Georgetown Idaho

December 18, 2018 – Planning & Zoning Committee Meeting Minutes

Those Present: Matt Argyle, Sherilyn Christensen, Suzann Parrish, Erik Christopherson and Jordan Rasmusson. Councilmember Marty Nate was excused due to her husband having surgery.

Meeting called to order:              7:00 pm

The committee had an informal meeting to review the expectations of the committee. Everyone received copies of the City’s healthblog247.com/using-phentermine-weight-loss/ Comprehensive Plan and Ordinance #27 the Planning & Zoning Ordinance to take home and study. The committee will review and update both the comprehensive plan and the planning and zoning ordinance to accommodate the needs of our community and keeping up-to-date with changes of a growing community.

Meeting was adjourned around 8:00 pm.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

December 4, 2018

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, City Clerk Lynette Smith, Kevin Martin of Sunrise Engineering

Meeting called to order:              7:05 pm                                Invocation:         Councilmember Matt Argyle

The Council entertained a motion from councilmember Matt Argyle to approve the published agenda and was seconded by councilmember DeLoy Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from November 7, 2018 and councilmember Greg Kunz made the motion to accept the minutes as read with the exception of changing councilmember Marty’s name to Nate instead of Kunz. Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council. Clerk Smith then proceeded with reading the minutes from the November 14, 2018 special meeting and councilmember Matt Argyle made the motion to accept the minutes as read and councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Kevin Martin of Sunrise Engineering came with a basket of goodies to wish everyone happy holidays and brought a base agreement for the Mayor to sign in order to get the water project going. He also had a contract for the Mayor to sign and agreeing for Sunrise Engineering to be our engineers until both parties decide there’s a need for a change.

Councilmember Marty Nate gave a recap on the Christmas Park Lighting Event and the event was another success. It was a good night, just cold, but we had just enough food which was perfect. Santa also handed out goodies to at least 75 kids.

The next council meeting date was set for Monday, January 7^th due to conflict with the regular council meeting date being on New Year’s Day.

The council discussed giving a bonus to each employee for Christmas. Councilmember Marty Nate made the motion to give Doug, Matt, Lynette and John a Christmas bonus of $250.00 each. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Councilmember DeLoy Kunz asked for there to be a paragraph added in the annual Christmas letter reminding citizens to be aware of Ordinance #58 which prohibits anyone from pushing snow from their driveways out onto the streets or across the road.

Councilmember Matt Argyle would like to see the website be updated with councilmember pictures. Lynette will get in touch with Roland Smith again to see where we’re at on that. He also mentioned he would like everyone to keep their eyes open for a snow plow to go on the front of the service truck and then could keep this truck to be a plow and sander truck specifically after we upgrade the service truck.

Councilmember Marty Nate reported that we have been awarded a grant from the Emergency Relief Funding to chip and seal Stringtown in the amount of $50,000.00. The money and project must be used and completed by October 30, 2019. We will need to start a separate account to keep track of the hours, expenses, etc related to the project and be able to show that we have spent at least 10% which is $5,000 of our own money. Marty has also organized a Planning & Zoning committee consisting of her and councilmember Matt Argyle, Suzann Parrish, Sherilyn Christensen, Erik Christopherson and Jordan Rasmusson. The committee will be reviewing the comprehensive plan as well as updating the Planning & Zoning Ordinance particularly pertaining to increasing new homes lot sizes.

Police Report: There were 29 contacts for the month of November and he has been handing out a few warnings for parking violations pertaining to the new Ordinance.

Maintenance Report: Doug gave his report for the month of November stating that they have been doing some snow plowing and spent most of the month putting up lights in the park. They have been adding chlorine to the chlorinator for the water and all samples have been good. Matt is at school today in Pocatello and will be there through Thursday.

Office Business:   There were 21 delinquent water and sewer accounts for the month of November. The office will be closed tomorrow December 5^th since President Trump declared it as a Federal Holiday in honor of President Bush’s funeral and she will be gone on the 6^th so the office will be closed the rest of the week.

The chair entertained a motion from Councilmember Matt Argyle for the council to approve checks and vouchers for the month of November 2018 in the amount of $13,798.77 in the general fund, $6,997.27 in the water fund, and $24,148.51 in the sewer fund, with all funds totaling $44,944.55. Councilmember Greg Kunz seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Greg Kunz that council adjourns from the December 2018 council meeting at 8:30 pm.  Councilmember DeLoy Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

November 14, 2018 – Special Meeting

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, City Clerk Lynette Smith

Meeting called to order:              7:05 pm                                Invocation:         Mayor Steve Waechtler

The council entertained a motion from councilmember Marty Nate the council accepts the published agenda. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

Councilmember Greg Kunz made the motion to leave the regular meeting and move into the public hearing for the purpose of passing Resolution #2018-002 and setting the fee for the road crossing permit at $800. Councilmember DeLoy Kunz seconded the motion and a roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

Resolution #2018-002 was read in its entirety by Mayor Steve Waechtler. The council also reviewed Ordinance #96 and the accompanying form that is related to the Resolution. Clerk Smith also reported that the office had not received any comments either written or verbally pertaining to the fee for the Resolution and there was no presence from the public for any input.

Councilmember Matt Argyle made the motion to leave the public hearing and move back into the regular meeting. Councilmember Marty Nate seconded the motion and a roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

Councilmember DeLoy Kunz made the motion to accept Resolution #2018-002 which sets the fee for the road crossing permit at $800. Councilmember Matt Argyle seconded the motion and a roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

The chair entertained a motion from Councilmember Marty Nate that council adjourns from the November 2018 Special Meeting at 7:25 pm.  Councilmember DeLoy Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

November 7, 2018

Those Present: DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, Maintenance Worker Matt Raczak, City Clerk Lynette Smith, Kevin Martin Sunrise Engineering

Meeting called to order:              7:05 pm                                Invocation:         Mayor Steve Waechtler

The Council entertained a motion from councilmember Greg Kunz to approve the published agenda and was seconded by councilmember DeLoy Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from October 2, 2018 and councilmember Greg Kunz made the motion to accept the minutes as read with the exception of changing the gun the City owns to shotgun and not rifle. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Kevin Martin from Sunrise Engineering came before the council to present some options for the water project and handed out a sheet to each member to explain the project costs and a schedule of how we want to break up the production. Schedule 1 starts the project and application process now and Schedule 2 basically holds off for a year until we can be sure to get the bond passed at the next election and move forward from there. Marty would also like to have it checked into about doing East Street behind the church and to those homes by ourselves before the bond election and what all that would entail. Councilmember Marty Nate made the motion to move forward with Schedule 1 and get moving along. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council. Councilmember Marty Nate also made the motion to have the Mayor sign any agreements with Sunrise that comes in between council dates and needs to be signed in a timely manner. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

The Christmas Park Lighting Event date was set for November 26^th at 6:00 pm. This year we will have sloppy joe’s and chips instead of chili. We will still have hot dogs, hot chocolate and s’mores. Marty will get the treats together for Santa and Lynette will get Santa scheduled and flyers posted and over to the school.

Ordinance #96 a digging ordinance will be discussed next week at the Public Hearing Special Meeting when we pass the Resolution and accompanying $800.00 fee for digging/cutting into the existing roads to help cover the costs of repairing that road.

Councilmember DeLoy Kunz is concerned that Ordinance #93 was not printed and passed correctly. The wording in Section 1 in the first sentence about vehicles shall be parked is confusing. Lynette will talk to Adam about how to change and will include a paragraph about the new Ordinance in the upcoming Christmas letter to make sure all citizens are aware of the new Ordinances.

Councilmember Marty Nate reported that Kevin Wells is working with some seniors at the high school for their senior project to get some diggers put together for the sand box in the park. She will get in touch with Adam about adding to the Ordinances about people living in trailer houses for extended periods of time. She reported that we were granted the Emergency Funding that she applied for back in the spring and will look into more information on how to receive the funding and how it has to be spent. She noticed that we can get rid of some files in the back while she was here helping with the elections last night and made the motion to burn and destroy the records older than seven years. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council. She received a bid for solar light blinds for the City Hall from a company out of Preston for $1,200. The council agreed to try and get one more bid from EZ to Plez  or somewhere to compare.

Councilmember Greg Kunz reported that he has been contacted by the County Fire Chief Mark Parker and he is interested in giving the City of Georgetown a brush truck to have out here in case of fires, if we could build a lean-to off our shed to store it under. He also learned that the money we donate to the fire department to be used for new suits and pagers will come back to be used by Georgetown volunteers.

Police Report: There were 34 contacts for the month of October.

Maintenance Report: Doug gave his report for the month of October stating that the water samples were tested for nitrates and nitrites and all were returned good. The fence at the spring is complete. There were three building permits issued for the month and water and sewer services were turned on and off at a couple different locations. The new well has been drilled for the wastewater system and a new heater has been installed at the pump house and they installed a new roof on the building at the lower ponds. The land app site has been winterized and they were able to trim the trees along Stringtown and dug one grave at the cemetery for Nina Weaver. Matt would like to sign up for some training in Pocatello and class is from 8-4 each day. The council approved for him to get a hotel room to stay over for the night and get per diem while he is away. It was also mentioned that we need to be looking into getting a newer service truck since this one keeps breaking down.

Office Business:   There were 13 delinquent water and sewer accounts for the month of October. She also mentioned that she will be leaving for maternity leave in February so we will need to get someone hired soon to learn the job and be here until she plans to return in June.

The chair entertained a motion from Councilmember DeLoy Kunz for the council to approve checks and vouchers for the month of October 2018 in the amount of $21,770.13 in the general fund, $8,412.58 in the water fund, and $20,095.61 in the sewer fund, with all funds totaling $50,278.32. Councilmember Greg Kunz seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Greg Kunz that council adjourns from the November 2018 council meeting at 9:00 pm.  Councilmember Marty Nate seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

ORDINANCE NO. 96

AN ORDINANCE PROHIBITING ANY DIGGING, EXCAVATING OR ALTERATION OF ANY CITY ROADS, WITHOUT A PERMIT AND REQUIRING THE PROCUREMENT OF A PERMIT PRIOR TO DISTURBING ANY CITY ROAD SURFACE, PROVIDING FOR A RESOLUTION TO ADOPT A FEE, AND PROVIDING FOR A PENALTY FOR FAILURE TO COMPLY AND PROVIDING FOR AN EFFECTIVE DATE AND DISPENSING WITH THE REQUIREMENT FOR THREE (3) READINGS.

IT IS HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, BEAR LAKE COUNTY AS FOLLOWS:

Section 1:            From and after the effective date of this ordinance, no persons, firm, partnership, or corporation shall dig, trench, excavate, in or across, or alter, remove, or disturb the surface or shoulder of any City road within the City of Georgetown, for any purpose, without first obtaining a permit in accordance with the provisions and procedures set forth in this ordinance.

Section 2:            Any person, firm, partnership, or corporation desiring to dig, trench, excavate, in or across, or to alter, remove, or disturb the surface or shoulder of any city road shall first make a written application to the Georgetown City Council to do so on forms approved by the City Council and furnished by the City. Such application shall set forth the name and address of the applicant, the name and address of the person, firm, partnership, or corporation doing the work, the location of the proposed work, a description of the nature and extent of the work to be done, and the maximum length of time needed to complete such work. At the time of making such application, the applicant shall agree in writing to indemnify and hold free and harmless the City from any and all liability for injury to person or property arising in connection with such work, and to do such work in conformance with specifications and conditions set forth by the City.

Section 3:            If, after consideration of the information contained in the application, the Georgetown City Council is of the opinion that the proposed work would not (1) cause excessive damage to subject road resulting in unreasonably high repair costs to the city, (2) unreasonably obstruct the free flow of traffic on the subject road, or (3) either during or after the completion of the work, cause an unreasonably high risk of danger to users of the subject road, the City shall forthwith issue a permit therefore. The permit may set forth such conditions and limitations as in the opinion of the City Council are necessary to promote the health, safety and welfare of the public. As a condition to the issuance of a permit as provided, permittee shall deposit with city clerk a money deposit in an amount to be determined by the City Council by resolution for the work to be done. Said sum shall be refunded to permittee, after inspection of the work site, and City becoming satisfied that permittee has restored the subject road to as a safe and passable condition as existed prior to such work being performed thereon, which restoration shall include the proper replacement of any asphalt removed from a paved road. Should permittee fail to make the necessary and proper restoration and reparation of the road surface or shoulder, said deposit shall be forfeited by permittee. The permittee shall bear the total cost of restoring the subject City road or shoulder to as safe and passable condition as existed, prior to such work being performed thereon, whether such restoration work be performed by the applicant of the City; and if performed by the City, permittee shall reimburse the City for the necessary and reasonable costs thereof.

Section 4:            No permit shall be required hereunder for the City.

Section 5:            Violation of any of the provisions of this ordinance shall be an infraction and punishable by a fine of $300.00. Each day a party remains in violation shall be considered a separate offense.

Section 6:            If a Court of competent jurisdiction determines that any portion of the ordinance is void or otherwise unenforceable; all other provisions of this ordinance shall remain in full force and effect.

Section 7:            This ordinance shall take effect and be enforced from and after its passage and publication according to law.

Section 8:            One-half plus one of the full council votes to dispense with the requirement that this ordinance be read on three (3) separate occasions.

Regularly passed and adopted by the City of Georgetown on this __2^nd__ day of October, 2018.

CITY OF GEORGETOWN

Bear Lake County, Idaho

_______________________________

Stephan R. Waechtler, Mayor

ATTEST:

_____________________________

Lynette Smith, City Clerk

ORDINANCE NO. 93

AN ORDINANCE OF THE CITY OF GEORGETOWN, IDAHO, AMENDING ORDINANCE NO. 50 REGULATING THE PARKING OF MOTOR VEHICLES UPON CITY STREETS AND THE MANNER IN WHICH THEY CAN BE PARKED; AND PROHIBITING OBSTRUCTION OF ANY ROAD OR RIGHT-OF-WAY, OR PLACING ANY STRUCTURE, OBSTRUCTION OR MATERIAL WITHIN THE CITY RIGHT-OF-WAY; PROVIDING FOR A PENALTY FOR VIOLATION OF THIS ORDINANCE: AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE, AND DISPENSING WITH THE THREE READING REQUIRMENT.

NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF GEORGETOWN, STATE OF IDAHO, THAT ORDINANCE NO. 50 IS HEREBY AMENDED AS FOLLOWS:

Section 1. All motor vehicles shall be parked on city streets, to facilitate snow removal and/or regular City maintenance all year long, at a minimum distance of eight (8) feet from the oiled or paved surface of the street and at the furthest point from that portion of the street upon which motor vehicles travel, that point being closest to the street right of way line adjacent to adjoining private property.  Further, no person shall obstruct or cause to obstruct any City roadway or right-of-way. Also, no person shall place any structure, obstruction, or material within the City’s right-of-way for a period exceeding seventy-two (72) hours.  Existing structures such as fences already located within the right-of-way as of the date of passage of this ordinance shall be permitted. 

Section 2. For purposes of this ordinance, “motor vehicle” shall mean every vehicle intended primarily for use and operation on the public highways which is self-propelled; and every vehicle which is not driven or propelled by its own power, but which is designed either to be attached to and become a part of, or to be drawn by a self-propelled vehicle, including, but not limited to, automobiles, motorcycles, trucks, tractors, farm machinery, and wagons.

Section 3. Any vehicle parked on any city street or right of way in violation of any provisions of this ordinance may be impounded by the Mayor of the City of Georgetown, Idaho, or his designee, and the Mayor or his designee shall cause the same to be removed and stored. No person shall recover any vehicle removed pursuant to this section without first paying the cost of removal and the cost of storage to the clerk of the City of Georgetown, Idaho. Any payments required by this section shall not be construed as a penalty so as to preclude prosecution for violation of any of the provisions of this ordinance.

Section 4. In any prosecution with regard to a vehicle parked or left in a place or in a condition in violation of any provision of this ordinance, proof that the particular vehicle described in the complaint was parked or left in violation of a provision of this ordinance, together with proof that the defendant named in the complaint was at the time the registered owner of such vehicle, shall constitute prima facie evidence that the defendant was the person who parked or left the vehicle in violation of this ordinance.

Section 5. Any person, firm, or corporation violating any provision of this ordinance shall be guilty of an infraction, and shall be punished by a fine not to exceed $300.00.

Section 6. This ordinance shall be in full force and effect from and after its passage, approval, and publication according to law.

Section 7. One half (1/2) plus one (1) of the members of the full council determine to dispose with the rule requiring three readings of the ordinance.

PASSED AND APPROVED by the Mayor and City Council of the City of Georgetown, Bear Lake County, Idaho, this __2^nd __ day of October, 2018.

______________________________

Stephan R. Waechtler, Mayor

ATTEST:

____________________________

Lynette Smith, City Clerk

October 2, 2018

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, Maintenance Worker Matt Raczak, City Clerk Lynette Smith

Meeting called to order:              7:10 pm                                Invocation:         Mayor Steve Waechtler

The Council entertained a motion from councilmember Matt Argyle to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from September 4, 2018 and councilmember Greg Kunz made the motion to accept the minutes as read with the exception of changing the leather case needed for a radio not pistol. Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council. Clerk Smith then proceeded with reading the minutes from the September 19, 2018 special meeting and councilmember Matt Argyle made the motion to accept the minutes as read. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Clerk Smith read aloud Ordinance #93 which amends Ordinance #50 as a parking in the right-of-ways Ordinance. The council then wanted Sections 1 and 4 removed and for it to be more clear that this parking will be enforced year round and not just in the winter months. After the changes are made councilmember Marty Nate made the motion to accept the new Ordinance #93 amending Ordinance #50 and councilmember DeLoy Kunz seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

Ordinance #96 a digging ordinance and accompanying application form were read aloud by Clerk Smith. The council discussed setting the fee amount for boring under the road, cutting into a gravel road or cutting into an asphalt road. Once the fee has been set we will need to hold a public hearing at the next council meeting in November and pass an accompanying Resolution. Councilmember Marty Nate made the motion to set the fee at $800.00 for any digging/cutting into the existing roads to help cover the costs of repairing that road. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Lynette will get notices out to notify citizens of the public hearing to pass the fee for the Ordinance. Councilmember Matt Argyle then made the motion to accept the new Ordinance #96 an ordinance for digging into the existing roads. Councilmember Greg Kunz seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

Councilmember Marty Nate made the motion to move the next meeting in November to the 7^th due to a conflict with the office being used for the Elections on the 6^th. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Lynette will send out a text reminder the day of the meeting to remind all councilmembers of the change.

Councilmember DeLoy Kunz would like Officer Martinez to have his hours be more sporadic throughout the week and weekends and also requested that he be out here to patrol during the opening days of the hunting seasons.

Councilmember Matt Argyle suggested using up the rest of the police budget to purchase an AR-15 rifle to have in the police car. Officer Martinez feels this would help him be safer while doing his job or if he is called out to assist on any calls in the county or at the school. The city does own a rifle shotgun already but it does not fit in the holster installed in his car. Councilmember Matt Argyle made the motion to spend about $1200 on the purchase of an AR-15 rifle along with ammunition for the police department. Councilmember Greg Kunz seconded the motion. There were two votes in favor and two votes against the motion. Mayor Waechtler broke the tie by voting yes for the purchase of a rifle for the police department.

Police Report: There were 34 contacts for the month of September.

Maintenance Report: Doug gave his report for the month of September stating that the sewer pump station went down so they worked on getting that fixed and they have been pumping and land applying and will continue once the cows get moved and are done grazing. He has ordered enough chlorine to get through the winter months and the fence is almost finished at the spring. He and Matt made the fence very sturdy by adding cement to the posts and it should stay in place for a very long time. They turned water services on and off at a few locations. All testing samples have been returned ok. He suggested that the water tanks still need to be cleaned and he is waiting to receive back a bid for the upper prv. There is a company coming to drill a new well for the wastewater system soon just not exactly sure when but they have to do some more wells in the area and will schedule them all at the same time.

Office Business:   There were 19 delinquent water and sewer accounts for the month of September. Since it is the end of the fiscal year and there is still money in the park budget she requested for some more lights in the park since one of them she was going to order last year had sold out but it is back in stock now. Councilmember Marty Nate made the motion to purchase a reindeer barn and elf in the hay stack lights for the park for $1,700. Councilmember Matt Argyle seconded the motion. There were two votes in favor of lights and two votes against. Mayor Waechtler broke the tie and voted yes to purchase more lights for the park. Lynette will get them ordered so they are here for the Christmas lighting event.

The chair entertained a motion from Councilmember Matt Argyle for the council to approve checks and vouchers for the month of September 2018 in the amount of $18,571.77 in the general fund, $8,566.20 in the water fund, and $16,524.14 in the sewer fund, with all funds totaling $43,662.11. Councilmember DeLoy Kunz seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Marty Nate that council adjourns from the October 2018 council meeting at 9:30 pm.  Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

September 19, 2018 – Special Meeting

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, City Clerk Lynette Smith, Jason Linford and Kevin Martin of Sunrise Engineering, Damien Waechtler

Meeting called to order:              7:10 pm                                Invocation:         Clerk Lynette Smith

Sunrise engineering was present for the meeting and they reported that DEQ has suggested that they do some extra testing and include a micro particulate analysis since we had some issues the last couple of years needing boil orders. Jason Linford presented more funding options from what was discussed at the last meeting of getting the loan for only $300,000 to fix the pipes along Main Street, replace fire hydrants, update the chlorinator building and replace the PRV’s. They discussed options for doing more testing above the spring to find the source of the bad water. After much discussion it was decided to increase the loan to $400,000 in case we need to redo the whole chlorinator building or if the testing goes higher than expected.

Councilmember Marty Nate made the motion to accept the water loan at $400,000 with putting $200,000 of our own money down. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Ordinance #95 to approve the revenue bond for water improvements and place on the ballot for the November election was read aloud by Clerk Smith. City Attorney, Adam Mckenzie was available on the phone to answer questions. Councilmember Matt Argyle made the motion to accept and adopt Ordinance #95 for the revenue bond. Councilmember Greg Kunz seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

The council expressed that they are all excited to work with Sunrise Engineering for the water project.

The chair entertained a motion from Councilmember Matt Argyle that council adjourns from the September 2018 Special Meeting at 8:00 pm.  Councilmember Marty Nate seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

September 4, 2018

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, Maintenance Worker Matt Raczak, City Clerk Lynette Smith, Jason Linford and Kevin Martin of Sunrise Engineering, Terry and Forest Christensen

Meeting called to order:              7:05 pm                                Invocation:         Councilmember Marty Nate

The Council entertained a motion from councilmember Marty Nate to approve the added agenda item of a building permit for Forest Christensen by Terry Christensen. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

The Council entertained a motion from councilmember Marty Nate to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from August 7, 2018 and councilmember Greg Kunz made the motion to accept the minutes as read with the exception of changing the Mayer’s address to 616 and Dilworth’s address is 618. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Terry Christensen presented his plans to the council for building Forest a new home since his has so much fire damage. He is requesting a building permit to place a new home for Forest East of the existing home. They would like to keep the existing home as a wood working shop and will replace the siding, windows and doors in time. They will not reconnect the power or water and sewer to the existing structure. The new home will be a double wide pre-fabricated home according to the specs in the City Ordinance and install a new driveway. Councilmember Marty Nate suggested he would need two permits; one for the new home and one for the restructure. The council approved his plans for the building permit and said he will just need one permit for now for the new home and can get the second permit when they start remodeling the existing home.

Sunrise Engineering reviewed more funding options with the Council for the water project. They have spoken with DEQ and we are approved for $1.5 million but we do not have to take the full amount. The council had more questions such as if there is a deadline on accepting the loan and had some other ideas such as getting the loan for only $500,000 to fix the pipes on Main Street, replacing the PRV’s, installing three new fire hydrants, upgrading the chlorinator building and getting the water tanks cleaned. The City would put $200,000 down on the project and only get the loan for $300,000 for a $500,000 project. Sunrise advised that, in order to accept the loan, we would need to approve the bond by vote at the November election. Lynette will check with Adam to see if we are within the deadline and we will have a potential Special Council Meeting on September 18^th to approve.

The chair entertained a motion from councilmember Matt Argyle for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2018-2019. Councilmember Marty Nate seconded the motion and a roll call vote was taken and is as follows:  DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember DeLoy Kunz for the council to close the public hearing and move back into the regular meeting. Councilmember Greg Kunz seconded the motion and a roll call vote was taken and is as follows:  DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the proposed budget for Fiscal Year 2018-2019. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

The appropriations ordinance listed as Ordinance #94, for Fiscal Year 2018-2019, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Marty Nate to accept the new ordinance. Councilmember Matt Argyle seconded the motion and a roll call vote was taken and is as follows:  DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

Clerk Smith proceeded with reading Resolution #2018-001 for the purpose of using the forgone amount of $384 for the FY 2018-2019 budget. Councilmember Greg Kunz made the motion to accept Resolution #2018-001 and councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Ordinance #93 and #95 were tabled until the October meeting to give City Attorney, Adam McKenzie more time to finish them up.

Councilmember DeLoy Kunz would like to get a list to Officer Martinez to visit with people about parking and dumping things in the right-of-ways still.

Councilmember Matt Argyle reported that he has been in contact with Day Wireless to get a handheld radio for Officer Martinez when he gets out of the car and can still be in contact with dispatch. The radio will cost about $3,500 and he also needs to purchase a leather case for his pistol.

Councilmember Marty Nate reported that she and councilmember Greg Kunz visited Thornock’s about someone living in the house trailer and they said that it will be removed in November. She also reported that she found in the minutes back in September 2003 for people to not live in trailers for an extended period of time and we need to have Adam add the verbiage to the trailer ordinance.

Police Report: There were 36 contacts for the month of August.

Maintenance Report: Doug gave his report for the month of August stating that they turned off a lot of delinquent water and sewer accounts and four of those are still off. He has ordered more chlorine that is coming to chlorinate all winter. He had to purchase them in 5 gallon cans to fit in the building and we have to have 12 months of good samples before DEQ will consider letting us not chlorinate anymore.

Office Business:   There were 14 delinquent water and sewer accounts for the month of August.

The chair entertained a motion from Councilmember Matt Argyle for the council to approve checks and vouchers for the month of August 2018 in the amount of $14,822.23 in the general fund, $8,700.99 in the water fund, and $19,434.72 in the sewer fund, with all funds totaling $42,957.94. Councilmember DeLoy Kunz seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Matt Argyle that council adjourns from the September 2018 council meeting at 9:30 pm.  Councilmember Marty Nate seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

August 7, 2018  

Those Present: Councilmembers Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Matt Raczak, Clerk Lynette Smith, Maintenance Supervisor Doug Thompson, Mayor Stephan Waechtler, Gary Teuscher CPA, City Attorney Adam McKenzie, Kevin Martin and Jason Linford of Sunrise Engineering, Joe DeClark, Sherilyn Christensen, Vicki Price

Meeting called to order:              7:05 pm                Invocation:         Maintenance Supervisor Doug Thompson

The chair entertained a motion from Councilmember Matt Argyle the council accepts the published agenda. Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried the council.

Minutes from July 19, 2018 regular council meeting were read aloud by Clerk Smith.  The chair entertained a motion from councilmember Marty Nate to accept the minutes as read.  Councilmember DeLoy Kunz seconded the motion.  All were in favor and the motion carried.

Mayor Steve Waechtler addressed the citizens in the room which were looking for an update on the water system and boil order. DEQ won’t let us remove the boil order until multiple samples are all returned absent of total coliform and E. coli. The Mayor explained that he and Doug have been in touch with multiple agencies such as the forest service and the sheep owners to discuss our options. DEQ suggested that the high water flow is causing some of the issue and we continue to test weekly and the chlorinator building is working and chlorinating all the water. We do not want to chlorinate full time if we don’t have to. Water is still safe to use just needs to be boiled before drinking. Notices were all hand delivered as soon as we received word from DEQ to put the boil order in place and an announcement has been on the radio. Notices are also posted at the post office and at the City Hall. When we can remove the order we will take down the notices and put up new ones informing every one of the change and have it announced on the radio as well. The Mayor asked for everyone to please be patient while we get the issue resolved.

City Attorney, Adam Mckenzie was present to discuss our ordinances. He suggested for the planning and zoning ordinance #27 to have a committee of two people to go through and update and make necessary changes and then we will need to hold a public hearing to make the changes. As for the digging ordinance he would like to have more time to decide what our best option will be, to either impose a fee which will need a public hearing or to place a bond or guarantee as a lien on the property when applying for a permit. Councilmembers Marty and Matt will review the ordinance and then we can update and they will include increased lot sizes also.

The Ordinance #93, Amending Ordinance #50 for parking zones had its first reading by Adam and suggested dispensing the 3 reading rule at the next meeting. The words that have been stricken through are removed and the additions are underlined. There were a couple of revisions the council would like to make as in adding that no objects should be in the right of way year round or obstructions that create a hazard. Adam will include the revisions and send back before the next council meeting in September.

Clerk Smith brought up a couple of utility hook up situations in town and asked Adam how the City can enforce the installation of separate hookups on properties such as if they sell or split their properties. Adam will look into our utility hook up ordinances and see what revisions need to be made and will compile a letter for the new apartment installed which should have two separate fees.

Jason Linford and Kevin Martin of Sunrise Engineering came to the council to present their findings of replacing the water lines on Main Street. The total cost at this time is proposed at $410,000. The council was hoping to get Main Street updated before the highway project is finished next year. Sunrise offered to look into other funding options with USDA and since we were awarded a loan with DEQ they will inquire about reducing our awarded loan amount also. We do still need to get the water tanks cleaned, the PRV’s updated and possibly updating the chlorinator building. The council agreed to try and pay as we go for as much as we can verses getting a loan if at all possible. Sunrise will report back at the next meeting.

The council engaged in a workshop to set the budget for the coming fiscal year of 2018-2019 with City Auditor and CPA, Gary H. Teuscher. It was noted that the $4,300 earned from the hay lease on the sewer land app site should be transferred from the General account to the Sewer account. The council reviewed a bid from Eric DeClark to reside the City Hall and were given three different siding options. Councilmember Marty Nate made the motion to select the steel siding at $11,700 and councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. The budget hearing for the new fiscal year will be held at the next council meeting in September to approve these numbers from the workshop.

Councilmember Marty Nate reported that she and Greg visited with the Dilworth’s and they will begin paying for two separate water and sewer bills starting in August and that they will need to be assigned a new house number. It was decided that Jeremy Mayer would remain at 616 Stringtown and the Dilworth’s will be at 618.

Police Report: There was no report for the month of July but he will be back to work in August.

Maintenance Report: Doug gave his report for the month of July stating that he has been very busy with the water system and also received a quote from a company that pressure reducing valves would be about $4,800.

Office Business:   There were 25 delinquent water and sewer accounts for the month of July. The council would like to enforce the shut offs this month and get all delinquents caught up immediately.

The chair entertained a motion from Councilmember Marty Nate for the council to approve checks and vouchers for the month of July 2018 in the amount of $15,246.31 in the general fund, $44,124.02 in the water fund, and $123,617.76 in the sewer fund, with all funds totaling $182,988.09. Councilmember Matt Argyle seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Marty Nate that council adjourns from the August 2018 council meeting at 11:00 pm.  Councilmember DeLoy Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer