Category: Other

March 6, 2012

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette
Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Kevin & Marty
Nate, Greg Kunz, Ken Klingenberg

Meeting called to order:  7:00 pm                 Pledge of Allegiance:            Mayor Van Cleave

Invocation:  Councilmember Gary Thompson

The chair entertained a motion from Councilmember Ada
DeClark that the council accepts the published agenda.  Councilmember Matt Argyle seconded the
motion.  All were in favor and the motion
carried the council.

Minutes from the February
7, 2012, council meeting were read.
The chair entertained a motion from councilmember Gary Thompson the
council approve the minutes as read.
Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the
council.

The chair entertained a motion from councilmember Ada
DeClark the council move from the regular meeting into the public hearing for the matter of raising the sewer rates.
Councilmember Joe DeClark seconded the motion. A roll call vote was taken and
is as follows: Ada – yes, Joe – yes, Matt – yes, Gary – yes. The floor was
opened to the public for comments about the increase. Greg Kunz, Kevin Nate,
Marty Nate and Ken Klingenberg all expressed concerns about why the increase is
so much and if we have searched every avenue available to lessen the burden.
The council responded by explaining the need for a change from our current
system because of EPA and DEQ regulations and stated that the increase has been
put off to the point it can’t be put off anymore and hence the large increase.
The council also mentioned that any home having a connection, regardless of occupancy
would be responsible for paying for their sewer also. Councilmember Matt Argyle
made the motion to close the public hearing and move back into the regular
meeting. Councilmember Gary Thompson seconded the motion. A roll call vote was
taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Gary – yes. After
more discussion about how to come to the $35.00 increase, by taking $2.00 from
the existing $25.00 and adding the $37.00 to repay the loan to make it
essentially a $35.00 increase, the chair entertained a motion from
councilmember Matt Argyle that the sewer rates will increase $35.00 on top of
the existing $25.00, beginning August 1, 2012, and every connection will be
required to pay the fee. Councilmember Joe DeClark seconded the motion. A roll
call vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Gary –
yes.

Bear Lake Memorial
Hospital called during the meeting and asked to be rescheduled to the next
meeting due to the weather and expressed their gratitude to the City for their
donation and mentioned that that donation has inspired others to make personal
donations. They will speak about a countywide recycling month at our next
meeting in April.

A building permit
for the LDS Church was brought forth for its need to have the existing
steeple replaced, due to it being structurally unsound. A variance would be
needed if the steeple were torn down because it is too high in relation to our
building standards. Councilmember Ada DeClark made the motion to allow the variance
for the LDS Church because there needs to be a Church in the community and this
is the only existing Church in the town and every Church needs a steeple.
Councilmember Joe DeClark seconded the motion. All were in favor and the motion
carried the council.

Rocky Mountain buy silagra online Power sent over an agreement to be signed
to install the new streetlight. It
will be a 100 watt light that Rocky Mountain Power will own. Councilmember Joe
DeClark made the motion to sign the agreement and have the light installed at
Stringtown and ½ Mile Lane. Councilmember Gary Thompson seconded the motion.
All were in favor and the motion carried the council.

Resolution
#2012-001 was brought forth before the council. It is a resolution stating
the schedule of fees within the office for copying and faxing services and how
to handle NSF checks and the fee associated with those items. Clerk Smith read
the resolution through in its entirety to the council. Councilmember Matt
Argyle made the motion to approve the resolution as read. Councilmember Gary
Thompson seconded the motion. A roll call vote was taken and is as follows: Ada
– yes, Joe – yes, Matt – yes, Gary – yes.

Ordinance #80
was brought forth before the council. Councilmember Ada DeClark made the motion
to table the ordinance until the next meeting for councilmembers to have more
time to review the ordinance and the associated codes listed on that ordinance.
Councilmember Joe DeClark seconded the motion. All were in favor and the motion
carried the council.

The chair entertained a motion from councilmember Ada
DeClark that the council table the decision of paying back the General Fund from the Water and Sewer Funds until
Clerk Smith can have more time to research the issue. Councilmember Gary
Thompson seconded the motion. All were in favor and the motion carried the
council.

The chair entertained a motion from councilmember Joe
DeClark that the Water Fund make an extra $15,000.00 payment on the principal
of the existing Water Loan now and
make the regular payment of $28,000.00 in July. Councilmember Gary Thompson
seconded the motion. All were in favor and the motion carried the council.

Councilmember Ada
DeClark expressed that she would like to have the council review the water
and sewer ordinances relating to the handling of delinquent accounts at the
next meeting.

Police report:  Officer Skinner had 37 contacts.

Maintenance report: Doug
Thompson reported that he continues to do his regular maintenance work and
routines with the water and sewer systems. There was one burial this month that
he cleaned the roads and dug the grave for. He helped the street lighting
process with Rocky Mountain Power get underway so we could get the agreement to
be signed and have the street light installed. The snow plow pump has a leak in
it and he is hoping he can keep it going until the snow is gone to make the
repair.

Office report:  Clerk Smith reported that there are 9
delinquent water and sewer accounts for the month.

The chair entertained a motion from Councilmember Matt
Argyle the council approve checks and vouchers for the month of February 2012 in the amount of
$9,456.59 in the general fund, $5,500.26 in the water fund, $12,302.58 in the
sewer fund with all funds totaling $27,259.43. Councilmember Joe DeClark
seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from Councilmember Gary
Thompson that the council adjourn from the
March 2012 council meeting at 9:00 pm. Councilmember Joe DeClark seconded
the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

February 7, 2012

 

Those Present:  Ada DeClark, Joe DeClark, Clerk Lynette
Smith, Doug Thompson, Gary Thompson, Matt Argyle, Gary & Mauria Teuscher,
and Kevin & Marty Nate

 

Meeting called to order:  7:00 pm                 Pledge of Allegiance:   Council President Joe DeClark

 

Invocation:  Council President Joe DeClark

 

The chair entertained a motion from Councilmember Ada
DeClark that the council accepts the published agenda.  Councilmember Matt Argyle seconded the
motion.  All were in favor and the motion carried the council.

 

Minutes from the January 3, 2012, council meeting were read.
The chair entertained a motion from councilmember Ada DeClark the
council approve the minutes as read. Councilmember Gary Thompson seconded the motion.  All were in favor and the motion carried the
council. Minutes from the January 10, 2012, special council meeting were read. The chair entertained a motion
from councilmember Gary Thompson the council approve the minutes as read.
Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Gary H Teuscher, CPA, came to the council and presented
the September 30, 2011, Audit and Financial Statements for the 2010-2011 Fiscal Year. Councilmembers reviewed
the statements with Gary. Councilmember Ada DeClark made the motion to approve
the Audit for September 30, 2011. Councilmember Matt Argyle seconded the
motion. All were in favor and the motion carried the council.

 

The Backhoe Agreement for the year of 2012 was presented to the council for renewal and
approval. There were no changes made to the agreement and both parties continue
to be satisfied with the current agreement. Councilmember Matt Argyle made the
motion to renew and approve the backhoe agreement for 2012. Councilmember Gary
Thompson seconded the motion. All were in favor and the motion carried the
council.

 

There was lots of discussion on raising the sewer rates,
what the new rate should be and when the increase should occur. Based on 190
houses the monthly cost would be roughly $37.00 just to repay the loan. There
was also discussion on doing away with the monthly ½ rates and making everyone
pay the full amount all year. The office will continue to send monthly
statements until the increase occurs. Councilmember Ada DeClark made the motion
to hold a public hearing on March 6, 2012, at 7:00 pm for a proposed increase
from $25.00 to $60.00 a month for sewer rates, for a $35.00 total increase, to
occur on August 1, 2012. Councilmember Gary Thompson seconded the motion. All
were in favor and the motion carried the council.

 

It was brought to the attention of the council that the ICRMP Risk Management Discount Program
deadline was rapidly approaching. Clerk Smith informed the council that the
deadline is March 1^st. She handed out guidelines to the council and
employee’s to successfully complete the discount program and stressed the
importance of finishing this in a timely manner so she can get the information
back to ICRMP before the deadline.

 

Councilmember Ada DeClark
reported that she heard back from Vaughn Rasmussen about the streetlight and
was told that the City just needs to call Rocky Mountain Power and put in a
request for the streetlight and they will guide us from there. She brought back
the proposed Ordinance for the building official within the City with a few
changes to it and asked Clerk Smith to finish typing it up and to correlate
with City Attorney, Adam McKenzie, about getting the Ordinance ready and in
place for the next meeting in March.

 

Police report:  Officer Skinner had 40 contacts.

Maintenance report: Doug
Thompson reported that the he did some cleaning in his shop, maintained the pop
machine, and replaced some lights in the City Hall. He continues to do his
regular maintenance work and basic routines with the water and sewer daily. He
has successfully put together his new desk and computer in his shop but needs
the internet in order to have his office be effective. The council told him to
go ahead and get the internet through Direct Communications cable network which
will cost about $25.00 a month. He visited with the land surveyors at the
properties for the new wastewater system. He plowed snow throughout the city
and on the cemetery roads and also did some maintenance to the snow plow. He turned
the water off at one location and has spoken with the delinquent accounts to
get their accounts current. He has completed the ICRMP Risk Management Discount
Program. The Monument Jack is a device used to lift headstones in the cemetery
and Doug wondered if it would be worth it to buy one to have around or if he
should try and make one of his own to use when needed.  

Office report:  Clerk Smith reported that there are 12
delinquent water and sewer accounts for the month. Lynette brought to the
attention of the Council that there was a delinquent customer for the Cemetery.
Councilmember Ada DeClark said she would take the invoice to them and get to
the bottom of it. She asked the council if it would be okay to use direct deposit
for the City Employee’s. Councilmember Matt Argyle made the motion to use
direct deposit for the City Maintenance Supervisor, City Policeman, and City
Clerk if the employee’s so desired it. Councilmember Ada DeClark seconded the
motion. All were in favor and the motion carried the council. She also made
aware to the council of the upcoming Mountain West Institute for Clerks. The
council said she should attend and approved the trip if there was something to
be gained for the City and the Office at the Conference.

The chair entertained a motion from Councilmember Ada
DeClark the council approve checks and vouchers for the month of January 2012 in the amount of
$16,227.77 in the general fund, $8,243.38 in the water fund, $11,802.03 in the
sewer fund with all funds totaling $36,273.18. Councilmember Matt Argyle
seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from Councilmember Gary
Thompson that the council adjourn from the
February 2012 council meeting at 9:30 pm. Councilmember Ada DeClark
seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

January 10, 2012 – Special Meeting

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk
Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave,

Sheldon and Marsha Clark, Kelly and Barbara Bartschi

 

Meeting called to order:  7:00 pm

 

The chair entertained a motion from Councilmember Gary
Thompson that the council leave the regular meeting and move into executive session as per Idaho Code Section
67-2345(1)(c), for the purpose of discussing the purchase of land not owned
by a public agency. Councilmember Ada DeClark seconded the motion.  A roll call vote was taken and is as follows:
Ada – yes, Joe – yes, Matt – yes, Gary – yes.

 

At 8:05 pm, Councilmember Joe DeClark made the motion
that the council move out of executive session and back into the regular meeting. Councilmember Matt
Argyle seconded the motion. A roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Matt – yes, Gary – yes.

 

There was more discussion on the purchase price between all
parties until an agreement was made. The chair entertained a motion from
Councilmember Joe DeClark that the City
accept the land offer from Kelly Bartschi of 21 ½ +- acres for $6,000.00 per
acre, and the land offer from Sheldon Clark for 26 +- acres for $5,000.00 per
acre plus 7 water shares at $1,000.00 per share. Councilmember Matt Argyle
seconded the motion. A roll call vote was taken and is as follows:  Ada – yes, Joe – yes, Matt – yes, Gary – yes.

All parties engaged in signing of the Intent to Purchase contract.

The chair entertained a motion from councilmember Ada
DeClark that the council adjourn
from the Special Meeting at 8:35 pm. Councilmember Joe DeClark seconded the
motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

January 3, 2012

 

Those Present:  Ada DeClark, Joe DeClark, Duane Peterson, Clerk
Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave and Matt Argyle

 

Meeting called to order:  7:00 pm

Pledge of Allegiance:            Mayor Van Cleave

 

Invocation:  Mayor Van Cleave

 

The chair entertained a motion from Councilmember Duane
Peterson that the council accept the published agenda.  Councilmember Gary Thompson seconded the
motion.  All were in favor and the motion carried the council.

 

Minutes from the December 6, 2011, council meeting were read.
The chair entertained a motion from councilmember Ada DeClark the
council approve the minutes as read.
Councilmember Duane Peterson seconded the motion.  All were in favor and the motion carried the
council.

 

The chair entertained a motion from Councilmember Duane
Peterson the council approve checks and vouchers for the month of December 2011 in the amount of $8,221.69
in the general fund, $5,459.90 in the water fund, $17,696.70 in the sewer fund
with all funds totaling $31,378.29. Councilmember Ada DeClark seconded the
motion. All were in favor and the motion carried the council.

 

The council proceeded with the new business for the month
by entertaining a motion from Councilmember Ada DeClark to swear-in the newly elected councilmembers. Councilmember Gary
Thompson seconded the motion. All were in favor and the motion carried the
council. Clerk Lynette Smith proceeded by reading the Oath of Office to new
councilmembers Matt Argyle and Joe DeClark. The council then
entertained a motion from councilmember Ada DeClark to nominate Joe DeClark as
the Council President. Councilmember
Gary Thompson seconded the motion. A roll call vote was taken as follows:  Ada – yes, Joe – yes, Gary – yes, Matt – yes.
Duties were assigned to all councilmen as follows: Matt Argyle is to oversee
Law Enforcement, Planning and Zoning, and be the City Liaison to the following
companies: Intermountain Gas, Rocky Mountain Power, Independent Cable Systems
and Fiber Optics. Ada DeClark is to oversee Parks and Recreation, Cemetery
Department, Public Safety, Public Affairs, Fire Protection, Emergency
Preparedness and be the Georgetown Irrigation Company Representative. Gary
Thompson is to oversee the Water Department, City Buildings and be the SICOG
Representative. Joe DeClark’s responsibilities will remain the same as before.

 

Councilmember Ada DeClark inquired the council to consider
giving a donation to the Bear Lake
Memorial Hospital for their new expansion. She mentioned that the hospital
supports our community by employing a lot of our citizens and has provided
service to many of our citizens throughout the year. She made the motion that
the City donates $500.00 this year. Councilmember Gary Thompson seconded the
motion. All were in favor and the motion carried the council.

The 2011 Employee
Bonus was brought forth to the council and councilmember Joe DeClark made
the motion to give each of the employee’s $150.00. Councilmember Gary Thompson
seconded the motion. All were in favor and the motion carried the council.

The workplace
harassment policy and vehicle use policy were discussed by the council.
After having adequate time to review policies, Councilmember Joe DeClark made
the motion that the City approves the Workplace Harassment Policy as it was
written. Councilmember Matt Argyle seconded the motion. All were in favor and
the motion carried the council. Councilmember Ada DeClark then made the motion
that the City approves the Vehicle Use Policy as it was written. Councilmember
Gary Thompson seconded the motion. All were in favor and the motion carried the
council.

Mayor Bob Van Cleave gave a brief update on the wastewater
project. There has been some confusion in the interpretation of how to get at
the correct number to charge for sewer rates. Clerk Smith was asked to set up a
conference call with Tim Wendland of DEQ for clarification. Councilmember Joe DeClark
was asked where he was at in the process with the land owner’s for property the
City is interested in buying. He proposed we have a Special Meeting on Tuesday,
January 10, 2012, at 7:00 pm at the City Hall with the councilmembers, sellers
and City Attorney, Adam McKenzie, if necessary.

Councilmember Joe DeClark cautioned to the clerk’s office to
resist the temptation to take money and if ever felt tempted to ask
councilmembers to help where needed, whether it be counting money, making
deposits, etc.

Councilmember Ada DeClark reported that she had contacted
Vaughan Rasmussen about putting in a street light at ½ Mile Lane and
Stringtown. She is waiting to hear back his response. She also hopes to have an
Ordinance ready for review designating the Bear Lake County Building Inspector
as the go to inspector in the community.

Police report:  Officer Skinner had 55 contacts.

Maintenance report:
Doug Thompson reported that the water samples have all been good. He turned
water off at one location and continues to test the sewer levels regularly.
Samples have all been good except it tested high for E.Coli. He continues to
chlorinate and believes that the problem will be resolved with the new system.
He spent some time putting up decorations at the first of the month and is now
in the process of taking down those decorations. He burned all the paperwork
that the office needed to get rid of. He’s taken care of the pop machine and
hauled some stuff to the dump. He’s cleaned up his workspace and cleaned the
Cemetery roads. He has done some maintenance to all the City’s vehicles and has
done some plowing, and found some time to take time off!

Office report:  Clerk Smith reported that there are 14
delinquent water and sewer accounts for the month.

The chair entertained a motion from Councilmember Gary
Thompson that the council adjourn from the
January 2012 council meeting at 8:15 pm. Councilmember Matt Argyle seconded
the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

December 6, 2011

Those Present:  Ada DeClark, Joe DeClark, Marty Nate, Duane Peterson, Lynette Smith, Doug Thompson,
Gary Thompson, Bob Van Cleave and Wayne Davidson of Bear Lake County

 

Meeting called to order:  7:00 pm                 Pledge of Allegiance:             Ada DeClark

 

Invocation:  Duane Peterson

 

The chair entertained a motion from Council member Gary Thompson that the council accept the published
agenda.  Council member Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the November 1, 2011, council meeting were read.  The chair entertained a motion from council
member Duane Peterson the council approve the minutes as read.  Council member Gary Thompson seconded the
motion.  All were in favor and the motion carried the council.

 

Mayor Van Cleave gave a short report on the Judicial Confirmation stating that the judge approved our request for judicial confirmation and that
we can go forward with our plans and purchase land. Lynette stated that if anyone wants to review the full report from the judicial confirmation that she
has a copy in the office.

 

Lynette reported that in the recent election for council members, the county commissioners canvassed the votes and there were 49
votes for Matthew Argyle and 56 votes for Joe DeClark. Council member Ada DeClark made the motion to accept the canvassed votes from the election.
Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

 

Wayne Davidson, the Building Inspector for Bear Lake County came to inform the council that if they decided to pass an ordinance
designating him as the official go to building inspector for heating and air conditioning permits, that he could get the job done quicker and could save
home owners money. Council member Ada DeClark is going to write up an Ordinance for the Council to adopt for this purpose.

 

The Workplace Harassment Policy and the Vehicle Use Policy were presented to the council to accept in order to be compliant with ICRMP and
receive their discount on our annual premiums. The Council decided to take the policies home and have more time to review them so that they could discuss and
accept these policies at the next regular meeting in January.

 

Marty informed the Council that there needs to be a Resolution for fees in the office for duties such as copying and faxing. The office is to
work on creating a Resolution and a Master Fee Resolution for this purpose.

 

Council member Ada DeClark brought forth to the Council a couple of Playground bids for the Council to
review. She wants to work on some fundraising ideas with Jennifer Wells so that the City doesn’t have to fund the whole project. She also mentioned that she
had been approached by a citizen about putting up a street light at the corner of ½ Mile and Stringtown because that is where the bus stop is and it is really
dark in the mornings when the kids get picked up for school. She asked if she could get with Vaughan Rasmussen to check into getting another street light.
She also wanted the Council to consider giving a donation of $500.00 to Bear Lake Memorial Hospital and requests a decision to be made at the next regular
meeting in January.

 

Police Report:  Officer Skinner had 50 contacts.

 

Maintenance Report:  Doug reported that he participated in and prepared for the Judicial Confirmation. The heaters
at the chlorinator building went bad and so he ordered a new one. He turned water off at one location and on at one location. He has been busy with plowing snow.
The water samples have all been good. He continues to treat and test and all samples are good. He planted 30 trees on the right of way but wasn’t able to
get them all planted and he is taking care of those through the winter and will plant the remaining trees in the Spring. He got all of the lights hung and
ready for the Christmas Park Lighting Event. He cleared snow in the cemetery for the headstones to come in. He did some maintenance work on the vehicles and
got chains on the dump truck to be ready for the cemetery throughout the winter.

 

Office Report:  Lynette Smith reported that there are 10 delinquent water and sewer accounts for the month.

 

The chair entertained a motion from Council member Duane Peterson the council approve checks and
vouchers for the month of November 2011 in the amount of $13,880.63 in the general fund, $5,965.64 in the water fund, $28,458.77 in the sewer fund
with all funds totaling $48,305.04. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

At 8:30 pm, the chair entertained a motion from council member AdaDeClark that the council adjourn from the December 2011 council meeting.

Council member Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

 

Respectfully submitted by,

 

 

Lynette Smith, Deputy City Clerk

City of Georgetown

November 1, 2011

 

Those Present:  Ada
DeClark, Gary Thompson, Bob Van Cleave, Joe DeClark, Duane Peterson, Marty
Nate, Lynette Smith, Doug Thompson

 

Meeting called to order:  7:00 pm

 

Invocation:  Gary Thompson

 

The chair entertained a
motion from Council member Ada DeClark that the council accept the published
agenda.  Council member Duane Peterson
seconded the motion.  All were in favor
and the motion carried the council.

 

Minutes from the October
4, 2011, council meeting were read.
The chair entertained a motion from council member Gary Thompson the
council approve the minutes as read.
Council member Ada DeClark seconded the motion.  All were in favor and the motion carried the
council.

 

The date for the Judicial
Confirmation has been set for November 23, 2011, in the Paris Courthouse at
2:00 pm. Doug Thompson, Joe Declark, Marty Nate and Bob Van Cleave must
attend.  Everything should be done by the
second week in December before the Judge’s paralegal leaves for maternity
leave.

 

Mayor Van Cleave brought a
proposal for a new computer system for the office including Microsoft Office
Suite and QuickBooks. Council member Ada DeClark made a motion that the office
purchase a new computer, Microsoft Office Suite and QuickBooks up to $2,300.00
including shipping. Duane Peterson seconded the motion; all were in favor and
the motion carried the council.

 

The new segregation of duties
was presented to the council and has been advised by City Attorney, Adam
McKenzie, to adopt into the Employee Policy. Council member Joe DeClark made
the motion that the segregation of duties be added to the Employee Policy. Gary
Thompson seconded the motion; all were in favor and the motion carried the
council.

 

It was brought forth to the
council to destroy City records for the years 2000-2004.  Different City records include FY 2000, 2001,
2002, 2003, and 2004; election records for petitions for candidacy for years
1999, 2001, 2003 and 2005; the election poll book for the official return list
for November 2005; Election poll book for absentee applications for November
2007 and the Declaration of Candidacy. Council member Joe DeClark made the
motion for Doug to burn the City records. Duane Peterson seconded the motion;
all were in favor and the motion carried the council.

 

The Christmas park lighting
date was suggested to be moved to a weekday instead of a weekend in hopes of getting
more families to participate. The festivities will include hot dogs, hot
chocolate, marshmallows and Santa Clause will make an appearance. Council
member Ada DeClark made the motion the Christmas Park Lighting take place on
Monday, November 28, 2011, at 6:00 pm. Duane Peterson seconded the motion; all
were in favor and the motion carried the council.  Council member Duane Peterson then made a
motion the office purchase Christmas Lights for the park in the amount of
$1,000.00.  Ada DeClark seconded the
motion; all were in favor and the motion carried the council.

 

Returned checks will now have
a fee of $20.00 and customers will have a 30 day period to pay the outstanding
money owed and the $20.00 returned check fee. If the balance has not been paid
within the 30 day period then more fees may be added. Council member Gary
Thompson made the motion that a Resolution be created for the new fee schedule.
Joe DeClark seconded the motion; all were in favor and the motion carried the
council.

 

Council member Duane Peterson
asked the Council if he should continue to work on the Recreational Vehicle and
Camper Trailer Draft or if it should be tabled until after the wastewater
project. The Council responded that earlier in the year they had decided to
table it until after the project and thought it should continue to be tabled
while taking care of the project and that the new council member replacing
council member Duane Peterson would be assigned the Draft once this project is
complete.

 

Council member Ada DeClark
brought forth to the Council if the City could hire someone to help Doug
throughout the summer and to give him some extra relief if he wanted to take
time off. The Council discussed options of hiring through the Department of
Labor’s programs, if they have any current programs, or hiring a local and
trustworthy teenager. This is something that will be looked into as we get
closer to summer and is a great idea to provide Doug with some relief.

 

Police Report:  Officer
Skinner had 50 contacts.

 

Maintenance Report:  Doug reported
that he turned water off at three locations and on at one location. He helped a
house that had a water leak; the house had low pressure due to bad lines. The
water samples have all been good. He continues to treat and test and all samples
are good and the nitrates are at 0. He went to school one day. He cleaned up
the road to Red Pass and closed another road for winter. He cleaned up the shop
and worked on the plow to get it ready for winter. He help clear up some horses
on the highway and ordered two new batteries for the plow – the old ones he
cleaned up and they were 12 years old. He needs some new tires for the service
truck. The council advised him to go and get some soon before the snow
flies.  Vaughan Rasmussen said that he
would meet up with Doug one day about what to do about the trees in between
City Hall and The Johnson‘s place.

 

Office Report:  Marty Nate
reported that there are 14 delinquent water and sewer accounts for the month.
She reminded the council of the upcoming AIC training. She mentioned that after
looking through the minutes that there was no indication of the City Park being
named after Newell Passey. The Council mentioned that if Darrel Passey would
like to donate money for playground equipment instead of a sign that he
certainly would not be turned away. Marty also mentioned that the coming
Tuesday, November 8^th the office would be closed for regular
business because it is Election Day and elections are held in the city
offices.  Cliff Hanger Recreation comes to
the Twin Creek Days Celebration in July and would need a deposit to reserve
them to come again next year. The council said to go ahead with sending them a
check for the deposit. Access Idaho was a vendor at the Clerk Conference this
year and they have sent a letter to the office about cities being able to
accept credit and debit card payments at no cost to the city. Lynette Smith
asked if this would be something the council thought would be worth looking
into or not. Council member Gary Thompson made the motion for the office to
look more into getting Access Idaho for our city office. Duane Peterson
seconded the motion; all were in favor and the motion carried the council.

 

The chair entertained a
motion from Council member Duane Peterson the council approve checks and
vouchers for the month of October 2011 in the amount of $8,659.96 in the
general fund, $6,143.22 in the water fund, $10,458.22 in the sewer fund with
all funds totaling $25,261.40. Council member Ada Declark seconded the motion.
All were in favor and the motion carried the council.

 

At 8:30 pm, the chair entertained a motion from council member Ada
DeClark the council adjourn from the November 2011 council meeting.  Council member Duane Peterson seconded the
motion.  All were in favor and the motion
carried the council.

 

Respectfully submitted by,

 

 

Lynette Smith, Deputy City Clerk

City of Georgetown

October 4, 2011

 

Those Present:  Ada DeClark, Gary Thompson, Bob Van Cleave, Joe DeClark, Marty Nate, Lynette Smith, Doug Thompson, Skylar Allen from Keller Associates

 

Meeting called to order:  7:10 pm

 

Pledge of Allegiance and Invocation:  Mayor Bob Van Cleave

 

The chair entertained a motion from Council member Gary Thompson that the council accept the published agenda.  Council member Ada DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the September 6, 2011 council meeting were read.  The chair entertained a motion from council member Gary Thompson the council approve the minutes as read with the exception of adding Doug and Marty both attend the Judicial Confirmation.  Council member Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Skylar Allen of Keller Associates came and updated the council about where we are at on the planning study. The income surveys conducted by the council members will now be taken to the Department of Commerce for eligibility to apply for the Block Grant by November 18^th.  There will need to be a public hearing for the application for the Grant.  We are waiting on a date for the Judicial Confirmation in order to move forward with the loan.  The Judicial Confirmation must be done before the loan is official and preferably before we apply for the Grant. The council asked Marty to call City Attorney, Adam McKenzie, to confirm a date for the Judicial Confirmation. Keller’s looked at property with DEQ to purchase for the new lagoons.  The land application needs 35 acres and a buffer zone.  The application needs a survey of the properties and takes about a week to complete.  It would be preferable if the surveys could take place before snow falls. A comment period for the wastewater project was published in the News Examiner and will run from October 6-20^th. The DEQ needs a letter from the Mayor or City in relation to the public comments. The segregation of duties must be in place to move forward.  The office is to speak with Adam about how to implement the segregation of duties. After the survey of the properties for the land application is completed and the DEQ finds a report of no significance then we can move forward and discuss design plans in November.

 

Doug Thompson discussed with the Council options for removing the trees between the City Office building and Johnson Meat Cutting’s building.  The trees are growing into the power line and are becoming a nuisance for both property owners.  Doug wondered who was responsible for the trees; the power company, landowners or the City?  Doug is going to see if he can get Vaughn Rasmussen to come and take a look at the trees and see if he can tell us if the power company will take care of the problem.

 

Council member Ada DeClark brought forth to the Council if in the instance of sickness or absence of Lynette Smith in months and years to come if Marty could come back and work to fill-in.  Marty mentioned that working at all would affect her retirement.

 

Council member Gary Thompson mentioned he had been receiving comments and concerns about the smell of the sewer system near particular homeowners.  The Council informed him that the new wastewater project that we are working on will eliminate those problems and to pass the word along to those homeowners.

 

Police Report:  Officer Skinner had 57 contacts.

 

Maintenance Report:  Doug mowed the cemetery and mentioned he may only mow that once more, he got some gravel hauled in and has tried to winterize everything.  He hopes to have some time to spray more thistle.  He received the water samples back and they are all ok and the nitrates are good.  He reported that he measured the springs and that they are way above any measurements previously made.  It is the City’s responsibility to maintain the septic at 496 100 East and their septic was pumped.  He sent out the EPA report and did more regular testing.  The nitrate readings are going up in the sewer ponds and he is monitoring that closely.  He winterized the park, serviced the backhoe and had to rebuild the front brakes in the service truck.

 

Office Report:  Marty reported that there are 12 delinquent water and sewer accounts for the month and that there are 2 Candidacy’s for City Council which are Matt Argyle and Joe DeClark.  She mentioned to the council she has received flyers for the City Council to attend AIC training and there is a Planning & Zoning meeting the same day at the same location.  She also mentioned that Lynette and any other council members who wished to attend, to go on a trip with Doug one day to go throughout the City and learn where everything is and what everything is all about.  She also asked the Council about Lynette becoming a Notary.  It was decided that there needs to be a Notary within the City and that Lynette should become a Notary and bonded.  She inquired of the Council if realtor inspections should be charged for water turn on and off fees and also if someone is living in a home for only 2 weeks out of the year if they should be charged those same fees.  There was some discussion and then it was decided that inspections should not be charged the fees because that should be included in the maintenance but to be fair to everyone else, no matter how long someone is in a home that all homeowners should be charged the turn on and off fees when applicable.  She mentioned that Darrel Passey came in and claims that the City Park should be named after his dad Newell and wondered if anyone had any insight.  Darrel also mentioned that if there is a sign put up honoring his dad that he will pay some money for the sign.  Marty asked the Council what they would like to do about the new sewer and water fees so that the office can order the new books for the year.  It was decided that we can’t make any changes to the fees until after the Judicial Confirmation.  In the meantime, the office might be sending out statements for a month or two until the new books arrive with the new fee schedule.  She mentioned again that we need to adopt a segregation of duties and we need to ask City Attorney, Adam McKenzie how to adopt; if by ordinance or add to the employee policy.  Lynette should be coming into the office for training two days a week for the month of October.  Lynette gave a report on the Clerk’s Conference attended by her and Marty in Boise.  She brought forth to the Council a proposal of how to receive a 5% discount on the ICRMP policy for the new year.  The Council would need to implement two new policies – a workplace harassment policy and a vehicle use policy in order to apply for the discount. All employees would need to participate in order to get the discount.  The Council told her to go ahead and get started on what was needed to get started on the discount.  She also mentioned that while at the Clerk’s Conference her and Marty received bid proposals from Software companies to update the office’s utility billing and financial programs. The Council said that they needed more time to learn about the softwares and what was needed in order to make a decision.

 

The chair entertained a motion from Council member Ada DeClark the council approve checks and vouchers for the month of September 2011 in the amount of $11,932.79 in the general fund, $5,454.19 in the water fund, $10,877.40 in the sewer fund with all funds totaling $28,264.38.  Council member Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

 

At 8:45 pm, the chair entertained a motion from council member Gary Thompson the council adjourn from the October 2011 council meeting.  Council member Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Respectfully submitted by,

 

 

Lynette Smith, Deputy City Clerk

City of Georgetown