November 1, 2011 – City Council Minutes
November 1, 2011
Those Present: Ada
DeClark, Gary Thompson, Bob Van Cleave, Joe DeClark, Duane Peterson, Marty
Nate, Lynette Smith, Doug Thompson
Meeting called to order: 7:00 pm
Invocation: Gary Thompson
The chair entertained a
motion from Council member Ada DeClark that the council accept the published
agenda. Council member Duane Peterson
seconded the motion. All were in favor
and the motion carried the council.
Minutes from the October
4, 2011, council meeting were read.
The chair entertained a motion from council member Gary Thompson the
council approve the minutes as read.
Council member Ada DeClark seconded the motion. All were in favor and the motion carried the
council.
The date for the Judicial
Confirmation has been set for November 23, 2011, in the Paris Courthouse at
2:00 pm. Doug Thompson, Joe Declark, Marty Nate and Bob Van Cleave must
attend. Everything should be done by the
second week in December before the Judge’s paralegal leaves for maternity
leave.
Mayor Van Cleave brought a
proposal for a new computer system for the office including Microsoft Office
Suite and QuickBooks. Council member Ada DeClark made a motion that the office
purchase a new computer, Microsoft Office Suite and QuickBooks up to $2,300.00
including shipping. Duane Peterson seconded the motion; all were in favor and
the motion carried the council.
The new segregation of duties
was presented to the council and has been advised by City Attorney, Adam
McKenzie, to adopt into the Employee Policy. Council member Joe DeClark made
the motion that the segregation of duties be added to the Employee Policy. Gary
Thompson seconded the motion; all were in favor and the motion carried the
council.
It was brought forth to the
council to destroy City records for the years 2000-2004. Different City records include FY 2000, 2001,
2002, 2003, and 2004; election records for petitions for candidacy for years
1999, 2001, 2003 and 2005; the election poll book for the official return list
for November 2005; Election poll book for absentee applications for November
2007 and the Declaration of Candidacy. Council member Joe DeClark made the
motion for Doug to burn the City records. Duane Peterson seconded the motion;
all were in favor and the motion carried the council.
The Christmas park lighting
date was suggested to be moved to a weekday instead of a weekend in hopes of getting
more families to participate. The festivities will include hot dogs, hot
chocolate, marshmallows and Santa Clause will make an appearance. Council
member Ada DeClark made the motion the Christmas Park Lighting take place on
Monday, November 28, 2011, at 6:00 pm. Duane Peterson seconded the motion; all
were in favor and the motion carried the council. Council member Duane Peterson then made a
motion the office purchase Christmas Lights for the park in the amount of
$1,000.00. Ada DeClark seconded the
motion; all were in favor and the motion carried the council.
Returned checks will now have
a fee of $20.00 and customers will have a 30 day period to pay the outstanding
money owed and the $20.00 returned check fee. If the balance has not been paid
within the 30 day period then more fees may be added. Council member Gary
Thompson made the motion that a Resolution be created for the new fee schedule.
Joe DeClark seconded the motion; all were in favor and the motion carried the
council.
Council member Duane Peterson
asked the Council if he should continue to work on the Recreational Vehicle and
Camper Trailer Draft or if it should be tabled until after the wastewater
project. The Council responded that earlier in the year they had decided to
table it until after the project and thought it should continue to be tabled
while taking care of the project and that the new council member replacing
council member Duane Peterson would be assigned the Draft once this project is
complete.
Council member Ada DeClark
brought forth to the Council if the City could hire someone to help Doug
throughout the summer and to give him some extra relief if he wanted to take
time off. The Council discussed options of hiring through the Department of
Labor’s programs, if they have any current programs, or hiring a local and
trustworthy teenager. This is something that will be looked into as we get
closer to summer and is a great idea to provide Doug with some relief.
Police Report: Officer
Skinner had 50 contacts.
Maintenance Report: Doug reported
that he turned water off at three locations and on at one location. He helped a
house that had a water leak; the house had low pressure due to bad lines. The
water samples have all been good. He continues to treat and test and all samples
are good and the nitrates are at 0. He went to school one day. He cleaned up
the road to Red Pass and closed another road for winter. He cleaned up the shop
and worked on the plow to get it ready for winter. He help clear up some horses
on the highway and ordered two new batteries for the plow – the old ones he
cleaned up and they were 12 years old. He needs some new tires for the service
truck. The council advised him to go and get some soon before the snow
flies. Vaughan Rasmussen said that he
would meet up with Doug one day about what to do about the trees in between
City Hall and The Johnson‘s place.
Office Report: Marty Nate
reported that there are 14 delinquent water and sewer accounts for the month.
She reminded the council of the upcoming AIC training. She mentioned that after
looking through the minutes that there was no indication of the City Park being
named after Newell Passey. The Council mentioned that if Darrel Passey would
like to donate money for playground equipment instead of a sign that he
certainly would not be turned away. Marty also mentioned that the coming
Tuesday, November 8th the office would be closed for regular
business because it is Election Day and elections are held in the city
offices. Cliff Hanger Recreation comes to
the Twin Creek Days Celebration in July and would need a deposit to reserve
them to come again next year. The council said to go ahead with sending them a
check for the deposit. Access Idaho was a vendor at the Clerk Conference this
year and they have sent a letter to the office about cities being able to
accept credit and debit card payments at no cost to the city. Lynette Smith
asked if this would be something the council thought would be worth looking
into or not. Council member Gary Thompson made the motion for the office to
look more into getting Access Idaho for our city office. Duane Peterson
seconded the motion; all were in favor and the motion carried the council.
The chair entertained a
motion from Council member Duane Peterson the council approve checks and
vouchers for the month of October 2011 in the amount of $8,659.96 in the
general fund, $6,143.22 in the water fund, $10,458.22 in the sewer fund with
all funds totaling $25,261.40. Council member Ada Declark seconded the motion.
All were in favor and the motion carried the council.
At 8:30 pm, the chair entertained a motion from council member Ada
DeClark the council adjourn from the November 2011 council meeting. Council member Duane Peterson seconded the
motion. All were in favor and the motion
carried the council.
Respectfully submitted by,
Lynette Smith, Deputy City Clerk
City of Georgetown