City Council Meeting Minutes for May 5, 2009
May 5, 2009
Those present: Mitch Hart, Doug Tanner, Barry Bergholm, Wanda Dunn, J. B. Brown, Annell Williamson, Joe DeClark, Doug Thompson, Albert Johnson, Merri Johnson, Duane Peterson
Meeting called to order: 7:00 pm
Invocation: Barry Bergholm
Minutes from the April 8, 2009 council meeting were read. The chair entertained a motion from council member Duane Peterson the council approve the minutes as read. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council .
The date for the Arbor Day celebration is undecided at this time. The grant gave the city $375.00 to be used for tree purchase. However, it will happen before the school year ends. Doug reported to the council the progress with the water right issue. The city will be able to file on the rights; paper work has been signed and advertising will take place once again.
J. B. Brown visited with the council concerning the Central Farmers Remedial Action Plan. Phase One will take place this year and will include capping and closing up the elemental phosphorous pit; rerouting the creek; burying the furnace and slurry pit; transporting existing ore pile to Soda Springs Agrium property. Brown told the council there will be a set maintenance schedule for the property site. May 12th will be a walk through for contractors interested in bidding the project. Construction will start June and run through October. Mitch Hart (Agrium) told the council a meeting is scheduled with the county commissioner Vaughn Rasmussen and Dennis Duehren (US Forest) dust control will be discussed along with speed control. Traffic flow will be kept at a minimum. Council member Joe DeClark volunteered to attend the meeting. Council member Annell Williamson told the council the sign off statement by DEQ on the well casing had been located and a copy had been sent to Shannon Ansley for the water protection plan along with the cross connection ordinance. Council member Barry Bergholm reported on the comprehensive plan progress. The county commissioners and the county planning and zoning commission had approved the plan and the new impact area map. The title company wrote a legal description for the map area and Adam was incorporating it into the required ordinance draft. He and Joe attended the planning workshop and had a wonderful learning experience. Council member Duane Peterson sent the chapter draft for the state historical book. He reported on the Horizons grant process. The citizens involved in the process divided into 3 action groups and each took a concern to vision. The groups are working on the following: keeping the school, business opportunities, and community cleanup. The action group over the clean up are pressing for a clean up week for the city. The council discussed the possibilities and were in favor of a clean up week with a tentative schedule around the 1st part of July before the Twin Creeks Day Celebration. Doug expressed concerns with bodies to help pick up unwanted items. The county allows 5 ton with no fee; charges are imposed over the 5 ton limit. Duane told the council the clean up would be a community involvement process and citizens will be invited to help with the discarded items. Mayor Johnson asked Doug to check with the county on the landfill limit. The council will collect more information and set a specific date at the June council meeting.
Police Report: Officer Skinner had 51 contacts.
Maintenance Report: Doug took samples, delivered overdue water and sewer notices, seeded grave sites, put out bait for the gophers and other rodents, sent the EPA letter, ordered chlorine, contacted county to spray vegetation around the sewer ponds, took down decorations in the park, put tables under the pavilion, cut succors on trees in park and cemetery, filled cut marks on West street, marked for Digline, needed a new shift lever in the service truck, took the plow off the snowplow truck and will need to rebuild mounts for next year, will be taking vacation.
Marty reported 8 delinquent water and sewer accounts. The council discussed the delinquency issue at length. The chair entertained a motion from council member Annell Williamson the council adopt policy regarding the collection of delinquent accounts. Policy being the 2nd Wednesday of each month at 11:00 am will be shut off time for delinquent accounts 60 days and over. Notice will be sent to delinquent account holders. City officials and/or city employees are not required to contact delinquent accounts personally for collection or shut off warning on designated shut off day. Policy will be in resolution form and numbered accordingly. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council.
E-Z 2 Plez bid the carpet for city hall. Council members reviewed the bid and the chair entertained a motion from council member Duane Peterson the council approve the carpet bid for city hall with the exception the bathroom be done in vinyl instead of carpet. Council member Annell Williamson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. The motion passed the council unanimously.
The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of April 2009 in the amount of $7,783.70 in the general fund, $5,293.55 in the water fund, $9,155.76 in the sewer fund with all funds totaling $22,233.01. Council member Barry Bergholm seconded the motion. All were in favor and the motion carried the council.
At 9:30 pm, the chair entertained a motion from council member Barry Bergholm the council adjourn from the May 2009 city council meeting. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council unanimously.
Respectfully submitted by,
Marty Nate, City Clerk