April 7, 2015
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Officer John Martinez, Marty Nate, Mable Whitmore, Gary Teuscher, James Teuscher.
Meeting called to order: 7:00 pm Invocation: Councilmember Matt Argyle
The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Minutes from the March 3, 2015, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Marty Nate, representing the Twin Creeks committee came before the council to give an update on the plans for the event this year. She reported that she will need to have contracts signed this year by the Mayor with the Entertainer, Jared Rogerson and Cliffhanger Recreation. She also reported that the committee still wants the City to help with the luncheon. The pageant will be held on July 10th for ages 4-8. Activities planned are the smash a car and duck race again this year.
Marty also took care of business regarding the Northern Bear Lake Valley Foundation. She informed the council that the Foundation is dissolving and still has some funds left over that she would like to move into the City’s funds of about $1,400.00, for the City to use for cement to finish the project and keep track of. The Council suggested using $700.00 of those funds for the cement bench Memorial for Bo Taylor and Trent Sorensen. Councilmember Joe DeClark and Mayor Van Cleave will make the decision on the design of the bench and what is engraved upon it. They will get it ordered in the next day or two to have it finished and installed before Taylor Construction comes back this year to finish the wastewater project.
Mable Whitmore reported to the council her concerns about the hill of dry grass behind her home, Sheldon Clark’s and Jeff Collins’. Councilmember Joe DeClark suggested Doug call Don Burdick to do a controlled burn at the sewer ponds and behind these homes once the water gets put into the Irrigation System.
The City was awarded an LRHIP Grant to use for updating and replacing all of the signs in the City in the amount of $22,000.00. Those funds will be available for use after October 1st of this year. The council also discussed options for the street grant received to redo the road on West Street.
An Amendment to Ordinance #57 regarding water hookups outside of City limits was read aloud by Clerk Smith. Councilmember Glenn Hunter made the motion to accept the Amendment to Ordinance 57. Councilmember Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Matt – yes, Ada – yes, Glenn – yes. Motion carried the council.
The City engaged in the audit for fiscal year 2013-2014 with City Auditor, Gary H. Teuscher, CPA. They reviewed the audit with Gary page by page. Councilmember Ada DeClark made the motion to have the Water Fund payback the General Fund in full in the amount of $13,986 and to have the Sewer Fund payback a portion owing to the General Fund in the amount of $17,000 for operating expenses incurred throughout the year. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.
The budget dates were set for the coming year. Councilmember Ada DeClark made the motion to set September 1st at 7:00 pm for the Budget Hearing and August 4th for the budget workshop. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.
Councilmember Matt Argyle reported that he will be starting to install the address signs to each home here shortly. They will be placed in the same place at each home along the property line and in a visible area to aid all safety personnel and delivery personnel to find every home in a timely manner. He also reported that he purchased a train engine to give to Doug from the City to get well soon.
Councilmember Ada DeClark reported that the City Easter Egg Hunt was great and that Shaylee Wells did a great job at organizing and getting the word out. There was a large turnout of kids from the community and the Easter Bunny stopped by. She also reported that all of the playground equipment has been delivered and she would like to get it installed at the school within the next month or two.
Police Report: Officer John Martinez made 21 contacts for the month of March.
Maintenance Report: Doug Thompson gave his report for the month of March stating that he tried to take it easy and Councilmember Joe DeClark helped him out a lot through the month with collecting water and sewer samples and backfilling a few sunken graves and he also marked some areas for DigLine.
Office Report: Clerk Smith reported that there are 24 delinquent water and sewer accounts for the month of March. She has had a request to check out the blue books about Georgetown and was told that would be fine to lend them out, we just need to keep a record of who has taken them and let them know that if they are not returned that they will be responsible to purchase the City a new set. She also informed them that she needs to update QuickBooks to the newest 2015 version and was given approval to spend the $230.00.
The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of March 2015 in the amount of $12,424.83 in the general fund, $6,516.17 in the water fund, $18,900.13 in the sewer fund with all funds totaling $37,841.13. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the April 2015 council meeting at 9:30 pm. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.
Lynette Smith, City Clerk