NOTICE OF PUBLIC HEARING
Notice is hereby given, by the City of Georgetown, Idaho the Georgetown City Council will meet at 7:00 pm on March 6, 2012, in the City Hall located at 382 Main St. Georgetown, Idaho, to
consider public comments on increasing the sewer rates. Information regarding
the rates can be obtained at City Hall during regular business hours.
City of Georgetown
Lynette Smith
City Clerk
January 10, 2012 – Special Meeting
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Clerk
Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave,
Sheldon and Marsha Clark, Kelly and Barbara Bartschi
Meeting called to order: 7:00 pm
The chair entertained a motion from Councilmember Gary
Thompson that the council leave the regular meeting and move into executive session as per Idaho Code Section
67-2345(1)(c), for the purpose of discussing the purchase of land not owned
by a public agency. Councilmember Ada DeClark seconded the motion. A roll call vote was taken and is as follows:
Ada – yes, Joe – yes, Matt – yes, Gary – yes.
At 8:05 pm, Councilmember Joe DeClark made the motion
that the council move out of executive session and back into the regular meeting. Councilmember Matt
Argyle seconded the motion. A roll call vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Gary – yes.
There was more discussion on the purchase price between all
parties until an agreement was made. The chair entertained a motion from
Councilmember Joe DeClark that the City
accept the land offer from Kelly Bartschi of 21 ½ +- acres for $6,000.00 per
acre, and the land offer from Sheldon Clark for 26 +- acres for $5,000.00 per
acre plus 7 water shares at $1,000.00 per share. Councilmember Matt Argyle
seconded the motion. A roll call vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Gary – yes.
All parties engaged in signing of the Intent to Purchase contract.
The chair entertained a motion from councilmember Ada
DeClark that the council adjourn
from the Special Meeting at 8:35 pm. Councilmember Joe DeClark seconded the
motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk
January 3, 2012
Those Present: Ada DeClark, Joe DeClark, Duane Peterson, Clerk
Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave and Matt Argyle
Meeting called to order: 7:00 pm
Pledge of Allegiance: Mayor Van Cleave
Invocation: Mayor Van Cleave
The chair entertained a motion from Councilmember Duane
Peterson that the council accept the published agenda. Councilmember Gary Thompson seconded the
motion. All were in favor and the motion carried the council.
Minutes from the December 6, 2011, council meeting were read.
The chair entertained a motion from councilmember Ada DeClark the
council approve the minutes as read.
Councilmember Duane Peterson seconded the motion. All were in favor and the motion carried the
council.
The chair entertained a motion from Councilmember Duane
Peterson the council approve checks and vouchers for the month of December 2011 in the amount of $8,221.69
in the general fund, $5,459.90 in the water fund, $17,696.70 in the sewer fund
with all funds totaling $31,378.29. Councilmember Ada DeClark seconded the
motion. All were in favor and the motion carried the council.
The council proceeded with the new business for the month
by entertaining a motion from Councilmember Ada DeClark to swear-in the newly elected councilmembers. Councilmember Gary
Thompson seconded the motion. All were in favor and the motion carried the
council. Clerk Lynette Smith proceeded by reading the Oath of Office to new
councilmembers Matt Argyle and Joe DeClark. The council then
entertained a motion from councilmember Ada DeClark to nominate Joe DeClark as
the Council President. Councilmember
Gary Thompson seconded the motion. A roll call vote was taken as follows: Ada – yes, Joe – yes, Gary – yes, Matt – yes.
Duties were assigned to all councilmen as follows: Matt Argyle is to oversee
Law Enforcement, Planning and Zoning, and be the City Liaison to the following
companies: Intermountain Gas, Rocky Mountain Power, Independent Cable Systems
and Fiber Optics. Ada DeClark is to oversee Parks and Recreation, Cemetery
Department, Public Safety, Public Affairs, Fire Protection, Emergency
Preparedness and be the Georgetown Irrigation Company Representative. Gary
Thompson is to oversee the Water Department, City Buildings and be the SICOG
Representative. Joe DeClark’s responsibilities will remain the same as before.
Councilmember Ada DeClark inquired the council to consider
giving a donation to the Bear Lake
Memorial Hospital for their new expansion. She mentioned that the hospital
supports our community by employing a lot of our citizens and has provided
service to many of our citizens throughout the year. She made the motion that
the City donates $500.00 this year. Councilmember Gary Thompson seconded the
motion. All were in favor and the motion carried the council.
The 2011 Employee
Bonus was brought forth to the council and councilmember Joe DeClark made
the motion to give each of the employee’s $150.00. Councilmember Gary Thompson
seconded the motion. All were in favor and the motion carried the council.
The workplace
harassment policy and vehicle use policy were discussed by the council.
After having adequate time to review policies, Councilmember Joe DeClark made
the motion that the City approves the Workplace Harassment Policy as it was
written. Councilmember Matt Argyle seconded the motion. All were in favor and
the motion carried the council. Councilmember Ada DeClark then made the motion
that the City approves the Vehicle Use Policy as it was written. Councilmember
Gary Thompson seconded the motion. All were in favor and the motion carried the
council.
Mayor Bob Van Cleave gave a brief update on the wastewater
project. There has been some confusion in the interpretation of how to get at
the correct number to charge for sewer rates. Clerk Smith was asked to set up a
conference call with Tim Wendland of DEQ for clarification. Councilmember Joe DeClark
was asked where he was at in the process with the land owner’s for property the
City is interested in buying. He proposed we have a Special Meeting on Tuesday,
January 10, 2012, at 7:00 pm at the City Hall with the councilmembers, sellers
and City Attorney, Adam McKenzie, if necessary.
Councilmember Joe DeClark cautioned to the clerk’s office to
resist the temptation to take money and if ever felt tempted to ask
councilmembers to help where needed, whether it be counting money, making
deposits, etc.
Councilmember Ada DeClark reported that she had contacted
Vaughan Rasmussen about putting in a street light at ½ Mile Lane and
Stringtown. She is waiting to hear back his response. She also hopes to have an
Ordinance ready for review designating the Bear Lake County Building Inspector
as the go to inspector in the community.
Police report: Officer Skinner had 55 contacts.
Maintenance report:
Doug Thompson reported that the water samples have all been good. He turned
water off at one location and continues to test the sewer levels regularly.
Samples have all been good except it tested high for E.Coli. He continues to
chlorinate and believes that the problem will be resolved with the new system.
He spent some time putting up decorations at the first of the month and is now
in the process of taking down those decorations. He burned all the paperwork
that the office needed to get rid of. He’s taken care of the pop machine and
hauled some stuff to the dump. He’s cleaned up his workspace and cleaned the
Cemetery roads. He has done some maintenance to all the City’s vehicles and has
done some plowing, and found some time to take time off!
Office report: Clerk Smith reported that there are 14
delinquent water and sewer accounts for the month.
The chair entertained a motion from Councilmember Gary
Thompson that the council adjourn from the
January 2012 council meeting at 8:15 pm. Councilmember Matt Argyle seconded
the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk
December 6, 2011
Those Present: Ada DeClark, Joe DeClark, Marty Nate, Duane Peterson, Lynette Smith, Doug Thompson,
Gary Thompson, Bob Van Cleave and Wayne Davidson of Bear Lake County
Meeting called to order: 7:00 pm Pledge of Allegiance: Ada DeClark
Invocation: Duane Peterson
The chair entertained a motion from Council member Gary Thompson that the council accept the published
agenda. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.
Minutes from the November 1, 2011, council meeting were read. The chair entertained a motion from council
member Duane Peterson the council approve the minutes as read. Council member Gary Thompson seconded the
motion. All were in favor and the motion carried the council.
Mayor Van Cleave gave a short report on the Judicial Confirmation stating that the judge approved our request for judicial confirmation and that
we can go forward with our plans and purchase land. Lynette stated that if anyone wants to review the full report from the judicial confirmation that she
has a copy in the office.
Lynette reported that in the recent election for council members, the county commissioners canvassed the votes and there were 49
votes for Matthew Argyle and 56 votes for Joe DeClark. Council member Ada DeClark made the motion to accept the canvassed votes from the election.
Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.
Wayne Davidson, the Building Inspector for Bear Lake County came to inform the council that if they decided to pass an ordinance
designating him as the official go to building inspector for heating and air conditioning permits, that he could get the job done quicker and could save
home owners money. Council member Ada DeClark is going to write up an Ordinance for the Council to adopt for this purpose.
The Workplace Harassment Policy and the Vehicle Use Policy were presented to the council to accept in order to be compliant with ICRMP and
receive their discount on our annual premiums. The Council decided to take the policies home and have more time to review them so that they could discuss and
accept these policies at the next regular meeting in January.
Marty informed the Council that there needs to be a Resolution for fees in the office for duties such as copying and faxing. The office is to
work on creating a Resolution and a Master Fee Resolution for this purpose.
Council member Ada DeClark brought forth to the Council a couple of Playground bids for the Council to
review. She wants to work on some fundraising ideas with Jennifer Wells so that the City doesn’t have to fund the whole project. She also mentioned that she
had been approached by a citizen about putting up a street light at the corner of ½ Mile and Stringtown because that is where the bus stop is and it is really
dark in the mornings when the kids get picked up for school. She asked if she could get with Vaughan Rasmussen to check into getting another street light.
She also wanted the Council to consider giving a donation of $500.00 to Bear Lake Memorial Hospital and requests a decision to be made at the next regular
meeting in January.
Police Report: Officer Skinner had 50 contacts.
Maintenance Report: Doug reported that he participated in and prepared for the Judicial Confirmation. The heaters
at the chlorinator building went bad and so he ordered a new one. He turned water off at one location and on at one location. He has been busy with plowing snow.
The water samples have all been good. He continues to treat and test and all samples are good. He planted 30 trees on the right of way but wasn’t able to
get them all planted and he is taking care of those through the winter and will plant the remaining trees in the Spring. He got all of the lights hung and
ready for the Christmas Park Lighting Event. He cleared snow in the cemetery for the headstones to come in. He did some maintenance work on the vehicles and
got chains on the dump truck to be ready for the cemetery throughout the winter.
Office Report: Lynette Smith reported that there are 10 delinquent water and sewer accounts for the month.
The chair entertained a motion from Council member Duane Peterson the council approve checks and
vouchers for the month of November 2011 in the amount of $13,880.63 in the general fund, $5,965.64 in the water fund, $28,458.77 in the sewer fund
with all funds totaling $48,305.04. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.
At 8:30 pm, the chair entertained a motion from council member AdaDeClark that the council adjourn from the December 2011 council meeting.
Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted by,
Lynette Smith, Deputy City Clerk
City of Georgetown
November 1, 2011
Those Present: Ada
DeClark, Gary Thompson, Bob Van Cleave, Joe DeClark, Duane Peterson, Marty
Nate, Lynette Smith, Doug Thompson
Meeting called to order: 7:00 pm
Invocation: Gary Thompson
The chair entertained a
motion from Council member Ada DeClark that the council accept the published
agenda. Council member Duane Peterson
seconded the motion. All were in favor
and the motion carried the council.
Minutes from the October
4, 2011, council meeting were read.
The chair entertained a motion from council member Gary Thompson the
council approve the minutes as read.
Council member Ada DeClark seconded the motion. All were in favor and the motion carried the
council.
The date for the Judicial
Confirmation has been set for November 23, 2011, in the Paris Courthouse at
2:00 pm. Doug Thompson, Joe Declark, Marty Nate and Bob Van Cleave must
attend. Everything should be done by the
second week in December before the Judge’s paralegal leaves for maternity
leave.
Mayor Van Cleave brought a
proposal for a new computer system for the office including Microsoft Office
Suite and QuickBooks. Council member Ada DeClark made a motion that the office
purchase a new computer, Microsoft Office Suite and QuickBooks up to $2,300.00
including shipping. Duane Peterson seconded the motion; all were in favor and
the motion carried the council.
The new segregation of duties
was presented to the council and has been advised by City Attorney, Adam
McKenzie, to adopt into the Employee Policy. Council member Joe DeClark made
the motion that the segregation of duties be added to the Employee Policy. Gary
Thompson seconded the motion; all were in favor and the motion carried the
council.
It was brought forth to the
council to destroy City records for the years 2000-2004. Different City records include FY 2000, 2001,
2002, 2003, and 2004; election records for petitions for candidacy for years
1999, 2001, 2003 and 2005; the election poll book for the official return list
for November 2005; Election poll book for absentee applications for November
2007 and the Declaration of Candidacy. Council member Joe DeClark made the
motion for Doug to burn the City records. Duane Peterson seconded the motion;
all were in favor and the motion carried the council.
The Christmas park lighting
date was suggested to be moved to a weekday instead of a weekend in hopes of getting
more families to participate. The festivities will include hot dogs, hot
chocolate, marshmallows and Santa Clause will make an appearance. Council
member Ada DeClark made the motion the Christmas Park Lighting take place on
Monday, November 28, 2011, at 6:00 pm. Duane Peterson seconded the motion; all
were in favor and the motion carried the council. Council member Duane Peterson then made a
motion the office purchase Christmas Lights for the park in the amount of
$1,000.00. Ada DeClark seconded the
motion; all were in favor and the motion carried the council.
Returned checks will now have
a fee of $20.00 and customers will have a 30 day period to pay the outstanding
money owed and the $20.00 returned check fee. If the balance has not been paid
within the 30 day period then more fees may be added. Council member Gary
Thompson made the motion that a Resolution be created for the new fee schedule.
Joe DeClark seconded the motion; all were in favor and the motion carried the
council.
Council member Duane Peterson
asked the Council if he should continue to work on the Recreational Vehicle and
Camper Trailer Draft or if it should be tabled until after the wastewater
project. The Council responded that earlier in the year they had decided to
table it until after the project and thought it should continue to be tabled
while taking care of the project and that the new council member replacing
council member Duane Peterson would be assigned the Draft once this project is
complete.
Council member Ada DeClark
brought forth to the Council if the City could hire someone to help Doug
throughout the summer and to give him some extra relief if he wanted to take
time off. The Council discussed options of hiring through the Department of
Labor’s programs, if they have any current programs, or hiring a local and
trustworthy teenager. This is something that will be looked into as we get
closer to summer and is a great idea to provide Doug with some relief.
Police Report: Officer
Skinner had 50 contacts.
Maintenance Report: Doug reported
that he turned water off at three locations and on at one location. He helped a
house that had a water leak; the house had low pressure due to bad lines. The
water samples have all been good. He continues to treat and test and all samples
are good and the nitrates are at 0. He went to school one day. He cleaned up
the road to Red Pass and closed another road for winter. He cleaned up the shop
and worked on the plow to get it ready for winter. He help clear up some horses
on the highway and ordered two new batteries for the plow – the old ones he
cleaned up and they were 12 years old. He needs some new tires for the service
truck. The council advised him to go and get some soon before the snow
flies. Vaughan Rasmussen said that he
would meet up with Doug one day about what to do about the trees in between
City Hall and The Johnson‘s place.
Office Report: Marty Nate
reported that there are 14 delinquent water and sewer accounts for the month.
She reminded the council of the upcoming AIC training. She mentioned that after
looking through the minutes that there was no indication of the City Park being
named after Newell Passey. The Council mentioned that if Darrel Passey would
like to donate money for playground equipment instead of a sign that he
certainly would not be turned away. Marty also mentioned that the coming
Tuesday, November 8th the office would be closed for regular
business because it is Election Day and elections are held in the city
offices. Cliff Hanger Recreation comes to
the Twin Creek Days Celebration in July and would need a deposit to reserve
them to come again next year. The council said to go ahead with sending them a
check for the deposit. Access Idaho was a vendor at the Clerk Conference this
year and they have sent a letter to the office about cities being able to
accept credit and debit card payments at no cost to the city. Lynette Smith
asked if this would be something the council thought would be worth looking
into or not. Council member Gary Thompson made the motion for the office to
look more into getting Access Idaho for our city office. Duane Peterson
seconded the motion; all were in favor and the motion carried the council.
The chair entertained a
motion from Council member Duane Peterson the council approve checks and
vouchers for the month of October 2011 in the amount of $8,659.96 in the
general fund, $6,143.22 in the water fund, $10,458.22 in the sewer fund with
all funds totaling $25,261.40. Council member Ada Declark seconded the motion.
All were in favor and the motion carried the council.
At 8:30 pm, the chair entertained a motion from council member Ada
DeClark the council adjourn from the November 2011 council meeting. Council member Duane Peterson seconded the
motion. All were in favor and the motion
carried the council.
Respectfully submitted by,
Lynette Smith, Deputy City Clerk
City of Georgetown
CITY OF GEORGETOWN
CITY COUNCIL MEETING
AGENDA
Tuesday, December 6, 2011 7:00 pm 382 Main St.
MEETING CALLED TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AMENDED AGENDA ITEMS:
APPROVAL OF AGENDA ITEMS AND AMENDED AGENDA ITEMS:
READING AND APPROVAL OF MINUTES from November 1, 2011, meeting
AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:
Joe:
Duane:
Ada:
Gary:
POLICE REPORT:
MAINTENANCE REPORT:
OFFICE BUSINESS:
SIGNING OF CHECKS AND VOUCHERS
ADJOURNMENT
Next Meeting:
October 4, 2011
Those Present: Ada DeClark, Gary Thompson, Bob Van Cleave, Joe DeClark, Marty Nate, Lynette Smith, Doug Thompson, Skylar Allen from Keller Associates
Meeting called to order: 7:10 pm
Pledge of Allegiance and Invocation: Mayor Bob Van Cleave
The chair entertained a motion from Council member Gary Thompson that the council accept the published agenda. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.
Minutes from the September 6, 2011 council meeting were read. The chair entertained a motion from council member Gary Thompson the council approve the minutes as read with the exception of adding Doug and Marty both attend the Judicial Confirmation. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.
Skylar Allen of Keller Associates came and updated the council about where we are at on the planning study. The income surveys conducted by the council members will now be taken to the Department of Commerce for eligibility to apply for the Block Grant by November 18th. There will need to be a public hearing for the application for the Grant. We are waiting on a date for the Judicial Confirmation in order to move forward with the loan. The Judicial Confirmation must be done before the loan is official and preferably before we apply for the Grant. The council asked Marty to call City Attorney, Adam McKenzie, to confirm a date for the Judicial Confirmation. Keller’s looked at property with DEQ to purchase for the new lagoons. The land application needs 35 acres and a buffer zone. The application needs a survey of the properties and takes about a week to complete. It would be preferable if the surveys could take place before snow falls. A comment period for the wastewater project was published in the News Examiner and will run from October 6-20th. The DEQ needs a letter from the Mayor or City in relation to the public comments. The segregation of duties must be in place to move forward. The office is to speak with Adam about how to implement the segregation of duties. After the survey of the properties for the land application is completed and the DEQ finds a report of no significance then we can move forward and discuss design plans in November.
Doug Thompson discussed with the Council options for removing the trees between the City Office building and Johnson Meat Cutting’s building. The trees are growing into the power line and are becoming a nuisance for both property owners. Doug wondered who was responsible for the trees; the power company, landowners or the City? Doug is going to see if he can get Vaughn Rasmussen to come and take a look at the trees and see if he can tell us if the power company will take care of the problem.
Council member Ada DeClark brought forth to the Council if in the instance of sickness or absence of Lynette Smith in months and years to come if Marty could come back and work to fill-in. Marty mentioned that working at all would affect her retirement.
Council member Gary Thompson mentioned he had been receiving comments and concerns about the smell of the sewer system near particular homeowners. The Council informed him that the new wastewater project that we are working on will eliminate those problems and to pass the word along to those homeowners.
Police Report: Officer Skinner had 57 contacts.
Maintenance Report: Doug mowed the cemetery and mentioned he may only mow that once more, he got some gravel hauled in and has tried to winterize everything. He hopes to have some time to spray more thistle. He received the water samples back and they are all ok and the nitrates are good. He reported that he measured the springs and that they are way above any measurements previously made. It is the City’s responsibility to maintain the septic at 496 100 East and their septic was pumped. He sent out the EPA report and did more regular testing. The nitrate readings are going up in the sewer ponds and he is monitoring that closely. He winterized the park, serviced the backhoe and had to rebuild the front brakes in the service truck.
Office Report: Marty reported that there are 12 delinquent water and sewer accounts for the month and that there are 2 Candidacy’s for City Council which are Matt Argyle and Joe DeClark. She mentioned to the council she has received flyers for the City Council to attend AIC training and there is a Planning & Zoning meeting the same day at the same location. She also mentioned that Lynette and any other council members who wished to attend, to go on a trip with Doug one day to go throughout the City and learn where everything is and what everything is all about. She also asked the Council about Lynette becoming a Notary. It was decided that there needs to be a Notary within the City and that Lynette should become a Notary and bonded. She inquired of the Council if realtor inspections should be charged for water turn on and off fees and also if someone is living in a home for only 2 weeks out of the year if they should be charged those same fees. There was some discussion and then it was decided that inspections should not be charged the fees because that should be included in the maintenance but to be fair to everyone else, no matter how long someone is in a home that all homeowners should be charged the turn on and off fees when applicable. She mentioned that Darrel Passey came in and claims that the City Park should be named after his dad Newell and wondered if anyone had any insight. Darrel also mentioned that if there is a sign put up honoring his dad that he will pay some money for the sign. Marty asked the Council what they would like to do about the new sewer and water fees so that the office can order the new books for the year. It was decided that we can’t make any changes to the fees until after the Judicial Confirmation. In the meantime, the office might be sending out statements for a month or two until the new books arrive with the new fee schedule. She mentioned again that we need to adopt a segregation of duties and we need to ask City Attorney, Adam McKenzie how to adopt; if by ordinance or add to the employee policy. Lynette should be coming into the office for training two days a week for the month of October. Lynette gave a report on the Clerk’s Conference attended by her and Marty in Boise. She brought forth to the Council a proposal of how to receive a 5% discount on the ICRMP policy for the new year. The Council would need to implement two new policies – a workplace harassment policy and a vehicle use policy in order to apply for the discount. All employees would need to participate in order to get the discount. The Council told her to go ahead and get started on what was needed to get started on the discount. She also mentioned that while at the Clerk’s Conference her and Marty received bid proposals from Software companies to update the office’s utility billing and financial programs. The Council said that they needed more time to learn about the softwares and what was needed in order to make a decision.
The chair entertained a motion from Council member Ada DeClark the council approve checks and vouchers for the month of September 2011 in the amount of $11,932.79 in the general fund, $5,454.19 in the water fund, $10,877.40 in the sewer fund with all funds totaling $28,264.38. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.
At 8:45 pm, the chair entertained a motion from council member Gary Thompson the council adjourn from the October 2011 council meeting. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted by,
Lynette Smith, Deputy City Clerk
City of Georgetown
September 6, 2011
Those Present: Bob Van Cleave, Lynette Smith, Jim Mullen, Doug Thompson, Ada DeClark, Joe DeClark, Mable Whitmore, Gary Thompson, Adam McKenzie, Duane Peterson
Meeting called to order: 7:05 pm
Invocation: Ada DeClark
The chair entertained a motion from Council member Gary Thompson the council accept the proposed agenda item to be added to the published agenda: Keller Engineering Contract. Item was added to the agenda after review by Adam McKenzie, City attorney. Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion passed the council. The chair entertained a motion from council member Ada DeClark the council accept the published agenda along with the added proposed item. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.
Mayor Van Cleave introduced Lynette Smith as the new deputy city clerk. The chair entertained a motion from council member Gary Thompson the council approve Lynette to accompany Marty to the September Clerks Conference and for her to receive 8 hrs pay per day of conference. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.
Adam McKenzie, City attorney, clarified with the council the issue with the special use permit granted for 568 Stringtown Lane. The city ordinances do not provide for granting of special use permits. Therefore the council needs to correct the motion made at the August 2, 2011 council meeting. The chair entertained a motion from council member Joe DeClark the council change the approval from an special use to permit to a variance for 568 Stringtown Lane. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council accept the Budget for fiscal year 2012. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. The appropriations ordinance draft for fiscal year 2012 was read to those present. The chair entertained a motion from council member Ada DeClark the council approve the ordinance; have it assigned the appropriate number and enter it into the city ordinance book. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.
Adam McKenzie told the council he had not had time to read the contract between Keller Engineering and the City in its entirety. He will finish it up tomorrow and will meet with the Mayor to review its contents. If the contract is up to snuff, the Mayor will sign the contract as instructed by the approved motion made in the August 2, 2011 council meeting. The Judicial confirmation process was address by Adam. The petition is ready to be filed. A motion will be filed to remove Judge Brown from the hearing. A replacement Judge from Pocatello will then be assigned to the hearing. Once the Judge assignment has been confirmed a hearing date will be assigned. The petition will need to be published for 3 weeks prior to the hearing. Mayor Van Cleave, Joe, Doug, and Marty will need to be in attendance to the hearing along with a representative from Keller Engineering. The resolution draft authorizing the filing of the petition for judicial confirmation was read to those present. The chair entertained a motion from council member Joe DeClark the council approve the resolution for the filing of the petition for Judicial Confirmation allowing the city to enter into a loan agreement with DEQ for improvement to the wastewater system. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Council member Joe DeClark informed the council a sign had been set by the highway department in front of the DUP museum. The sign was placed on city right of way. Does the council think the sign needs to set back off the city right of way. The council discussed the sign placing and decided to leave it where it is. When it needs to be moved they will address it then.
Police Report: Officer Skinner had 57 contacts.
Maintenance Report: Doug took samples from water system and wastewater system, marked for Digline, patched streets, had one burial, put a new water pump in the service truck, received the BioLynces product, mowed and water park and cemetery, told the council the representative from Caterpillar had proposed a trade for the backhoe to a new version with less hours. The trade was discussed and tabled until a written proposal was available.
Marty reported 8 delinquent water and sewer account. The council decided to hold the Twin Creek Celebration on 14 July 2012. Lynette wants Marty to stay in charge of it forever.
The chair entertained a motion from council member Duane Peterson the council sign checks and vouchers for the month of August 2011 in the amount of $12,392.15 in the general fund, $5,841.46 in the water fund, $12,707.03 in the sewer fund with all funds totaling $30,940.64. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.
At 8:30 pm, the chair entertained a motion from council member Ada DeClark the council adjourn from the September 2011 council meeting. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted by,
Marty Nate, City Clerk
City of Georgetown
August 2, 2011
Those Present: Bob Van Cleave, Gary Thompson, Ada DeClark, Joe DeClark, Naomi and Chris Sorenson, Duane Peterson, Doug Thompson, Mike Jaglowski, Brad and Jennifer Wells, Steve and Mary Waechtler, Gary Teuscher
Meeting called to order: 6:30 pm
Invocation: Joe DeClark
Public Hearing: Mayor Van Cleave read to those present the land use changes requiring variances and opened the meeting to public comment. Naomi Sorenson told the Council members the position of the carports would enable her to maneuver a wheelchair from the carport to the ramp located along her residence at 548 100 West St. Council member Joe DeClark told the council a special use permit would need to be granted at 568 Stringtown Lane instead of a variance. A variance deals with property set backs and building features. It does not address change in property restrictions. The special use permit can not be transferred between property owners and allows for stipulations to be added. The public hearing closed at 6:55 pm.
The chair entertained a motion from council member Duane Peterson the council move into the scheduled council meeting. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Ada DeClark the council accept the published agenda. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council. Minutes from the July 5, 2011 council meeting were read. The chair entertained a motion from council member Gary Thompson the council accept the minutes as read. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council approve the variance for 548 100 West St. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe -yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve the variance for 389 Stringtown Lane. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve issuing a special use permit for 568 Stringtown Lane where by a small engine repair business can operate in a residential district that restricts businesses with stipulations to be added to the permit; those stipulations being no test driving of ATV’s, Snowmobiles, lawn mowers, any and all small engines, etc. on Stringtown Lane and noise from engine testing is to be held to a minimum; that is to say no revving of engines. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The building permit for Brad and Jennifer Wells 708 Main St. was discussed. Their proposed addition lacks one foot of the 8 foot required side yard specifications on the southwest corner of the addition. The council discussed the issue. The chair entertained a motion from council member Joe DeClark the council approve the building permit. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane _ yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Mike Jaglowski reviewed with the council the scope and cost document referring to the engineering fees for the wastewater project. The contract for the engineering firm will be $400,000.00. Mike assured the council the firm would regularly inspect work performed and materials used. The chair entertained a motion from council member Duane Peterson the council have Adam McKenzie the city attorney review and approve the documents. When approval is received the Mayor has authorization to sign the scope and cost document between Keller Engineering and the City of Georgetown. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Gary Thompson the council approve a 3% pay raise for the present city employees for the fiscal year 2012. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Council member Duane Peterson asked the council members if they had anything to add to the Idaho Chapters piece he had submitted to the state. The book should be printed within the next year. At 10:05, the chair entertained a motion from council member Joe DeClark the council move into executive session pursuant to Idaho Code 67:2345 subsection (a) personnel matter. At 10:15, the chair entertained a motion from councilmember Duane Peterson the council move back into public meeting. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council authorize Mayor Van Cleave and Marty to schedule interviews for the deputy city clerk position and with the information they receive Mayor Van Cleave make the selection from the applications received. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The council with the aid of Gary Teuscher went into a budget workshop for the fiscal year 2012 budget. The chair entertained a motion from council member Ada DeClark the council accept the tentative budget for fiscal year 2012. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.
Police Report: Officer Skinner had 52 contacts.
Maintenance Report: Doug sent the EPA letter, marked for Digline, serviced city equipment, mowed and watered the park and cemetery, planted grass on graves, obliterated some gophers, took samples, filled the pop machine, attended school, sent 6 water samples to the lab and received good news from the tests.
Marty reported 14 delinquent water and sewer accounts. Asked the council if they would consider purchasing the sidewalk concrete for the veterans monument. The chair entertained a motion from council member Joe DeClark the council approve the concrete purchase for the veterans monument. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from council member Duane Peterson the council sign checks and vouchers for the month of July 2011 in the amount of $13,018.76 in the general fund, $33,771.30 in the water fund, $12,666.76 in the sewer fund with all funds totaling $59,456.82. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.
At 10:45 pm, the chair entertained a motion from council member Joe DeClark the council adjourn from the August 2011 council meeting. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted by,
Marty Nate, City Clerk
City of Georgetown
July 5, 2011
Those Present: Joe DeClark, Duane Peterson, Steve and Austin Waechtler, Gary Thompson, Lynette Smith, Chris and Naomi Sorenson, Doug Thompson, Kevin Nate, Ada DeClark, Glenn Lackey
Meeting called to order: 7:00 pm
Invocation: Joe DeClark
The chair entertained a motion from Council member Duane Peterson the council accept the published agenda. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.
Minutes from the June 7, 2011 council meeting were read. The chair entertained a motion from council member Gary Thompson the council approve the minutes as read. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.
Council member Duane Peterson told the council Martin Simmons, a Georgetown citizen, would like to put vinyl siding on the park pavilion. He has the supplies and is offering to do this service for nothing. The chair entertained a motion from council member Ada DeClark the council approve the donation of service and supplies for the park pavilion. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson suggesting the property address for Paul Miller’s lot be 389 Stringtown Lane. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council. Bloomington City had made a request to use the City of Georgetown’s police car and police officer for 20 hours a month during the summer months. However, Mayor Bunderson was suppose to be sending a proposal to Mayor Van Cleave, but the proposal had never been received. The council tabled the issue until more information was available. Steve Waechtler approached the council informing them of his desire to open a small engine repair business on the property he had just purchase at 568 Stringtown Lane. He would also like to host a swap meet on the property focusing on the resale of snowmobile parts. The property is located in a residential district and is not zoned for business. The council informed him he would need to request a variance for the property or a rezoning change. Mr. Waechtler pressed for the variance. Naomi Sorenson asked the council if she could place her portable car ports 10 feet from her property line instead of the 15 feet that is required in her zone for front yards by Ordinance #27. The council informed her she would need a variance to do so. She asked if the council would consider hosting a public hearing for the variance. The chair entertained a motion from council member Duane Peterson the council schedule a public hearing for August 2, 2011 at 6:30 pm at City Hall to hear comments on the variance for Steve Waechtler adding a business to his property which is zoned for residential use, a variance for Naomi Sorenson requesting a change in front yard set backs, and a variance for Paul Miller requesting a change in side yard set back. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Duane – yes, Gary – yes, Ada – yes. The motion carried the council. Marty informed the council Randy Thompson had left a message stating he would be studying the property on Saturday for the archaeological study. Council member Duane Peterson told the council he had completed the advertising for the Twin Creeks celebration. Council member Ada DeClark suggested the lunch fee be reduced from $1.00 per person to $1.00 per person or $2.00 per family. The council discussed the suggestion. It was decided because the advertising was out to the public the $1.00 per person needed to remain as is.
Police Report: Officer Skinner had 68 contacts.
Maintenance Report: Doug mowed park, cemetery, and right of ways, shut the school light off, received notification the city had some present coli form from the water samples, he told the council it was due to the high water, he refenced the spring, sprayed for thistle, sent the EPA letter.
The chair entertained a motion from council member Ada DeClark the council approve checks and vouchers for the month of June 2011 in the amount of $11,798.56 in the general fund, $5,331.45 in the water fund, $9,254.50 in the sewer fund with all funds totaling $26,384.51. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.
At 9:30 pm, the chair entertained a motion from council member Gary Thompson the council adjourn from the July 2011 council meeting. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted by,
Marty Nate, City Clerk
City of Georgetown