September Council Minutes
September 4, 2018
Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, Maintenance Worker Matt Raczak, City Clerk Lynette Smith, Jason Linford and Kevin Martin of Sunrise Engineering, Terry and Forest Christensen
Meeting called to order: 7:05 pm Invocation: Councilmember Marty Nate
The Council entertained a motion from councilmember Marty Nate to approve the added agenda item of a building permit for Forest Christensen by Terry Christensen. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.
The Council entertained a motion from councilmember Marty Nate to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.
Clerk Smith proceeded with reading the minutes from August 7, 2018 and councilmember Greg Kunz made the motion to accept the minutes as read with the exception of changing the Mayer’s address to 616 and Dilworth’s address is 618. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.
Terry Christensen presented his plans to the council for building Forest a new home since his has so much fire damage. He is requesting a building permit to place a new home for Forest East of the existing home. They would like to keep the existing home as a wood working shop and will replace the siding, windows and doors in time. They will not reconnect the power or water and sewer to the existing structure. The new home will be a double wide pre-fabricated home according to the specs in the City Ordinance and install a new driveway. Councilmember Marty Nate suggested he would need two permits; one for the new home and one for the restructure. The council approved his plans for the building permit and said he will just need one permit for now for the new home and can get the second permit when they start remodeling the existing home.
Sunrise Engineering reviewed more funding options with the Council for the water project. They have spoken with DEQ and we are approved for $1.5 million but we do not have to take the full amount. The council had more questions such as if there is a deadline on accepting the loan and had some other ideas such as getting the loan for only $500,000 to fix the pipes on Main Street, replacing the PRV’s, installing three new fire hydrants, upgrading the chlorinator building and getting the water tanks cleaned. The City would put $200,000 down on the project and only get the loan for $300,000 for a $500,000 project. Sunrise advised that, in order to accept the loan, we would need to approve the bond by vote at the November election. Lynette will check with Adam to see if we are within the deadline and we will have a potential Special Council Meeting on September 18th to approve.
The chair entertained a motion from councilmember Matt Argyle for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2018-2019. Councilmember Marty Nate seconded the motion and a roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember DeLoy Kunz for the council to close the public hearing and move back into the regular meeting. Councilmember Greg Kunz seconded the motion and a roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the proposed budget for Fiscal Year 2018-2019. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.
The appropriations ordinance listed as Ordinance #94, for Fiscal Year 2018-2019, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Marty Nate to accept the new ordinance. Councilmember Matt Argyle seconded the motion and a roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.
Clerk Smith proceeded with reading Resolution #2018-001 for the purpose of using the forgone amount of $384 for the FY 2018-2019 budget. Councilmember Greg Kunz made the motion to accept Resolution #2018-001 and councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.
Ordinance #93 and #95 were tabled until the October meeting to give City Attorney, Adam McKenzie more time to finish them up.
Councilmember DeLoy Kunz would like to get a list to Officer Martinez to visit with people about parking and dumping things in the right-of-ways still.
Councilmember Matt Argyle reported that he has been in contact with Day Wireless to get a handheld radio for Officer Martinez when he gets out of the car and can still be in contact with dispatch. The radio will cost about $3,500 and he also needs to purchase a leather case for his pistol.
Councilmember Marty Nate reported that she and councilmember Greg Kunz visited Thornock’s about someone living in the house trailer and they said that it will be removed in November. She also reported that she found in the minutes back in September 2003 for people to not live in trailers for an extended period of time and we need to have Adam add the verbiage to the trailer ordinance.
Police Report: There were 36 contacts for the month of August.
Maintenance Report: Doug gave his report for the month of August stating that they turned off a lot of delinquent water and sewer accounts and four of those are still off. He has ordered more chlorine that is coming to chlorinate all winter. He had to purchase them in 5 gallon cans to fit in the building and we have to have 12 months of good samples before DEQ will consider letting us not chlorinate anymore.
Office Business: There were 14 delinquent water and sewer accounts for the month of August.
The chair entertained a motion from Councilmember Matt Argyle for the council to approve checks and vouchers for the month of August 2018 in the amount of $14,822.23 in the general fund, $8,700.99 in the water fund, and $19,434.72 in the sewer fund, with all funds totaling $42,957.94. Councilmember DeLoy Kunz seconded the motion. All were in favor and motion carried.
The chair entertained a motion from Councilmember Matt Argyle that council adjourns from the September 2018 council meeting at 9:30 pm. Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk-Treasurer