Georgetown Idaho

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, August 1, 2023                        7:00 pm             382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from July 5 & July 12, 2023 meetings

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

PUBLIC HEARING: Planning & Zoning Ordinance with Subdivision Section
Twin Creeks Celebration Recap
FY 2024-2025 Budget Workshop with City Auditor, Gary Teuscher, CPA

DeLoy:

Tee:

Greg:

Trenton:

POLICE REPORT:   Bear Lake County Sheriff’s Office

MAINTENANCE REPORT:

OFFICE BUSINESS:    Delinquent water and sewer accounts

SIGNING OF CHECKS AND VOUCHERS FOR JULY’S BILLS

ADJOURNMENT

Next Meeting:

Public Hearing – Budget Hearing 7:00 pm – Tuesday, September 5, 2023, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

SPECIAL MEETING

CITY OF GEORGETOWN

AGENDA

WEDNESDAY, JULY 12. 2023        7:00 PM             382 Main St.

MEETING CALLED TO ORDER 

PLEDGE OF ALLEGIANCE

INVOCATION          

APPROVAL OF AGENDA ITEMS:

AGENDA ITEMS:

• Bear Lake County Sheriff’s Office – Police Patrol Contract

ADJOURNMENT

CITY OF GEORGETOWN
CITY COUNCIL MEETING
AGENDA

WEDNESDAY, July 5, 2023 7:00 pm 382 Main St.

MEETING CALLED TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from May 30, 2023 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Bear Lake County Sheriff’s Office – Police Patrol Contract – any updates
• Planning & Zoning Ordinance Draft with Subdivision Section
• Twin Creeks Celebration

DeLoy:
Tee:
Greg:
Trenton:

POLICE REPORT:

MAINTENANCE REPORT:

OFFICE BUSINESS: Delinquent water and sewer accounts

SIGNING OF CHECKS AND VOUCHERS FOR JUNE’S BILLS

ADJOURNMENT

Next Meeting:
• Regular Council 7:00 pm – Tuesday, August 1, 2023, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

JOB OPENING

The City of Georgetown is looking for a City Maintenance Worker for the Public Works Department.

Full-Time & Part-Time Positions beginning June 2023.

If you are self-motivated, hard-working, honest, have strong problem-solving skills, able to lift at least 50 lbs, be able to pass a physical, have equipment operating experience, this could be the job for you! Wage will be DOE.

Applications are available for pickup at Georgetown City Hall during regular office hours.  Office hours are Tuesday, Wednesday, Thursday from 12-3 pm. Please return completed application with resume by June 5, 2023. Any questions call 847-2120.

Employment Application for Non Law Enforcement

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, May 30, 2023                  7:00 pm             382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:         

READING AND APPROVAL OF MINUTES from May 2, 2023 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Bear Lake County Sheriff’s Office – Police Patrol Contract – any updates
• Planning & Zoning Ordinance Draft with Subdivision Section
• Twin Creeks Celebration

DeLoy: 

Tee: 

Greg:              

Trenton:

POLICE REPORT:

MAINTENANCE REPORT: 

OFFICE BUSINESS:    Delinquent water and sewer accounts

SIGNING OF CHECKS AND VOUCHERS FOR MAY’S BILLS

ADJOURNMENT

Next Meeting:

• Regular Council 7:00 pm – Wednesday, July 5, 2022, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

April 17, 2023
Those Present: DeLoy Kunz, Greg Kunz, Trenton Morrell, Tee Steadman, Mayor Stephan Waechtler, Maintenance Supervisor Shane Clark, City Clerk Lynette Smith, City Maintenance Alan Howell, Mike Carr, Nicole Price, Tim Neuman, Stacy & Charlie Christensen, Joe DeClark, Layne DeClark, Brice DeClark, Jeff & Deanna Franzen, Chris Shepherd, Kevin Martin and Addison Ochsenbein of Sunrise Engineering
Meeting called to order: 6:00 pm Invocation: Mayor Stephan Waechtler
The Council entertained a motion from councilor Tee Steadman to approve the published agenda and was seconded by councilor Greg Kunz. All were in favor and the motion carried the council.
The council has had to call this emergency meeting to declare a state of emergency in the City because of the water issues going on in town. There have been some frozen lines, broken lines and now seven homes on the lower end of Stringtown and above East Street are currently without water. Shane explained the issues that have been going on and where it all started at Rusty Dimick’s and the church without water. On Wednesday, April 12th, they got a call that the water was bubbling in front of the church so they dug that up and capped the line and finally got water back to the town and the school by 4 am on the 13th. The next day the seven homes were suddenly without water and they capped it at East street and still no water to the homes so they have ran hoses to homes as a temporary fix for the evening and then the hoses froze. They got those thawed on Sunday but they are still living off the hoses for now. There is still a water leak in front of the church that needs to be taken care of and the fire hydrant by the school is also out of service. We issued a boil order notice from the water being off the first time fixing in front of the church and those samples came back good so the boil order was removed on Friday.
There was lots of discussion on where the lines are and where it ties in. The plans say those lines their being fed from were supposed to be abandoned. They are still connected somewhere with PVC pipe and so it’s hard to locate. The citizens at the seven homes said they have had significantly less water and pressure since the new PRV’s were installed a couple years back. Discussion about a band aid fix to get them water back for now and then will give us time for the snow to melt more and make a plan to get it fixed right. Shane has been working diligently and nothing has worked that he and Alan have tried thus far.
Sunrise Engineering said there should be some funding options for emergency situations up to $150,000. DEQ has already allocated all of their funds for the year but the State may have some money available and USDA. They will pursue and get back to us.
Clerk Smith and Shane have reached out to a few different contractors to get bids. As per State Statute in an emergency situation and if it is less than $50,000 we can hire anyone. If it is over the $50,000 but less than $200,000 then we are required to get at least 3 bids or contact 3 contractors and must go with the lowest bid. Bids were solicited to A+ Contractors, JAG Enterprises, BE Excavating and Bethers Excavating. JAG is 4+ weeks out to do any work for boring, BE Excavating is too busy and Bethers is getting back to us, A+ can come by the end of the week to get working.
The council and citizens in attendance want to get a band aid in place and get DigLine called in the morning to get the line exposed by Wednesday. The Mayor told everyone this is a great way to get to know your neighbors and help each other out. The community has been great to stop by and offer help and pitch in and all have been willing to help and he and Shane have been very appreciative.
It was agreed that the homes without water are in priority and there are two separate issues with the homes and the church without water. The council wants to bore to the homes if at all possible and get more bids from Vaughn Smith, Lutz Construction and Bills Construction but we need someone with a crew that knows what they’re doing to fix both projects. They will reassess as things go to come up with the best way possible to get water to these homes throughout the week and Shane can solicit the help that he needs to get it fixed.
The chair entertained a motion from Councilor Greg Kunz that council adjourns from the emergency council meeting at 7:50 pm. Councilor DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.
Respectfully submitted,
Lynette Smith, City Clerk-Treasurer

April 4, 2023

Those Present: Greg Kunz, Trenton Morrell, Tee Steadman, Mayor Stephan Waechtler, Maintenance Supervisor Shane Clark, City Clerk Lynette Smith, Sheriff Bart Heslington, Tim & Merg Neuman, Garth Glenn, Addison Ochsenbein of Sunrise Engineering

Meeting called to order:              7:00 pm                                Invocation:         Mayor Stephan Waechtler

The Council entertained a motion from councilor Greg Kunz to approve the published agenda and was seconded by councilor Trenton Morrell. All were in favor and the motion carried the council.

The minutes from March 7, 2023, were read aloud by Clerk Smith. Councilor Tee Steadman made the motion to accept the minutes as read. Councilor Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Tim Neuman on behalf of Sam Holder said the City has permission to use his area to clear and pile when there is lots of snow for flood control but to take care to the soft ground in the pasture to not tear it up or make large ruts. Sam passed away on Sunday.

Sheriff Bart Heslington came before the council to discuss the contract. He has had conversations with the other cities and they don’t have the funds to employ a deputy. He has talked with the commissioners about increasing the budget to help with that. He has some contracts gathered from other areas and he and Adam are piecing one together that will include the citation revenue coming back to the city along with fines and fees on misdemeanors within city limits. He felt we could have a pending agreement so they can respond and enforce our ordinances now. Bart will be available to come to council meetings as needed and Tee requested to change up their hours as we need. We will start a trial run at no cost for a few months to see how things go. If Adam can have a contract ready before the next meeting, the council would like to have a special meeting in April to get it approved.

The council entertained a motion from councilor Tee Steadman to leave the regular meeting and move into Public Hearing for the purpose of rezoning the property that was annexed into the City owned by Kameron & Jessica Whitaker. The motion was seconded by Councilor Trenton Morrell. All were in favor and a roll call vote was taken and is as follows: Tee – yes, Greg – yes, Trenton – yes. Clerk Smith reported that the office has not received any public comment either written or verbal pertaining to the annexation. She mailed out notices of the public hearing to all landowners within 300 feet of the property. Councilor Trenton Morrell asked about if we needed to rezone and adopt a new Ordinance when it states in Ordinance #27 that all property annexed into the City limits will be rezoned as residential. Lynette reached out to Adam and he said he felt it was still necessary. Ordinance #110 to rezone the property from agricultural to residential was read and reviewed by the council and a map was passed out to show everyone where the property is located. Garth Glenn commented on the City doing a great job plowing snow down Hayes Lane and throughout the City. Councilor Greg Kunz made the motion to go out of the public hearing and move back into the regular meeting and was seconded by Trenton Morrell. All were in favor and a roll call vote was taken and is as follows: Tee – yes, Greg – yes, Trenton – yes. The Ordinance will be tabled until the next meeting when all councilors are in attendance to dispense the three reading rule.

The budget hearing date was set for September 5, 2023 at 7:00 pm and the workshop will be on August 1, 2023.

Clerk Smith had Tyler Williamson create a logo to be placed on the City vehicles. The cost to print them will be around $400-500. The council loved them and said to move forward to get them printed and placed on the City service/plow truck and side by side.

The backhoe agreement between the City and the Irrigation Company was discussed at the annual meeting and all felt that things were still working great. Councilor Tee Steadman made the motion to renew the yearly backhoe agreement with the Georgetown Irrigation Company and was seconded by Trenton Morrell. All were in favor and the motion carried.

The City cleanup day was scheduled for May 20^th and dumpsters will be brought out by the park for citizens to use after this snow finally leaves.

The business license ordinance was discussed and the council agreed to not pursue issuing business licenses at this time.

The subdivision ordinance was discussed. Copies of the counties ordinance were printed and distributed for each council member to jot notes and review deeper before the next meeting. Sunrise Engineering will help add a developers agreement to be included with the ordinance.

Councilor Tee Steadman has been researching in the Twin Creeks books and found a letter about Tolo’s Fork in 1827. Lynette will forward on to TJ Budge to see if that can be used to help prove how long we have used water in the City for the adjudication.

Councilor Greg Kunz has complaints about the road that got cut last fall for the water and sewer hookups to the new homes along Stringtown. He would like to see it better maintained with road base until we can asphalt it. The Mayor will speak with the Whitaker’s about maintaining.

Councilor Trenton Morrell has received a complaint from a citizen about their neighbors trees being planted in the right of way and moving their shed. Lynette will send a letter to them with the concerns.

Police Report:  The council had a retirement party for Officer Martinez and his wife at the Ranch Hand on March 29^th at 1:00 pm. The Mayor, Tee, DeLoy, Alan, Lynette and spouses were in attendance to present Officer Martinez with the shadow box with his shirt inside and a cake and lunch. All had a good time honoring him for his years of service to the City. Clerk Smith has reached out to the candidate the council wanted to hire and she is no longer interested in the position. The council will see how this trial run with the Sheriff’s office goes to see how to proceed.

The Mayor brought up that Layne DeClark would like to pay for his water and sewer hookups now for his piece of property he may build on down the road instead of paying the increased rates. The council directed Clerk Smith to compose a letter denying his request since the ordinance and hearing have already been implemented since January and other homeowners have been told to pay for their building permit along with hookups and you can’t prepay for hookups.

Maintenance Report: Shane gave his report for the month of March and stated that he has been working on the Reuse Permit Classification and water reports. He thanked the Mayor and his boys for coming to help clear the snow off the roofs of the City Hall and the shed. They have still been moving snow and helped Clinton Price shut off water in his house. There will be quite a few shutoffs needing replaced this summer.

Office Business:   There are 16 delinquent water and sewer accounts for the month of March. Lynette reported that the new coupon books with individual statements were mailed to every resident informing of the water rate increase. The vaccine clinic sponsored by Bear Lake Animal Hospital was well attended at the beginning of the month even though it was a snowy day. The citizens in attendance appreciated the convenience of being close to take care of their pets. They would like to continue to do each year. The back storage room has had some water damage from the ice on the roofs and Lynette will file a claim with ICRMP to cover the cost to replace the walls, ceiling, flooring, etc in the room. The county will be coming this Thursday to help citizens with property tax relief and will be in the office most of the day.

The chair entertained a motion from Councilor Greg Kunz for the council to approve checks and vouchers for the month of March 2023 in the amount of $19,640.95 in the general fund, $6,625.39 in the water fund, and $16,351.06 in the sewer fund, with all funds totaling $42,617.40. Councilor Trenton Morrell seconded the motion. All were in favor and motion carried the council.

The chair entertained a motion from Councilor Greg Kunz that council adjourns from the April 2023 council meeting at 9:05 pm. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA 

Tuesday, May 2, 2023           City Hall                    7:00 pm

MEETING CALLED TO ORDER 

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:       

READING AND APPROVAL OF MINUTES from April 4, 2023 regular meeting and April 17, 2023 Emergency Special Meeting                  

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

• Ordinance #110 – Rezone Whitaker’s Annexed Property
• Bear Lake County Sheriff’s Office – Police Patrol Contract – any updates
• Planning & Zoning Ordinance Draft with Subdivision Section
• Twin Creeks Celebration

DeLoy: 

Tee: 

Greg:              

Trenton:

POLICE REPORT: 

MAINTENANCE REPORT: 

OFFICE BUSINESS:     Delinquent water and sewer accounts

SIGNING OF CHECKS AND VOUCHERS FOR APRIL’S BILLS

ADJOURNMENT 

Next Meeting:

• City Council Regular Meeting 7:00 pm – Tuesday, June 6, 2023, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

March 7, 2023

Those Present: DeLoy Kunz, Greg Kunz, Trenton Morrell, Tee Steadman, Mayor Stephan Waechtler, Maintenance Supervisor Shane Clark, Ada DeClark, Joe DeClark, Nathan Crane, Tim & Merg Neuman, Kevin & Marty Nate, Addison Ochsenbein of Sunrise Engineering

Meeting called to order:              7:00 pm                                Invocation:         Mayor Stephan Waechtler

The Council entertained a motion from councilor Tee Steadman to approve the added agenda items of Nathan Crane to discuss building options on the land next to him and Addison Ochsenbein from Sunrise Engineering. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried. The council entertained a motion from councilor DeLoy Kunz to approve the published agenda and was seconded by councilor Trenton Morrell. All were in favor and the motion carried the council.

The minutes from February 7, 2023, were read aloud by Clerk Smith. Councilor Tee Steadman made the motion to accept the minutes as read. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council.

Ada DeClark came before the council to discuss the Easter Egg Hunt. She would like to do a May Day Celebration on May 1^st instead due to the amount of snow we have this year and will hold the easter egg hunt then and will get the 2^nd Ward Young Women’s group to help. She will get some other local donations for bikes and prizes if the City would be willing to donate $400 towards the celebration. Councilor Trenton Morrell made the motion to donate $400 for Ada to put on a May Day celebration and was seconded by councilor Tee Steadman. All were in favor and the motion carried the council.

Cemetery Winter Fees – Clerk Smith did some research and heard that some cities were charging an extra winter fee for cemetery open and closings but found out that the City of Bancroft and Chesterfield actually closes down their cemetery in the winter and the funeral home keeps the bodies until a later date for the funeral when the snow has melted. They are typically closed from December until April depending on the year and snow load. The council discussed adding a fee or closing the cemetery for the winter months. The concern is when the snow gets so deep and not being able to see where the headstones are or some winters we have struggled with the frost setting in so soon and making it so hard to dig. The council decided to table it and determine on a year to year basis whether to close it down and in the meantime see if the funeral homes will work with us to postpone where we have so much snow this year.

Nathan Crane came before the council to discuss options on the property next to him. It is for sale and he’s wondering if there is potential to build on the property for himself or anyone else in the future. The property is partially in city and partially in county but his lane to his house is so narrow that it restricts anyone being able to get back there anyway. The railroad right of way is for recreation use but years ago the city was told that the road could be used for anything the city wanted, so eventually a road and water line could be put down there but that is years out for that to happen. There is no potential for water to the property unless a whole separate line is installed and cannot be added on to the end of his water line now. The short answer is anything can be done for a fee but the water and road is restricting any growth on that property now.

Addison Ochsenbein from Sunrise Engineering stopped by to bring some material for the council to review regarding developer’s agreements that the city could adopt along with the planning and zoning subdivision ordinance.

The business license ordinance draft was handed out to the council to review and citizens in attendance. The draft was tabled until a future council when they have had time to review and can determine better if this is something we really want to implement or not.

The planning and zoning subdivision ordinance draft was also tabled until a future meeting when the council can review. The city will look at adopting the county’s subdivision ordinance with some adjustments that don’t apply to us but may be needed for future growth. Also suggested to implement a committee to review and bring to council.

The police contract was discussed and councilor Trenton Morrell reached out to the other cities involved in using the Sheriff’s department and the Mayor of Bloomington said that they aren’t ready to sign a contract and the Mayor of Paris hasn’t been able to get a meeting with the Sheriff to discuss so they’re not ready either. Mayor Roy Bunderson is working on putting together a meeting with the Mayor’s throughout the county with the Sheriff’s Office and see about a contract with them to enforce each cities ordinances since all the citizens pay taxes to the Sheriff’s Office. It was decided to move forward in doing our own thing and to contact our applicants and see if either is still available or interested in the job.

Councilor Greg Kunz inquired about how many fire hydrants are along Stringtown and if we need to install another one with more homes going in. It was determined that there are 3 along the lane that should be sufficient for our needs.

Joe DeClark came to tell the council to continue to look for other water source options and to not give up. The railroad right of way was a lot of work to get and has no water rights but he remembers there being lots of water down by the sewer ponds when we installed the new project and see if there is a way to pump that back up to the rest of the system through that right of way. He also reminded everyone about an easement for the cabin’s up the canyon and there is a water line through there but DEQ made them all drill a well instead of hooking on to the system so to keep that in mind if anyone new ever owns those and finds the easement with their property and tries to connect.

Clerk Smith gave a quick recap of the meeting that she, Shane, Tee and Greg had with TJ Budge over zoom for the City’s adjudication. Tee took home the Twin Creeks books to read some history about Georgetown but we need to find evidence of the first time anyone remembers water being used in the city from packing it from the creeks or somehow before it was distributed through the pipes, through an affidavit of someone’s memory or if we can find any documentation or letter about that. We need to find some history of when the spring was developed and our measuring device at the spring to be able to defend the water that we have. We need to get this information to TJ before October so he can file the claim for the City.

Police Report:  No report for the month of February.

Maintenance Report:    Shane gave his report for the month of February and stated that he and Alan have been plowing snow, snow and more snow. The Mayor helped them get up to the water tanks. They’ve also helped citizens get their water unfrozen if possible or find alternate solutions. The water at the church has a temporary fix running a hose from the fire hydrant and the Mayor got a call today to see about help paying for the labor trying to get the lines unfrozen. The Mayor will wait to get an itemized bill and see if we can turn it into our insurance.

Office Report:   There are 19 delinquent water and sewer accounts for the month of February. The new coupon books have arrived and Lynette will send out a letter with them telling everyone about the water increase beginning in April and reminders to not park in the roads to aid with winter maintenance and a brief explanation of the adjudication coming up.

The chair entertained a motion from Councilor Greg Kunz for the council to approve checks and vouchers for the month of February 2023 in the amount of $14,069.71 in the general fund, $28,364.23 in the water fund and $45,911.60 in the sewer fund, with all funds totaling $88,345.54. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from Councilor Greg Kunz that council adjourns from the March 2023 council meeting at 9:30 pm. Councilor Trenton Morrell seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith

City Clerk-Treasurer

EMERGENCY MEETING

CITY OF GEORGETOWN

AGENDA

MONDAY, APRIL 17. 2023            6:00 PM             382 Main St. 

MEETING CALLED TO ORDER 

PLEDGE OF ALLEGIANCE

INVOCATION          

APPROVAL OF AGENDA ITEMS:

AGENDA ITEMS:

• Declare State of Emergency
• Sunrise Engineering Water Situation between East Street and lower part of Stringtown

ADJOURNMENT

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, April 4, 2023          City Hall                    7:00 pm

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from March 7, 2023 regular meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

PUBLIC HEARING – Rezone Whitaker’s Annexed Property
Set Budget Hearing Date – September 5th at 7:00 pm; workshop on August 1st
New City Logo to be placed on vehicles
Georgetown Irrigation Company Backhoe Agreement
City Cleanup Day
Bear Lake County Sheriff’s Office – Police Patrol Contract
Business License Ordinance Draft
Planning & Zoning Ordinance Draft with Subdivision Section

DeLoy:

Tee:

Greg:

Trenton:

POLICE REPORT:

MAINTENANCE REPORT:

OFFICE BUSINESS:     Delinquent water and sewer accounts

SIGNING OF CHECKS AND VOUCHERS FOR MARCH’S BILLS

ADJOURNMENT

Next Meeting:

City Council Regular Meeting 7:00 pm – Tuesday, May 2, 2023, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.