Council Minutes – November 12, 2013
November 12, 2013
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mable Whitmore, Eric Dursteler with Forsgren Associates, Matthew Hill & Kyle Jones with Keller Associates
Meeting called to order: 7:05 pm Invocation: Council President Joe DeClark
The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.
Minutes from the October 1, 2013, regular council meeting were read. The chair entertained a motion from councilmember Gary Thompson the council approve the minutes as read. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.
Matthew Hill from Keller Associates came before the council to give a report on the wastewater project. He stated that the Land Application Permit has been finalized by DEQ and that we should have a permit handoff meeting in the spring. The old lift station has been de-commissioned and Taylor Construction is working on the winter storage of the lagoons and they will continue working until it snows and then they will resume construction in the spring. Keller’s will prepare a letter of intent for our next meeting for a pipe/valve replacement grant. Council President Joe DeClark informed the council that the direction of the wheel lines will be changing from the original plan and that Troy and Kristie DeClark’s home has had new carpet installed in their basement and damages have been repaired from the sewer backup during the connection process of the new lines.
Kyle Jones of Keller Associates also spoke to the council about applying for a LHTAC Grant to improve 100 West Street. The application is due on December 2nd and it will work right into our Transportation Study performed by Forsgren Associates. The City can only apply for one LHTAC application per year and we had discussed interest in applying for street signage earlier this year. It was decided that we should go ahead and apply for the grant to improve the streets first and then try for the street signage grant next year. Councilmember Matt Argyle made the motion to approve the Mayor to sign the grant application for the streets. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.
The property right of way on 4th Street discussion will be tabled until the next meeting in December.
The Country Corner is currently paying for two separate water and sewer hookups even though there is only one line to both buildings. Councilmember Ada DeClark made the motion to charge the Country Corner and Juanita Wanner for only one hookup because there is only one line and one owner to both buildings. If in the event there becomes two owners for the buildings then the City will charge for two lines and revisit the issue. Juanita’s account will receive a credit as of the date both accounts were turned on and will only be charged on one account. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.
The Christmas Park Lighting Event will be held on December 2nd at 6:00 pm. Clerk Smith will be out of town that night so Councilmember Ada DeClark will make food arrangements with the Country Corner and will get everything set up for the evening. Clerk Smith will order some 3-D glasses for the kids to use at the event, makeup flyers for the kids at Georgetown Elementary and Doug will replace lights as needed.
Councilmember Matt Argyle would like to set aside money in the budget to add a new man door to the City Shop for next year.
Councilmember Ada DeClark announced that the Ambulance Service will be having a winter fundraiser in their building in town for new repeaters and she would still like to donate $2,500.00 for the cause.
Police Report: Officer Skinner has made 53 contacts for the month of October.
Maintenance report: Doug Thompson gave his report for the month of October stating that he has torn down the old lift station, the power company had the wrong account turned off, but that has been straightened out. He has gotten the truck ready for winter and has applied for renewals on the water waivers. He shutoff water and sewer services at one location, sent out the EPA letter and has kept up with the regular testing samples. The sludge has been removed from the construction site and he continues to work with Keller Associates and Taylor Construction on the wastewater project.
Office Report: Clerk Smith reported that there are 10 delinquent water and sewer accounts for the month of October. She has a conflict with the next council meeting and will be out of town and has proposed that the next council meeting be held on the 10th of December.
The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of October 2013 in the amount of $15,695.95 in the general fund, $6,113.84 in the water fund, $369,118.47 in the sewer fund with all funds totaling $390,928.26. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the November 2013 council meeting at 8:55 pm. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk