Georgetown Idaho

October 7, 2014

Those Present:  Matt Argyle, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, Tammy Cook, Lisa Transtrum, Matthew Hill, Ben Marett, Jeff Collins

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda and the amended agenda items of adding Tammy Cook speaking about a Trunk or Treat in the City. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the September 2, 2014, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read, with the addition of “and councilmember Matthew Argyle were excused from the meeting this month because they were attending…”, after Doug Thompson in the Maintenance Report. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Tammy Cook came before the council and asked if the City would sponsor a Trunk-or-Treat for the community on Halloween night. It would be held in front of the school and City parking lots from 5:00-6:00 pm and Tammy will take care of all advertising at the school and the post office and Lynette will have it listed on both radio stations. Councilmember Matt Argyle made the motion to have a City wide Trunk-or-Treat on October 31^st from 5:00-6:00 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Matthew Hill from Keller Associates came before the council and gave them an update on the wastewater project for the month of September. He informed them that DEQ likes to have a land application permit handoff meeting to go through the permit and explain the requirements. That meeting will be scheduled for some time in March. Lynette will need to send in a letter of an annual report for the land application. Matthew will send her some templates with the required information to aid her in putting together the letter. The City has received contracts from Rocky Mountain Power for the Mayor to sign along with an advance of $6,557.00 to transfer transmitters at the sewer ponds. Matthew will check into the sewer loan to see, if there is funds leftover if it can be used to help pay for the labor and repairs for 100 West Street, which was tore up because of the wastewater project. If possible, then the City could use the funds from the LHTAC grant to pay for the materials to repair the road. Keller’s will help us to apply for another grant up to $30,000.00 from the LHRIP for new street signs throughout the City, for a fee of $200.00. The City will need to advertise in the newspaper, Request For Proposals for the Drinking Water Study to select an engineer for the study. The application is due by November 30^th.

Lisa Transtrum from the Bear Lake Soil & Water Conservation District came before the council to give an update on the grant money the District received because of our wastewater project. She presented a slideshow showing pictures of water troughs and different projects that have been implemented throughout the County using these funds.

Jeff Collins came before the council to inquire about getting a water hookup to a piece of property where Randy Rex’s milk barn used to be. He spoke with the Mayor and City Attorney, Adam McKenzie, about the moratorium in place to not allow any more water hookups outside of City limits and wondered if where there had been a hookup there if it would be grandfathered in. After much discussion, it was decided that there is not a separate hookup there to be used anymore.

Councilmember Joe DeClark made the motion to deny a water hookup to the City from that piece of property. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Councilmember Joe DeClark reported that he and Doug put up the fence along the old sewer ponds and Sheldon Clark’s land this month.

Councilmember Matt Argyle informed the Council that the heater in the City Shop has broken again and said that we should look at either upgrading the heater or getting it fixed.

Police Report:   Officer John Martinez made 29 contacts for the month of September.

Maintenance Report:   Doug Thompson gave his report for the month of September stating that the City Shop was re-roofed and insulated. He has been helping with the wastewater project and the seepage test should be taken this week and the chain link fence around the sewer ponds should be put up tomorrow. He shut off the water services at 3 locations and has ordered a new fire hydrant to replace the one on 5^th Street. Roto Rooter is being scheduled to come clean out some of our sewer lines soon.

Office Report:   Clerk Smith reported that there are 9 delinquent water and sewer accounts for the month of September and she was able to order some new Christmas lights for the Park.

The chair entertained a motion from councilmember Glenn Hunter the council approve checks and vouchers for the month of September 2014 in the amount of $28,782.42 in the general fund,  $7,441.59 in the water fund, $208,708.00 in the sewer fund with all funds totaling $244,932.01. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the October 2014 council meeting at 9:15 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

September 2, 2014

Those Present:  Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Mayor Bob Van Cleave, Mable Whitmore

Meeting called to order:  7:00 pm                            Invocation:  Mayor Bob Van Cleave

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda.  Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the council.

Minutes from the August 6, 2014, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Joe DeClark for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2014-2015 under the direction of City Auditor, Gary Teuscher. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Glenn Hunter for the council to close the public hearing and move back into the regular meeting. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes. The council entertained a motion from councilmember Ada DeClark for the council to accept the proposed budget for Fiscal Year 2014-2015. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The appropriations ordinance listed as Ordinance #86, for Fiscal Year 2014-2015, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Ada DeClark to accept the new ordinance. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes.

The ordinance for compensation for elected officials, listed as Ordinance #87, to increase the monthly salary for the Mayor from $150.00 to $200.00 and Councilmembers from $75.00 to $100.00, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Joe DeClark to accept the new ordinance. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes.

The Mayor and Police Chief John Martinez will be attending some upcoming training provided by the Idaho Department of Transportation in order to receive some grants for all sorts of things the City could use ranging from police radios, radar guns, security cameras, etc. There is a webinar in October coming up that they will attend and learn more and report back.

Keller Associates emailed a progress report on the wastewater project for the month of August for the council to review. The winter storage lagoon is now complete and being filled with irrigation water to be seepage tested. The work on the irrigation pump building is almost complete. The pressure irrigation mainline and risers have been installed. Taylor Construction will be taking a few extra days of work off the next couple weeks to recuperate from the accident in the manhole. They still have plenty of days to finish and complete the project in time. The Mayor and Doug Thompson are planning on attending the funerals this week. Lynette has arranged for flowers to be sent to both funerals on behalf of the City.

Councilmember Joe DeClark reported that Roto Rooter will charge $200.00 per hour to come and clear out some sections of our sewer lines this year. He made the motion to hire Roto Rooter to come clear sewer lines for up to 5 hours for a total of $1,000.00 and to start at Hayes Lane. The motion was seconded by councilmember Glenn Hunter. All were in favor and the motion carried the council. Joe or Doug will set up a time with Roto Rooter to come and perform the work.

Councilmember Ada DeClark proposed to the council she would like the City to provide some new playground equipment at Georgetown Elementary. She made the motion to purchase playground equipment up to $2,500.00 for Georgetown Elementary. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Police Report:   Officer John Martinez made 26 contacts for the month of August.

Maintenance Report:   Doug Thompson and Councilmember Matthew Argyle were excused from the meeting this month because they were attending another meeting in Montpelier relating to the accident that happened at the sewer ponds last Thursday.

Office Report:   Clerk Smith reported that there are 20 delinquent water and sewer accounts for the month of August.

The chair entertained a motion from councilmember Glenn Hunter the council approve checks and vouchers for the month of August 2014 in the amount of $13,493.08 in the general fund,  $6,149.34 in the water fund, $191,049.86 in the sewer fund with all funds totaling $210,692.28. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the September 2014 council meeting at 7:50 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

August 6, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Marty Nate, Holly Collins, Gary Teuscher

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Ada DeClark

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Minutes from the July 1, 2014, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

Keller Associates emailed a progress report on the wastewater project for the month of July for the council to review. The winter storage lagoon is almost complete. The liner has been installed and gravel is being placed on the road around the lagoon. Work on the irrigation pump building has started and should be completed shortly. The pressure sewer line from the treatment lagoons to the winter storage lagoon has been installed. The pressure irrigation mainline and risers are being installed and the field preparation work has been completed.

Marty Nate spoke to the council about the foundations plans for the Veteran’s Memorial. They have filled up the memorial with all the bricks and would like to build a new sidewalk to fit more bricks and would like for the City to pay for the cement. Councilmember Matt Argyle made the motion for the City to purchase the cement for another sidewalk at the Veteran’s Memorial. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council. Councilmember Glenn Hunter made the motion to purchase a new canopy to be used for Twin Creeks days. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Jeff and Holly Collins are looking at a piece of property behind Randy Rex’s and Greg Goodworth’s, which is just outside of City limits. Both properties are connected to City water and they would like to be able to connect to city water off of Rex’s and Goodworth’s line. Back in 1994 Councilmember Greg Kunz made the motion to place a moratorium and not allow for anymore connections outside of City limits. Councilmembers explained to Holly why the moratorium was put in place and advised her to drill a well and put in a septic tank.

Clerk Smith was asked to contact PERSI to research requirements for benefits for Officer Martinez. During her research, she was told that the City is required to provide PERSI to all employees who work over 20 hours a week in any given week. PERSI is performing an audit on Officer Martinez’s timecards and will invoice the City for the months from March through July for what we owe in back pay.

The councilmembers engaged in the budget workshop with City Auditor, Gary H. Teuscher, for the 2014-2015 Fiscal Year. Councilmember Joe DeClark made the motion to give City employee John Martinez a 5% raise, Doug Thompson a 4% raise and Lynette Smith a 7% raise for the coming fiscal year. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Councilmember Matt Argyle made the motion to increase the amount paid to the Mayor and Councilmembers to $200.00 per month for the Mayor and $100.00 per month for Councilmembers. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. Clerk Smith will check with City Attorney, Adam McKenzie, to make sure that we are not too late in changing the compensation for elected city officials.

Councilmember Joe DeClark reported that he held a bow hunter’s education course this month in the City Hall building and it was very well attended.

Councilmember Matt Argyle asked the council for their thoughts on how many address sign reflectors to purchase for citizens of the City. After some discussion, councilmember Matt Argyle made the motion to purchase 300 address reflectors for properties located in city limits along with the installation tool. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

Police Report:   Officer John Martinez made 25 contacts for the month of July.

Maintenance Report:   Doug Thompson gave his report for the month of July stating that he approved two building permits, turned water off at one location and on at one location. He helped CenturyLink to oversee their fiber optic project under the highway to make sure that they stayed clear of water and sewer lines. He performed all of his regular testing and helped Taylor Construction where needed on the wastewater project. He also sent his letter to the EPA for the monthly update and at the cemetery he helped place and mark a headstone for Lee Smith and dug one grave for Tyson Sims. He also attended a class in Pocatello for the water system and will be attending more classes later this fall.

Office Report:   Clerk Smith reported that there are 15 delinquent water and sewer accounts for the month of July. She also reported that there is a payroll conference put on by the Idaho State Controller’s Office that she would like to enroll in for $25.00.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of July  2014 in the amount of $12,713.91 in the general fund,  $6,666.63 in the water fund, $323,264.13 in the sewer fund with all funds totaling $342,644.67. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the August 2014 council meeting at 10:15 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

July 1, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Marty Nate, Mable Whitmore

Meeting called to order:  7:10 pm                            Invocation:  Council President Joe DeClark

The chair entertained a motion from councilmember Glenn Hunter that the council accepts the published agenda.  Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

Minutes from the June 3, 2014, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Marty Nate of the Twin Creeks Committee reported on the celebration and said everything went really well. The smash the car, duck race and duck pond were very well received and everyone thoroughly enjoyed them. She felt attendance was down a bit from previous years and could be due to being held earlier in the year and the weather. Marty will be back at the January meeting to set a date for next year’s celebration. Councilmembers Matt and Ada had booths set up in the park for address signs and volunteer signups for EMT’s and Fire help and neither had much interest from the attendees. Ada will put together a letter and councilmembers will help hand deliver to interested citizens of the community to be volunteers for emergency personnel.

Keller Associates emailed a progress report on the wastewater project for the month of June for the council to review. Taylor Construction has finished excavation for the lagoon as well as placing, compacting, and testing material for the lagoon embankment. The bedding material for the liner to be installed is scheduled for July 14th and then be filled with water to find any leaks in the liner. The pipes into and out of the lagoon are currently being installed and will go beneath the irrigation system main line. The next construction meeting is scheduled for July 17^th.

CenturyLink mailed an application requesting for a permit to install and maintain a buried fiber optic cable and associated closures beginning at the intersection of Main Street and Stringtown and along the east side of Stringtown and over to their building between the City Shop and Dimick’s. This will enable them to provide fiber optics to all citizens in Georgetown. Councilmember Matt Argyle made the motion to approve the permit for CenturyLink to install the fiber optic cable and for Council President Joe DeClark to sign the permit in the absence of the Mayor. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

Councilmember Matt Argyle reported that he saw a company in town that does chip and seal on roads and asked them to get him a rough bid for putting two layers on West Street. Materials were around $75,000 and to crack seal Stringtown would be around $30,000. The council was interested to hear about it and said that gives us something to think about for how to use our grant.

Police Report:   Officer John Martinez made 33 contacts for the month of June.

Maintenance Report:   Doug Thompson gave his report for the month of June stating that he sent his letter to the EPA, sent his sewer samples to be tested and has used the backhoe to help with the wastewater project to help haul pipe around. He dug one grave at the cemetery and reported that it has been watered and mowed once as well as the City Park. He replaced a water valve at Stoney Holloway’s and also sent his water samples to be tested for the month which were all ok. He attended one day of school in Preston for the water system and turned water on at one location and was able to mow down Stringtown.

Office Report:   Clerk Smith reported that there are 20 delinquent water and sewer accounts for the month of June. She also reported that she sent out a letter to all residents informing them of the upcoming Twin Creeks Days, their account balances and enclosed the new coupon books for the next two years. She also prepared and posted the 2013 Consumer Confidence Report in the News-Examiner, at the Post Office and at the City Hall. The Post Office called and requested to have their rates cut in half since the business is only open half the day. The Council decided to keep with what they decided a couple years ago when they did away with half rates throughout the whole City and said if the services are on then they pay full rates or turn the services off. Lynette will report back to the Post Office on their decision. Lynette also reported that she spoke with City Attorney, Adam Mckenzie about paying for the property owned by James King for the Quit Claim Deeds for the property lines and he said the City has no rights to lien the property without a written agreement with James King before paying for his portion. The Council decided to go ahead and still pay for his $286.00, to AA Hudson in Preston for doing the survey work and to continue to try and get in touch with James King about being reimbursed.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of June 2014 in the amount of $13,123.89 in the general fund,  $8,458.36 in the water fund, $16,178.42 in the sewer fund with all funds totaling $31,760.67. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the July 2014 council meeting at 8:30 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

June 3, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Officer John Martinez, Matthew Hill of Keller Associates, Marty Nate, Stephen & Mary Waechtler, Mable Whitmore

Meeting called to order:  7:00 pm                            Invocation:  Mayor Bob Van Cleave

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda.  Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council. The chair entertained a motion from councilmember Ada DeClark that the council approves additional agenda items of discussing the City Property Lines. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Minutes from the May 6, 2014, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Matthew Hill of Keller Associates reported before the council and said that we should schedule a permit handoff meeting with DEQ sometime soon for the wastewater project. Pay application #5 was signed by the Mayor and submitted to Matthew. He reported on the construction meetings being held along with Taylor Construction, Keller Associates and City Officials and said there is still another 2 weeks at least of excavating. We received a letter from DEQ about an available drinking water planning study grant, stating that we were being considered for the grant. The grant funds are usually on a 50% match basis to what the City can do and we wouldn’t be required to install water meters with the grant funds. Matthew will compile a letter for the City to DEQ to let them know that we are interested in going forward with the planning study grant and we should hear back later this year if we are awarded any funds from the grant.

The Mayor wanted the councils input to help review and discuss the lawn mowing bids. Both bids would use their own equipment and provide their own liability insurance and such.  After discussion, it was decided to split the bids and have the Bateman’s mow the City Park for $75.00 per mow and the Waechtler’s would mow the Cemetery for $150.00 per mow.

Marty Nate represented the Twin Creeks Committee and went through the day’s events and made final assignments. Breakfast starts at 8:00 am with some lawn games and bike races to follow. The parade will begin at 11:30 am followed by the luncheon provided by the City and then Cliffhanger Recreation will arrive with games for the family in the park. Councilmember Ada DeClark will be in charge of the duck race which will replace the usual treasure hunt. The Waechtler family is going to bring some cars for people to smash for $1.00 per minute. Councilmember Glenn Hunter will be in charge of lining up the food for the luncheon and will speak with Juanita at the Country Corner about providing 250-280 sandwiches for the councilmembers to serve.

Everyone along this block of Main Street is splitting the cost of the Quit Claim Deeds with Mark Dunford. The cost for each property is $286.00. The City & L&M Market owned by James King of North Carolina have not paid for this service yet. Councilmember Matt Argyle made the motion for the City to pay for both properties to be able to get the properties squared away correctly and quickly, and to try and collect the fees back from James King for his portion. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. The Mayor asked Lynette to get in touch with City Attorney, Adam McKenzie, to see if the City has any rights to place a lien on his property to repay the City in the instance we can’t collect the funds from him.

The budget hearing to reopen the budget for the water fund was cancelled because the council decided that we should wait on fixing the pressure reducers and valves until later this Fall and to apply for the drinking water planning study and wait to see what the study suggests before making any changes to the water system just yet.

Councilmember Joe DeClark reported on the sewer ponds and said that the fence by the old ponds has been cut out and the wire rolled back and could be reused when the fence gets put back up. Councilmember Joe DeClark made the motion to accept Reed Clark’s bid of $3,500 for materials to install a boundary fence between the sewer ponds and Reed Clark’s property of approximately 1,000 feet. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Reed will install the fence later this summer when the cattle are out of the pasture.

Councilmember Matt Argyle gave more information on the address sign reflectors and said that the council would need to designate a place for every property to have them in the same place and stressed that they are beneficial for everyone, especially all emergency personnel to be able to find homes in Georgetown.  All property owners will be responsible for paying for their own sign and the more that order, the lower the cost for everyone. He will have more information in a booth set-up at Twin Creeks Days.

Police Report:   Officer John Martinez made 20 contacts for the month of May. He reported that he will perform VIN Inspections to citizens for $5.00 per inspection. He also notified the council of some state grants available to the City. Some grants that have been offered in the past are promoting bike safety with helmets, providing infant and/or car seats to those in need in the City, there is a crossing highway safety grant, money towards a speed trailer, etc. The council was very interested and asked him to pursue the grants available.

Maintenance Report:   Doug Thompson gave his report for the month of May stated that he fixed a water leak at Fred Tate’s, mowed, watered and trimmed the lawns at the park and the cemetery, fixed a valve at the cemetery and moved the desks around in the City Hall for the voting. He also fixed the lawn mower and two leaks on West Street caused by the new sewer lines. He turned water services on at two locations and sent his sewer and water samples to be tested for the month which all came back ok and he also sent off his letter to the EPA. Erik and Lacy Christopherson have submitted a building permit which he will review and once they provide more detailed measurements he will be able to approve.

Office Report:   Clerk Smith reported that there are 21 delinquent water and sewer accounts for the month of May.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of May 2014 in the amount of $8,612.56 in the general fund,  $6,516.53 in the water fund, $16,590.63 in the sewer fund with all funds totaling $31,719.72. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the June 2014 council meeting at 9:00 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

May 6, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, Ryan and Corbin Spencer

Meeting called to order:  7:05 pm                            Invocation:  Councilmember Ada DeClark

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

Minutes from the April 1, 2014, regular council meeting were read. The chair entertained a motion from councilmember Glenn Hunter the council approve the minutes as read. Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

Three bids to mow the city park were received in the office. Two out of the three bids were pretty much the same. Councilmember Ada DeClark made the motion to have the Mayor call and interview the bidders that were the same, about insurance, how often they will mow and then he can make the decision as to who to hire. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

Mable Whitmore represented the Twin Creek Days Committee. She passed out a schedule for the day and made assignments for councilmembers to take care of that day. The City will still take care of the lunch for the day and councilmember Glenn Hunter will be responsible for ordering and gathering everything for the lunch. Councilmember Joe DeClark will clean up the tables and help serve the luncheon. Councilmember Ada DeClark will be responsible for the treasure hunt/treasure pool and councilmember Matt Argyle will take care of the advertising.

Doug Thompson asked the council about their thoughts on using Roto Rooter to maintain the city sewer lines, to clear at least one section a year, to prevent any large blockages in the system like what happened last fall. The Roto Rooter business has relocated to Montpelier and would be very convenient for us to use. Doug will get an estimate from him for the council to approve how many sections we can perform maintenance on each year.

Doug has found a few issues with the water system throughout the City recently with pressure reducers, valves and eroded lines. He received an estimate from Ferguson’s for the materials to fix lines at Don & Paul Clark’s in the amount of $2,020.00. Councilmember Ada DeClark made the motion for Doug to make the purchase for the materials from Ferguson’s in the amount of $2,020.00. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried. Doug informed the council that there are two sets of pressure reducers and some valves which have gone bad and need to be replaced. He will speak with Idaho Rural Water to see what our options are and speak with contractors that would be willing and certified to perform the work. When these fixes occur, the City water will all be shut down for a short while if everything needs to be completely replaced. We will also work on getting estimates on how much all of this will cost to the water fund.

The council discussed the LHTAC street grant briefly and said that they are still researching possibilities. There is some confusion on the wording in the grant letter that Lynette will call LHTAC to get cleared up about correct dates.

Doug also informed the council that he will be doing lots of road patching along various streets this summer. He was notified that there is about $10,000 in the current budget for him to do so.

Doug received a bid from Sims Construction for putting up a new roof on the City Shop. After much discussion the council agreed that they would like to maintain the building that we have before going through the expense of building a new one, such as the shed for all equipment. Perhaps the equipment shed will be put off for another year at least. They will make more of a concrete decision about what to do with the buildings until we know further on our water situation within the City.

Reed Clark has offered to fence the sewer ponds, and he has already done the other side about a year ago. He will perform all of the labor if the City will pay for the materials. Doug will get a bid from Reed listing the expense of the materials for the council to approve.

Councilmember Joe DeClark reported that he attended an LHTAC meeting this past month and that it was mostly about all of the bike races that will be going on in this area over the summer.

Councilmember Ada DeClark reported on the Easter Egg Hunt which she received lots of great feedback on and will plan to do it again next year. She also proposed for the water budget to be reopened for the next meeting.

Police Report:   Officer John Martinez made 24 contacts for the month of April.

Maintenance Report:   Doug Thompson gave his report for the month of April stating that he turned water services off at one location and on at two locations. He received his lab sample tests which were good. Taylor Construction is coming back and getting set up and ready to resume construction sometime next week. He tore down the trees behind the City Hall building and took a few loads to the dump with them. At the cemetery, he marked a grave for a headstone to be put in and put some backfill on a few sunken graves. He issued dog warnings to those who haven’t purchased their licenses yet, marked some areas for DigLine and attended the LHTAC meeting with councilmember Joe DeClark. He also overhauled the lawn mower and mowed the lawn at the City Park.

Office Report:   Clerk Smith reported that there are 16 delinquent water and sewer accounts for the month of April. She bought new phones from King’s of Montpelier because the Caller ID stopped working on the old phones. She ordered new coupon payment booklets for the next two years and will compile a letter to send to all citizens with the new books. She informed the council that she will be changing her office hours for the summer to Tuesday, Wednesday and Thursday from 9:00 am – 12:00 pm. A customer has complained about their account being a month behind. Lynette researched the issue and his account has continuously been a month behind since before she was hired in 2011. The council agreed to make everyone’s lives easier by removing one month’s worth of services from his account. Lynette will compile a letter to Randy Toomer for the Mayor to sign notifying him of the council’s decision granting him a one-time credit to his account.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of April 2014 in the amount of $11,139.97 in the general fund,  $72,772.82 in the water fund, $26,399.94 in the sewer fund with all funds totaling $110,312.73. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the May 2014 council meeting at 9:15 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, June 3, 2014            7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

 APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from May 6, 2014, meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Budget Hearing to ReOpen FY 2013-2014 Budget in the Water Fund to fix water pressure reducers, etc.
• Wastewater Project Update from Keller Associates & Drinking Water Grant
• Mowing City Park Bids
• Twin Creek Days – Marty Nate
• Cleaning & Inspection of Water Tanks

  Joe: 

  Matt: 

  Ada:               

  Glenn:

  POLICE REPORT:

  MAINTENANCE REPORT: 

  OFFICE BUSINESS:           Delinquent water and sewer accounts

  SIGNING OF CHECKS AND VOUCHERS FOR MAY’S BILLS

  ADJOURNMENT

  Next Meeting:

• Regular Council 7:00 pm – Tuesday, July 1, 2014, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

April 1, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore

Meeting called to order:  7:05 pm                            Invocation:  Councilmember Matt Argyle

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Minutes from the March 4, 2014, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

The audit forfiscal year 2012-2013 was performed by Gary H. Teuscher, CPA and councilmember Ada DeClark made the motion to accept the audit for fiscal year 2012-2013. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. At the suggestion of Mr. Teuscher, councilmember Ada DeClark made the motion to pay off the remaining amount on the water loan this year. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. Councilmember Ada DeClark also made the motion to payback the general fund from the water fund in the amount of $14,025 for incurred expenses from 2012-2013. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

It was recently discovered in a land survey performed on adjacent properties to the City that the property lines have been skewed because the property lines were originally based off of the Salt Lake Meridian and things have since changed to the Boise Meridian. Everyone on the same block as the City property will be asked to sign a Quit Claim Deed saying they accept the boundary lines as they are now so that everyone can legally own the property that their homes and the City Hall is sitting on.

The dates for the budget workshop and budget hearing were set. Councilmember Ada DeClark made the motion to set August 5, 2014 as the date for the budget workshop and September 2, 2014 as the date for the budget hearing. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

The shed for the backhoe and other equipment was discussed and will be built behind the City Hall building after removing the trees and bushes and will most likely be built later this fall after the money can be added into this coming year’s budget. In the meantime, the council and Doug will look into getting prices for tin and lumber for the shed. The shed will be about 40 ft. long. The Irrigation Company is still interested in the shed and is willing to pay a portion of it, even though it will be much larger than what the backhoe needs.

No lawn mowing bids were received this month from interested parties. The council asked for the ad to be taken off of the radio and out of the newspaper, but if bids are received before the next council meeting on May 6^th, they will be accepted and the council can decide what action they will take at that meeting.

There hasn’t been much change on the wastewater project from the last meeting. Taylor Construction will likely resume work in May; weather permitting.

The City was awarded a grant from LHTAC in the amount of $100,000.00, to be used on the roads. Keller Associates will be charging around $4,000.00, for their work on completing and submitting the application. Their fee cannot be paid from the funds awarded. The funds won’t be available for our use until October 1, 2014. The council will think about and discuss in greater detail later about how to use these funds.

Councilmember Matt Argyle informed the council that the Enhanced 911 service is now being enforced in Georgetown, but is only available on landlines and not cell phones yet. He also talked about address signs he found that would cost each home owner around $25.00.He would like for every home to install a sign for their homes and they would all be uniform in appearance and placed in the same location on every property. This would be beneficial for all citizens in Georgetown for fire and medical help to find their location if anyone is ever in need of emergency personnel.

Councilmember Ada DeClark would like to schedule an Easter Egg Hunt for the community members on Saturday, April 19^th. The kids will be split into different age groups and Marty Nate and Jennifer Wells will help to oversee the event. The Easter Bunny will also be in attendance. Lynette will make flyers to be handed out to the students at the Elementary School inviting them and their families to attend.

Councilmember Glenn Hunter made the motion to contact Marshall Johnson to refurbish the bears in front of the City Park in the amount of $500.00. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Police Report:   Officer John Martinez made 22 contacts for the month of March.

Maintenance Report:   Doug Thompson gave his report for the month of March stating that he took a week’s worth of vacation this past month. He performed his usual duties with the water and sewer samples and each were tested well from the lab. He repaired a leak at Don Clark’s as well as turned water off at one location and on at one other location. He sent out his EPA letter for the month and ordered chlorine. He got all of the decorations in the park taken down. He patched a couple of spots on the roads and is going to order lots of patch for this summer to use all over town. He took the sander out of the truck and changed the school lights for daylight savings time.

Office Report:   Clerk Smith reported that there are 25 delinquent water and sewer accounts for the month of March. She asked the council about ordering new coupon books. It was decided to order books that have receipts for the next two years.

The chair entertained a motion from councilmember Joe DeClark the council approve checks and vouchers for the month of March 2014 in the amount of $10,504.75 in the general fund,  $5,932.53 in the water fund, $63,471.03 in the sewer fund with all funds totaling $79,908.31. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the April 2014 council meeting at 8:50 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, May 6, 2014           7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from April 1, 2014, meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Wastewater Project Update from Keller Associates
• Mowing City Park Bids
• Twin Creek Days – Marty Nate
• Roto Rooter Maintenance throughout City Sewer Lines
• City Water Lines at Don & Paul Clark’s
• LHTAC Street Grant
• Road Patch for City Streets
• Roofing for City Shop/Fire Station
• Fencing Materials for Reed Clark

               

  Joe: 

  Matt: 

  Ada:               

  Glenn:

   

  POLICE REPORT:

   

  MAINTENANCE REPORT: 

   

  OFFICE BUSINESS:           Delinquent water and sewer accounts

   

  SIGNING OF CHECKS AND VOUCHERS FOR APRIL’S BILLS

   

  ADJOURNMENT

   

   

   

  Next Meeting:

• Regular Council 7:00 pm – Tuesday, June 3, 2014, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

March 4, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore

Meeting called to order:  7:10 pm                            Invocation:  Council President Joe DeClark

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Minutes from the February 4, 2014, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

The audit for fiscal year 2012-2013 will be postponed until next council meeting in April.

The shed for the backhoe and other equipment will continue to be discussed with final arrangements to be made in April or May. Councilmember Joe DeClark and Doug will make more measurements and find the place on the City property for the shed to be built and get better figures for how much the shed will cost and report back at the next meeting.

On the wastewater project, the contractor is still on shutdown for the winter but Doug has contacted Taylor Construction about coming to fill a sink hole in front of Ken Patterson’s house and they should be out this week to fix that. In the change order that was approved at last month’s meeting, there was an additional 10 days added to the contract. Keller’s has sent the change order that needs to be signed by the Mayor so it can be sent to DEQ.

Councilmember Joe DeClark has read through the entire Comprehensive Plan. He reported that no changes need to be made at this time until the wastewater project is finished and then we should add a page about the project into the plan and it should be good for another 7 years until it needs to be reviewed again.

Councilmember Matt Argyle would like to get bids from multiple companies for the insulation in the City Shop.

Councilmember Ada DeClark said that she will be setting up a table at Twin Creek Days to promote volunteer fireman in the City. At this time there are only 2 volunteer firemen that serve in the County, here in Georgetown. She also spoke with Georgetown ambienbuy.net Elementary School to see if they had any needs that the City could help with at this time. The only need they expressed is for new playground equipment. Ada would like the City to think about donating $2000.00, to the school to use for a new piece of playground equipment.

Police Report:   Officer John Martinez began working on March 1^st.

Maintenance Report:   Doug Thompson gave his report for the month of February stating that he pushed lots of snow this month and had the County come along Stringtown and the canyon. He got the police car out for Officer Martinez, sealed the roof of the backhoe and plowed the roads at the cemetery. He turned water on at one location and off at one location. He sent his EPA letter for the month and has continued to test his samples which have all been good. He contacted Taylor Construction to fill the sink hole in front of Ken Patterson’s home and has had a few people contact him about submitting bids for the lawn maintenance at the City Park for this summer.

Office Report:   Clerk Smith reported that there are 16 delinquent water and sewer accounts for the month of February. She asked if the council needed to look into opening the budget to allow for Officer Martinez to receive PERSI because Officer Skinner did not receive PERSI and when we did the last budget there was no money added to that line item to allow for a future officer to receive PERSI. The council decided to wait and ask our CPA, Gary Teuscher, about what needs to be done and to possibly wait until our next budget year to start Officer Martinez on PERSI.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of February 2014 in the amount of $12,781.33 in the general fund,  $6,019.16 in the water fund, $15,603.64 in the sewer fund with all funds totaling $34,404.13. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the March 2014 council meeting at 8:00 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk