Council Minutes – September 3, 2013
September 3, 2013
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Glenn Hunter, Keller Associates representative Matthew Hill
Meeting called to order: 7:00 pm Invocation: Councilmember Ada DeClark
The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.
Minutes from the August 6, 2013, regular council meeting were read. Councilmember Joe DeClark said it needed to read per person after $16.00 per month for the new life insurance. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read with changes. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2013-2014 under the direction of City Auditor, Gary Teuscher. Councilmember Gary Thompson seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Matt Argyle for the council to close the public hearing and move back into the regular meeting. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes. The council entertained a motion from councilmember Ada DeClark for the council to accept the proposed budget for Fiscal Year 2013-2014. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.
The appropriations ordinance listed as Ordinance #85, for Fiscal Year 2013-2014, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Ada DeClark to accept the new ordinance. Councilmember Matt Argyle seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes.
There is a person interested in purchasing the old L&M Market. He would like to know if it is possible to add a living quarters inside of the building. He eventually wants to open it into a small grocery store and be able to sell fuel in the future. The council expressed that there would be no problems if he wanted to build inside the building and live in it with how it is zoned.
Matthew Hill, representing Keller Associates, came before the council to give an update on the wastewater project. He said that there will be construction meetings between their office and Taylor Construction every week for the first part of the project and then move into every other week as the project progresses. Taylor Construction has been submitting lists of materials to be used on the project to Matthew and he has approved almost all materials needed. They are estimating that the sewer line will be set up and have people start using it in about 45 days and will be able to stop using the lift station.
Councilmember Joe DeClark reported that Taylor Construction has hooked up their trailers to water and sewer to use while they are constructing the sewer line and that the City shouldn’t charge them. Doug has also sent a portable toilet and garbage can to their construction site for use during the project.
Councilmember Matt Argyle had to get a new bid for the garage door to the City Shop because there was a miscommunication about the size of the door needed. He said there will be a need for adding vinyl to the front of the shop, which will be next year’s project. He looked into security cameras to be installed around City Hall and found lots of different packages he just needs to know which package the council is interested in. Mayor Bob told him to look into a system that includes a motion light and will work in -50° weather and can stand up to 100 mph winds.
Police Report: Officer Skinner has made 43 contacts for the month of August.
Maintenance report: Doug Thompson gave his report for the month of August and thanked Councilmember Joe DeClark for his help throughout the month with all of the water leaks throughout the City. He has been doing lots of marking for DigLine this month for the fiber optics and the new sewer system. The fiber optics is almost finished in town, they just have the main boxes to install at the post office and on the corner of Main and 4th Street. He is helping Taylor Construction to get the sewer lines ready to be installed and had to replace a pump to the lift station. He is working on abandoning the water line on the corner of Dunford’s Repair.
Office Report: Clerk Smith reported that there are 19 delinquent water and sewer accounts for the month of August.
The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of August 2013 in the amount of $8,741.05 in the general fund, $5,772.71 in the water fund, $21,033.17 in the sewer fund with all funds totaling $35,546.93. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the September 2013 council meeting at 8:10 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk