October 1, 2013 – Council Minutes
October 1, 2013
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Mable Whitmore, Marty Nate
Meeting called to order: 7:00 pm Invocation: Councilmember Ada DeClark
The chair entertained a motion from councilmember Gary Thompson that the council accepts the published agenda. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.
Minutes from the September 3, 2013, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.
The wastewater project is moving along smoothly. The fence surveyors have been out and are installing a fence along the property line. There are cattails around the area that will need to be burned down versus uprooting them. Taylor Construction has been working on the gravity sewer line and the Biosolids Management Plan has been reviewed by DEQ. The next construction meeting will be held on October 24th between the engineers, contractors and city.
Councilmember Ada DeClark made the motion to set June 28, 2014, as the date for next year’s Twin Creek Days Celebration. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried. Marty Nate will remain in charge of the Twin Creeks Committee and will inform the council about assignments as the date gets closer. Marty also asked the council to consider making a donation to the Bear Lake Senior Citizen Center. Councilmember Ada DeClark made the motion to donate $300.00 to the Bear Lake Senior Citizen Center. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Marty mentioned that the City still has funds of about $750.00 for the Northern Bear Lake Valley Foundation that was received as a grant from the Union Pacific Railroad that she would like to be used to make a plaque. Marty reminded the council that the Comprehensive Plan for the City needs to be looked at updating because it was last done about 7 or 8 years ago and needs to be redone every 10 years.
Ferrel Dilworth would like to speak to the council about emergency awareness within the City. He had something come up last minute and will be coming to the meeting in November instead.
Police Report: Officer Skinner has made 40 contacts for the month of September.
Maintenance report: Doug Thompson gave his report for the month of September stating that he has been finishing up with the fiber optics team getting it installed in the city and then he has been working alongside Taylor Construction on the wastewater project. He has attended meetings with Taylor Construction and Keller Associates about construction on the project.
Office Report: Clerk Smith reported that there are 18 delinquent water and sewer accounts for the month of September. She notified the council that she will be out of the office on October 8th for PERSI training in Pocatello. She also notified them of the need to upgrade the copier machine because with the wastewater project there has been a need for scanning documents and the current copier and scanner isn’t capable of being used with the updated computer. She has spoken with Larry of Directive Data to find a printer that will work with his software program for the water and sewer billings. She would like to combine all of the equipment into one machine. Councilmember Ada DeClark made the motion to upgrade the copier into a copier/scanner/printer up to $500.00. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. She also asked the council to consider changing internet providers because there have been large files sent through the email that needed to be downloaded and reviewed quickly but after trying for over an hour at the office she was unable to download the needed files because of the slow internet service at the city hall. Councilmember Ada DeClark made the motion to change internet service to Digis or Direct Communications satellite service from CenturyLink DSL. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.
The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of September 2013 in the amount of $10,953.60 in the general fund, $7,368.71 in the water fund, $17,509.98 in the sewer fund with all funds totaling $35,832.29. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the October 2013 council meeting at 8:15 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk