July 1, 2014 Council Minutes
July 1, 2014
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Marty Nate, Mable Whitmore
Meeting called to order: 7:10 pm Invocation: Council President Joe DeClark
The chair entertained a motion from councilmember Glenn Hunter that the council accepts the published agenda. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Minutes from the June 3, 2014, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Marty Nate of the Twin Creeks Committee reported on the celebration and said everything went really well. The smash the car, duck race and duck pond were very well received and everyone thoroughly enjoyed them. She felt attendance was down a bit from previous years and could be due to being held earlier in the year and the weather. Marty will be back at the January meeting to set a date for next year’s celebration. Councilmembers Matt and Ada had booths set up in the park for address signs and volunteer signups for EMT’s and Fire help and neither had much interest from the attendees. Ada will put together a letter and councilmembers will help hand deliver to interested citizens of the community to be volunteers for emergency personnel.
Keller Associates emailed a progress report on the wastewater project for the month of June for the council to review. Taylor Construction has finished excavation for the lagoon as well as placing, compacting, and testing material for the lagoon embankment. The bedding material for the liner to be installed is scheduled for July 14th and then be filled with water to find any leaks in the liner. The pipes into and out of the lagoon are currently being installed and will go beneath the irrigation system main line. The next construction meeting is scheduled for July 17th.
CenturyLink mailed an application requesting for a permit to install and maintain a buried fiber optic cable and associated closures beginning at the intersection of Main Street and Stringtown and along the east side of Stringtown and over to their building between the City Shop and Dimick’s. This will enable them to provide fiber optics to all citizens in Georgetown. Councilmember Matt Argyle made the motion to approve the permit for CenturyLink to install the fiber optic cable and for Council President Joe DeClark to sign the permit in the absence of the Mayor. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.
Councilmember Matt Argyle reported that he saw a company in town that does chip and seal on roads and asked them to get him a rough bid for putting two layers on West Street. Materials were around $75,000 and to crack seal Stringtown would be around $30,000. The council was interested to hear about it and said that gives us something to think about for how to use our grant.
Police Report: Officer John Martinez made 33 contacts for the month of June.
Maintenance Report: Doug Thompson gave his report for the month of June stating that he sent his letter to the EPA, sent his sewer samples to be tested and has used the backhoe to help with the wastewater project to help haul pipe around. He dug one grave at the cemetery and reported that it has been watered and mowed once as well as the City Park. He replaced a water valve at Stoney Holloway’s and also sent his water samples to be tested for the month which were all ok. He attended one day of school in Preston for the water system and turned water on at one location and was able to mow down Stringtown.
Office Report: Clerk Smith reported that there are 20 delinquent water and sewer accounts for the month of June. She also reported that she sent out a letter to all residents informing them of the upcoming Twin Creeks Days, their account balances and enclosed the new coupon books for the next two years. She also prepared and posted the 2013 Consumer Confidence Report in the News-Examiner, at the Post Office and at the City Hall. The Post Office called and requested to have their rates cut in half since the business is only open half the day. The Council decided to keep with what they decided a couple years ago when they did away with half rates throughout the whole City and said if the services are on then they pay full rates or turn the services off. Lynette will report back to the Post Office on their decision. Lynette also reported that she spoke with City Attorney, Adam Mckenzie about paying for the property owned by James King for the Quit Claim Deeds for the property lines and he said the City has no rights to lien the property without a written agreement with James King before paying for his portion. The Council decided to go ahead and still pay for his $286.00, to AA Hudson in Preston for doing the survey work and to continue to try and get in touch with James King about being reimbursed.
The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of June 2014 in the amount of $13,123.89 in the general fund, $8,458.36 in the water fund, $16,178.42 in the sewer fund with all funds totaling $31,760.67. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the July 2014 council meeting at 8:30 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk