Georgetown Idaho

November 1, 2016

Those Present: Glenn Hunter, DeLoy Kunz, Matthew Argyle, Ada DeClark, Samantha Cooper, Doug Thompson, Mayor Robert VanCleave, representatives from Ireland Bank.

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

The chair entertained a motion from Councilmember Argyle that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

Minutes from October 4, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember DeClark seconded the motion.  All were in favor and the motion carried.

Cynthia from Ireland Bank came to encourage the city to change the savings account from a savings account to a money market account, which will pay additional interest. Mayor VanCleave asked if there were any negatives or any loss of functionality in making this change, and Cynthia indicated there were not.  Councilmember Argyle made a motion to make the change, Councilmember Hunter seconded it.  All were in favor and motion carried.

Doug wanted clarification from council regarding protocol for adding cremains to currently occupied gravesite. He indicated it has been done in the past, but he wanted to make sure the council had no concerns.  It was determined that the addition of cremains is acceptable.

There was discussion regarding a Quit Claim Deed filed in the 90’s. The issue came up when the owner attempted to sell property that had been given to him by the city in exchange for loss of other property that occurred when Stringtown Rd was straightened, years ago.  When the title company did a search, they found original verbiage in the 1999 Deed that indicated the land was to be used for Recreational Access.  Mayor VanCleave indicated he is attempting to have the issue rectified and has made contact with the city attorney.

Clerk Cooper apprised the council of issues the city has been having with equipment. Last month the city’s printer died.  Upon purchase of a new printer, the accounts receivable software would not function properly.  After lengthy consultation with the builder of the software and another computer expert, it was determined the software would not work with the new printer.  The city’s accounts receivable software is quite old, in the DOS format, and this accutane online problem comes up each time a new component is added to the mix.  Contact was made with several software vendors, only to learn that new software that will do what we need varies in cost from $2000 to $30000.  Clerk Cooper ultimately bought a separate printer to use with the accounts receivable software, and this will provide a fix.

As a result of the equipment issues, water and sewer payments for October have not yet been processed, but will be deposited within the next week.

Councilmember Argyle brought up a need for new radios for the fire department.  He said it would benefit the city to have three new handheld radios, with all local frequencies installed to insure interagency communication in the event of a catastrophic event.  Councilmember DeClark made a motion to approval purchase of three radios with price not to exceed $2000.  Councilmember Glen seconded.  Motion carried.

Councilmember DeClark said the annual Christmas tree lighting will be held November 28^th.  The planned menu consists of hotdogs, chili, smores, and hot chocolate.  Clerk Cooper will print and distribute flyers to be handed out at the school advising of the event.  There will be a visit from Santa Claus.

Police Report: Officer John Martinez made 32 total contacts for the month of September.

Maintenance Report: Doug ordered the new much-needed street signs for Georgetown.  He is looking into pricing for additional signs.

Office Report: Due to equipment failures, there was no delinquent report for October. Clerk Cooper reminded council of the open forum being held at the Georgetown School Thursday 11/4/16 @ 7pm, and that the office will be closed for city business and used for the election on November 8.

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of October 2016 in the amount of $22370.82 in the general fund, $1110.53 in the water fund, $34718.34 in the sewer fund with all funds totaling $58199.69.   Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Argyle that the council adjourn from the November 2016 council meeting at 8:25 pm. Councilmember Hunter seconded the motion. All were in favor and the motion carried the council.

October 4, 2016

Those Present: Glenn Hunter, DeLoy Kunz, Matthew Argyle, Clerk Samantha Cooper, Doug Thompson, Mayor Robert VanCleave, Colter Hollingshead and Matthew Hill from Keller Associates.

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Glenn Hunter

The chair entertained a motion from Councilmember Argyle that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

Minutes from September 6, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Argyle seconded the motion.  All were in favor and the motion carried.

Ordinance #91, Repealing Ordinance #13 was read and discussed. The chair entertained motion from Councilmember Argyle that the total Repeal be passed.  Councilmember Hunter seconded.  Motion carried with a unanimous vote.

Resolution 2016-001 was read and discussed. This related to a small forgone amount of taxes allocated to Georgetown, which had not been used in the previous fiscal year.  Per the County Clerk, it is necessary to pass a resolution or the monies are lost to the City.  Chair entertained a motion from Councilmember Hunter for a vote, seconded by Councilmember Argyle.  Resolution passed.

Previous Council Meeting minutes were discussed. Stephanie Kunz brought forth minutes of previous meetings that she believed had been documented inaccurately, leading to problems.  Councilmembers who had been present at the meetings in question read over them and agreed with the requested changes.  The minutes will be updated on the website when possible.

Employees of Keller Associates presented paperwork in support of a loan the city has been offered in order to upgrade the City’s water system. The council agreed to hold a Public Comment  Session to receive feedback from the community.  The comment session will be held Thursday, 11/3/16 @ 7pm in the Georgetown School Gym.

There was discussion of damage to City property and how it will be addressed. There has been some damage to gates and other items in the city sewer pond field.  No decisions were made, but any future damage will be addressed.

Police Report: Officer John Martinez made 36 total contacts for the month of September.

Maintenance Report: Doug has been busy with grave diggings, water testing, assisting the State road crew.  He also has been getting ready for winter.

Office Report: There were 22 delinquent water and sewer accounts for the month of September.  There have been numerous issues with the City Hall computer equipment.  The most recent occurred on Council day, when the copy machine stopped working as check printing started.  As a result, council was able to approve and sign few checks.  The chair entertained a motion from councilmember Argyle that the council adjourn from the October 2016 council meeting at 8:15 pm. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

September 6, 2016

Those Present: Ada DeClark, Glenn Hunter, DeLoy Kunz, Matthew Argyle, Clerk Samantha Cooper, Doug Thompson, Mayor Robert VanCleave, and Cynthia Reno.

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matthew Argyle

The chair entertained a motion from Councilmember DeClark that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

Minutes from August 2, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Argyle seconded the motion.  All were in favor and the motion carried.

Resident Cynthia Reno addressed the council regarding the low water pressure in her home. This has been an ongoing issue.  The age of pipes and the buildup in this contributes to this.  Councilmember DeClark said the City is hoping to address the lower water pressure on this side of the road next year.  Ms. Reno indicated she knows she will be paying to improve her pipes going into her home, and would like warning of the cost so she can budget.

The Chair entertained a motion from Councilmember Argyle to accept proposed budget for FY 2016-2017. Councilmember seconded the motion.  All were in favor and the motion carried.

The Chair entertained a motion from Councilmember DeClark that the City of Georgetown donate $1000 to the Georgetown School as well as $1000 to the Georgetown Parental Support group. The need to ensure that these funds stay within the Georgetown School  was discussed, as the intent of these funds is to assist Georgetown kids and teachers.    Councilmember Argyle made a motion to vote on this proposal, Councilmember Hunter seconded it.  A vote was held.  The majority voted to donate the funds.  Councilmember Kunz abstained.  The motion carried.

There was discussion of homes without the new reflective address signs out yet. The signs are still being placed, and it is hoped they will be completed soon.  As a reminder, the signs are mandatory for city residents.  They cannot be removed by residents.

Councilmember Argyle brought up out of date Ordinance #13, which states that able-bodied males must volunteer time clearing city streets or be fined. The council requested clerk  Cooper look into having this ordinance repealed.

Police Report:   Officer John Martinez made 30 total contacts for the month of August.

Maintenance Report:  Doug reported that he has been busy doing summer maintenance.  He turned the lights back on now that school is back in session, has been watering the cemetery, and trying to get the sewer pond emptied.  He also framed up and painted around the new windows in the city hall building so the wood doesn’t degrade too much this winter, and has been kept busy working with the state road crew.

Office Report:  There are 17 delinquent water and sewer accounts for the month of August.

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of August 2016 in the amount of $14400.82 in the general fund, $1,513.28 in the water fund, $48,457.34 in the sewer fund with all funds totaling $64,371.44. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember DeClark that the council adjourn from the September 2016 council meeting at 8:15 pm. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

August 2, 2016

Those Present: Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Samantha Cooper, Doug Thompson, Mayor Bob Van Cleave, and Marty Nate.

Meeting called to order:  7:10 pm                            Invocation:  Councilmember Ada DeClark

The chair entertained a motion from Councilmember DeClark that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

Minutes from July 5, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Kunz seconded the motion.  All were in favor and the motion carried.

Marty Nate gave the Twin Creeks update. She said the numbers were down, but it was a good event.  The evening entertainment was especially enjoyable.

The budget workshop scheduled with auditor Gary Teuscher was rescheduled for Wednesday August 17, 2016 at 7pm.

There was a discussion of the potential need for a sound system for the City. It was discussed that Georgetown currently has to borrow from others.  Mayor VanCleave provided a bid he obtained for an appropriate system for the city.  It was decided to discuss this further at the budget workshop.

There was discussion of the need to add cleaning and upgrade of the water tank and repair the ladder to next year’s budget.

Police Report:   Officer John Martinez made 25 total contacts for the month of July.

Maintenance Report:  Doug reported that the city is using a high amount of chlorine on the waste water ponds.  This year he has used 250 gallons already; it is currently taking approximately 6 liters an hour.  This process is done three months out of the year.  Running the pump is expensive and we must budget for it.

Office Report:  There are 19 delinquent water and sewer accounts for the month of July.

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of July 2016 in the amount of $35,533.06 in the general fund, $1,513.28 in the water fund, $48,457.34 in the sewer fund with all funds totaling $85,503.68. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember DeClark that the council adjourn from the August 2016 council meeting at 8:05 pm. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

August 2, 2016

Those Present: Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Samantha Cooper, Doug Thompson, Mayor Bob Van Cleave, and Marty Nate.

Meeting called to order:  7:10 pm                            Invocation:  Councilmember Ada DeClark

The chair entertained a motion from Councilmember DeClark that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

Minutes from July 5, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Kunz seconded the motion.  All were in favor and the motion carried.

Marty Nate gave the Twin Creeks update. She said the numbers were down, but it was a good event.  The evening entertainment was especially enjoyable.

The budget workshop scheduled with auditor Gary Teuscher was rescheduled for Wednesday August 17, 2016 at 7pm.

There was a discussion of the potential need for a sound system for the City. It was discussed that Georgetown currently has to borrow from others.  Mayor VanCleave provided a bid he obtained for an appropriate system for the city.  It was decided to discuss this further at the budget workshop.

There was discussion of the need to add cleaning and upgrade of the water tank and repair the ladder to next year’s budget.

Police Report:   Officer John Martinez made 25 total contacts for the month of July.

Maintenance Report:   Doug reported that the city is using a high amount of chlorine on the waste water ponds.  This year he has used 250 gallons already; it is currently taking approximately 6 liters an hour.  This process is done three months out of the year.  Running the pump is expensive and we must budget for it.

Office Report:  There are 19 delinquent water and sewer accounts for the month of July.

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of July 2016 in the amount of $35,533.06 in the general fund, $1,513.28 in the water fund, $48,457.34 in the sewer fund with all funds totaling $85,503.68. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember DeClark that the council adjourn from the August 2016 council meeting at 8:05 pm. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

2015 Consumer Confidence Report
Is my water safe?

We are pleased to present this year’s Annual Water Quality Report (Consumer Confidence Report) as required by the Safe Drinking Water Act (SDWA). This report is designed to provide details about where your water comes from, what it contains, and how it compares to standards set by regulatory agencies. This report is a snapshot of last year’s water quality. We are committed to providing you with information because informed customers are our best allies.

Do I need to take special precautions?

Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/Centers for Disease Control (CDC) guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Water Drinking Hotline (800-426-4791).

Where does my water come from?

Water Sources are from the Spring and a Well located up Right Hand Canyon.

Source water assessment and its availability

The full version of this report is available at the City Hall located at 382 Main Street, or can be viewed at the Post Office or on the City’s website at Georgetown.id.gov.

Why are there contaminants in my drinking water?

Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the Environmental Protection Agency’s (EPA) Safe Drinking Water Hotline (800-426-4791). Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the Environmental Protection Agency’s (EPA) Safe Drinking Water Hotline (800-426-4791). The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity:
microbial contaminants, such as viruses and bacteria, that may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife; inorganic contaminants, such as salts and metals, which can be naturally occurring or result from urban stormwater runoff, industrial, or domestic wastewater discharges, oil and gas production, mining, or farming; pesticides and herbicides, which may come from a variety of sources such as agriculture, urban stormwater runoff, and residential uses; organic Chemical Contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum production, and can also come from gas stations, urban stormwater runoff, and septic systems; and radioactive contaminants, which can be naturally occurring or be the result of oil and gas production and mining activities. In order to ensure that tap water is safe to drink, EPA prescribes regulations that limit the amount of certain contaminants in water provided by public water systems. Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water which must provide the same protection for public health.

How can I get involved?

For more information about this report, or if you have questions relating to your drinking water, please call the City Hall at 847-2120, or you may contact any of the City Council Members. We hold regularly scheduled City Council meetings on the first Tuesday of every month at 7:00 pm.

Additional Information for Lead

If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. Georgetown City Of is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead. If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. Georgetown City Of is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.

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Water Quality Data Table
In order to ensure that tap water is safe to drink, EPA prescribes regulations which limit the amount of contaminants in water provided by public water systems. The table below lists all of the drinking water contaminants that we detected during the calendar year of this report. Although many more contaminants were tested, only those substances listed below were found in your water. All sources of drinking water contain some naturally occurring contaminants. At low levels, these substances are generally not harmful in our drinking water. Removing all contaminants would be extremely expensive, and in most cases, would not provide increased protection of public health. A few naturally occurring minerals may actually improve the taste of drinking water and have nutritional value at low levels. Unless otherwise noted, the data presented in this table is from testing done in the calendar year of the report. The EPA or the State requires us to monitor for certain contaminants less than once per year because the concentrations of these contaminants do not vary significantly from year to year, or the system is not considered vulnerable to this type of contamination. As such, some of our data, though representative, may be more than one year old. In this table you will find terms and abbreviations that might not be familiar to you. To help you better understand these terms, we have provided the definitions below the table.

Contaminants MCLG
or
MRDLG MCL,
TT, or
MRDL Your
Water Range Sample
Date Violation Typical Source
Low High
Microbiological Contaminants
Total Coliform (positive samples/month) 0 1 0 NA 2015 No Naturally present in the environment

________________________________________
Undetected Contaminants
The following contaminants were monitored for, but not detected, in your water.

Contaminants MCLG
or
MRDLG MCL,
TT, or
MRDL Your
Water Violation Typical Source
Nitrate [measured as Nitrogen] (ppm) 10 10 ND No Runoff from fertilizer use; Leaching from septic tanks, sewage; Erosion of natural deposits

________________________________________
Unit Descriptions
Term Definition
ppm ppm: parts per million, or milligrams per liter (mg/L)
positive samples/month positive samples/month: Number of samples taken monthly that were found to be positive
NA NA: not applicable
ND ND: Not detected
NR NR: Monitoring not required, but recommended.

Important Drinking Water Definitions
Term Definition
MCLG MCLG: Maximum Contaminant Level Goal: The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety.
MCL MCL: Maximum Contaminant Level: The highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology.
TT TT: Treatment Technique: A required process intended to reduce the level of a contaminant in drinking water.
AL AL: Action Level: The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water system must follow.
Variances and Exemptions Variances and Exemptions: State or EPA permission not to meet an MCL or a treatment technique under certain conditions.
MRDLG MRDLG: Maximum residual disinfection level goal. The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants.
MRDL MRDL: Maximum residual disinfectant level. The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants.
MNR MNR: Monitored Not Regulated
MPL MPL: State Assigned Maximum Permissible Level

For more information please contact:
Contact Name: Douglas Thompson
Address: PO Box 99
Georgetown, ID 83239
Phone: 208-847-2120

May 3, 2016

Those Present: Matt Argyle, Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Marty Nate, Sam Cooper.

Meeting called to order: 7:00 pm Invocation: Mayor Bob Van Cleave

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Newly hired City Clerk Sam Cooper was introduced by Mayor Van Cleave, and welcomed by the Councilmembers.

Minutes from the April 5, 2016, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Ada DeClark that council accepts the minutes as read. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried.

Marty Nate provided updated information about this year’s Twin Creeks. Twin Creeks will be held on Saturday, July 9th this year. City Council will take care of the luncheon and duck race. It was noted the bridge might be being torn out by then. The road work is supposed to start sometime in July. Georgetown’s 1st Ward will be taking care of dinner, 2nd Ward will be taking care of breakfast. The schedule is mostly the same as previous years. Planned activities include the slide, climbing wall, duck race, and bike races in the morning. Evening entertainment will be provided by Kristen Johnson Lloyd. Melba Bartschi family will be Grand Marshall. Marty Nate suggested having a surplus sale to help fund Twin Creeks.

The Comprehensive Plan needs to be updated. Councilmember Matt Argyle volunteered to take care of this.

Moving the Water Fund from Wells Fargo Bank to Ireland Bank was revisited. There are fees if the funds are kept at Wells Fargo, whereas Ireland Bank will be charging no fees. Councilmember Ada DeClark motioned to move funds to Ireland Bank, Councilmember Glenn Hunter seconded. All were in favor and the motion carried.

Councilmember DeLoy Kunz has received complaints from various community members about trailers parked in the right of way on Stringtown. Per Ordinance #50 the right of way is not to be used for storage. Officer Martinez will be making contact with residents who have items in the right of way. It was discussed that small lot sizes are contributing to this issue. Councilman Matt Argyle will be looking into updating ordinances requiring larger lot sizes. Marty Nate offered to assist with this.

Councilmember Ada DeClark announced that in spite of the unspring-like weather, about 25 kids showed up to the Easter Egg Hunt on April 29th. It is planned to hold next year’s celebration at the end of April, beginning of May again next year.

Marty Nate asked about getting some of the roads in town graveled. Doug is looking into it.

Marty Nate noted that City Hall will be used for voting on May 17th.

Police Report: Officer John Martinez made 20 total contacts for the month of April.

Maintenance Report: In addition to doing the regular required spring maintenance, Doug has been busy with road work, spraying, filling graves, and fixing water leaks. He has been testing well and sewer samples to ensure water quality is where it should be. One of the wells is completely dry. He will be following up on this, as the well should not be dry.

Office Report: There are 17 delinquent water and sewer accounts for the month of April. Lynette reported that she has been asked by owners of unused cemetery plots how they can sell plots. Council indicated that the City can buy these plots back at the rate of $25.00 per plot.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of April 2016 in the amount of $11,927.96 in the general fund, $23,025.85 in the water fund, $14,560.00 in the sewer fund with all funds totaling $49,513.81. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the May 2016 council meeting at 8:15 pm. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Samantha Cooper, City Clerk

April 5, 2016

Those Present:  Matt Argyle, Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Joe DeClark, Caden Collins, Matthew Hill and Colter Hollingshead from Keller’s Associates, Tracy Park from Direct Communications

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda with added agenda item of Direct Communications to discuss renewing the internet contract. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion xanaxonlinebuy.com carried the council.

Minutes from the March 1, 2016, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter the council accepts the minutes as read. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

The financial audit for Fiscal Year 2014-2015 on City Funds will be postponed until the next meeting in May.

Direct Communications came before the council to have a new two year contract signed and agreed upon for the internet service. Lynette expressed concerns of the service at the City Hall being down A LOT! Their representative, Tracy said he would work with their technicians to get the service better for us and will also see if we can hook into the Fiber Optics line yet. Councilmember Matt Argyle made the motion to have the Mayor sign the new two year contract. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Matthew Hill and Colter Hollingshead were present representing Keller Associates to update the council on the progress with the drinking water study. They presented a report with different funding options for the City, if decided to proceed with applying for a water loan, without raising the water rates. There are available funds with different rates from DEQ, Idaho Bond Bank and Army Core of Engineers. The City consumes A LOT of water, so thus far they are assuming that there must be some leaks. The council decided to wait until the study is over before proceeding with getting a loan. After the study is over they would like to reevaluate the options.

Caden Collins came before the council to discuss an idea for his senior project. He would like to repaint the swing set, merry go round, re-seal the picnic tables and paint the pavilion. The council thought this was a great idea and told him to charge what he needed for paint and supplies to Gunderson’s on the City’s account. Councilmember Ada DeClark made the motion for Caden Collins to spend $500 to reseal and paint the equipment at the City Park for his senior project. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council. It was also discussed that the baby swings need to be replaced as well as the tetherball at the park.

The council set the budget workshop and hearing dates for the new budget year. Councilmember Ada DeClark made the motion to set the budget hearing date for September 6, 2016 and the workshop will be held on August 2, 2016. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The backhoe agreement needs to be renewed with the Georgetown Irrigation Company each year. It was discussed to look at getting a new backhoe and to trade in the current one while it still has value. Doug will research and get bids on a new backhoe. The Irrigation Company is also in favor of upgrading. In the meantime Councilmember Ada DeClark made the motion to accept and sign the agreement for the year. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

There were two bids for new windows in the City Hall submitted by Martin Simmons and Eric DeClark. The council reviewed both bids and they were very similar in product and size. Councilmember Matt Argyle made the motion to go with Eric DeClark’s bid for double pane windows. Councilmember DeLoy Kunz seconded the motion. Ada DeClark abstained from voting. All were in favor and the motion carried the council.

Councilmember Matt Argyle reported that the decals for the new police car have been installed and he has received a lot of great feedback. Everyone loves the new look and that it says, “In God We Trust” across the back.

Councilmember Ada DeClark announced that the delayed Easter Egg Hunt will be held on April 29^th at 10:00 am for a Spring Celebration. Lynette will prepare flyers for the kids at the Elementary school. She would also like to get 2 radios for the Fire Department; one to have in the fire truck and one for the fire chief Mark Dunford.

Police Report:   Officer John Martinez made 16 total contacts for the month of March.

Maintenance Report:  Doug Thompson gave his report for the month of March stating that he attended school for 3 days in Pocatello this month and learned a lot. He learned that there are a couple of ordinances from the EPA that we need to have. They are a pre-treatment ordinance and a fat, oil and grease ordinance. We will check with the other Cities to see if they have some similar ordinances we can look at. He also stated that he keeps trying to send the EPA letter but it keeps getting returned and we haven’t been notified of a different forwarding address. Councilmember Ada DeClark made the motion to have the Waechtler’s mow the City Park and Cemetery again this year. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. Doug will continue to work on ordering the new signs for the city to use the grant.

Office Report:  There are 11 delinquent water and sewer accounts for the month of March. Lynette also reported that she has ordered the new coupon books to be delivered for water and sewer accounts for the next two years and the office received a letter today notifying the City that we did not get the LHTAC grant applied for in December for $100,000 to redo Stringtown, but we still have the remaining $25,000 from our previous grant to use on Stringtown. She also announced that she will be stepping down as City Clerk-Treasurer and she has put an announcement in the News Examiner and will post the job opening at the post office as well. She is sad to be leaving the City but feels that she is needed at home more at this time. She will stay on through the month of May to help hire and train a new clerk and will be available to fill in if the new person needs to go on vacation or such.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of March 2016 in the amount of $14,624.47 in the general fund,  $12,260.27 in the water fund, $18,286.15 in the sewer fund with all funds totaling $45,170.89. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the April 2016 council meeting at 8:50 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

March 1, 2016

Those Present:  Matt Argyle, Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Layne DeClark, Matthew Hill and Colter Hollingshead from Keller’s Associates

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Glenn Hunter

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the February 2, 2016, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter the council accepts the minutes as read. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried.

Layne DeClark came before the council to discuss options of keeping his trailer house and renting it out now that he has built a new house. It was originally decided in March of 2002 that he would move the trailer house once he had built a house but plans changed and he didn’t build a house until this past year. Councilmember DeLoy Kunz made the motion for the city to allow him to keep his trailer house and not have to move it. Councilmember Glenn Hunter seconded the motion. Councilmember Ada DeClark abstained from voting. All other councilmembers were in favor and the motion carried.

Matthew Hill and Colter Hollingshead were present representing Keller Associates to update the council on the progress with the drinking water study. They gave a presentation on the water system and gave recommendations based on their findings for where to begin with water improvements.

The City Easter Egg Hunt was discussed and Ada DeClark made the motion to have the hunt on March 26^th in the City Park and to spend about $100 to $150 on candy to fill the eggs, unless there is still snow then it will be delayed for a month to celebrate Arbor Day instead. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. If all of the snow is melted then Jennifer Wells and her daughters will help to prepare for the hunt.

Councilmember Matt Argyle reported that he has been working with Tyler Williamson to get decals for the new police vehicle. He also made the motion to spend up to $500 on decals for the vehicle. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

Councilmember Ada DeClark reported that she would like to council to think about donating money to the search and rescue in the coming months.

Police Report:   Officer John Martinez made 13 total contacts for the month of February.

Maintenance Report:  Doug Thompson gave his report for the month of February stating that he did his regular routines for the month with sending his letter to the EPA, took his water samples that were returned good, plowed some snow and will be working on getting new window bids for the city hall for the upcoming meeting.

Office Report:  There are 18 delinquent water and sewer accounts for the month of February. Lynette also reported that there will be an election held on March 8^th in the City Hall and so she will be out of the office that day.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of February 2016 in the amount of $13,421.37 in the general fund,  $5,921.80 in the water fund, $15,359.25 in the sewer fund with all funds totaling $34,702.42. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the March 2016 council meeting at 8:45 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

November 9, 2015

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, DeLoy & Stephanie Kunz, Tim & Jean Neuman, Suzann Stoddard, Cynthia Harrison-Thomas and Shawn Lloyd from Ireland Bank

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Ada DeClark

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the October 6, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Matt Argyle the council accepts the minutes as read. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried.

Cynthia Harrison-Thomas and Shawn Lloyd representing Ireland Bank brought a proposal before the council to make sure our banking needs are being met. They said they are also able to offer municipal loans which include loans for equipment. Clerk Smith recommended that the only fund to be moved at this time would be the water funds which are currently at Wells Fargo Bank. The Mayor and Lynette will discuss it further and get back in touch with Ireland Bank once a decision has been made.

Keller Associates emailed a progress report for the wastewater project and the drinking water study. The reported that all of the pay applications have been submitted and paid out so the loan should be ready to move forward with all of the closing documents. Keller’s also recommended that the City apply for a water loan to help pay for the costs of improvements needed following the findings from the study. The City will not be obligated to accept the loan if one is awarded and funds would not be available until July 2016. Councilmember Glenn Hunter made the motion to have Keller’s move ahead with the application for the water loan, free of charge to the City. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council. Keller’s have also recommended that the City apply for another construction grant from LHTAC to improve Stringtown Lane. They would charge the City $500 to prepare the required 13 copies for the grant. The application for the grant is due at the end of November. Councilmember Ada DeClark made the motion for Keller’s to move forward with the LHTAC construction grant application. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council. Lynette also reported that LHTAC has filed the extension from the previous construction grant we were awarded to fix 100 West Street. They have agreed to let us keep the $25,000 left over from that grant to use on Stringtown this coming summer. The extension is good September 2016.

Councilmember Matt Argyle has been looking into the need for a police vehicle. Ada is making a trip to Boise in the near future and will stop in at the State Department to see how much they cost and what is available. We need to be planning toward replacing the existing police vehicle in the next budget year.

Tim and Jean Neuman came before the council to address the animal complaints that have been made against them. They said they have moved the animals to the back of their property and the two dogs that were the problems are no longer around. They feel they have tried to address all areas of complaints and feel it would be unnecessary for the council to implement any stricter ordinances than are already in place because we do live in a rural area and should try to keep it that way. The Mayor suggested that both parties need to learn to get along and communicate with one another.

Councilmember Ada DeClark reported that she is working on getting a committee together for fundraising for new playground equipment in the City Park.

Police Report:   Officer John Martinez made 34 total contacts for the month of October.

Maintenance Report:  Doug Thompson gave his report for the month of October stating that he sent his letter to the EPA, put together the aerator at the sewer ponds and got some things winterized at the ponds. He will do a walk through at the ponds this week to make sure there isn’t anything that needs attention before the warranty runs out in December. He changed the school flashing lights for daylight savings time, turned water and sewer services off at 4 locations and on at 2. He took water samples for testing to Pocatello and all were returned good. He cleaned up the park leaves and branches and had some help from some community service members. He got the lawn mower put away and is working on getting the snow plow ready for the winter. He was able to get the cemetery all fenced in and mowed and also dug a grave for Dwayne Sorenson. He will continue working on prices for replacing all street signs within the City.

Office Report:  There are 8 delinquent water and sewer accounts for the month of October. Lynette also reported that she had to have her internet service worked on again this month and the bench for the Memorial donated by Agrium is available and ready to be picked up in town. Bruce Hillman from A-1 Insulation stopped by the office and gave a bid of $900.00 to insulate the attic of the City Hall. Councilmember Ada DeClark made the motion to accept his bid and get started on the insulation. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Marty Nate has agreed to fill in for Lynette while she is out on maternity leave in January. It was decided to have chili dogs for the Christmas Park celebration this year along with the usual hot chocolate and marshmallows and Santa will make his entrance with the fire truck again this year.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of October 2015 in the amount of $12,392.37 in the general fund,  $8,185.12 in the water fund, $48,862.30 in the sewer fund with all funds totaling $69,439.79. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Joe DeClark that the council adjourn from the November 2015 council meeting at 8:30 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk