Georgetown Idaho

April 7, 2015

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Officer John Martinez, Marty Nate, Mable Whitmore, Gary Teuscher, James Teuscher.

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the March 3, 2015, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Marty Nate, representing the Twin Creeks committee came before the council to give an update on the plans for the event this year. She reported that she will need to have contracts signed this year by the Mayor with the Entertainer, Jared Rogerson and Cliffhanger Recreation. She also reported that the committee still wants the City to help with the luncheon. The pageant will be held on July 10th for ages 4-8. Activities planned are the smash a car and duck race again this year.

Marty also took care of business regarding the Northern Bear Lake Valley Foundation. She informed the council that the Foundation is dissolving and still has some funds left over that she would like to move into the City’s funds of about $1,400.00, for the City to use for cement to finish the project and keep track of. The Council suggested using $700.00 of those funds for the cement bench Memorial for Bo Taylor and Trent Sorensen. Councilmember Joe DeClark and Mayor Van Cleave will make the decision on the design of the bench and what is engraved upon it. They will get it ordered in the next day or two to have it finished and installed before Taylor Construction comes back this year to finish the wastewater project.

Mable Whitmore reported to the council her concerns about the hill of dry grass behind her home, Sheldon Clark’s and Jeff Collins’. Councilmember Joe DeClark suggested Doug call Don Burdick to do a controlled burn at the sewer ponds and behind these homes once the water gets put into the Irrigation System.

The City was awarded an LRHIP Grant to use for updating and replacing all of the signs in the City in the amount of $22,000.00. Those funds will be available for use after October 1^st of this year. The council also discussed options for the street grant received to redo the road on West Street.

An Amendment to Ordinance #57 regarding water hookups outside of City limits was read aloud by Clerk Smith. Councilmember Glenn Hunter made the motion to accept the Amendment to Ordinance 57. Councilmember Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Matt – yes, Ada – yes, Glenn – yes.  Motion carried the council.

The City engaged in the audit for fiscal year 2013-2014 with City Auditor, Gary H. Teuscher, CPA. They reviewed the audit with Gary page by page. Councilmember Ada DeClark made the motion to have the Water Fund payback the General Fund in full in the amount of $13,986 and to have the Sewer Fund payback a portion owing to the General Fund in the amount of $17,000 for operating expenses incurred throughout the year. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

The budget dates were set for the coming year. Councilmember Ada DeClark made the motion to set September 1^st at 7:00 pm for the Budget Hearing and August 4^th for the budget workshop. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

Councilmember Matt Argyle reported that he will be starting to install the address signs to each home here shortly. They will be placed in the same place at each home along the property line and in a visible area to aid all safety personnel and delivery personnel to find every home in a timely manner. He also reported that he purchased a train engine to give to Doug from the City to get well soon.

Councilmember Ada DeClark reported that the City Easter Egg Hunt was great and that Shaylee Wells did a great job at organizing and getting the word out. There was a large turnout of kids from the community and the Easter Bunny stopped by. She also reported that all of the playground equipment has been delivered and she would like to get it installed at the school within the next month or two.

Police Report:   Officer John Martinez made 21 contacts for the month of March.

Maintenance Report:   Doug Thompson gave his report for the month of March stating that he tried to take it easy and Councilmember Joe DeClark helped him out a lot through the month with collecting water and sewer samples and backfilling a few sunken graves and he also marked some areas for DigLine.

Office Report:   Clerk Smith reported that there are 24 delinquent water and sewer accounts for the month of March. She has had a request to check out the blue books about Georgetown and was told that would be fine to lend them out, we just need to keep a record of who has taken them and let them know that if they are not returned that they will be responsible to purchase the City a new set. She also informed them that she needs to update QuickBooks to the newest 2015 version and was given approval to spend the $230.00.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of March 2015 in the amount of $12,424.83 in the general fund,  $6,516.17 in the water fund, $18,900.13 in the sewer fund with all funds totaling $37,841.13. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the April 2015 council meeting at 9:30 pm. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, May 5, 2015                    7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:     

READING AND APPROVAL OF MINUTES from April 7, 2015

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Wastewater Update from Keller Associates

• Discuss Options for Pop Machine

Joe: 

Matt: 

Ada:               

Glenn:

POLICE REPORT:

MAINTENANCE REPORT:  Mowing City Park

OFFICE BUSINESS:     Delinquent water and sewer accounts

SIGNING OF CHECKS AND VOUCHERS FOR APRIL’S BILLS

ADJOURNMENT

Next Meeting:

• Regular Council 7:00 pm – Tuesday, June 2 , 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

March 3, 2015

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Mayor Bob Van Cleave, Neiko Waechtler, Stephen Waechtler, Damion Waechtler, Robert Crawford, Jacob Crawford, Gage Critchlow, Hunter Critchlow

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Glenn Hunter

The chair entertained a motion from councilmember Glenn Hunter that the council accepts the published agenda. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the February 3, 2015, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

The audit for fiscal year 2013-2014 will be postponed until next council meeting in April.

Neiko Waechtler came before the council to give an update for the tables and signs he will be making for his Eagle Scout project. He is still waiting for approval from the state highway department for placement of the new signs before he begins cutting out the metal signs. He has researched the metal picnic table frames and would like the City to call and purchase them and then he will order the wood and charge it to Gunderson’s.

Councilmember Ada DeClark reported that the Easter Egg Hunt will be scheduled for April 4^th at 10:00 am in the City Park. The kids will be split into different age groups and Shaylee Wells will be taking care of the eggs, candy and overseeing the event. The Easter Bunny will also be in attendance. Councilmember Glenn Hunter made the motion to spend $150.00 for candy for the Easter eggs. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Lynette will make flyers to be handed out to the students at the Elementary School inviting them and their families to attend.

Councilmember Joe DeClark asked the council for some ideas for the Memorial for Bo Taylor and Trent Sorensen and where to put the Memorial so more will see it. He will get things finalized for that before they come back to complete the work this spring. He reported that he and Doug tried to fix the lower pressure reducer valve but to no avail. He would like Doug to research the valves a little more and decide which one will be best so we can get that fixed as soon as possible. He also sent the sewer samples off for the week and helped to plow a few of the streets after our recent snow storm.

Councilmember Matt Argyle gave a report on the status of Doug Thompson and said that the surgery went really well and he should be home from the hospital by next week. He also reported that the internet is officially set up in the City Shop for Doug’s use.

Police Report:   Officer John Martinez made 20 contacts for the month of February.

Maintenance Report:   Doug Thompson was excused from the meeting this month due to his recent surgery.

Office Report:   Clerk Smith reported that there are 22 delinquent water and sewer accounts for the month of February. She will be out of the office next Tuesday, March 10^th due to the election being held in the office that day. She was advised to get in touch with City Attorney, Adam McKenzie to discuss amending the water ordinance to include the moratorium. She also reported that the total cost of the backhoe shed was $12,150.00 and that the Irrigation Company will be paying $2,500.00 for the shed.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of February 2015 in the amount of $11,959.79 in the general fund,  $8,681.27 in the water fund, $26,403.93 in the sewer fund with all funds totaling $73,448.92. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the March 2015 council meeting at 7:55 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

February 3, 2015

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore

Meeting called to order:  7:05 pm                            Invocation:  Mayor Bob Van Cleave

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the January 6, 2015, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

There was no update on the wastewater project at this time. We did receive a letter today from DEQ approving the funding for the Drinking Water Planning Grant. The Mayor will sign and Lynette will send by Certified Mail to Charlie Parkins at DEQ so work can progress on the water study.

The backhoe agreement was presented to the council. This agreement is to be reviewed and approved by both parties on an annual basis. Both parties have agreed that all is well and no changes need to be made at this time. Councilmember Joe DeClark made the motion to accept and sign the agreement for the year 2015. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council. The Irrigation Company is still planning to pay a portion of the new shed the City has built to protect the backhoe and other equipment. Lynette will bill the Irrigation Company once the total of the building has been figured.

Clerk Smith asked the council if the City could setup payments to PERSI for retirement benefits to be made by Electronic Funds Transfer. It would make it easier to make exact payments each month rather than being off by a cent or two and other cities make their payments to PERSI this way. Councilmember Ada DeClark made the motion to have payments to PERSI setup by electronic funds transfer. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

The audit for fiscal year 2013-2014 will be postponed until next council meeting in March.

Councilmember Matt Argyle mentioned that the new shed looks really good and asked if we are putting power in the shed. Councilmember Joe DeClark reported that the shed was built so it could have cement floors, doors and power added later if needed. We will use extension californiahomehealthcare.org/xanax/ cords for the time being. Matt is also helping Doug to get internet setup in the City Shop.

Police Report:   Officer John Martinez made 21 contacts for the month of January.

Maintenance Report:   Doug Thompson gave his report for the month of January and brought a brochure for the council to see pictures of a vault for the pressure reducers that need to be fixed on the water lines. The city would need 2 of them. Doug will look into prices more and report back at the next meeting. He stated that he has been spreading lots of sand, turned water services on at 1 location and off at another location. He has been putting away some of the Christmas decorations, sent away his water and sewer samples for testing and all were returned ok. He also has done lots of marking for DigLine and retrieved the backhoe log for Lynette to compile the backhoe bill for the Irrigation Company for and was also able to take some time off this month.

Office Report:   Clerk Smith reported that there are 23 delinquent water and sewer accounts for the month of January. She notified the council that she has changed her office hours to 11:00 am – 2:00 pm for the remainder of the winter. She has posted the change on the city hall door and a notice at the post office. She also notified them that the website has been updated with everyone’s names and photos and had them all review the monthly statements of all the funds and advised to be thinking of making transfers from the water and sewer funds to pay back the general fund at the finish of this past fiscal years audit. She asked about the plan for this summer for the lawn mowing and was told The Waechtler’s were still interested in doing that again this year.

The chair entertained a motion from councilmember Glenn Hunter the council approve checks and vouchers for the month of January 2015 in the amount of $10,527.01 in the general fund,  $7,807.83 in the water fund, $311,566.73 in the sewer fund with all funds totaling $329,901.57. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Joe DeClark that the council adjourn from the February 2015 council meeting at 8:00 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, March 3, 2015                 7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:    

READING AND APPROVAL OF MINUTES from February 3, 2015

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• FY ‘13-‘14 Audit on City Funds performed by Gary Teuscher, CPA
• Transfer of City Funds from Water & Sewer to General

• City Easter Egg Hunt

• Nikko Waechtler – Eagle Scout Project for City Signs & Benches
• Joe:
• Matt:            
• Glenn:
• Ada:
• POLICE REPORT:
• MAINTENANCE REPORT:
• OFFICE BUSINESS:     Delinquent water and sewer accounts
• SIGNING OF CHECKS AND VOUCHERS FOR FEBRUARY’S BILLS
• ADJOURNMENT  
• Next Meeting:           
  • Regular Council 7:00 pm – Tuesday, April 7, 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

January 6, 2015

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Marty Nate, Mable Whitmore, Matthew Hill and Ben Marrett of Keller Associates

Meeting called to order:  7:05 pm                            Invocation:  Councilmember Ada DeClark

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the December 2, 2014, regular council meeting were read. The chair entertained a motion from councilmember Glenn Hunter the council approve the minutes as read. Councilmember Matt Argle seconded the motion.  All were in favor and the motion carried the council.

Matthew Hill of Keller Associates reported to the council giving an update on the wastewater project. He said we will plan on doing a permit hand-off meeting with DEQ in the spring. We are still waiting to receive results from the seepage test. They have begun work on the Plan of Operation and will submit to DEQ when it is ready. They supplied manuals of the QAPP to the City for review and have also submitted to DEQ.

Matthew also reported that the sign grant application was submitted to LHTAC and we should hear back from them soon on whether we will receive the grant or not. Matthew reviewed the contract for the water planning study with the Council and explained that the study will be performed in 6 different tasks. They will come and tour and inspect the facilities in the spring. They have requested a need for records of drawings and information to begin researching our system. Councilmembers expressed concern for when the study is completed if we would need to get a loan and fix problem areas all at once or if it would be possible to prioritize the problem areas and tackle each one on a yearly basis and spread out the costs. Matthew assured the Council that it could be drawn out and the city would be able to pay for repairs on an as needed basis and not pay for everything all at once.

Marty Nate, representing the Twin Creeks Committee came before the Council and a date was set for this year’s celebration on July 11^th. She asked for suggestions on any specific changes needed for this year. She will continue to get Cliffhanger Recreation for the rock climbing walls and the blown up equipment for the kids to play on. The council gave suggestions for other families or groups that might be interested in providing the luncheon for a fundraising event instead of the city. Marty will meet with her committee and do more planning and will report back at another council meeting as it gets closer.

Councilmember Joe DeClark expressed to the Council the need for the city to have a backup operator for the wastewater and water departments in case anything were to happen or Doug were out of town at the needed time. He and Doug have spoken with the IRWA Circuit Riders and they would be willing to help for a monthly fee as well as hourly when performing the work. This would only be a temporary thing and most likely they wouldn’t be willing to do it permanently. He and Doug will look into it further and see what kind of an agreement they could make for the time being.

Councilmember Matt Argyle brought to the Council’s attention that the police car was back into Dunford’s Repair again. He suggested that we should begin setting aside money from the different funds to have a fund in case we need a down payment to replace the police car or any of the vehicles and equipment that may suddenly need to replaced.

Police Report:   Officer John Martinez made 34 contacts for the month of December.

Maintenance Report:   Doug Thompson gave his report for the month of December stating that he dug 3 graves this month and had to take out a couple trees to make room for the graves. He plowed and sanded the streets. He asked if Lynette would send out a letter to companies reminding them of our no dig policy in the winter because one company got a water line today that he had to fix. He took some vacation time this month and helped to work on the new equipment shed. He also completed all of his testing for this month and all were returned ok.

Office Report:   Clerk Smith reported that there are 22 delinquent water and sewer accounts for the month of December. She was also advised by the Council to continue saving $200 per month from the water fund which was being set aside for the generator to now designate it for vehicles or equipment.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of December 2014 in the amount of $11,386.24 in the general fund,  $14,113.58 in the water fund, $20,087.63 in the sewer fund with all funds totaling $45,587.45. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the January 2015 council meeting at 8:35 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA 

Tuesday, February 3, 2015              7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from January 6, 2015

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Wastewater Project Update from Keller Associates

• Backhoe Agreement with Georgetown Irrigation Co

• EFT Payments for PERSI Benefits

• FY ‘13-‘14 Audit on City Funds performed by Gary Teuscher, CPA
• Joe: Ada: Matt: Glenn:        
• POLICE REPORT:
• MAINTENANCE REPORT:
• OFFICE BUSINESS:     Delinquent water and sewer accounts, Lawn Mowing for Summer
• SIGNING OF CHECKS AND VOUCHERS FOR JANUARY’S BILLS
• ADJOURNMENT  

• Next Meeting:
• Regular Council 7:00 pm – Tuesday, March 3, 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

December 2, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, Officer John Martinez, Sandra Donato

Meeting called to order:  7:10 pm                            Invocation:  Councilmember Glenn Hunter

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the November 3, 2014, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the council. Minutes from the November 6, 2014, special council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Sandra Donato came before the council to inform them that she is putting her home and property up for sale and part of her property lies within the City limits and the other parts are in the County. She plans to sell about 1.68 acres with the home and is keeping the other acreage and is hoping to begin planting Ginseng in the spring. She doesn’t need approval from the council for her lot split because she still has plenty of acreage to do what she is planning and is not rezoning the property.

Keller Associates sent a progress report for the month of November and sent a Certificate of Substantial Completion for the Mayor to sign. The wastewater project is finished for the winter and they will be back in the spring to complete the rest of the project.

Resolution #2014-001, a resolution authorizing the Mayor or Council President to sign all applications, grant agreements and other documents relating to drinking water planning grants, was read in its entirety by Clerk Smith. Councilmember Ada DeClark made the motion to approve the Resolution as it was read. Councilmember Matt Argyle seconded the motion. A roll call vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Glenn – yes.

The council agreed to give employee’s a bonus for Christmas. The motion was made by councilmember Ada DeClark to give John Martinez, Lynette Smith and Doug Thompson a bonus of $200.00 each for Christmas. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The Mayor and Officer Martinez have been working with the ITD Office of Highway Safety to get grants for the police department. They want to perform an audit on our financials to see our history of grants received and say we need to add new ordinances for seat belts and traffic within our City. Lynette will continue looking into the program and get them the information that they need to see if it is all going to be worth it to pursue these grants or not.

Councilmember Joe DeClark informed the council that construction on the new city equipment shed is underway and they will continue to work on it as much as they can with weather permitting. He also asked Lynette to get Christmas cards for the councilmembers to sign and send to businesses that the City has been working with closely throughout this year with the wastewater project.

Councilmember Ada DeClark reported that the Christmas party went well again this year. We had just the right amount of food and everything that everyone who was there was able to eat and meet with Santa. She also made the motion to give Santa $100.00 for his time for coming to the City Christmas party. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

Police Report:   Officer John Martinez made 34 contacts for the month of November. He also had a camera installed in the police car this month that was donated by the City of Montpelier.

Maintenance Report:   Doug Thompson gave his report for the month of November stating that he winterized the sprinkler lines at the sewer ponds and was able to get the generator hooked up so when the power goes out at the sewer ponds the generator will kick on. He attended the construction meeting with the engineers and Taylor Construction to finalize the project for the winter. He also winterized the chlorinator building for the water system and put up Christmas lights in the Park. He plowed the streets a couple of times and now has the sander on the service truck. He dug one grave at the cemetery and marked for a headstone.

Office Report:   Clerk Smith reported that there are 27 delinquent water and sewer accounts for the month of November.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of November 2014 in the amount of $15,195.15 in the general fund,  $10,135.82 in the water fund, $244,677.88 in the sewer fund with all funds totaling $270,008.85. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the December 2014 council meeting at 8:30 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

November 6, 2014 – Special Meeting

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore

Meeting called to order:  10:00 am

The City has been approved for consideration for a grant for a drinking water plan and study. The grant is for no more than 50% of the total planning costs. The City advertised to accept requests for proposals from engineers in The News-Examiner published on October 22 and 29, 2014. Proposals were due to the City Hall on November 4^th by 2:00 pm. The only RFP submitted was from Keller Associates.  Councilmember Ada DeClark made the motion to award the proposal to Keller Associates, as long as the total cost of the study is under $40,000.00 and to give the Mayor and Council President Joe DeClark authority to sign any related documents for the grant application. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the Special Meeting at 10:30 am. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

November 3, 2014

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Niko Waechtler

Meeting called to order:  7:00 pm                            Invocation:  Council President Joe DeClark

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the October 7, 2014, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

Niko Waechtler came before the council with some ideas for his Eagle Scout Project. He would like to build some new tables for the park and redo the Welcome to Georgetown signs. Councilmember Joe DeClark made the motion for the city to pay for the materials for two tables and purchase the metal for two signs. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. Niko will do some more research about the thickness of the metal needed and will get permission for where to put the signs.

Keller Associates sent a progress report for the month of October showing all of the progress at the wastewater site. The last construction meeting was held earlier today where they discussed where all needs the final touches. Councilmember Ada DeClark made the motion to approve an amendment of the wastewater project contract with Keller Construction to include an extra $5,500.00, for them to prepare the Plan of Operation and QAPP reports needed by DEQ. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

The Christmas Park Lighting Event will be held on December 1^st at 6:00 pm. Councilmember Ada DeClark mentioned it would be a good senior project idea for one of them to make food arrangements and get everything set up for the evening. Clerk Smith will order some 3-D glasses for the kids to use at the event, makeup flyers for the kids at Georgetown Elementary and Doug will replace lights as needed.

Councilmember Joe DeClark informed the council that construction on the new city shed for the backhoe and other equipment should begin within the next couple of weeks and looks like it will cost around $14,000.

Councilmember Matt Argyle informed the Council that the address posts and signs have been ordered and he wondered if he should also have the anchors installed. The Council advised him to also have anchors installed and to charge $20.00 per sign for residents outside of city limits that would like a post.

Councilmember Ada DeClark informed the council that seniors in high school have to complete projects now and the requirements are that it has to benefit their community. She said when there are projects in the City that need to be done, to think of these seniors to help them with their projects and not only the eagle scouts.

Police Report:   Officer John Martinez made 25 contacts for the month of October.

Maintenance Report:   Doug Thompson gave his report for the month of October stating that the Roto Rooter came out and cleaned the sewer lines along Stringtown and First Street. He has been helping with the wastewater project to get things wrapped up before winter comes and helped to tear down the fence between the ponds and Kelly Bartschi’s property. He sent out his letter to the EPA for the month and attended two days of training for the wastewater system in Pocatello. He was able to get the heater in the city shop fixed and his testing on the water samples were returned ok and he also ordered two water hydrants to replace broken ones within the City. He helped the Christopherson’s to install their water and sewer lines to their new home and also exumed Glen Kizer’s body to be transported to Nevada.

Office Report:   Clerk Smith reported that there are 19 delinquent water and sewer accounts for the month of October.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of October 2014 in the amount of $11,980.04 in the general fund,  $6,345.39 in the water fund, $204,650.86 in the sewer fund with all funds totaling $222,976.29. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the November 2014 council meeting at 8:45 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk