Georgetown Idaho

October 4, 2023

Those Present: Greg Kunz, Trenton Morrell, Tee Steadman, Maintenance Supervisor Shane Clark, Maintenance Hadley Wright, City Clerk Lynette Smith, excused were DeLoy Kunz and Mayor Stephan Waechtler

Meeting called to order:              7:00 pm                                Invocation:         Council President Greg Kunz

The Council entertained a motion from councilor Tee Steadman to approve the published agenda and was seconded by councilor Trenton Morrell. All were in favor and the motion carried the council.

The minutes from September 5, 2023, were read aloud by Clerk Smith. Councilor Trenton Morrell made the motion to accept the minutes as read and Councilor Tee Steadman seconded the motion. All were in favor and the motion carried the council. Minutes from the special meeting on September 14, 2023, were read aloud by Clerk Smith. Councilor Trenton Morrell made the motion to accept the minutes as read and Councilor Tee Steadman seconded the motion. All were in favor and the motion carried the council.

The City will host another Trunk or Treat for those wishing to participate on October 31^st at 5:00 pm. Clerk Smith will post flyers and get some ready to hand out to all the students at the Elementary school.

Discussion on whether to close the cemetery or not, depending on year or set a limit? Was decided to wait each year and maybe once it gets around two feet of snow to close it. Shane and Hadley will start to let the Mortuary’s know that it is a possibility we will be closed during the winter months depending on snow and frost each year so they can be prepared.

Marty Nate has been following up on ways to list who is buried in our cemetery and to utilize the board that Jake Smith made for his Senior Project. She can get a banner made to put in between the glass and wood and would be sun proof for about $180. She can also get the map digitized but is concerned about taking the only copy out of the City Hall. It was decided to get it digitized since we do have a backup copy at Shane and Hadley’s office too. She suggested having a binder up there to alphabetize and keep in a weather proof box. The only concern is how to keep the banner or binder updated. Marty is going to continue to look into options of how other cemeteries handle things and will keep the council updated.

There was discussion on getting a plow truck for the City before winter comes and how another big plow truck would help to save on the little truck and since we have two full time employee’s each can be in a truck and utilize their time better. Ordinance #113 – Mayor’s Salary cannot be passed at this time for him to forego his salary for the rest of his term due to the Ordinance must be published 75 days prior to a General Election. The next option for that would be the May election and we would need a new plow truck before then. Shane has been looking on the classifieds and the council approved for him and Hadley to go and look into it.

Fall cleanup dates were set for October 24^th-26^th. Council President Greg Kunz will contact Hennings about bringing out 2 dumpsters and 1 bin for metal on those dates.

Police Report: Sheriff Heslington was not available for the meeting.

Councilor Tee Steadman asked if we can enforce citizens to clean up or rebuild their buildings once they have been demolished if it’s something they have gotten a building permit for. Needs to be looked in to.

Councilor Trenton Morrell would like to get Corey Krantz email to follow up with him about writing an Ordinance to input a school zone along the highway like they have in Montpelier. The school zone would go from 5^th Street to 3^rd Street along Main Street and would be required to slow down in the morning, lunch and afternoon when school is let out. He would also like to talk to Sheriff Heslington about grants and will follow up on the citation funds coming back to the City.

Maintenance Report: Shane gave his report for the month of September and stated that he and Hadley have installed water services to Con Vouros barn, Prestige Technologies came for the annual maintenance and have ordered some internal parts for the smaller PRV’s. They had to replace the brass valves and do some plumbing. They winterized the land app, got approval for Keller’s to do the annual report, did some road patch and placed some sod at the cemetery. They serviced the side by side and cleaned up the old chlorinator building. He spoke with Chris Banks about grants for the water system and Chris has been unable to find us some at this time. He also spoke with Addison Ochsenbein and he didn’t have any new news on the grant but there is $50 million available to small cities so we are hopeful. He also recommended that we update our transportation plans as it helps to have newer ones available for grant applications.

Office Business:   There are 15 delinquent water and sewer accounts for the month of September. Next meeting date has a conflict with the elections being held in our building so it will be moved to the following evening on Wednesday, November 8^th. There was an incident when shutting off a citizens services due to delinquency and the Sheriff was notified. Councilor Tee Steadman will follow up with the Sheriff to see what was done.

The chair entertained a motion from Councilor Trenton Morrell for the council to approve checks and vouchers for the month of September 2023 in the amount of $17,102.43 in the general fund, $12,494.77 in the water fund, and $19,290.24 in the sewer fund, with all funds totaling $48,887.44. Councilor Tee Steadman seconded the motion. All were in favor and motion carried the council.

The chair entertained a motion from Councilor Tee Steadman that council adjourns from the October 2023 council meeting at 8:35 pm. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, December 5, 2023                    7:00 pm             382 Main St. 

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:           

READING AND APPROVAL OF MINUTES from November 8, 2023 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Bear Lake County Extension Office – Kari Ure
• Christmas Park Lighting Event Recap
• Christmas Light Contest
• Employee Christmas Bonus

DeLoy: 

Tee: 

Greg:              

Trenton:

POLICE REPORT:   Bear Lake County Sheriff’s Office

MAINTENANCE REPORT: 

OFFICE BUSINESS:    Delinquent water and sewer accounts

SIGNING OF CHECKS AND VOUCHERS FOR NOVEMBER’S BILLS

 ADJOURNMENT

Next Meeting:

• Regular Meeting – 7:00 pm – Tuesday, January 2, 2024, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

WEDNESDAY, November 8, 2023           7:00 pm             382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:           

READING AND APPROVAL OF MINUTES from October 4, 2023 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Canvass votes from November 7, 2023, Election
• Christmas Park Lighting Event Date
• Senior Citizen Center Donation

DeLoy: 

Tee: 

Greg:              

Trenton:

POLICE REPORT:   Bear Lake County Sheriff’s Office

MAINTENANCE REPORT:  Fall Cleanup Recap, Backup Generator for Shop 

OFFICE BUSINESS:    Delinquent water and sewer accounts; Trunk or Treat Recap

SIGNING OF CHECKS AND VOUCHERS FOR OCTOBER’S BILLS

ADJOURNMENT 

Next Meeting:

• Regular Meeting – 7:00 pm – Tuesday, December 5, 2023, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

The City is sponsoring
“Trunk or Treat”
Tuesday, October 31st
We invite and encourage everyone to bring their treats to the City Park at
5:00pm
Please help us make this amusing holiday fun for all. If you wish for door to door trick or treaters instead, please leave your lights on.

City Cleanup Days

October 24th – 26th

There will be two dumpsters available for garbage and scraps at the City Park and one for metal too.

Cleanup before winter hits!

September 14, 2023
Those Present: DeLoy Kunz, Greg Kunz, Trenton Morrell, Tee Steadman, Mayor Stephan Waechtler, Maintenance Supervisor Shane Clark, Maintenance Hadley Wright, City Clerk Lynette Smith, City Attorney Adam McKenzie by phone
Meeting called to order: 7:00 pm Invocation: Mayor Stephan Waechtler
The Council entertained a motion from councilor Tee Steadman to approve the published agenda and was seconded by councilor Trenton Morrell. All were in favor and the motion carried the council.
The Council entertained a motion from Councilor Trenton Morrell to move into Executive Session pursuant to Idaho Code 74-206: (d) To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code; (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. Councilor DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.
The council engaged in training with City Attorney Adam McKenzie starting at 7:05 pm and ending at 8:15 pm.
Councilor Greg Kunz made the motion to leave executive session and back to the regular meeting and councilor Trenton Morrell seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Trenton – yes. Motion carried.
The chair entertained a motion from Councilor Tee Steadman that council adjourns from the September Special Meeting 2023 council meeting at 8:20 pm. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,

Lynette Smith
City Clerk-Treasurer

September 5, 2023
Those Present: DeLoy Kunz, Greg Kunz, Trenton Morrell, Tee Steadman, Mayor Stephan Waechtler, Maintenance Supervisor Shane Clark, Maintenance Hadley Wright, City Clerk Lynette Smith, Sheriff Bart Heslington, Addison Ochsenbein of Sunrise Engineering
Meeting called to order: 7:00 pm Invocation: Hadley Wright
The Council entertained a motion from councilor Tee Steadman to approve the published agenda and was seconded by councilor Trenton Morrell. All were in favor and the motion carried the council.
The minutes from August 1, 2023, were read aloud by Clerk Smith. Councilor Trenton Morrell made the motion to accept the minutes as read and Councilor Greg Kunz seconded the motion. All were in favor and the motion carried the council.
Councilor Trenton Morrell made the motion to leave the regular meeting and move into public hearing for the purpose of accepting the proposed budget for Fiscal Year 2023-2024. Councilor Greg Kunz seconded the motion and a roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Trenton – yes. Motion carried. The Mayor then opened the floor to the public for discussion, comments or concerns. Clerk Smith reported that the office has not received any comments, written or verbal pertaining to the proposed budget. Councilor Greg Kunz made the motion to leave the public hearing and go back to regular meeting. Councilor Trenton Morrell seconded the motion and a roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Trenton – yes. Motion carried. Councilor Tee Steadman made the motion to accept the proposed budget for Fiscal Year 2023-2024 as printed and councilor DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.
Ordinance #112 the appropriations ordinance for the proposed budget for Fiscal Year 2023-2024 was presented and read to the council. Councilor Greg Kunz made the motion to approve Ordinance #112 and was seconded by councilor Trenton Morrell. All were in favor and a roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Trenton – yes. Motion carried.
Addison Ochsenbein of Sunrise Engineering came before the council to report that he and Lynette and Shane worked on getting the LHTAC grant application ready to be submitted. He will let us know if there is any further correspondence about the grant.
Police Report: Sheriff Heslington came before the council to give a report for August. He reported that Adam had another attorney review the contract just to make sure to remove any bias or conflicts and a couple of edits were suggested. He will review that with Adam next week. Bart conducted some investigations of ordinance violations. They responded to some animal complaints and handed out dog letters and citations will be next. He has followed up with Irene Sorenson and her neighbor issues. He handed out a report for August where they worked 56 hours which resulted in 96 contacts and 14 citations.
Councilor DeLoy Kunz reported that he’s still working on getting the crosswalk done for the school.
Councilor Trenton Morrell inquired about the speed limit signs along the highway. Shane has a meeting with Corey Krantz about getting them installed on Friday.
Maintenance Report: Shane gave his report for the month of August and stated that he and Hadley have dug a couple of graves, fixed a water valve on Hayes Lane, A+ Contractors came back and fixed the curbing in front of the church and the leak at the water tank old chlorinator building. They painted the curb, mowed the parks, dropped off notices for overdue accounts, did some maintenance on the heaters, got the school flashing signs turned back on and fixed the PRV’s which they found had a rock in it. They got some sod ordered to put on the graves from this year and it should be ready this week.
Office Business: There are 13 delinquent water and sewer accounts for the month of August. The LHTAC grant was submitted and letters that were received were sent with the application. DEQ responded to the letter sent about the tires on property up Stringtown and said there is nothing they will do about it at this time. The purchase of the new snowplow has been canceled and money for the sale has been returned. City Attorney Adam McKenzie would like to schedule a training meeting with the council and Mayor on Thursday, September 14th. The Mayor and councilors have conflicts with the next meeting date so it will be rescheduled for Wednesday, October 4th.
The chair entertained a motion from Councilor Tee Steadman for the council to approve checks and vouchers for the month of August 2023 in the amount of $47,212.03 in the general fund, $25,964.54 in the water fund, and $23,396.73 in the sewer fund, with all funds totaling $96,573.30. Councilor Trenton Morrell seconded the motion. All were in favor and motion carried the council.
The chair entertained a motion from Councilor Tee Steadman that council adjourns from the September 2023 council meeting at 8:00 pm. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,

Lynette Smith
City Clerk-Treasurer

CITY OF GEORGETOWN
CITY COUNCIL MEETING
AGENDA

WEDNESDAY, October 4, 2023 7:00 pm 382 Main St.

MEETING CALLED TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from September 5, 2023 regular meeting and September 14, 2023 Special Meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Trunk or Treat October 31st
• Cemetery Closures
• Plow Truck

• Fall Cleanup

• Ordinance #113 – Mayor’s salary

DeLoy:
Tee:
Greg:
Trenton:

POLICE REPORT: Bear Lake County Sheriff’s Office

MAINTENANCE REPORT:

OFFICE BUSINESS: Delinquent water and sewer accounts, Next Meeting Date – Conflict with Elections

SIGNING OF CHECKS AND VOUCHERS FOR SEPTEMBER’S BILLS

ADJOURNMENT

Next Meeting:
• Regular Meeting – 7:00 pm – Wednesday, November 8, 2023, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

SPECIAL MEETING

CITY OF GEORGETOWN

AGENDA

THURSDAY, September 14. 2023 7:00 PM 382 Main St.

MEETING CALLED TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION

APPROVAL OF AGENDA ITEMS:

AGENDA ITEMS:

• Executive Session pursuant to I.C. 74-206:
o (d) To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code;
o (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement;

ADJOURNMENT

August 1, 2023
Those Present: DeLoy Kunz, Greg Kunz, Trenton Morrell, Tee Steadman, Mayor Stephan Waechtler, Maintenance Supervisor Shane Clark, City Clerk Lynette Smith, Sheriff Bart Heslington, City Attorney Adam McKenzie, Bear Lake County Fire Chief Mark Parker, Addison Ochsenbein of Sunrise Engineering, City Auditor Gary Teuscher, Kevin & Marty Nate, Barry Bergholm, Irene Sorenson, Katana Sorenson
Meeting called to order: 7:00 pm Invocation: Mayor Stephan Waechtler
The Council entertained a motion from councilor Tee Steadman to approve the published agenda and was seconded by councilor Trenton Morrell. All were in favor and the motion carried the council.
The minutes from July 5, 2023, were read aloud by Mayor Waechtler. Councilor DeLoy Kunz made the motion to accept the minutes as read and Councilor Greg Kunz seconded the motion. All were in favor and the motion carried the council. The minutes from July 12, 2023, special meeting was read aloud by Mayor Waechtler. Councilor Trenton Morrell made the motion to accept the minutes as read and Councilor Tee Steadman seconded the motion. All were in favor and the motion carried the council.
Councilor Trenton Morrell made the motion to leave the regular meeting and move into public hearing for the purpose of discussing a new subdivision ordinance. Councilor DeLoy Kunz seconded the motion and a roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Trenton – yes. Motion carried. The Mayor then opened the floor to the public for discussion, comments or concerns. City Attorney, Adam McKenzie mentioned a few changes from the County Subdivision Ordinance such as we don’t have a formal Planning & Zoning Committee so people that apply for a subdivision will need to come straight to the council for approval but can appoint an administrator. The County permits mobile homes but we will not approve based on previous ordinances. Fire Chief Mark Parker expressed concerns to have an engineer be involved for subdivisions to have appropriate fire hydrants, services, pressure, size of pipes, etc. and the contractor would be required to install. Mark said the Bear Lake County Fire Department would work directly with the contractor and engineer to make sure that everything is up to code. The City’s infrastructure cannot handle a subdivision right now so the contractor would have to come before the council to be approved or denied and can be denied due to infrastructure or the contractor would have to provide the adequate infrastructure. Adam responded that the City does have the ability to deny or accept but growth will happen and we need to be prepared for it. Clerk Smith reported that the office has not received any comments, written or verbal pertaining to the subdivision ordinance. Councilor Trenton Morrell made the motion to leave the public hearing and go back to regular meeting. Councilor Tee Steadman seconded the motion and a roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Trenton – yes. Motion carried.
Ordinance #111 a Subdivision Ordinance and Summary was presented to the council and the three reading rule was suspended since all council members were in attendance. Councilor Trenton Morrell made the motion to accept the Ordinance #111 for subdivisions and the summary to be published in the newspaper and Councilor Tee Steadman seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Tee – yes, Greg – yes, Trenton – yes. Motion carried.
Police Report: Sheriff Heslington came before the council and since the last special meeting, the contract was forwarded to Adam to review and it is now ready for signatures from the Mayor and the County Commissioners and they will ratify and sign on Monday. Sheriff reported that in July they had 53 hours and 115 contacts with 22 resulting in citations and 1 was a misdemeanor. There were different complaints about noise, open containers, ATV contacts, and disturbances. The Mayor requested reports to be emailed to Lynette so they can be handed out at the meetings. Irene Sorenson had some complaints about her neighbors wanting the shed and trees moved; the Sheriff will follow up with them. Lynette has already sent them two letters to move the shed and trees. Marty Nate asked about complaints about ordinance violations and was told to call dispatch and they will get handled by the deputy on duty and follow ups will be included in the Sheriff’s monthly reports.
City Attorney, Adam McKenzie, reported that he is still waiting for Tim Christensen to get an updated legal description so we can finish the annexation for the Whitakers.
Twin Creeks Update, the Waechtler’s and Sorenson’s brought in about $5600 for Firework donations and spent about $3200 on top of the fireworks. It was a great day and lots of fun. Katana also reported that they will be moving the building on their property for where they had originally planned and got the permit for due to where they can bring in power to, but they will keep the council updated for what they plan to do.
Addison Ochsenbein of Sunrise Engineering came before the council and brought information for a grant that is due September 1st through ITD and LHTAC. Some roads need full restoration, some chip and sealed, and paint lines along Stringtown. He said it is not a fast process. The City had a transportation plan done in 2011 and should be updated. There is a $30,000 grant available for that to redo the study and Sunrise will help pursue that for us.
The Council engaged in the budget workshop with City Auditor and CPA Gary Teuscher from 8:00 pm to 8:45 pm. There was discussion about keeping in mind to plan on a 3% increase for employees each year.
Councilor DeLoy Kunz would like to see a list of building permits in the books each month.
Maintenance Report: Shane gave his report for the month of July and stated that the sewer pumps have been serviced. They got the new speed limit signs installed and have the applications to install the signs along the highway too. They are waiting to meet with Corey to see where those can be installed. Trenton mentioned to speak with Corey while he’s here about making a school zone along the highway. Shane said the spring is running and producing and they’ve done some maintenance at the cemetery and park. They have some leaks to repair on Hayes Lane. Next week they have a reuse permit inspection with DEQ for the land app. Tee asked about what Chris Banks and Addison Ochsenbein have been able to find for grants for our water infrastructure and Shane said he would follow up with Chris.
Office Business: There are 16 delinquent water and sewer accounts for the month of July.
The chair entertained a motion from Councilor Tee Steadman for the council to approve checks and vouchers for the month of July 2023 in the amount of $35,741.76 in the general fund, $23,419.23 in the water fund, and $68,553.58 in the sewer fund, with all funds totaling $127,714.57. Councilor Trenton Morrell seconded the motion. All were in favor and motion carried the council.
The chair entertained a motion from Councilor DeLoy Kunz that council adjourns from the August 2023 council meeting at 9:10 pm. Councilor Tee Steadman seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,

Lynette Smith
City Clerk-Treasurer