February 7, 2012 – Council Minutes
February 7, 2012
Those Present: Ada DeClark, Joe DeClark, Clerk Lynette
Smith, Doug Thompson, Gary Thompson, Matt Argyle, Gary & Mauria Teuscher,
and Kevin & Marty Nate
Meeting called to order: 7:00 pm Pledge of Allegiance: Council President Joe DeClark
Invocation: Council President Joe DeClark
The chair entertained a motion from Councilmember Ada
DeClark that the council accepts the published agenda. Councilmember Matt Argyle seconded the
motion. All were in favor and the motion carried the council.
Minutes from the January 3, 2012, council meeting were read.
The chair entertained a motion from councilmember Ada DeClark the
council approve the minutes as read. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the
council. Minutes from the January 10, 2012, special council meeting were read. The chair entertained a motion
from councilmember Gary Thompson the council approve the minutes as read.
Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Gary H Teuscher, CPA, came to the council and presented
the September 30, 2011, Audit and Financial Statements for the 2010-2011 Fiscal Year. Councilmembers reviewed
the statements with Gary. Councilmember Ada DeClark made the motion to approve
the Audit for September 30, 2011. Councilmember Matt Argyle seconded the
motion. All were in favor and the motion carried the council.
The Backhoe Agreement for the year of 2012 was presented to the council for renewal and
approval. There were no changes made to the agreement and both parties continue
to be satisfied with the current agreement. Councilmember Matt Argyle made the
motion to renew and approve the backhoe agreement for 2012. Councilmember Gary
Thompson seconded the motion. All were in favor and the motion carried the
council.
There was lots of discussion on raising the sewer rates,
what the new rate should be and when the increase should occur. Based on 190
houses the monthly cost would be roughly $37.00 just to repay the loan. There
was also discussion on doing away with the monthly ½ rates and making everyone
pay the full amount all year. The office will continue to send monthly
statements until the increase occurs. Councilmember Ada DeClark made the motion
to hold a public hearing on March 6, 2012, at 7:00 pm for a proposed increase
from $25.00 to $60.00 a month for sewer rates, for a $35.00 total increase, to
occur on August 1, 2012. Councilmember Gary Thompson seconded the motion. All
were in favor and the motion carried the council.
It was brought to the attention of the council that the ICRMP Risk Management Discount Program
deadline was rapidly approaching. Clerk Smith informed the council that the
deadline is March 1st. She handed out guidelines to the council and
employee’s to successfully complete the discount program and stressed the
importance of finishing this in a timely manner so she can get the information
back to ICRMP before the deadline.
Councilmember Ada DeClark
reported that she heard back from Vaughn Rasmussen about the streetlight and
was told that the City just needs to call Rocky Mountain Power and put in a
request for the streetlight and they will guide us from there. She brought back
the proposed Ordinance for the building official within the City with a few
changes to it and asked Clerk Smith to finish typing it up and to correlate
with City Attorney, Adam McKenzie, about getting the Ordinance ready and in
place for the next meeting in March.
Police report: Officer Skinner had 40 contacts.
Maintenance report: Doug
Thompson reported that the he did some cleaning in his shop, maintained the pop
machine, and replaced some lights in the City Hall. He continues to do his
regular maintenance work and basic routines with the water and sewer daily. He
has successfully put together his new desk and computer in his shop but needs
the internet in order to have his office be effective. The council told him to
go ahead and get the internet through Direct Communications cable network which
will cost about $25.00 a month. He visited with the land surveyors at the
properties for the new wastewater system. He plowed snow throughout the city
and on the cemetery roads and also did some maintenance to the snow plow. He turned
the water off at one location and has spoken with the delinquent accounts to
get their accounts current. He has completed the ICRMP Risk Management Discount
Program. The Monument Jack is a device used to lift headstones in the cemetery
and Doug wondered if it would be worth it to buy one to have around or if he
should try and make one of his own to use when needed.
Office report: Clerk Smith reported that there are 12
delinquent water and sewer accounts for the month. Lynette brought to the
attention of the Council that there was a delinquent customer for the Cemetery.
Councilmember Ada DeClark said she would take the invoice to them and get to
the bottom of it. She asked the council if it would be okay to use direct deposit
for the City Employee’s. Councilmember Matt Argyle made the motion to use
direct deposit for the City Maintenance Supervisor, City Policeman, and City
Clerk if the employee’s so desired it. Councilmember Ada DeClark seconded the
motion. All were in favor and the motion carried the council. She also made
aware to the council of the upcoming Mountain West Institute for Clerks. The
council said she should attend and approved the trip if there was something to
be gained for the City and the Office at the Conference.
The chair entertained a motion from Councilmember Ada
DeClark the council approve checks and vouchers for the month of January 2012 in the amount of
$16,227.77 in the general fund, $8,243.38 in the water fund, $11,802.03 in the
sewer fund with all funds totaling $36,273.18. Councilmember Matt Argyle
seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from Councilmember Gary
Thompson that the council adjourn from the
February 2012 council meeting at 9:30 pm. Councilmember Ada DeClark
seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk