Georgetown Idaho

January 6, 2011

Those present: Bob Van Cleave, Joe DeClark, Ada DeClark, Duane Peterson, Gary Thompson

Meeting called to order: 8:00 am

The council reviewed the Letter of Interest to DEQ. The chair entertained a motion from council member Duane Peterson the council instruct Mayor Van Cleave to sign the Clean Water Funding Assistance Letter of Interest to DEQ. Council member Joe DeClark seconded the motion. A roll vote vote was taken and is as follows: Joe -yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

At 8:35 am, the chair entertained a motion from council member Joe DeClark the council adjourn from the special emergency meeting. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

January 4, 2011

Those Present: Ada DeClark, Doug Thompson, Gary Thompson, Jeff Olsen, Ken Klingenberg, Jim Miller, Mike Jaglowski, Aaron Swenson, Skylar Allen, Nick Charles, Joe DeClark, Wanda Dunn, Tom Hepworth, Bob Van Cleave, Brandon Harris, Duane Peterson, Craig Bornful

Meeting called to order: 7:00 pm

Invocation: Ada DeClark

The chair entertained a motion from council member Ada DeClark the council approve the posted agenda. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the December 7, 2010 council meeting were read. The chair entertained a motion from council member Ada DeClark the council accept the minutes as read. Council member Joe DeClark seconded the motion . All were in favor and the motion carried the council.

Jeff Olsen from BioLynceus addressed the council with information concerning a product produced expressly for wastewater systems. The product is introduced at the top of the wastewater system and eliminates sledge, algae, weeds, etc. in the lines and lagoon cells. The product has been in operation for 20 years and has had a good success rate. He felt the product would help the city system immensely. Questions were asked and discussion ensued. The council will review the information. Aaron Swenson from Forsgren Associates visited with the council concerning the transportation grant awarded the city. The grant is a non-matching grant and funds will become available in the spring. Funds from the grant must be used to create a capital improvement plan, a payment management plan, or a maintenance management plan. Aaron and Brandon would like to put together a citizens committee to help with the planning process. As funds become available they will meet with council members and receive more direction. Ken Klingenberg chairman of the Citizens Advisory Committee over the wastewater system informed those present about the issues the city has with the present system. When the system was implemented into the city infrastructure a discharge permit was required, however the city was never issued one. In May 2009, a Notice of Violation and Request for Information from EPA was received by the city. The city failed to address the notice and in October 2010 the City received a Notice of Intent to File Complaint for Clean Water Act Violations from EPA. At that time there were 39 violations reported on the system. Keller Engineering was already doing the feasibility study for the city; they were contacted to help with the violation problem. A citizens advisory committee was formed consisting of Ken Klingenberg, Jim Miller, Paul Miller, Joe DeClark, Mayor Van Cleave, Doug Thompson and Skylar Allen. Discussions were held and the committee has the following recommendation for the city council: eliminate the lift station, line pipe from MH83 to lagoons, clean and video inspect collection system, raise manholes experiencing inflow, discontinue discharge to Bear River and revert to land application as permitted through Idaho DEQ. Land application would eliminate the hovering of Federal agencies allowing the city to deal with state agencies only. Mayor Van Cleave told those present the city with the help of Keller Engineering has forwarded a letter to EPA informing them of the steps the city has previously taken to correct the problems and the monetary expense the city has put back into the system. Part of the committee recommendation is to purchase property that will be leased back for the land application. If the city does not comply with EPA mandates, the violations to the city would run in the millions of dollars. The city can not afford to ignore the violations or the fact the wastewater system needs attention. Mike Jaglowski from Keller Engineering told those present total construction costs would be approximately 2.7 million. The city can apply for a loan from DEQ with an interest rate of 1.75% and a 30 year term. The city would need to make application to DEQ for the assistance program. Expiration date for the application is January 14, 2011. At 8:15 pm, the chair entertained a motion from council member Ada DeClark the council move to an executive session pursuant to Idaho Code Section 67-2345-C. Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. At 8:25 pm, the chair entertained a motion from council member Ada DeClark the council move back into public meeting. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council accept the Citizens Advisory Committee’s recommendation to proceed with the land application method and for Keller Engineering to finish the wastewater study and present to the City and DEQ an agreeable process for the land application method and apply for the funding necessary for the project. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve the elimination of the present lift station for the wastewater system and the installation of a new collection line from the present lift station to the sewer lagoons. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Gary Thompson the council schedule a special emergency meeting for the council to review the Clean Water Funding Assistance Letter of Interest to DEQ. Due to the dead line set on the application the council will need to meet as soon as possible. Proposing the meeting be set for Thursday 6, January 2011 at 8:00 am at City Hall. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

Police Report: Officer Skinner had 33 contacts.

Maintenance Report: Doug plowed snow and more snow and more snow, cleared out the cemetery for a funeral, collected samples for water and sewer, sent the EPA letter and plowed snow, kept the Christmas lights running and plowed snow.

Marty reported 21 delinquent water and sewer accounts. Told the council Officer Skinner would like to purchase a new winter coat in the neighborhood of $250.00. The chair entertained a motion from council member Duane Peterson the council approve the purchase. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve the Mayor to sign the Audit Engagement Letter for the audit for fiscal year 2010. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from council member Joe DeClark the council approve checks and vouchers for the month of December 2010 in the amount of $6,975.62 in the general fund $6,150.41 in the water fund, $11,025.84 in the sewer fund with all funds totaling $24,151.87. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

At 10:15 pm, the chair entertained a motion from council member Gary Thompson the council adjourn from the January 2011 council meeting. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

A public meeting will be held on Friday, 25 February 2011 at 6:00 pm in the Georgetown Elementary School 142 Stringtown Lane. Purpose of the meeting will be to inform citizens of the findings concluded by Keller Engineering concerning the wastewater treatment plant, the mandates imposed from EPA, and the recommendation from the Citizen Advisory Committee. City Council members and engineers from Keller Associates will be available to answer questions and concerns. All citizens are invited to attend this informative meeting.

December 7, 2010

Those present: Joe DeClark, Duane Peterson, Bob Van Cleave, Wanda Dunn, Doug Thompson, Gary Thompson, Ada DeClark

Meeting called to order: 7:00 pm

Invocation: Joe DeClark

The chair entertained a motion from council member Joe DeClark the council accept the proposed agenda items: Letter to Rocky Mountain Power, Twin Creeks Celebration date, Cemetery Plots for Critchlows, Street Address Change for Sorenson. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council approve the agenda with the proposed items. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Minutes from the November 3, 2010 council meeting were read. The chair entertained a motion from council member Duane Peterson the council accept the minutes as read. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Council member Joe DeClark informed the council on the rate change proposed by Rocky Mountain Power. He suggested the city send a letter to the Idaho Public Utilities Commission expressing their concerns for the rate change and the issues it would cause for the citizens of Georgetown. The chair entertained a motion from council member Joe DeClark the council approve Mayor Van Cleave to write a letter to the commission expressing their concerns. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council. Council member Ada DeClark expressed an interest in attending the meeting Rocky Mountain Power had set up in Grace to inform the public about the raise. She will take a copy of the letter with her. The council designated July 9th as Twin Creeks Days. The council discussed the sale of four (4) extra cemetery plots for Paul Critchlow. The city ordinance directs the sale of 4 plots per purchaser. Mr. Critchlow would like to purchase eight (8). After much discussion the council suggested Paul purchase 4 and Linda purchase the remaining 4. The address at 549 100 West St. has presented some problems for the owners. Utility bills show the address to be 548 100 West St. and the county has it as 549. The present property owners are needing a change for mortgage purposes. The chair entertained a motion from council member Gary Thompson the council change the city address records to show 548 100 West St. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. Doug visited with the council about information he obtained concerning a process he believed would benefit the wastewater system. A representative from the BioLynceus company visited with him and left information on the process. After discussion the council suggested Doug ask the representative to attend the next city council meeting. The chair entertained a motion from council member Ada DeClark the council approve Christmas bonuses in the amount of $150.00 per employee for the 2010 Christmas season. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. Council member Duane Peterson handed the council members the new draft for the RV/Camp Trailer ordinance. Discussion developed on the changes. The draft was tabled for further review.

Police Report: Officer Skinner had 47 contacts

Maintenance Report: Doug plowed snow, patched the road on East St., marked for Dig Line, removed a downed tree at the cemetery, collected samples for the water and sewer depts., met with Keller Engineering, put up decorations for the Christmas celebration, purchased a new truck, ordered fuel, moved the speed control sign behind City Hall.

The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of November 2010 in the amount of $11,921.74 in the general fund, $7,692.92 in the water fund, and $8,158.78 in the sewer fund, with all funds totaling $27,773.44. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

At 8:55 pm, the chair entertained a motion from council member Ada DeClark the council adjourn from the December 2010 council meeting. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,.

Marty Nate, City Clerk
City of Georgetown

November 3, 2010

Those Present: Bob Van Cleave, Duane Peterson, Tim and Merg Neuman, Skylar Allen, Gary Thompson, Doug Thompson, Ada DeClark, Joe DeClark, Wanda Dunn

Meeting called to order: 7:00 pm

Invocation: Bob Van Cleave

The chair entertained a motion from council member Duane Peterson the council accept the proposed agenda item: Executive Session Idaho Code #67-2345 (f). Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve the agenda and the proposed item as published. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

Minutes from the October 5, 2010 council meeting were read. The chair entertained a motion from council member Duane Peterson the council accept the minutes as read. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Tim Neuman came before the council expressing his concern over the RV/Camp Trailer ordinance draft. He suggested the time frame be longer for property owners who would be part time residents. Allowing a sewer and water hookup for the part time resident; permanent structures (sheds, carports, etc.) and 1 dedicated RV spot per property owner. The council discussed the issue and told Mr. Neuman they would take his suggestions under advisement.

The chair entertained a motion from council member Joe DeClark the council move from public meeting to an Executive Session pursuant to Idaho Code 67-2345 Sub-section f. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane _ yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

At 8:10 pm, the chair entertained a motion from council member Gary Thompson the council move from phentermine-med.com executive session to public meeting. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Gary Thompson the council instruct Keller Engineering to perform additional work in addition to the contract already in progress. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Police Report: Officer Skinner had 47 contacts.

Maintenance Report: Doug tightened the fence on the spring and will need to do some work on the upper end of the spring fence line, took sewer and water samples, sent the EPA letter, cleaned the chlorinator building, shut off 2 water services, reviewed lead and copper samples and took results to sampling sites for signatures, chased cows, visited with the fish biologists about the new bridge they will erect next summer on West street, suggested the city see if paving materials could be added to the bridge construction.

Marty reported 18 delinquent water and sewer accounts. Asked the council for a date for the Christmas park lighting; Monday, December 6th and 6:00 pm the park lighting will take place. The chair entertained a motion from council member Duane Peterson the council approve $400.00 for Christmas decorations. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from council member Ada DeClark the council approve checks and vouchers for the month of October 2010 in the amount of $8,160.84 in the general fund, $9,472.41 in the sewer fund, $5,977.41 in the water fund with all funds totaling $23,610.66. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

At 9:15 pm, the chair entertained a motion from council member Joe DeClark the council adjourn from the November 2010 council meeting. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

September 7, 2010

Those present: Bob Van Cleave, Duane Peterson, Kathleen Collins, Wanda Dunn, Ada DeClark, Doug Thompson, Chris Virgin, Gary Thompson, Joe DeClark, Chris Price, VerJean Turner

Meeting called to order: 7:03 pm

Invocation: Ada DeClark

The chair entertained a motion from council member Ada DeClark the council approve the following proposed agenda item: building permit for Garth Edmunds. Permit was not available at publishing agenda time. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council approve the published agenda along with the added item. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the August 3, 2010 council meeting were read. The chair entertained a motion from council member Duane Peterson the council approve and accept the minutes as read. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Mayor Van Cleave invited Chris Virgin from Wells Fargo Bank to make his presentation to the council concerning the Desk Top Deposit. Chris visited with the council about the product and told the council the bank would waive fees for the item. Mayor Van Cleave informed him the city at this time was not in need of the product. The council thanked him for his information. The chair entertained a motion from council member Ada DeClark the council accept the budget for fiscal year 2010-2011 as it had been published. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Ada – yes, Joe – yes, Duane – yes, Gary – yes. All were in favor and the motion carried the council. Mayor Van Cleave had Marty read the appropriations ordinance draft. The chair entertained a motion from council member Gary Thompson the council approve the ordinance for publication and to be entered in to the city ordinance book with the appropriate number. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The building permit for Garth Edmunds ( 645 Stringtown Lane) was reviewed by the council. The chair entertained a motion from council member Duane Peterson the council approve the building permit. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. Mayor Van Cleave reviewed with the council the Bear Lake Watch/Envision Utah issue. The council did not feel a need to get involved with the envisioning process. Mayor Van Cleave has visited with the Montpelier Chief of Police concerning the two Montpelier officers living in Georgetown on the Stringtown Lane. Mayor Van Cleave would like to use the officers to help manage the speeding issues on Stringtown Lane. Chief Butler was agreeable to the idea but needed to bring it before the Montpelier City Council for approval. The chair entertained a motion from council member Duane Peterson the council approve the marriage of the Georgetown City Police Department and the Montpelier City Police Department. Council member Joe DeClark seconded the motion,. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The council discussed with Kathleen Collins the clean up issue at 546 Main St. The city would not be able to provide equipment nor expense funds for the clean up. The Mayor will contact Commissioner Rasmussen for a free landfill day for Georgetown. It was suggested September 24, 25 be the days of clean up. A flier will announce the clean up day and invite citizens to help with the property.

Council member Joe DeClark told the council the water line on East St., was finished and Doug has been working on the road improvements there. He has been reviewing the employee policy and had heard from Walt Mueller as to concerns on the sewer lagoons. Council member Duane Peterson asked the council to review the RV/Camp trailer ordinance draft. The chair entertained a motion from council member Gary Thompson the council send the draft to City attorney Adam McKenzie for review. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council. Council member Ada DeClark asked about the water workshop in Idaho Falls and expressed an interest in attending.

Police Report: Officer Skinner had 56 contacts.

Maintenance Report: Doug has the aerators ready to operate, sent the EPA letter, sprayed for weeds, took sample for water and sewer, mowed and water parks and cemetery, trimmed trees, adjusted the upper PRV, finished East St water line, stockpiled the mill grind from the State highway and has spread some of it on East St., will be doing lead and copper tests this month.

Marty reported 14 delinquent water and sewer accounts and told the council she will be at Clerk Conference this month.

The chair entertained a motion from council member Ada DeClark the council approve checks and vouchers for the month of August 2010 in the amount of $19,818.99 in the general fund, $6,876.93 in the water fund, $14,105.78 in the sewer fund with all funds totaling $41,105.78. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

At 8:45 pm, the chair entertained a motion from council member Joe DeClark the council adjourn from the September 2010 council meeting. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,
Marty Nate, City Clerk

August 3, 2010

Those present: Ada DeClark, Bob Van Cleave, Duane Peterson, Joe DeClark, Wanda Dunn, Jim and Karen Miller, Gary Thompson, Doug Thompson, Alan Smith, Rex Skinner, Gary Teuscher

Meeting called to order: 7:00 pm

Invocation: Bob Van Cleave

The chair entertained a motion adhd from council member Duane Peterson the council approve the following proposed agenda items, i.e., building permit Jim Miller and proposed ordinance draft for RV/Camp trailers taking up temporary residence, be added to the published agenda. Items were not available before agenda publishing. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Ada DeClark the council approve and accept the published agenda with the added items. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the July 6, 2010 council meeting were read. The chair entertained a motion from council member Gary Thompson the council accept and approve the minutes as read. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Alan Smith from Accelerated Paving introduced himself and his company to the council members. He has visited with Doug about the stock pile of crack seal the city has. He offered the services of his company to apply the crack seal for the city. Doug suggested the city trade cold mix for the outside pallet of crack seal and hire the paving company to apply the inside pallet on Stringtown Lane. Mr. Smith told the council he would work up an estimate for the city to look at. He also told the council his company can do directional drilling under street and roads leaving paving undisturbed. The council suggested he get with Doug and work out an estimate for next council meeting. Council member Ada Declark had received some calls regarding the speed issue on Stringtown Lane. The council discussed purchasing a camera for the area in question. However, Officer Skinner told the council he thought they were illegal in the state of Idaho. It was suggested we get the speed sign and station it on the road. Doug said he would request it from the state highway department. Officer Skinner spent 10 ½ hours of his on duty 50 hours on Stringtown Lane. He issued one ticket and gave a few warnings. He worked early mornings and late evenings and never seemed to be here at the right time. The council suggested he continue to work Stringtown and do what he could. Council member Joe Declark told the council he hadn’t heard from Keller Engineering on the sewer study. He has been reviewing the employee policy and suggested next year the council forget cooking hamburgers and hotdogs and look into sandwiches. He felt Twin Creeks was a success and need not get any bigger than it is. Council member Duane Peterson had council members read the proposed RV/Camp trailer ordinance draft. Discussion ensued. The chair entertained a motion from council member Gary Thompson the council send the proposed ordinance draft to Adam McKenzie for review. The motion died for lack of a second. Comments and suggestions were made; Duane will polish the draft up and the council will look at it next month. Council member Ada DeClark reviewed with the council the following building permits: Jimmie Price (168 6th St.); James Miller ( 205 Stringtown lane); Clinton Lloyd ( 221 Stringtown Lane); Ron Peterson (230 1st East St.). The chair entertained a motion from council member Ada DeClark the council approve the building permits. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Council member Gary Thompson told the council he also thought the Twin Creeks Celebration was successful and jumped on the ban wagon with Joe for a different sort of lunch. He enjoyed his assignment of overseeing the treasure pools for the kids.

Police Report: Officer Skinner had 47 contacts. The chair entertained a motion from council member Duane Peterson the council approve the purchase of a windshield in the amount of $373.83 for the police car. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Maintenance Report: Doug looked into a water pressure complaint, hooked water up at 168 1st East St., checked out a water problem at the Post Office, took samples, sent EPA letter, mowed and water park and cemetery, helped with Twin Creeks, sprayed weeds , marked for Digline, put out bait for diggers at the cemetery, mowed and sprayed weeds on Stringtown Lane, has an issue with the service truck, got the old mower ready for use.

Marty reported 15 delinquent water and sewer accounts. She reviewed Twin Creeks expenses and income with the council and asked if the council was satisfied with the celebration. Mayor Van Cleave thanked her for all her work and thought the party should continue in the style it has developed. He heard many comments on the entertainment and all activities. Marty told the council she had received notice of a class action suit settlement for policy holders who purchased worker’s compensation insurance from the Idaho State Insurance Fund. She asked if the council wanted to pursue the notice. The chair entertained a motion from council member Ada DeClark the council instruct Marty to contact Adam for direction on the suit. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

Gary Teuscher met with the council for the budgeting process for fiscal year 2011. The chair entertained a motion from council member Gary Thompson the council approve a 3% raise to city employees for the fiscal year 2011. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Gary Thompson the council adopt the tentative budget for fiscal year 2011. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of July 2010 in the amount of $10,597.08 in the general fund, $35,241.67 in the water fund, $11,355.71 in the sewer fund with all funds totaling $57,194.46. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

At 10:00 pm, the chair entertained a motion from council member Duane Peterson the council adjourn from the August 2010 council meeting. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

A public informational meeting for the Dairy Syncline Mine area will be hosted by the BLM, Forest Service, and Simplot Corportaion on Thursday August 5, 2010 from 7:00 – 9:00 pm in the Georgetown Elementary School located at 142 Stringtown Road in Georgetown. The public is invited to attend. Information will be distributed and representatives will be available to answer any and all question about the proposed mine area.

July 6, 2010

Those present: Duane Peterson, Bob Van Cleave, Barry Myers, Joe DeClark, Doug Thompson, Wanda Dunn, Gary Thompson, Tony Price, Chris Price, LaRae Ahrens, Dennis Deuhren, Mark Johnson, Anita Johnson

Meeting called to order: 7:00 pm

Invocation: Duane Peterson

The chair entertained a motion from council member Duane Peterson the council approve the proposed agenda items: building permits for Tony Price, Mark Johnson, Jim Ahrens, and Brent Kunz. Permits were not available at the time the agenda was posted. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Gary – yes. All present were in favor and the motion carried the council. The chair entertained a motion from council member Gary Thompson the council accept the published agenda with the proposed items. Council member Duane Peterson seconded the motion. All present were in favor and the motion carried the council.

Minutes from the June 1, 2010 council meeting were read. Council member Duane Peterson made a correction to the minutes as follows: the sound system would be purchased if Marty could not find one to borrow, lease, or rent. The chair entertained a motion from council member Gary Thompson the council approve the minutes with the noted correction. Council member duane Peterson seconded the motion. The motion carried the council.

The council reviewed and discussed the building permit for Tony Price(534 String town Lane), Mark Johnson(586 String town Lane), Jim Ahrens(621 String town Lane), and Brent Kunz(514 String town Lane). The chair entertained a motion from council member Joe DeClark the council approve the building permits. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Gary – yes. The motion carried the council.

Barry Myers from the BLM talked to the council about the Dairy SynCline Mine area. They will be hosting another information meeting for the citizens of the community. The meeting will take place the 1st week of August. He asked the council if there were specific issues they would like the BLM to address. Information on the reclamation process was something the council would like to have addressed. Barry will post and publish the meeting schedule information. Mayor Van Cleave received information regarding the transportation grant Forsgren Associates had applied for. The grant money was awarded to the City and will be distributed next spring. Forsgren will meet with the council next month to discuss the grant. Councilmember Joe DeClark brought the RV dump station before the council. Sites were suggested and discussed. The council needs to research the issue and get more information before putting the station in place. The chair entertained a motion from council member Joe DeClark the council approve the purchase of a new Dixon lawn mower for the park and cemetery in the amount of $4700.00 Council member Gary Thompson seconded the motion. All present were in favor and the motion carried the council. Council member Duane Peterson asked if Adam McKenzie City attorney had contacted the Holders and Nates for the mediation process. No one had made contact with Adam and no one had heard from Sam Holder or the Nates. He also wondered about the property at 546 Main St. and the clean up issue. The council discussed the problem; it was suggested by Adam they wait until the property was sold and then contact the new owners for the clean up process.

Police Report: unavailable

Maintenance Report: Took water and sewer samples, performed the sludge test with Keller, hasn’t heard from them concerning the test, cleaned cemetery from the Memorial weekend, mowed and trimmed park and cemetery, moved water on park and cemetery, mowed the street right of ways, did maintenance on the back hoe, took vacation time, filled pop machine.

Marty reported 12 delinquent water and sewer accounts. Final plans for Twin Creeks Day were discussed.

The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of June 2010 in the amount of $17,771.12 in the general fund, $33,040.51 in the water fund, $10,794.95 in the sewer fund with all funds totaling $61,606.58. Council member Gary Thompson seconded the motion. All present were in favor and the motion carried the council.

At 9:00 pm, the chair entertained a motion from council member Joe Declark the council adjourn from the July 2010 council meeting. Council member Gary Thompson seconded the motion. All present were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

June 1, 2010

Those present:  Duane Peterson Bob Van Cleave, Ada DeClark, Gary Thompson, Wanda Dunn, Dameron Parrish, Doug Thompson, Joe DeClark, Steve Allred, Mike Williams

Meeting called to order: 7:00 pm

Invocation: Joe DeClark

The chair entertained a motion from council member Gary Thompson the council accept the published agenda. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the May 4, 2010 council meeting were read. The chair entertained a motion from council member Ada DeClark the council buy tramadol approve the minutes as read. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. Minutes from the May 21, 2010 special council meeting were read. The chair entertained a motion from council member Gary Thompson the council approve the minutes as read. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from council member Duane Peterson the council add the following items to the agenda: sound system and a mower for the city right of ways. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

The RV dump station was discussed by the council. Council member Ada DeClark asked what problems would be created with the sewer system if the city installed a dump station. The site is another problem. Finding a suitable location for the station is a problem. The city is still researching the idea and reviewing site plans.

Mayor Van Cleavetold the council he had been contacted by Mr. Holder in relation to the dog issue on Hayes lane. He would like to have a mediation review for him and the Nates. City attorney Adam McKenzie has been contacted and has agreed to facilitate the mediation between the two neighbors. Dameron Parrish told the council Mr. Holder has ruined Hayes Lane with his equipment. As his tractors and equipment come and ago upon the road he deposits mud and other debris. The pavement is no longer visible. The dust and mud tracts and deposits upon driveways and lawns. The chair entertained a motion from council member Duane Peterson the council ask Adam to conduct a mediation review with the Holders and the Nates concerning the dog issue and visit with Mr. Holder about the road issue. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Steve Allred and Mike Williams from Zions Bank educated the council and those present on new banking techniques. Zions would like the city to try the new express deposit system. The system would allow the city to deposit on line from city hall eliminating mileage to Montpelier. They are offering a 90 day free trial period and at the end of the trial period, they will waive all fees for the system if the city decides to continue using the system. The chair entertained a motion from council member Ada DeClark the council approve the 90 day free trial with the deposit system starting mid July. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

Building permitswere reviewed by the council. The chair entertained a motion from council member Joe DeClark the council approve the building permits for 593 Main St. (Pat George), 656 Stringtown Lane ( Duane Peterson), 203 Stringtown Lane ( John Hottel). Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Claudia Cottle from the Bear Lake Vision committee visited with the council concerning protecting the natural resources and helping the economy of Bear Lake County through a visioning process. Members of the council are invited and encouraged to attend a visioning discussion at the National Oregon Trail Center on June 8^th.

Council member Joe DeClark asked Doug to report to the council on the mowers he had found. The Liberty ward is selling a mower that has had very little use for $350.00 and a sickle mower for $550.00 in the Preston area. The chair entertained a motion from council member Joe DeClark the council approve the purchase of the mower from the Liberty Ward for $350.00. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Council member Duane Peterson reviewed with the council the many sound systems he had found. They range in price from $199.00 to $2,000.00. The council discussed the issue. The chair entertained a motion from council member Ada DeClark the council approve the purchase of a sound system somewhere in the $500.00 range if Marty could not borrow, rent, or lease one for the celebration. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

Police Report: Officer Skinner had 64 contacts 

Maintenance Report: Doug is working on the water system on East St. attended water school for two days, took samples, completed the seepage tests, sent the EPA letter, marked for Digline, checked out building permits, mowed the cemetery and park, dug 2 graves, ordered new flags, worked at the cemetery for Memorial Day, thanks to the 1^st ward YMYW for helping at the cemetery.

Marty reported 17 delinquent water and sewer accounts and reminded the council to review and update the employee policy.

The chair entertained a motion from Council member Duane Peterson the council approve checks and vouchers for the month of May 2010 in he amount of $12,151.22 in the general fund, $6,888.12 in the water fund, $8,501.00 in the sewer fund with all funds totaling $27,540.34. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

At 10:00 pm, the chair entertained a motion from council member Ada DeClark the council adjourn from the June 1, 2010 council meeting. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

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Marty Nate, City Clerk

City of Georgetown

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