foot line.

(3.  The property owner located at 568 Stringtown Lane is requesting a variance allowing a small engine repair business be allowed to operate in a residential district which restricts business activity.

The public is invited to attend the public hearing and submit verbal or written comments on the proposed land use changes.  Information regarding the variances maybe obtained from city Hall during regular business hours.

June 7, 2011

Those present:  Kevin Nate, Joe DeClark, Paul Miller, Mike Jaglowski, Doug Thompson, Bob Van Cleave, Glenn Lackey, Gary Thompson, Duane Peterson, Ada DeClark

Meeting called to order:  7:00 pm

Invocation:  Gary Thompson

The chair entertained a motion from council member Gary Thompson the council accept the published agenda.  Council member Duane Peterson seconded the motion.  All were in favor and the motion carried the council.

Minutes from the May 2011 council meeting were read.  Council member Ada DeClark corrected the minutes as follows:  the 250 ft of sidewalk would cost approximately $2500.00 to $3,000.00.  The chair entertained a motion from council member Ada DeClark the council approve the minutes as read with the noted correction.  Council member Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

Paul Miller brought before the council a building permit for a storage building to be built on his property.  He also presented the council with a variance in conjunction with the permit.  He would like to move his building closer to the fence line than is allotted in the zoning ordinance.  He has presented signatures from the neighbors.   The council discussed the issue with Paul.  The chair entertained a motion from council member Gary Thompson the council accept and approve the variance for Paul Miller to move his building closer to the fence line than is allowed in the present zoning ordinance.  Council member Duane Peterson seconded the motion.  A roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion carried the council.     The council discussed the surplus items the city has.  The chair entertained a motion from council member Ada DeClark the council declare the following city property items surplus:  Wizard Lawn Mower, 1992 Ford  F-250 Pickup, 2000 Ford Crown Victoria.  Council member Duane Peterson seconded the motion.  A roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion carried the council.  The chair entertained a motion from council member Joe DeClark the City will sell to the highest bidder at a silent auction during the Twin Creeks Celebration on 9 July 2011 the surplus property items.  Council member Ada DeClark seconded the motion.  A roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion carried the council.  Mike Jaglowski reviewed with the council the updates for the wastewater project.  The study has been approved by DEQ and an archeological study needs to be done on the proposed property to be purchased for the land application process.  The chair entertained a motion from council member Ada DeClark the council approve Randy Thomas to perform the archaeological study providing Mr. Thomas is less than the $3200.00 that has been preciously bid.  Council member Joe Declark seconded the motion.  A roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion carried the council.  Resolution #002-2011 was read to the council.  The chair entertained a motion from council member Joe Declark the council approve Resolution 002-2011 which states a $35.00 fee will be imposed on citizens who want their water services turned off or on.  The fee will not be collected in emergency situations or for maintenance purposes.  Council member Duane Peterson seconded the motion.  A roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion carried the council.  The chair entertained a motion from council member Joe DeClark the council approve the address change for the following property:  131 W. 7^th St. to 145 W. 7^th St. in the City limits of Georgetown.  Council member Duane Peterson seconded the motion. A  a roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion carried the council.  Council member Joe DeClark discussed the employee policy draft with the council.  The chair entertained a motion from council member Duane Peterson the council accept the employee policy draft.  Council member Gary Thompson seconded the motion.  A roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion carried the council.

Police Report:  Due to Officer Skinners skirmish with a cow, there was not a police report.

Maintenance Report:  Doug readied the cemetery for Memorial Day, took samples for the sewer and water departments, sent the EPA letter, testing on the lagoons is coming back good, mowed and trimmed park and cemetery, performed maintenance on city equipment, the chair entertained a motion from council member Ada DeClark the council approve payment for 2 weeks vacation for Doug.  Council member Joe DeClark seconded the motion.  A roll call vote was taken and is as follows:  Joe – yes, Duane – yes, Ada – yes, Gary – yes.  All were in favor and the motion carried the council.

The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of May 2011 in the amount of $12,977.40 in the general fund, $5,654.237 in the water fund, $ 13,316,54 in the sewer fund with all funds totaling $31,948.21.  Council member Ada Declark seconded the motion.  All were in favor and the motion carried the council.

At 9:10 pm, the chair entertained a motion from council member Gary Thompson the council adjourn from the June 2011 council meeting.  Council member Ada DeClark seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted

Marty Nate, City Clerk

City of Georgetown

May 3, 2011

Those present: Bob Van Cleave, Gary Thompson, Janet Crane, Duane Peterson, Ada DeClark, Joe DeClark, Doug Thompson

Meeting called to order: 7:00 pm

Invocation: Joe DeClark

At 7:05 pm, Mayor Van Cleave opened the public hearing to listen to comments from the public concerning the proposed temporary use permit fee of $25.00. This allows citizens to reside in non-conforming manufactured/modular/mobile/RV/Camp trailers for a period of one (1 year) while building a permanent residence. And allowing a six month extension if approved by the city council which will require an additional $25.00 for the extension. This fee is directed by Ordinance #70 which requires said fee. There were no public comments made to the temporary use permit fee. Mayor Van Cleave directed the public hearing to listen to public comment on the proposed utilities shut off and turn on fee. The proposed fee is $35.00 for the utility turn on and for the utility turn off. There were no public comments made to the utility turn on and off fee. At 7:15 pm, Mayor Van Cleave closed the public hearing. The council then turned to the May 2011 City Council meeting.

The chair entertained a motion from council member Duane Peterson the council approve the proposed agenda items: Union Pacific Railroad grant funds and Forsgren Engineering contract. The grant funds were given to Mayor Van Cleave Monday 2 May 2011 and the Forsgren contract is incomplete up to the present. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Ada DeClark the council approve the posted agenda along with the proposed agenda items. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the 5 April 2011 city council meeting were read. Council member Duane Peterson suggested the fourth paragraph dealing with the proposed fees state “in reference to Ordinance #70“. The chair entertained a motion from Council member Joe DeClark the council approve the minutes with the noted correction. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. Minutes from the 15 April 2011 public hearing were read. The chair entertained a motion from council member Gary Thompson the council approve the minutes as read. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council. Minutes from the 29 April 2011 public hearing were read. The chair entertained a motion from council member Duane Peterson the council approve the minutes as read. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Mayor Van Cleave told the council he had received grant funds from the Union Pacific Railroad Corporation in the amount of $1,500.00. He felt the funds should be turned over to the Veterans Committee to help with the lighting of the veterans monument in the park. After discussion, the chair entertained a motion from council member Joe DeClark the council donate the grant funds of $1500.00 to the veterans committee to help with the lighting of the veterans monument in the city park. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve the temporary use permit fee of $25.00 for citizens to reside in a non-conforming mobile/manufactured/modular/RV/Camp trailer for the period of one year, with six month extensions being requested if needed and an additional $25.00 fee for the extension. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council approve a utilities turn on and off fee in the amount of $35.00 for each. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Resolution 001-2011 regarding the temporary use permit fee was read to the council. The chair entertained a motion from council member Joe DeClark the council approve the resolution as read. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council set the budget hearing date for the 2012 fiscal year for September 6, 2011. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council. Council member Ada DeClark told the council she would like to see the city upgrade the city sidewalks. She had researched the project and an approximate figure for 250 ft. of sidewalk would cost about $2500.00 to $3,000.00. The council members discussed the issue and felt the project should be addressed at the 2012 fiscal budget workshop. Some members felt the streets needed more attention than sidewalks. Council member Joe DeClark gave each council member a copy of the draft for the city clerk department to be included in the new employee policy. Council member Gary Thompson asked if the “Meth Sign” on main street could be taken down. He had had some complaints about its presence. The council discussed the sign and suggested he contact the property owner where the sign was placed and also the county drug coalition. Albert Johnson requested an address change on his property located at 131 W. 7th Street. The property number is not in accordance with the other addresses on that street. He would like the property to be numbered as 145 W. 7th Street. The council wanted to check into the change and see if there were legal issues attached to such a change.

At 7:50 pm, the chair entertained a motion from council member Gary Thompson the council move from public meeting to an executive session pursuant to Idaho Code 67:2345 subsection A. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. At 8:25 pm, the chair entertained a motion from council member Joe DeClark the council move from executive session back into public meeting. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Ada DeClark the council move toward selecting a deputy city clerk. Applications for the position will be available in June. The selection process will continue through July. Applicants will need to submit to a background check, credit check and will need to produce references as part of the application process. The job notification will be done through the newspapers, radio, and postings at City Hall and the post office. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

Police Report: Officer Skinner had 51 contacts.

Maintenance Report: Doug told the council the samples at the lagoons had improved. He didn’t know if it was because of the temperature change or because of the BioLyncesus product he was adding to the system. He took his monthly samples for the water and sewer departments, sent the EPA letter, striped the old service truck of city equipment, set 6 headstones and is getting ready for spring.

Marty reported 12 delinquent water and sewer accounts .

The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of April 2011 in the amount of $11,650.87 in the general fund, $5,712.72 in the water fund, and $12,148.22 in the sewer fund with all funds totaling $29,511.79. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

At 9:15 pm, the chair entertained a motion from council member Ada DeClark the council adjourn from the May 2011 council meeting. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown