Georgetown Idaho

May 3, 2011

Those present: Bob Van Cleave, Gary Thompson, Janet Crane, Duane Peterson, Ada DeClark, Joe DeClark, Doug Thompson

Meeting called to order: 7:00 pm

Invocation: Joe DeClark

At 7:05 pm, Mayor Van Cleave opened the public hearing to listen to comments from the public concerning the proposed temporary use permit fee of $25.00. This allows citizens to reside in non-conforming manufactured/modular/mobile/RV/Camp trailers for a period of one (1 year) while building a permanent residence. And allowing a six month extension if approved by the city council which will require an additional $25.00 for the extension. This fee is directed by Ordinance #70 which requires said fee. There were no public comments made to the temporary use permit fee. Mayor Van Cleave directed the public hearing to listen to public comment on the proposed utilities shut off and turn on fee. The proposed fee is $35.00 for the utility turn on and for the utility turn off. There were no public comments made to the utility turn on and off fee. At 7:15 pm, Mayor Van Cleave closed the public hearing. The council then turned to the May 2011 City Council meeting.

The chair entertained a motion from council member Duane Peterson the council approve the proposed agenda items: Union Pacific Railroad grant funds and Forsgren Engineering contract. The grant funds were given to Mayor Van Cleave Monday 2 May 2011 and the Forsgren contract is incomplete up to the present. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Ada DeClark the council approve the posted agenda along with the proposed agenda items. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the 5 April 2011 city council meeting were read. Council member Duane Peterson suggested the fourth paragraph dealing with the proposed fees state “in reference to Ordinance #70“. The chair entertained a motion from Council member Joe DeClark the council approve the minutes with the noted correction. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. Minutes from the 15 April 2011 public hearing were read. The chair entertained a motion from council member Gary Thompson the council approve the minutes as read. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council. Minutes from the 29 April 2011 public hearing were read. The chair entertained a motion from council member Duane Peterson the council approve the minutes as read. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Mayor Van Cleave told the council he had received grant funds from the Union Pacific Railroad Corporation in the amount of $1,500.00. He felt the funds should be turned over to the Veterans Committee to help with the lighting of the veterans monument in the park. After discussion, the chair entertained a motion from council member Joe DeClark the council donate the grant funds of $1500.00 to the veterans committee to help with the lighting of the veterans monument in the city park. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve the temporary use permit fee of $25.00 for citizens to reside in a non-conforming mobile/manufactured/modular/RV/Camp trailer for the period of one year, with six month extensions being requested if needed and an additional $25.00 fee for the extension. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council approve a utilities turn on and off fee in the amount of $35.00 for each. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Resolution 001-2011 regarding the temporary use permit fee was read to the council. The chair entertained a motion from council member Joe DeClark the council approve the resolution as read. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council set the budget hearing date for the 2012 fiscal year for September 6, 2011. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council. Council member Ada DeClark told the council she would like to see the city upgrade the city sidewalks. She had researched the project and an approximate figure for 250 ft. of sidewalk would cost about $2500.00 to $3,000.00. The council members discussed the issue and felt the project should be addressed at the 2012 fiscal budget workshop. Some members felt the streets needed more attention than sidewalks. Council member Joe DeClark gave each council member a copy of the draft for the city clerk department to be included in the new employee policy. Council member Gary Thompson asked if the “Meth Sign” on main street could be taken down. He had had some complaints about its presence. The council discussed the sign and suggested he contact the property owner where the sign was placed and also the county drug coalition. Albert Johnson requested an address change on his property located at 131 W. 7th Street. The property number is not in accordance with the other addresses on that street. He would like the property to be numbered as 145 W. 7th Street. The council wanted to check into the change and see if there were legal issues attached to such a change.

At 7:50 pm, the chair entertained a motion from council member Gary Thompson the council move from public meeting to an executive session pursuant to Idaho Code 67:2345 subsection A. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. At 8:25 pm, the chair entertained a motion from council member Joe DeClark the council move from executive session back into public meeting. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Ada DeClark the council move toward selecting a deputy city clerk. Applications for the position will be available in June. The selection process will continue through July. Applicants will need to submit to a background check, credit check and will need to produce references as part of the application process. The job notification will be done through the newspapers, radio, and postings at City Hall and the post office. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

Police Report: Officer Skinner had 51 contacts.

Maintenance Report: Doug told the council the samples at the lagoons had improved. He didn’t know if it was because of the temperature change or because of the BioLyncesus product he was adding to the system. He took his monthly samples for the water and sewer departments, sent the EPA letter, striped the old service truck of city equipment, set 6 headstones and is getting ready for spring.

Marty reported 12 delinquent water and sewer accounts .

The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of April 2011 in the amount of $11,650.87 in the general fund, $5,712.72 in the water fund, and $12,148.22 in the sewer fund with all funds totaling $29,511.79. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

At 9:15 pm, the chair entertained a motion from council member Ada DeClark the council adjourn from the May 2011 council meeting. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

April 5, 2011

Those present: Gary Thompson, Ada DeClark, Bob Van Cleave, Duane Peterson, Joe DeClark, Kevin Nate, Lori Haddock, Wanda Dunn, VerJean Turner, Marlene Kizer, Adam McKenzie, Doug Thompson

Meeting called to order: 7:00 pm

Invocation: Duane Peterson

The chair entertained a motion from council member Gary Thompson the council accept the proposed agenda item: motion to revisit the proposed wastewater solution. Item was sent via e-mail day of council meeting. IDEQ requires completion before Keller Associates can submit the Environmental Information Document and complete the study. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Ada DeClark the council accept the published agenda along with the proposed agenda item. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the 25 February 2011 public hearing were read. The chair entertained a motion from council member Joe DeClark the council approve the minutes as read. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. Minutes from the March 1, 2011 council meeting were read. The chair entertained a motion from Council member Gary Thompson the council approve the minutes as read. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from council member Ada DeClark, suggesting since the city has not received any further comment on the proposal, I propose the council concur with the direction of the study and the proposed solution as identified in the study after considering the discussions in public hearing held on 25 February 2011. Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

The council discussed the proposed fees for utilities shut off and turn ons. The council suggested a $35.00 fee for both. The chair entertained a motion from council member Ada DeClark the council hold a public hearing in reference to Ordinance #70, to hear comments on the proposed $25.00 fee for the temporary RV/Camp trailer permit and the proposed $35.00 utilities turn on and shut off fee. She suggested the council hold the public hearing in conjunction with the May 2011 council meeting. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Marty was instructed to publish the public hearing and add it to the May Council meeting. Discussion evolved around the reduction for the non-resident fee for the Wendy Foss burial. The council felt they could not reduce the non resident fee for one and not another. The chair entertained a motion from council member Joe DeClark the council deny the request for the reduction in the opening and closing fees for the Wendy Foss burial. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. Lori Haddock visited with the council concerning the Bear Lake Valley Blue Print process. She invited the council members to the next meeting which will be held 27 April 2011 and invited them to share their suggestions and comments with the committee. The council reviewed the city/irrigation company back hoe agreement. The chair entertained a motion from council member Gary Thompson the council make the necessary changes to the agreement and approve it for the year 2011. Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Kevin Nate, representing the Northern Bear Lake Valley Foundation, informed the council the Horizon Grant foundation had agreed to provide travel expenses for 3 interested citizens to attend a grant writing workshop in Idaho Falls. The foundation had two interested parties attending. They needed grant projects to work on at the workshop and he wondered what the city was needing and what they could help with. They discussed the RV dump station, park equipment and cemetery needs. City Attorney Adam McKenzie informed the council about the judicial confirmation process. A public hearing has been advertised for 15 April 2011 at 7:00 at City Hall. The public hearing will take comment for the council to pursue the judicial confirmation hearing. The petition will then be filed and another public hearing will be held the 29 April, 2011 file for court hearing. The court hearing petition will need to be published 3 weeks before the court hearing on the 27th of May 2011. The petition needs to show a need for the system changes for this year. Adam felt the confirmation would be approved given the study done by Keller Associates. Mike and the boys will attend both public hearings and will have facts and information available for anyone wanting them. The chair entertained a motion from council member Ada DeClark the council approve the April 15, 2011 public hearing for the Judicial confirmation process. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Council member Joe DeClark distributed draft copies for proposed the employee policy. He asked council members to read the information and return next month with suggestions and comments.

Police Report: Officer Skinner had 56 contacts.

Maintenance Report: Doug told the council he would need to get one of the rams on the backhoe rebuilt and will solicit Western States Cat to do the job. He plowed snow, rebuilt chains, sent the EPA letter, dug 4 graves, took water and sewer samples, visited with Walt Mueller concerning the Blue Frog aerators for the lagoons. Mr. Mueller consulted his engineers and came back with 4 aerators costing approximately $71,350.00. That price does not include the electrical hook up for the aerators. He suggested the city visit with the Keller boys when installation of the aerators was closer to the finished product.

The chair entertained a motion from council member Ada DeClark the council approve checks and vouchers for the month of March 2011 in the amount of $12, 241.87 in the general fund, $5,824.09 in the water fund, $15,215.59 in the sewer fund with all funds totaling $33,281.55. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

At 9:00, the chair entertained a motion from council member Gary Thompson the council adjourn from the April city council meeting. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

1 March 2011

Those Present: Gary Thompson, Bob Van Cleave, Duane Peterson, Joe DeClark, Wanda Dunn, Riley Lloyd, Steve Hill, Doug Thompson, Ada DeClark

Meeting called to order: 7:00 pm

Invocation: Mayor Bob Van Cleave

The chair entertained a motion from Council member Gary Thompson the council approve the published agenda. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

Minutes from the February 1, 2011 council meeting were read. The chair entertained a motion from council member Ada DeClark the council approve the minutes as read. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Riley Lloyd introduced two proposed eagle projects to the council members. He proposed two metal “Welcome to Georgetown” signs. The signs would be planted at the city limit boundaries and would cost the city approximately $108.00 per sign. The second proposal consisted of 6 picnic tables with the frames made out of galvanized pipe and the table top and benches consisting of pine 2 x 10’s. Each table would cost approximately $280.95. The council discussed the projects with Riley. The chair entertained a motion from Council member Ada DeClark the council approve Riley Lloyd and his group of scouts to construct 4 – 6 ft. picnic tables for the city park; the tables costing approximately $1200.00. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. Mayor Van Cleave asked the council if they were interested in donating to the Bear Lake County Fair. The chair entertained a motion from Council member Gary Thompson the council approve a $600.00 donation to the Bear Lake County Fair. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. Marty told the council a fee needs to be established for Ordinance #70. Ordinance #70 permits a property owner to live in a RV or Camp Trailer while building a permanent residence for the period of one (1) year. With this permission comes a fee for the temporary residence. The council discussed the issue. The chair entertained a motion from Council member Gary Thompson the council approve an amount of $25.00 for the temporary permit fee. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The council reviewed the shut off and turn on utilities request forms. The forms were tabled until next meeting. Council member Joe DeClark told the council members he and Doug had been contacted by Walt Mueller who represents the Blue Frog aerators. Doug and Joe researched the equipment and felt the city should look into the product. The aerators have a propensity to clear the sludge from the ponds and would be more economical for the city than the outdated ones we are now using. Mr. Mueller is collecting more information for the City and will have it ready for the next council meeting. Council member Duane Peterson told the council he felt the council needed to focus on the wastewater issues and look at the RV/Camp Trailer draft at later date. Some questions arose about the draft with the discussion Duane felt the draft was ready to be sent to Adam. The council wanted to wait on it for a while. Council member Ada DeClark asked the council if they had any comments on the hospital donation she had proposed at last months meeting. The council discussed the donation. The chair entertained a motion from council member Ada DeClark the council approve a $1500.00 donation for the 2011 year. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. She asked council members to review the scholarship/charitable fund draft she is proposing. The council visited about Arbor Day and what they could do to promote respect for our environment. She will look into the arbor day grant application and with the help of the teachers, put together a program for the school children.

Police Report: Officer Skinner had 41 contacts.

Maintenance Report: Doug plowed snow, took samples for the water and wastewater systems, replaced a thermostat in City Hall, replaced the light bulb at the flag pole, fixed the pop machine, the engine heater in the snowplow is toast and is not manufactured any more, he is looking into something else, had the county wing back the snow banks, rebuilt a set of chains, received the BioLynceus product and a chlorine shipment, put a new heater in the Chlorinator building, sent the EPA letter, our courier has quit, however we are breaking in a new one.

The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of February 2011 in the amount of $12, 721.57 in the general fund, $5,851.91 in the water fund, $11,856.57 in the sewer fund with all funds totaling $30,430.05. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

At 9:00 pm, the chair entertained a motion from council member Ada DeClark the council adjourn from the March 2011 council meeting. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

January 6, 2011

Those present: Bob Van Cleave, Joe DeClark, Ada DeClark, Duane Peterson, Gary Thompson

Meeting called to order: 8:00 am

The council reviewed the Letter of Interest to DEQ. The chair entertained a motion from council member Duane Peterson the council instruct Mayor Van Cleave to sign the Clean Water Funding Assistance Letter of Interest to DEQ. Council member Joe DeClark seconded the motion. A roll vote vote was taken and is as follows: Joe -yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

At 8:35 am, the chair entertained a motion from council member Joe DeClark the council adjourn from the special emergency meeting. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

January 4, 2011

Those Present: Ada DeClark, Doug Thompson, Gary Thompson, Jeff Olsen, Ken Klingenberg, Jim Miller, Mike Jaglowski, Aaron Swenson, Skylar Allen, Nick Charles, Joe DeClark, Wanda Dunn, Tom Hepworth, Bob Van Cleave, Brandon Harris, Duane Peterson, Craig Bornful

Meeting called to order: 7:00 pm

Invocation: Ada DeClark

The chair entertained a motion from council member Ada DeClark the council approve the posted agenda. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the December 7, 2010 council meeting were read. The chair entertained a motion from council member Ada DeClark the council accept the minutes as read. Council member Joe DeClark seconded the motion . All were in favor and the motion carried the council.

Jeff Olsen from BioLynceus addressed the council with information concerning a product produced expressly for wastewater systems. The product is introduced at the top of the wastewater system and eliminates sledge, algae, weeds, etc. in the lines and lagoon cells. The product has been in operation for 20 years and has had a good success rate. He felt the product would help the city system immensely. Questions were asked and discussion ensued. The council will review the information. Aaron Swenson from Forsgren Associates visited with the council concerning the transportation grant awarded the city. The grant is a non-matching grant and funds will become available in the spring. Funds from the grant must be used to create a capital improvement plan, a payment management plan, or a maintenance management plan. Aaron and Brandon would like to put together a citizens committee to help with the planning process. As funds become available they will meet with council members and receive more direction. Ken Klingenberg chairman of the Citizens Advisory Committee over the wastewater system informed those present about the issues the city has with the present system. When the system was implemented into the city infrastructure a discharge permit was required, however the city was never issued one. In May 2009, a Notice of Violation and Request for Information from EPA was received by the city. The city failed to address the notice and in October 2010 the City received a Notice of Intent to File Complaint for Clean Water Act Violations from EPA. At that time there were 39 violations reported on the system. Keller Engineering was already doing the feasibility study for the city; they were contacted to help with the violation problem. A citizens advisory committee was formed consisting of Ken Klingenberg, Jim Miller, Paul Miller, Joe DeClark, Mayor Van Cleave, Doug Thompson and Skylar Allen. Discussions were held and the committee has the following recommendation for the city council: eliminate the lift station, line pipe from MH83 to lagoons, clean and video inspect collection system, raise manholes experiencing inflow, discontinue discharge to Bear River and revert to land application as permitted through Idaho DEQ. Land application would eliminate the hovering of Federal agencies allowing the city to deal with state agencies only. Mayor Van Cleave told those present the city with the help of Keller Engineering has forwarded a letter to EPA informing them of the steps the city has previously taken to correct the problems and the monetary expense the city has put back into the system. Part of the committee recommendation is to purchase property that will be leased back for the land application. If the city does not comply with EPA mandates, the violations to the city would run in the millions of dollars. The city can not afford to ignore the violations or the fact the wastewater system needs attention. Mike Jaglowski from Keller Engineering told those present total construction costs would be approximately 2.7 million. The city can apply for a loan from DEQ with an interest rate of 1.75% and a 30 year term. The city would need to make application to DEQ for the assistance program. Expiration date for the application is January 14, 2011. At 8:15 pm, the chair entertained a motion from council member Ada DeClark the council move to an executive session pursuant to Idaho Code Section 67-2345-C. Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. At 8:25 pm, the chair entertained a motion from council member Ada DeClark the council move back into public meeting. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council accept the Citizens Advisory Committee’s recommendation to proceed with the land application method and for Keller Engineering to finish the wastewater study and present to the City and DEQ an agreeable process for the land application method and apply for the funding necessary for the project. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve the elimination of the present lift station for the wastewater system and the installation of a new collection line from the present lift station to the sewer lagoons. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Gary Thompson the council schedule a special emergency meeting for the council to review the Clean Water Funding Assistance Letter of Interest to DEQ. Due to the dead line set on the application the council will need to meet as soon as possible. Proposing the meeting be set for Thursday 6, January 2011 at 8:00 am at City Hall. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

Police Report: Officer Skinner had 33 contacts.

Maintenance Report: Doug plowed snow and more snow and more snow, cleared out the cemetery for a funeral, collected samples for water and sewer, sent the EPA letter and plowed snow, kept the Christmas lights running and plowed snow.

Marty reported 21 delinquent water and sewer accounts. Told the council Officer Skinner would like to purchase a new winter coat in the neighborhood of $250.00. The chair entertained a motion from council member Duane Peterson the council approve the purchase. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve the Mayor to sign the Audit Engagement Letter for the audit for fiscal year 2010. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from council member Joe DeClark the council approve checks and vouchers for the month of December 2010 in the amount of $6,975.62 in the general fund $6,150.41 in the water fund, $11,025.84 in the sewer fund with all funds totaling $24,151.87. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

At 10:15 pm, the chair entertained a motion from council member Gary Thompson the council adjourn from the January 2011 council meeting. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

A public meeting will be held on Friday, 25 February 2011 at 6:00 pm in the Georgetown Elementary School 142 Stringtown Lane. Purpose of the meeting will be to inform citizens of the findings concluded by Keller Engineering concerning the wastewater treatment plant, the mandates imposed from EPA, and the recommendation from the Citizen Advisory Committee. City Council members and engineers from Keller Associates will be available to answer questions and concerns. All citizens are invited to attend this informative meeting.

December 7, 2010

Those present: Joe DeClark, Duane Peterson, Bob Van Cleave, Wanda Dunn, Doug Thompson, Gary Thompson, Ada DeClark

Meeting called to order: 7:00 pm

Invocation: Joe DeClark

The chair entertained a motion from council member Joe DeClark the council accept the proposed agenda items: Letter to Rocky Mountain Power, Twin Creeks Celebration date, Cemetery Plots for Critchlows, Street Address Change for Sorenson. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council approve the agenda with the proposed items. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Minutes from the November 3, 2010 council meeting were read. The chair entertained a motion from council member Duane Peterson the council accept the minutes as read. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Council member Joe DeClark informed the council on the rate change proposed by Rocky Mountain Power. He suggested the city send a letter to the Idaho Public Utilities Commission expressing their concerns for the rate change and the issues it would cause for the citizens of Georgetown. The chair entertained a motion from council member Joe DeClark the council approve Mayor Van Cleave to write a letter to the commission expressing their concerns. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council. Council member Ada DeClark expressed an interest in attending the meeting Rocky Mountain Power had set up in Grace to inform the public about the raise. She will take a copy of the letter with her. The council designated July 9th as Twin Creeks Days. The council discussed the sale of four (4) extra cemetery plots for Paul Critchlow. The city ordinance directs the sale of 4 plots per purchaser. Mr. Critchlow would like to purchase eight (8). After much discussion the council suggested Paul purchase 4 and Linda purchase the remaining 4. The address at 549 100 West St. has presented some problems for the owners. Utility bills show the address to be 548 100 West St. and the county has it as 549. The present property owners are needing a change for mortgage purposes. The chair entertained a motion from council member Gary Thompson the council change the city address records to show 548 100 West St. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. Doug visited with the council about information he obtained concerning a process he believed would benefit the wastewater system. A representative from the BioLynceus company visited with him and left information on the process. After discussion the council suggested Doug ask the representative to attend the next city council meeting. The chair entertained a motion from council member Ada DeClark the council approve Christmas bonuses in the amount of $150.00 per employee for the 2010 Christmas season. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. Council member Duane Peterson handed the council members the new draft for the RV/Camp Trailer ordinance. Discussion developed on the changes. The draft was tabled for further review.

Police Report: Officer Skinner had 47 contacts

Maintenance Report: Doug plowed snow, patched the road on East St., marked for Dig Line, removed a downed tree at the cemetery, collected samples for the water and sewer depts., met with Keller Engineering, put up decorations for the Christmas celebration, purchased a new truck, ordered fuel, moved the speed control sign behind City Hall.

The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of November 2010 in the amount of $11,921.74 in the general fund, $7,692.92 in the water fund, and $8,158.78 in the sewer fund, with all funds totaling $27,773.44. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

At 8:55 pm, the chair entertained a motion from council member Ada DeClark the council adjourn from the December 2010 council meeting. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,.

Marty Nate, City Clerk
City of Georgetown

November 3, 2010

Those Present: Bob Van Cleave, Duane Peterson, Tim and Merg Neuman, Skylar Allen, Gary Thompson, Doug Thompson, Ada DeClark, Joe DeClark, Wanda Dunn

Meeting called to order: 7:00 pm

Invocation: Bob Van Cleave

The chair entertained a motion from council member Duane Peterson the council accept the proposed agenda item: Executive Session Idaho Code #67-2345 (f). Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve the agenda and the proposed item as published. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

Minutes from the October 5, 2010 council meeting were read. The chair entertained a motion from council member Duane Peterson the council accept the minutes as read. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Tim Neuman came before the council expressing his concern over the RV/Camp Trailer ordinance draft. He suggested the time frame be longer for property owners who would be part time residents. Allowing a sewer and water hookup for the part time resident; permanent structures (sheds, carports, etc.) and 1 dedicated RV spot per property owner. The council discussed the issue and told Mr. Neuman they would take his suggestions under advisement.

The chair entertained a motion from council member Joe DeClark the council move from public meeting to an Executive Session pursuant to Idaho Code 67-2345 Sub-section f. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane _ yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

At 8:10 pm, the chair entertained a motion from council member Gary Thompson the council move from phentermine-med.com executive session to public meeting. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Gary Thompson the council instruct Keller Engineering to perform additional work in addition to the contract already in progress. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Police Report: Officer Skinner had 47 contacts.

Maintenance Report: Doug tightened the fence on the spring and will need to do some work on the upper end of the spring fence line, took sewer and water samples, sent the EPA letter, cleaned the chlorinator building, shut off 2 water services, reviewed lead and copper samples and took results to sampling sites for signatures, chased cows, visited with the fish biologists about the new bridge they will erect next summer on West street, suggested the city see if paving materials could be added to the bridge construction.

Marty reported 18 delinquent water and sewer accounts. Asked the council for a date for the Christmas park lighting; Monday, December 6th and 6:00 pm the park lighting will take place. The chair entertained a motion from council member Duane Peterson the council approve $400.00 for Christmas decorations. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from council member Ada DeClark the council approve checks and vouchers for the month of October 2010 in the amount of $8,160.84 in the general fund, $9,472.41 in the sewer fund, $5,977.41 in the water fund with all funds totaling $23,610.66. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

At 9:15 pm, the chair entertained a motion from council member Joe DeClark the council adjourn from the November 2010 council meeting. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

September 7, 2010

Those present: Bob Van Cleave, Duane Peterson, Kathleen Collins, Wanda Dunn, Ada DeClark, Doug Thompson, Chris Virgin, Gary Thompson, Joe DeClark, Chris Price, VerJean Turner

Meeting called to order: 7:03 pm

Invocation: Ada DeClark

The chair entertained a motion from council member Ada DeClark the council approve the following proposed agenda item: building permit for Garth Edmunds. Permit was not available at publishing agenda time. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council approve the published agenda along with the added item. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the August 3, 2010 council meeting were read. The chair entertained a motion from council member Duane Peterson the council approve and accept the minutes as read. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Mayor Van Cleave invited Chris Virgin from Wells Fargo Bank to make his presentation to the council concerning the Desk Top Deposit. Chris visited with the council about the product and told the council the bank would waive fees for the item. Mayor Van Cleave informed him the city at this time was not in need of the product. The council thanked him for his information. The chair entertained a motion from council member Ada DeClark the council accept the budget for fiscal year 2010-2011 as it had been published. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Ada – yes, Joe – yes, Duane – yes, Gary – yes. All were in favor and the motion carried the council. Mayor Van Cleave had Marty read the appropriations ordinance draft. The chair entertained a motion from council member Gary Thompson the council approve the ordinance for publication and to be entered in to the city ordinance book with the appropriate number. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The building permit for Garth Edmunds ( 645 Stringtown Lane) was reviewed by the council. The chair entertained a motion from council member Duane Peterson the council approve the building permit. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. Mayor Van Cleave reviewed with the council the Bear Lake Watch/Envision Utah issue. The council did not feel a need to get involved with the envisioning process. Mayor Van Cleave has visited with the Montpelier Chief of Police concerning the two Montpelier officers living in Georgetown on the Stringtown Lane. Mayor Van Cleave would like to use the officers to help manage the speeding issues on Stringtown Lane. Chief Butler was agreeable to the idea but needed to bring it before the Montpelier City Council for approval. The chair entertained a motion from council member Duane Peterson the council approve the marriage of the Georgetown City Police Department and the Montpelier City Police Department. Council member Joe DeClark seconded the motion,. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The council discussed with Kathleen Collins the clean up issue at 546 Main St. The city would not be able to provide equipment nor expense funds for the clean up. The Mayor will contact Commissioner Rasmussen for a free landfill day for Georgetown. It was suggested September 24, 25 be the days of clean up. A flier will announce the clean up day and invite citizens to help with the property.

Council member Joe DeClark told the council the water line on East St., was finished and Doug has been working on the road improvements there. He has been reviewing the employee policy and had heard from Walt Mueller as to concerns on the sewer lagoons. Council member Duane Peterson asked the council to review the RV/Camp trailer ordinance draft. The chair entertained a motion from council member Gary Thompson the council send the draft to City attorney Adam McKenzie for review. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council. Council member Ada DeClark asked about the water workshop in Idaho Falls and expressed an interest in attending.

Police Report: Officer Skinner had 56 contacts.

Maintenance Report: Doug has the aerators ready to operate, sent the EPA letter, sprayed for weeds, took sample for water and sewer, mowed and water parks and cemetery, trimmed trees, adjusted the upper PRV, finished East St water line, stockpiled the mill grind from the State highway and has spread some of it on East St., will be doing lead and copper tests this month.

Marty reported 14 delinquent water and sewer accounts and told the council she will be at Clerk Conference this month.

The chair entertained a motion from council member Ada DeClark the council approve checks and vouchers for the month of August 2010 in the amount of $19,818.99 in the general fund, $6,876.93 in the water fund, $14,105.78 in the sewer fund with all funds totaling $41,105.78. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

At 8:45 pm, the chair entertained a motion from council member Joe DeClark the council adjourn from the September 2010 council meeting. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,
Marty Nate, City Clerk

August 3, 2010

Those present: Ada DeClark, Bob Van Cleave, Duane Peterson, Joe DeClark, Wanda Dunn, Jim and Karen Miller, Gary Thompson, Doug Thompson, Alan Smith, Rex Skinner, Gary Teuscher

Meeting called to order: 7:00 pm

Invocation: Bob Van Cleave

The chair entertained a motion adhd from council member Duane Peterson the council approve the following proposed agenda items, i.e., building permit Jim Miller and proposed ordinance draft for RV/Camp trailers taking up temporary residence, be added to the published agenda. Items were not available before agenda publishing. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Ada DeClark the council approve and accept the published agenda with the added items. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the July 6, 2010 council meeting were read. The chair entertained a motion from council member Gary Thompson the council accept and approve the minutes as read. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Alan Smith from Accelerated Paving introduced himself and his company to the council members. He has visited with Doug about the stock pile of crack seal the city has. He offered the services of his company to apply the crack seal for the city. Doug suggested the city trade cold mix for the outside pallet of crack seal and hire the paving company to apply the inside pallet on Stringtown Lane. Mr. Smith told the council he would work up an estimate for the city to look at. He also told the council his company can do directional drilling under street and roads leaving paving undisturbed. The council suggested he get with Doug and work out an estimate for next council meeting. Council member Ada Declark had received some calls regarding the speed issue on Stringtown Lane. The council discussed purchasing a camera for the area in question. However, Officer Skinner told the council he thought they were illegal in the state of Idaho. It was suggested we get the speed sign and station it on the road. Doug said he would request it from the state highway department. Officer Skinner spent 10 ½ hours of his on duty 50 hours on Stringtown Lane. He issued one ticket and gave a few warnings. He worked early mornings and late evenings and never seemed to be here at the right time. The council suggested he continue to work Stringtown and do what he could. Council member Joe Declark told the council he hadn’t heard from Keller Engineering on the sewer study. He has been reviewing the employee policy and suggested next year the council forget cooking hamburgers and hotdogs and look into sandwiches. He felt Twin Creeks was a success and need not get any bigger than it is. Council member Duane Peterson had council members read the proposed RV/Camp trailer ordinance draft. Discussion ensued. The chair entertained a motion from council member Gary Thompson the council send the proposed ordinance draft to Adam McKenzie for review. The motion died for lack of a second. Comments and suggestions were made; Duane will polish the draft up and the council will look at it next month. Council member Ada DeClark reviewed with the council the following building permits: Jimmie Price (168 6th St.); James Miller ( 205 Stringtown lane); Clinton Lloyd ( 221 Stringtown Lane); Ron Peterson (230 1st East St.). The chair entertained a motion from council member Ada DeClark the council approve the building permits. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Council member Gary Thompson told the council he also thought the Twin Creeks Celebration was successful and jumped on the ban wagon with Joe for a different sort of lunch. He enjoyed his assignment of overseeing the treasure pools for the kids.

Police Report: Officer Skinner had 47 contacts. The chair entertained a motion from council member Duane Peterson the council approve the purchase of a windshield in the amount of $373.83 for the police car. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Maintenance Report: Doug looked into a water pressure complaint, hooked water up at 168 1st East St., checked out a water problem at the Post Office, took samples, sent EPA letter, mowed and water park and cemetery, helped with Twin Creeks, sprayed weeds , marked for Digline, put out bait for diggers at the cemetery, mowed and sprayed weeds on Stringtown Lane, has an issue with the service truck, got the old mower ready for use.

Marty reported 15 delinquent water and sewer accounts. She reviewed Twin Creeks expenses and income with the council and asked if the council was satisfied with the celebration. Mayor Van Cleave thanked her for all her work and thought the party should continue in the style it has developed. He heard many comments on the entertainment and all activities. Marty told the council she had received notice of a class action suit settlement for policy holders who purchased worker’s compensation insurance from the Idaho State Insurance Fund. She asked if the council wanted to pursue the notice. The chair entertained a motion from council member Ada DeClark the council instruct Marty to contact Adam for direction on the suit. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

Gary Teuscher met with the council for the budgeting process for fiscal year 2011. The chair entertained a motion from council member Gary Thompson the council approve a 3% raise to city employees for the fiscal year 2011. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Gary Thompson the council adopt the tentative budget for fiscal year 2011. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of July 2010 in the amount of $10,597.08 in the general fund, $35,241.67 in the water fund, $11,355.71 in the sewer fund with all funds totaling $57,194.46. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

At 10:00 pm, the chair entertained a motion from council member Duane Peterson the council adjourn from the August 2010 council meeting. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown