March Minutes
March 1, 2016
Those Present: Matt Argyle, Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Layne DeClark, Matthew Hill and Colter Hollingshead from Keller’s Associates
Meeting called to order: 7:00 pm Invocation: Councilmember Glenn Hunter
The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Minutes from the February 2, 2016, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter the council accepts the minutes as read. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried.
Layne DeClark came before the council to discuss options of keeping his trailer house and renting it out now that he has built a new house. It was originally decided in March of 2002 that he would move the trailer house once he had built a house but plans changed and he didn’t build a house until this past year. Councilmember DeLoy Kunz made the motion for the city to allow him to keep his trailer house and not have to move it. Councilmember Glenn Hunter seconded the motion. Councilmember Ada DeClark abstained from voting. All other councilmembers were in favor and the motion carried.
Matthew Hill and Colter Hollingshead were present representing Keller Associates to update the council on the progress with the drinking water study. They gave a presentation on the water system and gave recommendations based on their findings for where to begin with water improvements.
The City Easter Egg Hunt was discussed and Ada DeClark made the motion to have the hunt on March 26th in the City Park and to spend about $100 to $150 on candy to fill the eggs, unless there is still snow then it will be delayed for a month to celebrate Arbor Day instead. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. If all of the snow is melted then Jennifer Wells and her daughters will help to prepare for the hunt.
Councilmember Matt Argyle reported that he has been working with Tyler Williamson to get decals for the new police vehicle. He also made the motion to spend up to $500 on decals for the vehicle. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.
Councilmember Ada DeClark reported that she would like to council to think about donating money to the search and rescue in the coming months.
Police Report: Officer John Martinez made 13 total contacts for the month of February.
Maintenance Report: Doug Thompson gave his report for the month of February stating that he did his regular routines for the month with sending his letter to the EPA, took his water samples that were returned good, plowed some snow and will be working on getting new window bids for the city hall for the upcoming meeting.
Office Report: There are 18 delinquent water and sewer accounts for the month of February. Lynette also reported that there will be an election held on March 8th in the City Hall and so she will be out of the office that day.
The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of February 2016 in the amount of $13,421.37 in the general fund, $5,921.80 in the water fund, $15,359.25 in the sewer fund with all funds totaling $34,702.42. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the March 2016 council meeting at 8:45 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk