April 1, 2014 – City Council Minutes
April 1, 2014
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore
Meeting called to order: 7:05 pm Invocation: Councilmember Matt Argyle
The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Minutes from the March 4, 2014, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
The audit forfiscal year 2012-2013 was performed by Gary H. Teuscher, CPA and councilmember Ada DeClark made the motion to accept the audit for fiscal year 2012-2013. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. At the suggestion of Mr. Teuscher, councilmember Ada DeClark made the motion to pay off the remaining amount on the water loan this year. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. Councilmember Ada DeClark also made the motion to payback the general fund from the water fund in the amount of $14,025 for incurred expenses from 2012-2013. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.
It was recently discovered in a land survey performed on adjacent properties to the City that the property lines have been skewed because the property lines were originally based off of the Salt Lake Meridian and things have since changed to the Boise Meridian. Everyone on the same block as the City property will be asked to sign a Quit Claim Deed saying they accept the boundary lines as they are now so that everyone can legally own the property that their homes and the City Hall is sitting on.
The dates for the budget workshop and budget hearing were set. Councilmember Ada DeClark made the motion to set August 5, 2014 as the date for the budget workshop and September 2, 2014 as the date for the budget hearing. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.
The shed for the backhoe and other equipment was discussed and will be built behind the City Hall building after removing the trees and bushes and will most likely be built later this fall after the money can be added into this coming year’s budget. In the meantime, the council and Doug will look into getting prices for tin and lumber for the shed. The shed will be about 40 ft. long. The Irrigation Company is still interested in the shed and is willing to pay a portion of it, even though it will be much larger than what the backhoe needs.
No lawn mowing bids were received this month from interested parties. The council asked for the ad to be taken off of the radio and out of the newspaper, but if bids are received before the next council meeting on May 6th, they will be accepted and the council can decide what action they will take at that meeting.
There hasn’t been much change on the wastewater project from the last meeting. Taylor Construction will likely resume work in May; weather permitting.
The City was awarded a grant from LHTAC in the amount of $100,000.00, to be used on the roads. Keller Associates will be charging around $4,000.00, for their work on completing and submitting the application. Their fee cannot be paid from the funds awarded. The funds won’t be available for our use until October 1, 2014. The council will think about and discuss in greater detail later about how to use these funds.
Councilmember Matt Argyle informed the council that the Enhanced 911 service is now being enforced in Georgetown, but is only available on landlines and not cell phones yet. He also talked about address signs he found that would cost each home owner around $25.00.He would like for every home to install a sign for their homes and they would all be uniform in appearance and placed in the same location on every property. This would be beneficial for all citizens in Georgetown for fire and medical help to find their location if anyone is ever in need of emergency personnel.
Councilmember Ada DeClark would like to schedule an Easter Egg Hunt for the community members on Saturday, April 19th. The kids will be split into different age groups and Marty Nate and Jennifer Wells will help to oversee the event. The Easter Bunny will also be in attendance. Lynette will make flyers to be handed out to the students at the Elementary School inviting them and their families to attend.
Councilmember Glenn Hunter made the motion to contact Marshall Johnson to refurbish the bears in front of the City Park in the amount of $500.00. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.
Police Report: Officer John Martinez made 22 contacts for the month of March.
Maintenance Report: Doug Thompson gave his report for the month of March stating that he took a week’s worth of vacation this past month. He performed his usual duties with the water and sewer samples and each were tested well from the lab. He repaired a leak at Don Clark’s as well as turned water off at one location and on at one other location. He sent out his EPA letter for the month and ordered chlorine. He got all of the decorations in the park taken down. He patched a couple of spots on the roads and is going to order lots of patch for this summer to use all over town. He took the sander out of the truck and changed the school lights for daylight savings time.
Office Report: Clerk Smith reported that there are 25 delinquent water and sewer accounts for the month of March. She asked the council about ordering new coupon books. It was decided to order books that have receipts for the next two years.
The chair entertained a motion from councilmember Joe DeClark the council approve checks and vouchers for the month of March 2014 in the amount of $10,504.75 in the general fund, $5,932.53 in the water fund, $63,471.03 in the sewer fund with all funds totaling $79,908.31. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the April 2014 council meeting at 8:50 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk