Georgetown Idaho

April 5, 2016

Those Present:  Matt Argyle, Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Joe DeClark, Caden Collins, Matthew Hill and Colter Hollingshead from Keller’s Associates, Tracy Park from Direct Communications

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda with added agenda item of Direct Communications to discuss renewing the internet contract. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion xanaxonlinebuy.com carried the council.

Minutes from the March 1, 2016, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter the council accepts the minutes as read. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

The financial audit for Fiscal Year 2014-2015 on City Funds will be postponed until the next meeting in May.

Direct Communications came before the council to have a new two year contract signed and agreed upon for the internet service. Lynette expressed concerns of the service at the City Hall being down A LOT! Their representative, Tracy said he would work with their technicians to get the service better for us and will also see if we can hook into the Fiber Optics line yet. Councilmember Matt Argyle made the motion to have the Mayor sign the new two year contract. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Matthew Hill and Colter Hollingshead were present representing Keller Associates to update the council on the progress with the drinking water study. They presented a report with different funding options for the City, if decided to proceed with applying for a water loan, without raising the water rates. There are available funds with different rates from DEQ, Idaho Bond Bank and Army Core of Engineers. The City consumes A LOT of water, so thus far they are assuming that there must be some leaks. The council decided to wait until the study is over before proceeding with getting a loan. After the study is over they would like to reevaluate the options.

Caden Collins came before the council to discuss an idea for his senior project. He would like to repaint the swing set, merry go round, re-seal the picnic tables and paint the pavilion. The council thought this was a great idea and told him to charge what he needed for paint and supplies to Gunderson’s on the City’s account. Councilmember Ada DeClark made the motion for Caden Collins to spend $500 to reseal and paint the equipment at the City Park for his senior project. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council. It was also discussed that the baby swings need to be replaced as well as the tetherball at the park.

The council set the budget workshop and hearing dates for the new budget year. Councilmember Ada DeClark made the motion to set the budget hearing date for September 6, 2016 and the workshop will be held on August 2, 2016. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The backhoe agreement needs to be renewed with the Georgetown Irrigation Company each year. It was discussed to look at getting a new backhoe and to trade in the current one while it still has value. Doug will research and get bids on a new backhoe. The Irrigation Company is also in favor of upgrading. In the meantime Councilmember Ada DeClark made the motion to accept and sign the agreement for the year. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

There were two bids for new windows in the City Hall submitted by Martin Simmons and Eric DeClark. The council reviewed both bids and they were very similar in product and size. Councilmember Matt Argyle made the motion to go with Eric DeClark’s bid for double pane windows. Councilmember DeLoy Kunz seconded the motion. Ada DeClark abstained from voting. All were in favor and the motion carried the council.

Councilmember Matt Argyle reported that the decals for the new police car have been installed and he has received a lot of great feedback. Everyone loves the new look and that it says, “In God We Trust” across the back.

Councilmember Ada DeClark announced that the delayed Easter Egg Hunt will be held on April 29^th at 10:00 am for a Spring Celebration. Lynette will prepare flyers for the kids at the Elementary school. She would also like to get 2 radios for the Fire Department; one to have in the fire truck and one for the fire chief Mark Dunford.

Police Report:   Officer John Martinez made 16 total contacts for the month of March.

Maintenance Report:  Doug Thompson gave his report for the month of March stating that he attended school for 3 days in Pocatello this month and learned a lot. He learned that there are a couple of ordinances from the EPA that we need to have. They are a pre-treatment ordinance and a fat, oil and grease ordinance. We will check with the other Cities to see if they have some similar ordinances we can look at. He also stated that he keeps trying to send the EPA letter but it keeps getting returned and we haven’t been notified of a different forwarding address. Councilmember Ada DeClark made the motion to have the Waechtler’s mow the City Park and Cemetery again this year. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. Doug will continue to work on ordering the new signs for the city to use the grant.

Office Report:  There are 11 delinquent water and sewer accounts for the month of March. Lynette also reported that she has ordered the new coupon books to be delivered for water and sewer accounts for the next two years and the office received a letter today notifying the City that we did not get the LHTAC grant applied for in December for $100,000 to redo Stringtown, but we still have the remaining $25,000 from our previous grant to use on Stringtown. She also announced that she will be stepping down as City Clerk-Treasurer and she has put an announcement in the News Examiner and will post the job opening at the post office as well. She is sad to be leaving the City but feels that she is needed at home more at this time. She will stay on through the month of May to help hire and train a new clerk and will be available to fill in if the new person needs to go on vacation or such.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of March 2016 in the amount of $14,624.47 in the general fund,  $12,260.27 in the water fund, $18,286.15 in the sewer fund with all funds totaling $45,170.89. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the April 2016 council meeting at 8:50 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

March 1, 2016

Those Present:  Matt Argyle, Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Layne DeClark, Matthew Hill and Colter Hollingshead from Keller’s Associates

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Glenn Hunter

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the February 2, 2016, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter the council accepts the minutes as read. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried.

Layne DeClark came before the council to discuss options of keeping his trailer house and renting it out now that he has built a new house. It was originally decided in March of 2002 that he would move the trailer house once he had built a house but plans changed and he didn’t build a house until this past year. Councilmember DeLoy Kunz made the motion for the city to allow him to keep his trailer house and not have to move it. Councilmember Glenn Hunter seconded the motion. Councilmember Ada DeClark abstained from voting. All other councilmembers were in favor and the motion carried.

Matthew Hill and Colter Hollingshead were present representing Keller Associates to update the council on the progress with the drinking water study. They gave a presentation on the water system and gave recommendations based on their findings for where to begin with water improvements.

The City Easter Egg Hunt was discussed and Ada DeClark made the motion to have the hunt on March 26^th in the City Park and to spend about $100 to $150 on candy to fill the eggs, unless there is still snow then it will be delayed for a month to celebrate Arbor Day instead. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. If all of the snow is melted then Jennifer Wells and her daughters will help to prepare for the hunt.

Councilmember Matt Argyle reported that he has been working with Tyler Williamson to get decals for the new police vehicle. He also made the motion to spend up to $500 on decals for the vehicle. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

Councilmember Ada DeClark reported that she would like to council to think about donating money to the search and rescue in the coming months.

Police Report:   Officer John Martinez made 13 total contacts for the month of February.

Maintenance Report:  Doug Thompson gave his report for the month of February stating that he did his regular routines for the month with sending his letter to the EPA, took his water samples that were returned good, plowed some snow and will be working on getting new window bids for the city hall for the upcoming meeting.

Office Report:  There are 18 delinquent water and sewer accounts for the month of February. Lynette also reported that there will be an election held on March 8^th in the City Hall and so she will be out of the office that day.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of February 2016 in the amount of $13,421.37 in the general fund,  $5,921.80 in the water fund, $15,359.25 in the sewer fund with all funds totaling $34,702.42. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the March 2016 council meeting at 8:45 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

November 9, 2015

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, DeLoy & Stephanie Kunz, Tim & Jean Neuman, Suzann Stoddard, Cynthia Harrison-Thomas and Shawn Lloyd from Ireland Bank

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Ada DeClark

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the October 6, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Matt Argyle the council accepts the minutes as read. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried.

Cynthia Harrison-Thomas and Shawn Lloyd representing Ireland Bank brought a proposal before the council to make sure our banking needs are being met. They said they are also able to offer municipal loans which include loans for equipment. Clerk Smith recommended that the only fund to be moved at this time would be the water funds which are currently at Wells Fargo Bank. The Mayor and Lynette will discuss it further and get back in touch with Ireland Bank once a decision has been made.

Keller Associates emailed a progress report for the wastewater project and the drinking water study. The reported that all of the pay applications have been submitted and paid out so the loan should be ready to move forward with all of the closing documents. Keller’s also recommended that the City apply for a water loan to help pay for the costs of improvements needed following the findings from the study. The City will not be obligated to accept the loan if one is awarded and funds would not be available until July 2016. Councilmember Glenn Hunter made the motion to have Keller’s move ahead with the application for the water loan, free of charge to the City. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council. Keller’s have also recommended that the City apply for another construction grant from LHTAC to improve Stringtown Lane. They would charge the City $500 to prepare the required 13 copies for the grant. The application for the grant is due at the end of November. Councilmember Ada DeClark made the motion for Keller’s to move forward with the LHTAC construction grant application. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council. Lynette also reported that LHTAC has filed the extension from the previous construction grant we were awarded to fix 100 West Street. They have agreed to let us keep the $25,000 left over from that grant to use on Stringtown this coming summer. The extension is good September 2016.

Councilmember Matt Argyle has been looking into the need for a police vehicle. Ada is making a trip to Boise in the near future and will stop in at the State Department to see how much they cost and what is available. We need to be planning toward replacing the existing police vehicle in the next budget year.

Tim and Jean Neuman came before the council to address the animal complaints that have been made against them. They said they have moved the animals to the back of their property and the two dogs that were the problems are no longer around. They feel they have tried to address all areas of complaints and feel it would be unnecessary for the council to implement any stricter ordinances than are already in place because we do live in a rural area and should try to keep it that way. The Mayor suggested that both parties need to learn to get along and communicate with one another.

Councilmember Ada DeClark reported that she is working on getting a committee together for fundraising for new playground equipment in the City Park.

Police Report:   Officer John Martinez made 34 total contacts for the month of October.

Maintenance Report:  Doug Thompson gave his report for the month of October stating that he sent his letter to the EPA, put together the aerator at the sewer ponds and got some things winterized at the ponds. He will do a walk through at the ponds this week to make sure there isn’t anything that needs attention before the warranty runs out in December. He changed the school flashing lights for daylight savings time, turned water and sewer services off at 4 locations and on at 2. He took water samples for testing to Pocatello and all were returned good. He cleaned up the park leaves and branches and had some help from some community service members. He got the lawn mower put away and is working on getting the snow plow ready for the winter. He was able to get the cemetery all fenced in and mowed and also dug a grave for Dwayne Sorenson. He will continue working on prices for replacing all street signs within the City.

Office Report:  There are 8 delinquent water and sewer accounts for the month of October. Lynette also reported that she had to have her internet service worked on again this month and the bench for the Memorial donated by Agrium is available and ready to be picked up in town. Bruce Hillman from A-1 Insulation stopped by the office and gave a bid of $900.00 to insulate the attic of the City Hall. Councilmember Ada DeClark made the motion to accept his bid and get started on the insulation. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Marty Nate has agreed to fill in for Lynette while she is out on maternity leave in January. It was decided to have chili dogs for the Christmas Park celebration this year along with the usual hot chocolate and marshmallows and Santa will make his entrance with the fire truck again this year.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of October 2015 in the amount of $12,392.37 in the general fund,  $8,185.12 in the water fund, $48,862.30 in the sewer fund with all funds totaling $69,439.79. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Joe DeClark that the council adjourn from the November 2015 council meeting at 8:30 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

October 6, 2015

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, DeLoy & Stephanie Kunz, Kevin & Riley Wells

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the September 1, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter the council accepts the minutes as read. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

Keller Associates submitted a final progress report for the wastewater project for all councilmembers to review. The project is complete, DEQ approved the final inspection and the aerator has been paid for and is on its way. When the aerator is delivered Doug will have the electrician that worked on the sewer project install the aerator. City Attorney, Adam McKenzie is still working on the loan documents. Keller’s also reported on their progress with the drinking water study and said that they went on a tour with Doug and Joe in September of the water system and performed the fire flow testing. They will continue to work on the data this winter.

The LRHIP grant report was due September 30^th, but we have requested for an extension because we still have about $25,000 left from the grant that we would like to use on Stringtown to crack seal this coming summer. Lynette will prepare a letter for the extension and to see if we can get approval to keep until next summer and will report back at the next meeting.

The next council meeting date was set for Monday, November 9^th due to conflict with the election held in the City Hall on the regular council meeting date. We do have two councilmembers running for 4-year terms this year and they are Matt Argyle and DeLoy Kunz. The Christmas Park Lighting Ceremony date was also set for Monday, November 30^th. Lynette will prepare flyers to post at the post office and city hall and deliver to the school.

Councilmember Joe DeClark reported that he has been in touch with Warren & Irene Sorenson about fixing their driveway that was tour up during the wastewater project along 100 West Street. The City will fix it next summer and he received a rough quote for an 18’x13’ space for about $800.00. He also reported on his research that he did to help The Kunz’s with their issues with their neighbors’ animals. He said it was difficult to require proof of shots being given to their dogs because it’s not required that they are given by a veterinarian and that it is hard to verify when people give their own shots.

Police Report:   Officer John Martinez made 18 total contacts for the month of September.

Maintenance Report:  Doug Thompson gave his report for the month of September stating that he is going to work on ordering signs for the City with the sign grant that we were awarded earlier this year in the amount of $22,000. The grant needs to be completed before September 30, 2016 and they must be reflective. For the sewer department he accompanied DEQ for their final inspection of the wastewater project and everything was approved and he also sent his letter to the EPA. He sent water samples to the lab in Pocatello to be tested and went on the tour with Keller Associates of the water system for the drinking water system grant and fire hydrant flow testing. He mowed the park and fixed the tire on the lawnmower and put out the memorial bench on the wagon wheel of the veteran’s memorial. The other bench donated by Agrium has been ordered and will be installed on the veteran’s memorial when it gets finished. He installed the door at the city shop, mowed along Stringtown, worked on the school flashing lights and put the playground equipment together and installed at the Georgetown Elementary School. He ordered tires for the city truck and got the seat refinished on the plow. He would like to put a fence around the front of the cemetery to keep it fully enclosed. Councilmember Ada DeClark made the motion for Doug to spend up to $5,000 to fence off the cemetery. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

Office Report:  There are 14 delinquent water and sewer accounts for the month of September. The Country Corner is reopening around the 15^th of this month. The council reviewed an earlier decision that as long as Juanita was operating the store and living in the trailer house, the City would only charge her for one hookup. Since she is still operating the store but no longer living in the house, the Council entertained a motion from councilmember Matt Argyle to charge water and sewer services to both the store and the trailer house. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried. Lynette will prepare a letter to inform Juanita about the decision.

The chair entertained a motion from councilmember Joe DeClark the council approve checks and vouchers for the month of September 2015 in the amount of $34,489.96 in the general fund,  $6,587.31 in the water fund, $28,294.34 in the sewer fund with all funds totaling $69,371.61. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the October 2015 council meeting at 8:30 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

September 1, 2015

Those Present: Matt Argyle, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, DeLoy & Stephanie Kunz, Adam McKenzie City Attorney

Meeting called to order: 7:00 pm                            Invocation: Councilmember Joe DeClark

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the August 4, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Matt Argyle the council accepts the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

DeLoy and Stephanie Kunz came before the council to discuss issues with the current Dog Ordinance and would like the council to pursue adopting a Noise Ordinance. They have filed a complaint with the City offices in regards to their neighbors’ dogs and they feel since that complaint that things have gotten worse with the dogs coming onto their property and being noisier. They would like the council to consider adding to the dog ordinance requirements for showing proof of a dog being spayed or neutered and if it is current on its shots when getting their dog licenses. They would also like added the requirement to keep dogs in a fence or kennel and to limit the number of dogs an owner can have within City limits. They would like to see their neighbors move their goats to the back of their yard, especially during breeding season, and their chickens to be fenced on their yard and moved to the back as well. They have researched that other cities have implemented noise ordinances which state that there can be no roosters in City limits.

City Attorney, Adam McKenzie was present for the meeting and advised the Council and The Kunz’s that the City can limit the number of animals and the kind of animals that are allowed within City limits. He said that he would work on amending the dog ordinance with implementing stronger penalties for violators and Councilmember Glenn Hunter will work on preparing a noise ordinance and will speak to other neighbors nearby to hear their concerns. Adam also advised the council on the need for an Ordinance requiring home owners to have an address sign placed in the City right of way. He stated that it if they are placed in the City right of way then there is not really a need for an Ordinance, but we can use an Ordinance to explain what they are for and then be able to enforce it with Idaho Statutes and that removal will result in an infraction of up to a $300 fine. He will continue working on that for the City and will also work on the Bond Papers to finish out our Wastewater Loan with DEQ.

Keller Associates submitted a progress report for the wastewater project for all councilmembers to review. DEQ will be coming on September 2^nd for final inspection of the wastewater project. There is $10,425.00 left in the budget on the loan and one aerator will cost $10,150.00. Councilmember Joe DeClark made the motion to purchase one aerator at the cost of $10,150.00 with the loan money. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

The chair entertained a motion from councilmember Joe DeClark for the council to move into Public Hearing for the purpose of reopening the budget for Fiscal Year 2014-2015 to accept the Local Rural Highway Investment Program Grant of $100,000.00. Councilmember Matt Argyle seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Joe – yes, Glenn – Yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Matt Argyle for the council to close the public hearing and move back into the regular meeting. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Joe – yes, Glenn – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the $100,000.00 grant from the Local Rural Highway Investment Program to fix up the roads in Georgetown. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Joe DeClark for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2015-2016 under the direction of City Auditor, Gary Teuscher. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Joe – yes, Glenn – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Glenn Hunter for the council to close the public hearing and move back into the regular meeting. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Joe – yes, Glenn – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the proposed budget for Fiscal Year 2015-2016. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The appropriations ordinance listed as Ordinance #88, for Fiscal Year 2015-2016, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter to accept the new ordinance. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Joe – yes, Glenn – yes.

Police Report:   Officer John Martinez made 20 total contacts for the month of August.

Maintenance Report:  Doug Thompson gave his report for the month of August stating that he cleaned up the ponds for final inspection and drained the lower pond. He turned water on and off at a couple locations and his water samples were all tested ok. He met with the US Geological worker where he took samples at the spring. He ordered parts for the fire hydrant. He watered the parks and placed mill grind on Mario Johnson’s road. He also placed road patch on Stringtown and has ordered tires for the winter on the truck and a door and windows for the city shop.

Office Report:  There are 19 delinquent water and sewer accounts for the month of August. Lynette also reported that she got a letter back from the Idaho Transportation Department in response to the letter she sent about waiving the costs for the water lines to be moved and their wishes were granted. The cost to move the lines will be waived and the State will take care of the moving of the lines and the costs associated.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of August 2015 in the amount of $60,344.57 in the general fund, $22,846.89 in the water fund, $6,737.92 in the sewer fund with all funds totaling $89,929.38. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the September 2015 council meeting at 8:50 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

August 4, 2015

Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, Marty Nate, Kaleb Smith for Boy Scouts, James Teuscher and Gary Teuscher, CPA

Meeting called to order: 7:00 pm                            Invocation: Councilmember Matt Argyle

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the July 7, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Joe DeClark the council accepts the minutes as read. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

Keller Associates submitted a progress report for the wastewater project for all councilmembers to review. Construction has been completed and the project should be completely finished up by the end of this week. The Certificate of Substantial Completion was signed by the Mayor. The 1-year warranty on the project will be in effect until December 1, 2015 and for the slide gates until July 29, 2016. Final bills to finish out the project and the loan should be submitted to the City from Keller’s very soon.

The Veteran’s Memorial will be getting another bench to be just like the Memorial Bench made for Bo Taylor and Trent Sorensen. Agrium donated $700 to the City for this bench and would like to have their logo on it. Doug will get in touch with the people to come pour and lay the concrete for the benches to be put on in a circle around the memorial. Marty is going to speak to Simplot in September and see if they would be willing to donate money for a third bench as well.

Clerk Smith reported what she heard back from Greydon Wright with the Idaho Transportation Department on the Georgetown Creek Bridge Replacement that will happen in 2016 or 2017. The State has requested for the water lines to be moved 14 feet deeper and the cost will be approximately $6,000.00. Lynette has prepared and sent a letter to Ed Bala the District Engineer for the project requesting for the State to pay for the expenses to move the pipe. She will report back when she hears a response from them. There is another future project in store for the highway through Georgetown to lay new asphalt and that will take place around 2019.

Lynette has followed up with LHTAC to find out when the $100,000.00 grant will be disbursed. She was informed that the money should be coming on August 7^th. Most all of the bills have come in from the project, we are just waiting on a couple more to come in. All of the roads in the City were able to be chip sealed with the exception of about 4 streets. There should also be enough money to try and fix the 13’x18’ driveway for the Sorensen’s that was tour up during the sewer project along 100 West Street. At the completion of the project, the City will need to fill out a Project Document Summary report about the project and money used and will also need to submit before and after pictures of the roads. Lynette will prepare the report and Councilmember Joe DeClark has already taken care of the pictures.

Marty Nate came to report to the council about the Twin Creek Days celebration. Things went very well and Marty felt like it was one of the best we’ve had yet. The committee has decided that they will keep the celebration on the second Saturday of July each year. Marty was also able to come in under budget after all revenues have been deposited and expenses have been paid. The council also expressed how much they all enjoyed the entertainment this year with Jared Rogerson and recommended to have him back again soon.

The council then engaged in the budget workshop with City Auditor and CPA, Gary H. Teuscher for Fiscal Year 2015-2016. Councilmember Ada DeClark made the motion to give each City employee – Doug Thompson, Lynette Smith and John Martinez a 3% wage increase. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. The budget hearing for the new fiscal year will be held at the next council meeting in September to approve these numbers from the workshop.

Councilmember Matt Argyle will contact Bruce Hillman to come and do an estimate at the City Hall for insulating the building and will get bids to replace the windows on the building as well.

Police Report:   Officer John Martinez made 28 total contacts for the month of July. The County Sheriff’s Department has also implemented a new program with Subway cards to give away to kids that they notice are being safe on their bikes with wearing the proper gear and helmets. He would like to try and get this program here in our City as well. Lynette was able to get a hold of the company and they are going to send us some cards worth $6.50 each as soon as they can.

Maintenance Report:  Doug Thompson gave his report for the month of July stating that he was able to remove the trees along Stringtown that were becoming an issue. He turned off water services at one location and went to Preston for a water class and did his testing for the month. He helped set up and clean up for the Twin Creek Days celebration. He sent his EPA letter for the month and has been helping Keller Associates and Taylor Construction to get finished up on the sewer project. He has tried his test pump again and it still isn’t working like it is supposed to so he will be sending it back to get the next bigger size so he can complete his sewer testing each month.

Office Report:  There are 22 delinquent water and sewer accounts for the month of July. Lynette also reported that the bids from the equipment offered at Twin Creek Days were awarded to Doug Thompson and Tiffany Argyle. She also reminded councilmembers of the upcoming election and notified them of the candidate filing periods which are Monday, August 24^th through Friday, September 4^th.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of July 2015 in the amount of $11,495.66 in the general fund, $5,836.13 in the water fund, $51,320.50 in the sewer fund with all funds totaling $68,652.29. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the August 2015 council meeting at 9:45 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

July 7, 2015

Those Present: Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, Marty Nate, Lisa Transtrum and Chris Banks with Bear Lake Soil & Water Conservation District, Kirby Shepherd with Agrium, Greydon Wright with Idaho Transportation Dept, Tony & Chris Price

Meeting called to order: 7:00 pm                            Invocation: Council President Joe DeClark

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the May 5, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Ada DeClark the council accepts the minutes as read. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried. Minutes from the June 2, 2015, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council accepts the minutes as read. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Lisa Transtrum and Chris Banks with the Bear Lake Soil & Water Conservation District came before the council and gave a presentation on their project that they have completed with the funds received from the City’s wastewater project. The interest from our sewer loan came back to the county instead of going to the state and reduced our interest rate. They would like to set up a tour on September 3^rd for those interested in viewing the water troughs and other things they have done. Lisa will let us know the details as it gets closer.

Greydon Wright of the Idaho Transportation Department came to the council to inform them of the construction of the Georgetown Creek Bridge Replacement that will happen in 2016 or 2017. The State would like for the City to move the existing water lines near the bridge to not disturb during construction and has requested for the lines to be moved either deeper in the ground or further to the west. He brought the permit that showed the State giving the City permission to install the lines where they are now, but it also states that they reserve the right to make us move the lines at any time. Mayor Bob asked Greydon to get back to the council on estimated costs of moving the water lines and try to narrow down dates for the construction. Lynette will prepare a letter to the State requesting for them to pay the expense of moving the lines and stating that the City cannot afford to do it.

Kirby Shepherd with Agrium came before the council because the company wants them to get out into the public more to help them become more aware of what they actually do. She handed out a power point printout to everyone and explained how Agrium makes fertilizer, seed, etc. to help feed the world. They are trying to get more permits to acquire more ore reserves. They also have reclaimed mine sites to return them to a healthy and natural state for vegetation to begin to grow again and not be eye sores. Agrium supports our communities, schools, and agriculture programs and in turn would like to get their support and public input to the BLM for them to continue to be able to do what they do and acquire the Rasmussen Valley Mine project. Kirby will try to come back during the public input period to remind us, which should be around September.

Marty Nate came before the council to discuss the final preparations for Twin Creek Days this Saturday, July 11^th. The City will take care of the luncheon and Ada will get the sandwiches ordered and prepared from Broulim’s and chips from Shane Bateman. Georgetown 1^st Ward will take care of the breakfast and 2^nd Ward will be in charge of the dinner this year. Flyers and schedules of the days’ events have been posted throughout the community. The Grand Marshall of the Parade and Celebration will be the Mable Whitmore Family this year.

Lynette has prepared a letter to LHTAC for them to disburse our $100,000.00 grant for the City to finish the road project at 100 West Street. The construction of the street has just begun and Doug will be working side by side with the county to help oversee the project.

Councilmember Joe DeClark reported that he helped Doug run the generator up the canyon for 4 hours and got everything cleaned out really good.

Mayor Bob reported that Martin Simmons is working on the masonry in the City Park on the drinking fountain, bell and bears. He will be submitting a bill for his time soon.

Councilmember Glenn Hunter reported that he has noticed the trees hanging over the streets along Stringtown at the property across from the Waechtler’s. He stated that they need to be cleared out of the right of way to release the City of any liability there. Doug and the councilmembers will take care of that sometime within the next week. He also reported that the pop machine needs a new plug to uphold during storms. The storm that hit yesterday had tripped the power to the machine and a new plug would prevent that. He will get a new one and replace that tomorrow.

Police Report:   Officer John Martinez made 23 total contacts for the month of June.

Maintenance Report:  Doug Thompson gave his report for the month of June stating that he repaired a water leak, installed Layne DeClark’s water and sewer lines to their new home, he took 6 water samples and all were returned ok. He repaired another leak in the park, cleaned up the cemetery and watered it. He mowed the streets along Stringtown and the County came and helped him to do some road patch and will be back to do the chip seal. He went to Pocatello to learn how to take his samples for new testing, sent his letter to the EPA and reported that the new pump that was purchased for the sewer system for the sample testing has not been working.

Office Report:  There are 15 delinquent water and sewer accounts for the month of June. Lynette also reported that she completed and posted the water consumer confidence report in the newspaper and on the website if anyone is interested in viewing that.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of June 2015 in the amount of $14,484.78 in the general fund, $6,824.60 in the water fund, $18,769.80 in the sewer fund with all funds totaling $40,079.18. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the July 2015 council meeting at 9:15 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, August 4, 2015                7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:

APPROVAL OF ADDITIONAL AGENDA ITEMS:        

READING AND APPROVAL OF MINUTES from July 7, 2015 meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Wastewater Project Update from Keller Associates

• Twin Creek Days Recap – Marty Nate

• Benches and Concrete at the Veteran’s Memorial

• Georgetown Creek Bridge Update

• LHTAC Highway Grant to fix 100 West Street Update

• Budget Workshop with City Auditor, buy cialis online Gary H. Teuscher, CPA           
• Ada:
• Joe:
• Matt:
• Glenn:
• POLICE REPORT:
• MAINTENANCE REPORT:
• OFFICE BUSINESS:           Delinquent water and sewer accounts
• SIGNING OF CHECKS AND VOUCHERS FOR JULY’S BILLS
• ADJOURNMENT 
• Next Meeting: Budget Hearing Council Meeting at 7:00 pm – Tuesday, September 1, 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

June 2, 2015

Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore

Meeting called to order: 7:00 pm                            Invocation: Mayor Bob Van Cleave

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the May 5, 2015, regular council meeting will be read at the next council meeting due to Lynette’s absence at this meeting.

Keller Associates emailed a progress report for the council to review regarding the Wastewater Project. Doug would like to use money in the project for some aerators instead of head gates and using the vaults. There are already vaults installed in the ponds for the head gates, but at this point the system is working great and there would need to be some redesigning to install the head gates, so instead Doug has suggested getting some aerators to stay on top of the odor control and the council agreed with him. Keller’s is looking into the possibility of doing this and getting it cleared with DEQ.

Lisa Transtrum with the Bear Lake Soil & Water Conservation District will be at the next meeting in July for her presentation.

Doug Thompson has been in touch with Greg Skinner at the County Road office and the County will be helping us to fix 100 West Street from our LHTAC Grant before the end of September of this year. We will trade the county materials for their labor in order to fix our streets. We may even have enough materials and money left over from the grant to be able to chip seal a few of our other roads in town as well. Lynette will prepare a letter to LHTAC for them to disburse our $100,000.00 for us to finish this project.

Councilmember Matt Argyle reported that he has been putting in the address signs. He has already installed 5 or 6 of them and at least 2 have already disappeared and another wants it relocated. Citizens need to understand that this is for their benefit for delivery personnel, emergency personnel, etc. to be able to find their homes more easily as well as a service from the city. We may have to look into implementing a City Ordinance to make it mandatory for every home to have one.

Councilmember Ada DeClark reported that the playground equipment for the elementary school was being installed. She would like to plan towards getting a piece of playground equipment for our city park to place in the mulch.

Police Report:   Officer John Martinez made 19 total contacts for the month of May.

Maintenance Report:  Doug Thompson gave his report for the month of May stating that he mostly helped Taylor Construction get finished up on the wastewater project. He had to retest the water samples for the month and he needs to meet with the lab technicians in Pocatello to find out exactly how to take his samples for their testing. He was able to get a pump this month to help with his testing for the wastewater. He met with DEQ for the permit handoff meeting. He cleaned up the cemetery removing what was left behind after Memorial Day and also had to clean up a fallen tree. He suggested putting up for silent bid some extra equipment that the city no longer uses at Twin Creeks.

Office Report:  There are 32 delinquent water and sewer accounts for the month of May.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of May 2015 in the amount of $10,222.96 in the general fund, $10,456.01 in the water fund, $15,539.75 in the sewer fund with all funds totaling $36,218.72 Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the June 2015 council meeting at 7:45 pm. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

May 5, 2015

Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mable Whitmore, Judy George. Mayor Van Cleave was excused from the meeting due to travelling to Washington.

Meeting called to order: 7:00 pm                            Invocation: Council President Joe DeClark

The chair entertained a motion from councilmember Glenn Hunter that the council accepts the published agenda. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Minutes from the April 7, 2015, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Keller Associates emailed a progress report for the council to review regarding the Wastewater Project. Not much has changed since last Fall, but a construction meeting will be scheduled shortly with Taylor Construction and the permit handoff meeting with DEQ will take place then as well.

The Country Corner has officially closed its doors and so the pop machine will be coming back over in front of the City Hall. Leonhardt’s Beverages has offered to full service the machine and pay the City $3.70 per case or we can service it and pick up the product in town for $20.00 per case. It was decided for the City to maintain and stock the machine and try to build those funds towards installing a public restroom in the Park. Councilmember Glenn Hunter is going to take the machine home and refurbish it before we have it up and running again.

Steve Waechtler will be mowing and maintaining the lawns at the City Park and Cemetery again this summer and he has increased his bid to $300.00 per mow at the Cemetery and $150.00 per mow at the Park. Councilmember Ada DeClark made the motion to accept Steve’s prices and have him mow both lawns again this year. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

Councilmember Matt Argyle conveyed to the council that he would like to see there be stronger penalties for habitual water and sewer account delinquents in hopes of having people pay more attention to paying their City Bill. The resolution states now that delinquent accounts that are turned off have a $50.00 fee to pay along with the delinquent amount before services will be turned back on. He may look at changing the wording and increasing the fee at a later time.

Police Report:   Officer John Martinez made 17 contacts for the month of April.

Maintenance Report:  Doug Thompson gave his report for the month of April stating that he mowed the park, trimmed the trees and moved some headstones back in place at the Cemetery. He had a new water pressure vault installed and issued dog tag warnings. He also said there is a need at the sewer ponds for a new aerator. He will look into prices and get back to the council on that. He also mentioned that the stone work on the bears, fountain and the bell needs to be replaced. The council thought it would be good to have Martin Simmons give us a bid for the repairs. The memorial bench for Bo Taylor and Trent Sorensen has been picked up and they are trying to decide on its exact placement. Doug was also able to get some of the water and sewer bills caught up this month and turned water services on at 3 locations and he will be ordering a load of road patch to fix some roads here shortly.

Office Report:  Clerk Smith reported that there are 16 delinquent water and sewer accounts for the month of April. She also informed the council that she will be changing her office hours for the summer months to mornings from 9:00 am – 12:00 pm still on Tuesday, Wednesday and Thursday. She also reminded them of the upcoming election on May 19^th for the Courthouse Bond and informed them that she will not be in the office that day or at the June Council meeting and also asked if she could replace the blinds in the City Hall. The bridge on Main Street near the Church will be replaced in 2016 and it will take about 3 months from start to finish.

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of April 2015 in the amount of $12,102.01 in the general fund, $21,719.41 in the water fund, $40,748.98 in the sewer fund with all funds totaling $74,570.40 Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the May 2015 council meeting at 8:35 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk