Georgetown Idaho

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, March 3, 2015                 7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:    

READING AND APPROVAL OF MINUTES from February 3, 2015

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• FY ‘13-‘14 Audit on City Funds performed by Gary Teuscher, CPA
• Transfer of City Funds from Water & Sewer to General

• City Easter Egg Hunt

• Nikko Waechtler – Eagle Scout Project for City Signs & Benches
• Joe:
• Matt:            
• Glenn:
• Ada:
• POLICE REPORT:
• MAINTENANCE REPORT:
• OFFICE BUSINESS:     Delinquent water and sewer accounts
• SIGNING OF CHECKS AND VOUCHERS FOR FEBRUARY’S BILLS
• ADJOURNMENT  
• Next Meeting:           
  • Regular Council 7:00 pm – Tuesday, April 7, 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

January 6, 2015

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Marty Nate, Mable Whitmore, Matthew Hill and Ben Marrett of Keller Associates

Meeting called to order:  7:05 pm                            Invocation:  Councilmember Ada DeClark

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the December 2, 2014, regular council meeting were read. The chair entertained a motion from councilmember Glenn Hunter the council approve the minutes as read. Councilmember Matt Argle seconded the motion.  All were in favor and the motion carried the council.

Matthew Hill of Keller Associates reported to the council giving an update on the wastewater project. He said we will plan on doing a permit hand-off meeting with DEQ in the spring. We are still waiting to receive results from the seepage test. They have begun work on the Plan of Operation and will submit to DEQ when it is ready. They supplied manuals of the QAPP to the City for review and have also submitted to DEQ.

Matthew also reported that the sign grant application was submitted to LHTAC and we should hear back from them soon on whether we will receive the grant or not. Matthew reviewed the contract for the water planning study with the Council and explained that the study will be performed in 6 different tasks. They will come and tour and inspect the facilities in the spring. They have requested a need for records of drawings and information to begin researching our system. Councilmembers expressed concern for when the study is completed if we would need to get a loan and fix problem areas all at once or if it would be possible to prioritize the problem areas and tackle each one on a yearly basis and spread out the costs. Matthew assured the Council that it could be drawn out and the city would be able to pay for repairs on an as needed basis and not pay for everything all at once.

Marty Nate, representing the Twin Creeks Committee came before the Council and a date was set for this year’s celebration on July 11^th. She asked for suggestions on any specific changes needed for this year. She will continue to get Cliffhanger Recreation for the rock climbing walls and the blown up equipment for the kids to play on. The council gave suggestions for other families or groups that might be interested in providing the luncheon for a fundraising event instead of the city. Marty will meet with her committee and do more planning and will report back at another council meeting as it gets closer.

Councilmember Joe DeClark expressed to the Council the need for the city to have a backup operator for the wastewater and water departments in case anything were to happen or Doug were out of town at the needed time. He and Doug have spoken with the IRWA Circuit Riders and they would be willing to help for a monthly fee as well as hourly when performing the work. This would only be a temporary thing and most likely they wouldn’t be willing to do it permanently. He and Doug will look into it further and see what kind of an agreement they could make for the time being.

Councilmember Matt Argyle brought to the Council’s attention that the police car was back into Dunford’s Repair again. He suggested that we should begin setting aside money from the different funds to have a fund in case we need a down payment to replace the police car or any of the vehicles and equipment that may suddenly need to replaced.

Police Report:   Officer John Martinez made 34 contacts for the month of December.

Maintenance Report:   Doug Thompson gave his report for the month of December stating that he dug 3 graves this month and had to take out a couple trees to make room for the graves. He plowed and sanded the streets. He asked if Lynette would send out a letter to companies reminding them of our no dig policy in the winter because one company got a water line today that he had to fix. He took some vacation time this month and helped to work on the new equipment shed. He also completed all of his testing for this month and all were returned ok.

Office Report:   Clerk Smith reported that there are 22 delinquent water and sewer accounts for the month of December. She was also advised by the Council to continue saving $200 per month from the water fund which was being set aside for the generator to now designate it for vehicles or equipment.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of December 2014 in the amount of $11,386.24 in the general fund,  $14,113.58 in the water fund, $20,087.63 in the sewer fund with all funds totaling $45,587.45. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the January 2015 council meeting at 8:35 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA 

Tuesday, February 3, 2015              7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from January 6, 2015

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Wastewater Project Update from Keller Associates

• Backhoe Agreement with Georgetown Irrigation Co

• EFT Payments for PERSI Benefits

• FY ‘13-‘14 Audit on City Funds performed by Gary Teuscher, CPA
• Joe: Ada: Matt: Glenn:        
• POLICE REPORT:
• MAINTENANCE REPORT:
• OFFICE BUSINESS:     Delinquent water and sewer accounts, Lawn Mowing for Summer
• SIGNING OF CHECKS AND VOUCHERS FOR JANUARY’S BILLS
• ADJOURNMENT  

• Next Meeting:
• Regular Council 7:00 pm – Tuesday, March 3, 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

December 2, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, Officer John Martinez, Sandra Donato

Meeting called to order:  7:10 pm                            Invocation:  Councilmember Glenn Hunter

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the November 3, 2014, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the council. Minutes from the November 6, 2014, special council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Sandra Donato came before the council to inform them that she is putting her home and property up for sale and part of her property lies within the City limits and the other parts are in the County. She plans to sell about 1.68 acres with the home and is keeping the other acreage and is hoping to begin planting Ginseng in the spring. She doesn’t need approval from the council for her lot split because she still has plenty of acreage to do what she is planning and is not rezoning the property.

Keller Associates sent a progress report for the month of November and sent a Certificate of Substantial Completion for the Mayor to sign. The wastewater project is finished for the winter and they will be back in the spring to complete the rest of the project.

Resolution #2014-001, a resolution authorizing the Mayor or Council President to sign all applications, grant agreements and other documents relating to drinking water planning grants, was read in its entirety by Clerk Smith. Councilmember Ada DeClark made the motion to approve the Resolution as it was read. Councilmember Matt Argyle seconded the motion. A roll call vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Glenn – yes.

The council agreed to give employee’s a bonus for Christmas. The motion was made by councilmember Ada DeClark to give John Martinez, Lynette Smith and Doug Thompson a bonus of $200.00 each for Christmas. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The Mayor and Officer Martinez have been working with the ITD Office of Highway Safety to get grants for the police department. They want to perform an audit on our financials to see our history of grants received and say we need to add new ordinances for seat belts and traffic within our City. Lynette will continue looking into the program and get them the information that they need to see if it is all going to be worth it to pursue these grants or not.

Councilmember Joe DeClark informed the council that construction on the new city equipment shed is underway and they will continue to work on it as much as they can with weather permitting. He also asked Lynette to get Christmas cards for the councilmembers to sign and send to businesses that the City has been working with closely throughout this year with the wastewater project.

Councilmember Ada DeClark reported that the Christmas party went well again this year. We had just the right amount of food and everything that everyone who was there was able to eat and meet with Santa. She also made the motion to give Santa $100.00 for his time for coming to the City Christmas party. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

Police Report:   Officer John Martinez made 34 contacts for the month of November. He also had a camera installed in the police car this month that was donated by the City of Montpelier.

Maintenance Report:   Doug Thompson gave his report for the month of November stating that he winterized the sprinkler lines at the sewer ponds and was able to get the generator hooked up so when the power goes out at the sewer ponds the generator will kick on. He attended the construction meeting with the engineers and Taylor Construction to finalize the project for the winter. He also winterized the chlorinator building for the water system and put up Christmas lights in the Park. He plowed the streets a couple of times and now has the sander on the service truck. He dug one grave at the cemetery and marked for a headstone.

Office Report:   Clerk Smith reported that there are 27 delinquent water and sewer accounts for the month of November.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of November 2014 in the amount of $15,195.15 in the general fund,  $10,135.82 in the water fund, $244,677.88 in the sewer fund with all funds totaling $270,008.85. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the December 2014 council meeting at 8:30 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

November 6, 2014 – Special Meeting

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore

Meeting called to order:  10:00 am

The City has been approved for consideration for a grant for a drinking water plan and study. The grant is for no more than 50% of the total planning costs. The City advertised to accept requests for proposals from engineers in The News-Examiner published on October 22 and 29, 2014. Proposals were due to the City Hall on November 4^th by 2:00 pm. The only RFP submitted was from Keller Associates.  Councilmember Ada DeClark made the motion to award the proposal to Keller Associates, as long as the total cost of the study is under $40,000.00 and to give the Mayor and Council President Joe DeClark authority to sign any related documents for the grant application. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the Special Meeting at 10:30 am. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

November 3, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Niko Waechtler

Meeting called to order:  7:00 pm                            Invocation:  Council President Joe DeClark

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the October 7, 2014, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Niko Waechtler came before the council with some ideas for his Eagle Scout Project. He would like to build some new tables for the park and redo the Welcome to Georgetown signs. Councilmember Joe DeClark made the motion for the city to pay for the materials for two tables and purchase the metal for two signs. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. Niko will do some more research about the thickness of the metal needed and will get permission for where to put the signs.

Keller Associates sent a progress report for the month of October showing all of the progress at the wastewater site. The last construction meeting was held earlier today where they discussed where all needs the final touches. Councilmember Ada DeClark made the motion to approve an amendment of the wastewater project contract with Keller Construction to include an extra $5,500.00, for them to prepare the Plan of Operation and QAPP reports needed by DEQ. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

The Christmas Park Lighting Event will be held on December 1^st at 6:00 pm. Councilmember Ada DeClark mentioned it would be a good senior project idea for one of them to make food arrangements and get everything set up for the evening. Clerk Smith will order some 3-D glasses for the kids to use at the event, makeup flyers for the kids at Georgetown Elementary and Doug will replace lights as needed.

Councilmember Joe DeClark informed the council that construction on the new city shed for the backhoe and other equipment should begin within the next couple of weeks and looks like it will cost around $14,000.

Councilmember Matt Argyle informed the Council that the address posts and signs have been ordered and he wondered if he should also have the anchors installed. The Council advised him to also have anchors installed and to charge $20.00 per sign for residents outside of city limits that would like a post.

Councilmember Ada DeClark informed the council that seniors in high school have to complete projects now and the requirements are that it has to benefit their community. She said when there are projects in the City that need to be done, to think of these seniors to help them with their projects and not only the eagle scouts.

Police Report:   Officer John Martinez made 25 contacts for the month of October.

Maintenance Report:   Doug Thompson gave his report for the month of October stating that the Roto Rooter came out and cleaned the sewer lines along Stringtown and First Street. He has been helping with the wastewater project to get things wrapped up before winter comes and helped to tear down the fence between the ponds and Kelly Bartschi’s property. He sent out his letter to the EPA for the month and attended two days of training for the wastewater system in Pocatello. He was able to get the heater in the city shop fixed and his testing on the water samples were returned ok and he also ordered two water hydrants to replace broken ones within the City. He helped the Christopherson’s to install their water and sewer lines to their new home and also exumed Glen Kizer’s body to be transported to Nevada.

Office Report:   Clerk Smith reported that there are 19 delinquent water and sewer accounts for the month of October.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of October 2014 in the amount of $11,980.04 in the general fund,  $6,345.39 in the water fund, $204,650.86 in the sewer fund with all funds totaling $222,976.29. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the November 2014 council meeting at 8:45 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

October 7, 2014

Those Present:  Matt Argyle, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, Tammy Cook, Lisa Transtrum, Matthew Hill, Ben Marett, Jeff Collins

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda and the amended agenda items of adding Tammy Cook speaking about a Trunk or Treat in the City. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the September 2, 2014, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read, with the addition of “and councilmember Matthew Argyle were excused from the meeting this month because they were attending…”, after Doug Thompson in the Maintenance Report. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Tammy Cook came before the council and asked if the City would sponsor a Trunk-or-Treat for the community on Halloween night. It would be held in front of the school and City parking lots from 5:00-6:00 pm and Tammy will take care of all advertising at the school and the post office and Lynette will have it listed on both radio stations. Councilmember Matt Argyle made the motion to have a City wide Trunk-or-Treat on October 31^st from 5:00-6:00 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Matthew Hill from Keller Associates came before the council and gave them an update on the wastewater project for the month of September. He informed them that DEQ likes to have a land application permit handoff meeting to go through the permit and explain the requirements. That meeting will be scheduled for some time in March. Lynette will need to send in a letter of an annual report for the land application. Matthew will send her some templates with the required information to aid her in putting together the letter. The City has received contracts from Rocky Mountain Power for the Mayor to sign along with an advance of $6,557.00 to transfer transmitters at the sewer ponds. Matthew will check into the sewer loan to see, if there is funds leftover if it can be used to help pay for the labor and repairs for 100 West Street, which was tore up because of the wastewater project. If possible, then the City could use the funds from the LHTAC grant to pay for the materials to repair the road. Keller’s will help us to apply for another grant up to $30,000.00 from the LHRIP for new street signs throughout the City, for a fee of $200.00. The City will need to advertise in the newspaper, Request For Proposals for the Drinking Water Study to select an engineer for the study. The application is due by November 30^th.

Lisa Transtrum from the Bear Lake Soil & Water Conservation District came before the council to give an update on the grant money the District received because of our wastewater project. She presented a slideshow showing pictures of water troughs and different projects that have been implemented throughout the County using these funds.

Jeff Collins came before the council to inquire about getting a water hookup to a piece of property where Randy Rex’s milk barn used to be. He spoke with the Mayor and City Attorney, Adam McKenzie, about the moratorium in place to not allow any more water hookups outside of City limits and wondered if where there had been a hookup there if it would be grandfathered in. After much discussion, it was decided that there is not a separate hookup there to be used anymore.

Councilmember Joe DeClark made the motion to deny a water hookup to the City from that piece of property. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Councilmember Joe DeClark reported that he and Doug put up the fence along the old sewer ponds and Sheldon Clark’s land this month.

Councilmember Matt Argyle informed the Council that the heater in the City Shop has broken again and said that we should look at either upgrading the heater or getting it fixed.

Police Report:   Officer John Martinez made 29 contacts for the month of September.

Maintenance Report:   Doug Thompson gave his report for the month of September stating that the City Shop was re-roofed and insulated. He has been helping with the wastewater project and the seepage test should be taken this week and the chain link fence around the sewer ponds should be put up tomorrow. He shut off the water services at 3 locations and has ordered a new fire hydrant to replace the one on 5^th Street. Roto Rooter is being scheduled to come clean out some of our sewer lines soon.

Office Report:   Clerk Smith reported that there are 9 delinquent water and sewer accounts for the month of September and she was able to order some new Christmas lights for the Park.

The chair entertained a motion from councilmember Glenn Hunter the council approve checks and vouchers for the month of September 2014 in the amount of $28,782.42 in the general fund,  $7,441.59 in the water fund, $208,708.00 in the sewer fund with all funds totaling $244,932.01. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the October 2014 council meeting at 9:15 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

September 2, 2014

Those Present:  Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Mayor Bob Van Cleave, Mable Whitmore

Meeting called to order:  7:00 pm                            Invocation:  Mayor Bob Van Cleave

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda.  Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the council.

Minutes from the August 6, 2014, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Joe DeClark for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2014-2015 under the direction of City Auditor, Gary Teuscher. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Glenn Hunter for the council to close the public hearing and move back into the regular meeting. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes. The council entertained a motion from councilmember Ada DeClark for the council to accept the proposed budget for Fiscal Year 2014-2015. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The appropriations ordinance listed as Ordinance #86, for Fiscal Year 2014-2015, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Ada DeClark to accept the new ordinance. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes.

The ordinance for compensation for elected officials, listed as Ordinance #87, to increase the monthly salary for the Mayor from $150.00 to $200.00 and Councilmembers from $75.00 to $100.00, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Joe DeClark to accept the new ordinance. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Glenn – yes.

The Mayor and Police Chief John Martinez will be attending some upcoming training provided by the Idaho Department of Transportation in order to receive some grants for all sorts of things the City could use ranging from police radios, radar guns, security cameras, etc. There is a webinar in October coming up that they will attend and learn more and report back.

Keller Associates emailed a progress report on the wastewater project for the month of August for the council to review. The winter storage lagoon is now complete and being filled with irrigation water to be seepage tested. The work on the irrigation pump building is almost complete. The pressure irrigation mainline and risers have been installed. Taylor Construction will be taking a few extra days of work off the next couple weeks to recuperate from the accident in the manhole. They still have plenty of days to finish and complete the project in time. The Mayor and Doug Thompson are planning on attending the funerals this week. Lynette has arranged for flowers to be sent to both funerals on behalf of the City.

Councilmember Joe DeClark reported that Roto Rooter will charge $200.00 per hour to come and clear out some sections of our sewer lines this year. He made the motion to hire Roto Rooter to come clear sewer lines for up to 5 hours for a total of $1,000.00 and to start at Hayes Lane. The motion was seconded by councilmember Glenn Hunter. All were in favor and the motion carried the council. Joe or Doug will set up a time with Roto Rooter to come and perform the work.

Councilmember Ada DeClark proposed to the council she would like the City to provide some new playground equipment at Georgetown Elementary. She made the motion to purchase playground equipment up to $2,500.00 for Georgetown Elementary. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Police Report:   Officer John Martinez made 26 contacts for the month of August.

Maintenance Report:   Doug Thompson and Councilmember Matthew Argyle were excused from the meeting this month because they were attending another meeting in Montpelier relating to the accident that happened at the sewer ponds last Thursday.

Office Report:   Clerk Smith reported that there are 20 delinquent water and sewer accounts for the month of August.

The chair entertained a motion from councilmember Glenn Hunter the council approve checks and vouchers for the month of August 2014 in the amount of $13,493.08 in the general fund,  $6,149.34 in the water fund, $191,049.86 in the sewer fund with all funds totaling $210,692.28. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the September 2014 council meeting at 7:50 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

August 6, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Marty Nate, Holly Collins, Gary Teuscher

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Ada DeClark

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Minutes from the July 1, 2014, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

Keller Associates emailed a progress report on the wastewater project for the month of July for the council to review. The winter storage lagoon is almost complete. The liner has been installed and gravel is being placed on the road around the lagoon. Work on the irrigation pump building has started and should be completed shortly. The pressure sewer line from the treatment lagoons to the winter storage lagoon has been installed. The pressure irrigation mainline and risers are being installed and the field preparation work has been completed.

Marty Nate spoke to the council about the foundations plans for the Veteran’s Memorial. They have filled up the memorial with all the bricks and would like to build a new sidewalk to fit more bricks and would like for the City to pay for the cement. Councilmember Matt Argyle made the motion for the City to purchase the cement for another sidewalk at the Veteran’s Memorial. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council. Councilmember Glenn Hunter made the motion to purchase a new canopy to be used for Twin Creeks days. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Jeff and Holly Collins are looking at a piece of property behind Randy Rex’s and Greg Goodworth’s, which is just outside of City limits. Both properties are connected to City water and they would like to be able to connect to city water off of Rex’s and Goodworth’s line. Back in 1994 Councilmember Greg Kunz made the motion to place a moratorium and not allow for anymore connections outside of City limits. Councilmembers explained to Holly why the moratorium was put in place and advised her to drill a well and put in a septic tank.

Clerk Smith was asked to contact PERSI to research requirements for benefits for Officer Martinez. During her research, she was told that the City is required to provide PERSI to all employees who work over 20 hours a week in any given week. PERSI is performing an audit on Officer Martinez’s timecards and will invoice the City for the months from March through July for what we owe in back pay.

The councilmembers engaged in the budget workshop with City Auditor, Gary H. Teuscher, for the 2014-2015 Fiscal Year. Councilmember Joe DeClark made the motion to give City employee John Martinez a 5% raise, Doug Thompson a 4% raise and Lynette Smith a 7% raise for the coming fiscal year. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Councilmember Matt Argyle made the motion to increase the amount paid to the Mayor and Councilmembers to $200.00 per month for the Mayor and $100.00 per month for Councilmembers. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. Clerk Smith will check with City Attorney, Adam McKenzie, to make sure that we are not too late in changing the compensation for elected city officials.

Councilmember Joe DeClark reported that he held a bow hunter’s education course this month in the City Hall building and it was very well attended.

Councilmember Matt Argyle asked the council for their thoughts on how many address sign reflectors to purchase for citizens of the City. After some discussion, councilmember Matt Argyle made the motion to purchase 300 address reflectors for properties located in city limits along with the installation tool. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

Police Report:   Officer John Martinez made 25 contacts for the month of July.

Maintenance Report:   Doug Thompson gave his report for the month of July stating that he approved two building permits, turned water off at one location and on at one location. He helped CenturyLink to oversee their fiber optic project under the highway to make sure that they stayed clear of water and sewer lines. He performed all of his regular testing and helped Taylor Construction where needed on the wastewater project. He also sent his letter to the EPA for the monthly update and at the cemetery he helped place and mark a headstone for Lee Smith and dug one grave for Tyson Sims. He also attended a class in Pocatello for the water system and will be attending more classes later this fall.

Office Report:   Clerk Smith reported that there are 15 delinquent water and sewer accounts for the month of July. She also reported that there is a payroll conference put on by the Idaho State Controller’s Office that she would like to enroll in for $25.00.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of July  2014 in the amount of $12,713.91 in the general fund,  $6,666.63 in the water fund, $323,264.13 in the sewer fund with all funds totaling $342,644.67. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the August 2014 council meeting at 10:15 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

July 1, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Marty Nate, Mable Whitmore

Meeting called to order:  7:10 pm                            Invocation:  Council President Joe DeClark

The chair entertained a motion from councilmember Glenn Hunter that the council accepts the published agenda.  Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

Minutes from the June 3, 2014, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Marty Nate of the Twin Creeks Committee reported on the celebration and said everything went really well. The smash the car, duck race and duck pond were very well received and everyone thoroughly enjoyed them. She felt attendance was down a bit from previous years and could be due to being held earlier in the year and the weather. Marty will be back at the January meeting to set a date for next year’s celebration. Councilmembers Matt and Ada had booths set up in the park for address signs and volunteer signups for EMT’s and Fire help and neither had much interest from the attendees. Ada will put together a letter and councilmembers will help hand deliver to interested citizens of the community to be volunteers for emergency personnel.

Keller Associates emailed a progress report on the wastewater project for the month of June for the council to review. Taylor Construction has finished excavation for the lagoon as well as placing, compacting, and testing material for the lagoon embankment. The bedding material for the liner to be installed is scheduled for July 14th and then be filled with water to find any leaks in the liner. The pipes into and out of the lagoon are currently being installed and will go beneath the irrigation system main line. The next construction meeting is scheduled for July 17^th.

CenturyLink mailed an application requesting for a permit to install and maintain a buried fiber optic cable and associated closures beginning at the intersection of Main Street and Stringtown and along the east side of Stringtown and over to their building between the City Shop and Dimick’s. This will enable them to provide fiber optics to all citizens in Georgetown. Councilmember Matt Argyle made the motion to approve the permit for CenturyLink to install the fiber optic cable and for Council President Joe DeClark to sign the permit in the absence of the Mayor. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

Councilmember Matt Argyle reported that he saw a company in town that does chip and seal on roads and asked them to get him a rough bid for putting two layers on West Street. Materials were around $75,000 and to crack seal Stringtown would be around $30,000. The council was interested to hear about it and said that gives us something to think about for how to use our grant.

Police Report:   Officer John Martinez made 33 contacts for the month of June.

Maintenance Report:   Doug Thompson gave his report for the month of June stating that he sent his letter to the EPA, sent his sewer samples to be tested and has used the backhoe to help with the wastewater project to help haul pipe around. He dug one grave at the cemetery and reported that it has been watered and mowed once as well as the City Park. He replaced a water valve at Stoney Holloway’s and also sent his water samples to be tested for the month which were all ok. He attended one day of school in Preston for the water system and turned water on at one location and was able to mow down Stringtown.

Office Report:   Clerk Smith reported that there are 20 delinquent water and sewer accounts for the month of June. She also reported that she sent out a letter to all residents informing them of the upcoming Twin Creeks Days, their account balances and enclosed the new coupon books for the next two years. She also prepared and posted the 2013 Consumer Confidence Report in the News-Examiner, at the Post Office and at the City Hall. The Post Office called and requested to have their rates cut in half since the business is only open half the day. The Council decided to keep with what they decided a couple years ago when they did away with half rates throughout the whole City and said if the services are on then they pay full rates or turn the services off. Lynette will report back to the Post Office on their decision. Lynette also reported that she spoke with City Attorney, Adam Mckenzie about paying for the property owned by James King for the Quit Claim Deeds for the property lines and he said the City has no rights to lien the property without a written agreement with James King before paying for his portion. The Council decided to go ahead and still pay for his $286.00, to AA Hudson in Preston for doing the survey work and to continue to try and get in touch with James King about being reimbursed.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of June 2014 in the amount of $13,123.89 in the general fund,  $8,458.36 in the water fund, $16,178.42 in the sewer fund with all funds totaling $31,760.67. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the July 2014 council meeting at 8:30 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk