August 2024 Minutes
August 6, 2024
Those Present: Trenton Morrell, Marty Nate, Tee Steadman, Mayor Steve Waechtler, Maintenance Supervisor Shane Clark, Maintenance Hadley Wright, City Clerk Lynette Smith, Addison Ochsenbein of Sunrise Engineering, Mike Carr, CPA Gary H. Teuscher
Meeting called to order: 7:00 pm Invocation: Council President Tee Steadman
The Council entertained a motion from Councilor Tee Steadman to approve the published agenda and was seconded by Councilor Marty Nate. All were in favor and the motion carried the council.
The minutes from July 2, 2024, were read aloud by Clerk Smith. Councilor Tee Steadman made the motion to accept the minutes as read and Councilor Marty Nate seconded the motion. All were in favor and the motion carried the council.
Mike Carr came before the council and had some questions about Ordinance #96 and asked if it is a permit or a deposit? He is putting power to a building and may have to go under the road for it. He thinks he’s came up with another plan to move the power to the shop where he needs it another way, but wanted some clarification anyway. The council decided it is a deposit and not a permit fee, but maybe there should be a separate permit fee.
Mark Parker, the Bear Lake County Fire Chief, came to the council to discuss the 99-year lease agreement. Adam has not gotten anything to Lynette in regards to that yet, but Mark will talk to Adam about how to move forward with the agreement when he sees him at the County Office. He stated if they can secure the land it could be easier to get grants because they can’t afford to put up a building right now. He also passed on some information for Fire Insurance and needs some data for the insurance rating bureau of water usage, lines installed, annexations, flow test hydrants, commercial building inspections etc. and thinks he can save everyone money on their insurance with these ratings. He stated they appreciate the donations that have been made by the City and that equipment does stay in Georgetown and they like being involved with the fireworks for our Twin Creeks Celebrations.
Addison Ochsenbein came before the council to report on the roadway projects. They are planning to get started on the streets next Friday and there will be a pre-construction meeting on Tuesday or Wednesday. Councilor Tee Steadman made the motion to approve and have the Mayor sign the Notice to Proceed and was seconded by councilor Marty Nate. Clerk Smith will get a notice ready to send out after the meeting to let citizens know about the coming construction.
The Mayor reported on the Twin Creeks celebration and said he raised almost $6,000 in donations for the Fireworks and got a lot of good feedback from the community. He said we need more community involvement and it was suggested to reach out to get the wards more involved again too. Not sure if they will do the fish again because there are too many left over each time and we need more patrolling along Stringtown during the events of the day. Breakfast had probably less than 100 people. A survey will be coming out for any changes the community would like to see for next year.
Elder and Sister Porter have reached out about having the service missionaries come to help with any little projects our maintenance guys need. They have been going to Grace, Bancroft, Soda Springs, Montpelier and surrounding areas to help out as well. The maintenance guys think they could use their help on some small projects and would be great to have them. Clerk Smith will double check with our Insurance Agent to make sure we are covered and then we can get them scheduled to come. Councilor Trenton Morrell made the motion to Sign the Memorandum of Understanding with them and approve them to come help out. Councilor Marty Nate seconded the motion. All were in favor and the motion carried the council.
The Council then engaged in the budget workshop for Fiscal year 2024-2025 with Gary H. Teuscher from 7:45 until 8:45 pm. Councilor Tee Steadman made the motion to reopen the budget to accept and expend $239,000 for the road grant. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council. Clerk Smith will get the proper notices ready to have along with the public hearing for the new fiscal year budget. Gary said he will still prepare our financial statements but can’t do our audit. Lynette has reached out to a few other firms and waiting to hear back from one to get on their schedule.
Councilor Marty Nate asked if we can get the cemetery and weeds by the church sprayed this fall and she has some big plans for the City Park and will work with Councilor Trenton Morrell.
Councilor Tee Steadman asked when the road on Stringtown was going to get fixed. Kam thought it was supposed to be on the schedule before and not sure why it got missed, but says it should be fixed on August 19th now. Was suggested to work on updating the wording in Ordinance #96 and to increase the fee of $800 when cutting across the road and to add a fine if it’s not repaired in a timely manner. Tee also suggested putting something historical in the gravel by the church.
Police Report: Councilor Tee Steadman has been in touch with Sheriff Bart Heslington and they were unable to make the meeting tonight.
Maintenance Report: Hadley Wright gave their report for the month of July and stated that he and Shane have been busy getting the monthly samples and lead and copper samples, getting the gas line installed for the new generator and helping to get the new power in the park installed. It has been brought to our attention that we need to do a seepage test on Lagoon 1 this year as well and Keller Associates has agreed to do it for $5,500 and can complete this year. Our other seepage test was just completed and we passed and got the report accepted.
Office Business: There are 16 delinquent water and sewer accounts for the month of July. The guys took around shut off notices to citizens and all that received a door warning, caught up their accounts.
The chair entertained a motion from Councilor Marty Nate for the council to approve checks and vouchers for the month of July 2024 in the amount of $27,125.99 in the general fund, $22,541.96 in the water fund, and $73,202.01 in the sewer fund, with all funds totaling $122,869.96. Councilor Trenton Morrell seconded the motion. All were in favor and motion carried the council.
The chair entertained a motion from Councilor Marty Nate that council adjourns from the August 2024 council meeting at 9:30 pm. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith
City Clerk-Treasurer