Council Minutes – July 2, 2013
July 2, 2013
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, Mike Jaglowski of Keller Associates
Meeting called to order: 7:00 pm Invocation: Mayor Bob Van Cleave
The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.
Minutes from the June 4, 2013, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.
Mike Jaglowski, of Keller Associates came before the council to give a formal update on our wastewater project. At the Bid Opening meeting it was decided to award the construction bid to Taylor Construction because of their work history and because they were the low bid amount. Even with them being the low bid amount, their bid was still over our allotted amount from our construction loan from DEQ. Mike will work in conjunction with City Attorney, Adam McKenzie, and Tim Wendlund of DEQ to see about increasing our loan amount. Councilmember Joe DeClark made the motion to accept the funding package provided by DEQ to accompany the cost increase of the bid amount and to accept the bid by Taylor Construction as it was opened, also, the councilmembers give authority to the Mayor to review the notice of award with Council President Joe DeClark, and to sign the Notice of Award before the next meeting. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried. Councilmember Matt Argyle made the motion to also give authority to Joe DeClark to execute the construction documents and sign the associated documents if in the absence of the Mayor. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.
Once in a while, Doug needs help in the summer time to get everything done and to relieve some of the pressure from him. He said it would be helpful to have someone to help him when he needs to install new water and sewer lines. It was decided that Doug would continue to use Bryce Thompson, on the rare occasion that he would need some help. The City will pay Bryce $15.00 per hour and use him on an as needed basis.
Mable Whitmore representing the Twin Creeks Days Committee, finalized assignments for the day with councilmembers. The City will continue to do the luncheon at $1.00 per person. Juanita Wanner of the Country Corner will help councilmembers serve the sandwiches. Ada will order 270 sandwiches from Broulim’s and get the signs ready to be put up. Doug will get the barriers to block the streets, sand for the treasure pool and a new flag for the opening ceremony.
Councilmember Matt Argyle had two bids prepared for the City Shop Garage Doors from A-1 Insulation and Gundersen’s True Value. Mayor Bob would like to check with Adam about if we need to open the job to accept bids or if we can just select from the two we have. Clerk Smith will report back at the next meeting so we can make a decision and get the doors installed before this winter.
Police Report: Officer Skinner has made 63 contacts for the month of June.
Maintenance report: Doug Thompson gave his report for the month of June stating that he turned on water and sewer services at 1 location, sent in 6 water samples for the month which was required by DEQ, he went to school and marked some locations for DigLine. He attended the bid meeting with Keller Associates, attended another class and got asphalt laid in the front of City Hall and on 5th Street. His samples for the month have tested good. He installed water and sewer lines for the two new homes for Trenton Morrell and Hadley Wright. He has mowed and watered the park and cemetery and also dug one grave and got the service truck fixed. Doug asked the council to receive two weeks of paid vacation that he was unable to take throughout the year. Councilmember Matt Argyle made the motion to approve paying Doug for his two weeks of vacation time. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.
Office Report: Clerk Smith reported that there are 17 delinquent water and sewer accounts for the month of June.
The chair entertained a motion from councilmember Joe DeClark the council approve checks and vouchers for the month of June 2013 in the amount of $11,134.24 in the general fund, $5,792.50 in the water fund, $15,784.56 in the sewer fund with all funds totaling $32,711.30. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the July 2013 council meeting at 8:45 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk