July 1, 2014 Council Minutes

August 27th, 2014

July 1, 2014

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Marty Nate, Mable Whitmore

 

Meeting called to order:  7:10 pm                            Invocation:  Council President Joe DeClark

 

The chair entertained a motion from councilmember Glenn Hunter that the council accepts the published agenda.  Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the June 3, 2014, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Marty Nate of the Twin Creeks Committee reported on the celebration and said everything went really well. The smash the car, duck race and duck pond were very well received and everyone thoroughly enjoyed them. She felt attendance was down a bit from previous years and could be due to being held earlier in the year and the weather. Marty will be back at the January meeting to set a date for next year’s celebration. Councilmembers Matt and Ada had booths set up in the park for address signs and volunteer signups for EMT’s and Fire help and neither had much interest from the attendees. Ada will put together a letter and councilmembers will help hand deliver to interested citizens of the community to be volunteers for emergency personnel.

 

Keller Associates emailed a progress report on the wastewater project for the month of June for the council to review. Taylor Construction has finished excavation for the lagoon as well as placing, compacting, and testing material for the lagoon embankment. The bedding material for the liner to be installed is scheduled for July 14th and then be filled with water to find any leaks in the liner. The pipes into and out of the lagoon are currently being installed and will go beneath the irrigation system main line. The next construction meeting is scheduled for July 17th.

 

CenturyLink mailed an application requesting for a permit to install and maintain a buried fiber optic cable and associated closures beginning at the intersection of Main Street and Stringtown and along the east side of Stringtown and over to their building between the City Shop and Dimick’s. This will enable them to provide fiber optics to all citizens in Georgetown. Councilmember Matt Argyle made the motion to approve the permit for CenturyLink to install the fiber optic cable and for Council President Joe DeClark to sign the permit in the absence of the Mayor. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

 

Councilmember Matt Argyle reported that he saw a company in town that does chip and seal on roads and asked them to get him a rough bid for putting two layers on West Street. Materials were around $75,000 and to crack seal Stringtown would be around $30,000. The council was interested to hear about it and said that gives us something to think about for how to use our grant.

 

Police Report:   Officer John Martinez made 33 contacts for the month of June.

 

Maintenance Report:   Doug Thompson gave his report for the month of June stating that he sent his letter to the EPA, sent his sewer samples to be tested and has used the backhoe to help with the wastewater project to help haul pipe around. He dug one grave at the cemetery and reported that it has been watered and mowed once as well as the City Park. He replaced a water valve at Stoney Holloway’s and also sent his water samples to be tested for the month which were all ok. He attended one day of school in Preston for the water system and turned water on at one location and was able to mow down Stringtown.

 

Office Report:   Clerk Smith reported that there are 20 delinquent water and sewer accounts for the month of June. She also reported that she sent out a letter to all residents informing them of the upcoming Twin Creeks Days, their account balances and enclosed the new coupon books for the next two years. She also prepared and posted the 2013 Consumer Confidence Report in the News-Examiner, at the Post Office and at the City Hall. The Post Office called and requested to have their rates cut in half since the business is only open half the day. The Council decided to keep with what they decided a couple years ago when they did away with half rates throughout the whole City and said if the services are on then they pay full rates or turn the services off. Lynette will report back to the Post Office on their decision. Lynette also reported that she spoke with City Attorney, Adam Mckenzie about paying for the property owned by James King for the Quit Claim Deeds for the property lines and he said the City has no rights to lien the property without a written agreement with James King before paying for his portion. The Council decided to go ahead and still pay for his $286.00, to AA Hudson in Preston for doing the survey work and to continue to try and get in touch with James King about being reimbursed.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of June 2014 in the amount of $13,123.89 in the general fund,  $8,458.36 in the water fund, $16,178.42 in the sewer fund with all funds totaling $31,760.67. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the July 2014 council meeting at 8:30 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

June 3, 2014 Council Minutes

July 3rd, 2014

 

June 3, 2014

 

 

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Officer John Martinez, Matthew Hill of Keller Associates, Marty Nate, Stephen & Mary Waechtler, Mable Whitmore

 

 

 

Meeting called to order:  7:00 pm                            Invocation:  Mayor Bob Van Cleave

 

 

 

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda.  Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council. The chair entertained a motion from councilmember Ada DeClark that the council approves additional agenda items of discussing the City Property Lines. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

 

 

Minutes from the May 6, 2014, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

 

 

 

Matthew Hill of Keller Associates reported before the council and said that we should schedule a permit handoff meeting with DEQ sometime soon for the wastewater project. Pay application #5 was signed by the Mayor and submitted to Matthew. He reported on the construction meetings being held along with Taylor Construction, Keller Associates and City Officials and said there is still another 2 weeks at least of excavating. We received a letter from DEQ about an available drinking water planning study grant, stating that we were being considered for the grant. The grant funds are usually on a 50% match basis to what the City can do and we wouldn’t be required to install water meters with the grant funds. Matthew will compile a letter for the City to DEQ to let them know that we are interested in going forward with the planning study grant and we should hear back later this year if we are awarded any funds from the grant.

 

 

 

The Mayor wanted the councils input to help review and discuss the lawn mowing bids. Both bids would use their own equipment and provide their own liability insurance and such.  After discussion, it was decided to split the bids and have the Bateman’s mow the City Park for $75.00 per mow and the Waechtler’s would mow the Cemetery for $150.00 per mow.

 

 

 

Marty Nate represented the Twin Creeks Committee and went through the day’s events and made final assignments. Breakfast starts at 8:00 am with some lawn games and bike races to follow. The parade will begin at 11:30 am followed by the luncheon provided by the City and then Cliffhanger Recreation will arrive with games for the family in the park. Councilmember Ada DeClark will be in charge of the duck race which will replace the usual treasure hunt. The Waechtler family is going to bring some cars for people to smash for $1.00 per minute. Councilmember Glenn Hunter will be in charge of lining up the food for the luncheon and will speak with Juanita at the Country Corner about providing 250-280 sandwiches for the councilmembers to serve.

 

 

 

Everyone along this block of Main Street is splitting the cost of the Quit Claim Deeds with Mark Dunford. The cost for each property is $286.00. The City & L&M Market owned by James King of North Carolina have not paid for this service yet. Councilmember Matt Argyle made the motion for the City to pay for both properties to be able to get the properties squared away correctly and quickly, and to try and collect the fees back from James King for his portion. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. The Mayor asked Lynette to get in touch with City Attorney, Adam McKenzie, to see if the City has any rights to place a lien on his property to repay the City in the instance we can’t collect the funds from him.

 

 

 

The budget hearing to reopen the budget for the water fund was cancelled because the council decided that we should wait on fixing the pressure reducers and valves until later this Fall and to apply for the drinking water planning study and wait to see what the study suggests before making any changes to the water system just yet.

 

 

 

Councilmember Joe DeClark reported on the sewer ponds and said that the fence by the old ponds has been cut out and the wire rolled back and could be reused when the fence gets put back up. Councilmember Joe DeClark made the motion to accept Reed Clark’s bid of $3,500 for materials to install a boundary fence between the sewer ponds and Reed Clark’s property of approximately 1,000 feet. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Reed will install the fence later this summer when the cattle are out of the pasture.

 

 

 

Councilmember Matt Argyle gave more information on the address sign reflectors and said that the council would need to designate a place for every property to have them in the same place and stressed that they are beneficial for everyone, especially all emergency personnel to be able to find homes in Georgetown.  All property owners will be responsible for paying for their own sign and the more that order, the lower the cost for everyone. He will have more information in a booth set-up at Twin Creeks Days.

 

 

 

Police Report:   Officer John Martinez made 20 contacts for the month of May. He reported that he will perform VIN Inspections to citizens for $5.00 per inspection. He also notified the council of some state grants available to the City. Some grants that have been offered in the past are promoting bike safety with helmets, providing infant and/or car seats to those in need in the City, there is a crossing highway safety grant, money towards a speed trailer, etc. The council was very interested and asked him to pursue the grants available.

 

 

 

Maintenance Report:   Doug Thompson gave his report for the month of May stated that he fixed a water leak at Fred Tate’s, mowed, watered and trimmed the lawns at the park and the cemetery, fixed a valve at the cemetery and moved the desks around in the City Hall for the voting. He also fixed the lawn mower and two leaks on West Street caused by the new sewer lines. He turned water services on at two locations and sent his sewer and water samples to be tested for the month which all came back ok and he also sent off his letter to the EPA. Erik and Lacy Christopherson have submitted a building permit which he will review and once they provide more detailed measurements he will be able to approve.

 

 

 

Office Report:   Clerk Smith reported that there are 21 delinquent water and sewer accounts for the month of May.

 

 

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of May 2014 in the amount of $8,612.56 in the general fund,  $6,516.53 in the water fund, $16,590.63 in the sewer fund with all funds totaling $31,719.72. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

 

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the June 2014 council meeting at 9:00 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

 

 

Respectfully submitted,

 

 

 

Lynette Smith, City Clerk

 

Council Minutes

June 5th, 2014

May 6, 2014

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, Ryan and Corbin Spencer

 

Meeting called to order:  7:05 pm                            Invocation:  Councilmember Ada DeClark

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the April 1, 2014, regular council meeting were read. The chair entertained a motion from councilmember Glenn Hunter the council approve the minutes as read. Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Three bids to mow the city park were received in the office. Two out of the three bids were pretty much the same. Councilmember Ada DeClark made the motion to have the Mayor call and interview the bidders that were the same, about insurance, how often they will mow and then he can make the decision as to who to hire. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

 

Mable Whitmore represented the Twin Creek Days Committee. She passed out a schedule for the day and made assignments for councilmembers to take care of that day. The City will still take care of the lunch for the day and councilmember Glenn Hunter will be responsible for ordering and gathering everything for the lunch. Councilmember Joe DeClark will clean up the tables and help serve the luncheon. Councilmember Ada DeClark will be responsible for the treasure hunt/treasure pool and councilmember Matt Argyle will take care of the advertising.

 

Doug Thompson asked the council about their thoughts on using Roto Rooter to maintain the city sewer lines, to clear at least one section a year, to prevent any large blockages in the system like what happened last fall. The Roto Rooter business has relocated to Montpelier and would be very convenient for us to use. Doug will get an estimate from him for the council to approve how many sections we can perform maintenance on each year.

 

Doug has found a few issues with the water system throughout the City recently with pressure reducers, valves and eroded lines. He received an estimate from Ferguson’s for the materials to fix lines at Don & Paul Clark’s in the amount of $2,020.00. Councilmember Ada DeClark made the motion for Doug to make the purchase for the materials from Ferguson’s in the amount of $2,020.00. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried. Doug informed the council that there are two sets of pressure reducers and some valves which have gone bad and need to be replaced. He will speak with Idaho Rural Water to see what our options are and speak with contractors that would be willing and certified to perform the work. When these fixes occur, the City water will all be shut down for a short while if everything needs to be completely replaced. We will also work on getting estimates on how much all of this will cost to the water fund.

 

The council discussed the LHTAC street grant briefly and said that they are still researching possibilities. There is some confusion on the wording in the grant letter that Lynette will call LHTAC to get cleared up about correct dates.

 

Doug also informed the council that he will be doing lots of road patching along various streets this summer. He was notified that there is about $10,000 in the current budget for him to do so.

 

Doug received a bid from Sims Construction for putting up a new roof on the City Shop. After much discussion the council agreed that they would like to maintain the building that we have before going through the expense of building a new one, such as the shed for all equipment. Perhaps the equipment shed will be put off for another year at least. They will make more of a concrete decision about what to do with the buildings until we know further on our water situation within the City.

 

Reed Clark has offered to fence the sewer ponds, and he has already done the other side about a year ago. He will perform all of the labor if the City will pay for the materials. Doug will get a bid from Reed listing the expense of the materials for the council to approve.

 

Councilmember Joe DeClark reported that he attended an LHTAC meeting this past month and that it was mostly about all of the bike races that will be going on in this area over the summer.

 

Councilmember Ada DeClark reported on the Easter Egg Hunt which she received lots of great feedback on and will plan to do it again next year. She also proposed for the water budget to be reopened for the next meeting.

 

Police Report:   Officer John Martinez made 24 contacts for the month of April.

 

Maintenance Report:   Doug Thompson gave his report for the month of April stating that he turned water services off at one location and on at two locations. He received his lab sample tests which were good. Taylor Construction is coming back and getting set up and ready to resume construction sometime next week. He tore down the trees behind the City Hall building and took a few loads to the dump with them. At the cemetery, he marked a grave for a headstone to be put in and put some backfill on a few sunken graves. He issued dog warnings to those who haven’t purchased their licenses yet, marked some areas for DigLine and attended the LHTAC meeting with councilmember Joe DeClark. He also overhauled the lawn mower and mowed the lawn at the City Park.

 

Office Report:   Clerk Smith reported that there are 16 delinquent water and sewer accounts for the month of April. She bought new phones from King’s of Montpelier because the Caller ID stopped working on the old phones. She ordered new coupon payment booklets for the next two years and will compile a letter to send to all citizens with the new books. She informed the council that she will be changing her office hours for the summer to Tuesday, Wednesday and Thursday from 9:00 am – 12:00 pm. A customer has complained about their account being a month behind. Lynette researched the issue and his account has continuously been a month behind since before she was hired in 2011. The council agreed to make everyone’s lives easier by removing one month’s worth of services from his account. Lynette will compile a letter to Randy Toomer for the Mayor to sign notifying him of the council’s decision granting him a one-time credit to his account.

 

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of April 2014 in the amount of $11,139.97 in the general fund,  $72,772.82 in the water fund, $26,399.94 in the sewer fund with all funds totaling $110,312.73. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the May 2014 council meeting at 9:15 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

June Agenda

June 3rd, 2014

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

 

Tuesday, June 3, 2014            7:00 pm                     382 Main St.

 

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

 APPROVAL OF AGENDA ITEMS:

 

READING AND APPROVAL OF MINUTES from May 6, 2014, meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

      • Budget Hearing to ReOpen FY 2013-2014 Budget in the Water Fund to fix water pressure reducers, etc.
      • Wastewater Project Update from Keller Associates & Drinking Water Grant
      • Mowing City Park Bids
      • Twin Creek Days – Marty Nate
      • Cleaning & Inspection of Water Tanks

        Joe: 

        Matt: 

        Ada:               

        Glenn:

        POLICE REPORT:

        MAINTENANCE REPORT: 

        OFFICE BUSINESS:           Delinquent water and sewer accounts

        SIGNING OF CHECKS AND VOUCHERS FOR MAY’S BILLS

        ADJOURNMENT

        Next Meeting:

  • Regular Council 7:00 pm – Tuesday, July 1, 2014, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

April 1, 2014 – City Council Minutes

May 7th, 2014

April 1, 2014

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore

 

Meeting called to order:  7:05 pm                            Invocation:  Councilmember Matt Argyle

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the March 4, 2014, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

 

The audit forfiscal year 2012-2013 was performed by Gary H. Teuscher, CPA and councilmember Ada DeClark made the motion to accept the audit for fiscal year 2012-2013. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. At the suggestion of Mr. Teuscher, councilmember Ada DeClark made the motion to pay off the remaining amount on the water loan this year. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. Councilmember Ada DeClark also made the motion to payback the general fund from the water fund in the amount of $14,025 for incurred expenses from 2012-2013. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

 

It was recently discovered in a land survey performed on adjacent properties to the City that the property lines have been skewed because the property lines were originally based off of the Salt Lake Meridian and things have since changed to the Boise Meridian. Everyone on the same block as the City property will be asked to sign a Quit Claim Deed saying they accept the boundary lines as they are now so that everyone can legally own the property that their homes and the City Hall is sitting on.

 

The dates for the budget workshop and budget hearing were set. Councilmember Ada DeClark made the motion to set August 5, 2014 as the date for the budget workshop and September 2, 2014 as the date for the budget hearing. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

The shed for the backhoe and other equipment was discussed and will be built behind the City Hall building after removing the trees and bushes and will most likely be built later this fall after the money can be added into this coming year’s budget. In the meantime, the council and Doug will look into getting prices for tin and lumber for the shed. The shed will be about 40 ft. long. The Irrigation Company is still interested in the shed and is willing to pay a portion of it, even though it will be much larger than what the backhoe needs.

 

No lawn mowing bids were received this month from interested parties. The council asked for the ad to be taken off of the radio and out of the newspaper, but if bids are received before the next council meeting on May 6th, they will be accepted and the council can decide what action they will take at that meeting.

 

There hasn’t been much change on the wastewater project from the last meeting. Taylor Construction will likely resume work in May; weather permitting.

 

The City was awarded a grant from LHTAC in the amount of $100,000.00, to be used on the roads. Keller Associates will be charging around $4,000.00, for their work on completing and submitting the application. Their fee cannot be paid from the funds awarded. The funds won’t be available for our use until October 1, 2014. The council will think about and discuss in greater detail later about how to use these funds.

 

Councilmember Matt Argyle informed the council that the Enhanced 911 service is now being enforced in Georgetown, but is only available on landlines and not cell phones yet. He also talked about address signs he found that would cost each home owner around $25.00.He would like for every home to install a sign for their homes and they would all be uniform in appearance and placed in the same location on every property. This would be beneficial for all citizens in Georgetown for fire and medical help to find their location if anyone is ever in need of emergency personnel.

 

Councilmember Ada DeClark would like to schedule an Easter Egg Hunt for the community members on Saturday, April 19th. The kids will be split into different age groups and Marty Nate and Jennifer Wells will help to oversee the event. The Easter Bunny will also be in attendance. Lynette will make flyers to be handed out to the students at the Elementary School inviting them and their families to attend.

 

Councilmember Glenn Hunter made the motion to contact Marshall Johnson to refurbish the bears in front of the City Park in the amount of $500.00. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

 

Police Report:   Officer John Martinez made 22 contacts for the month of March.

 

Maintenance Report:   Doug Thompson gave his report for the month of March stating that he took a week’s worth of vacation this past month. He performed his usual duties with the water and sewer samples and each were tested well from the lab. He repaired a leak at Don Clark’s as well as turned water off at one location and on at one other location. He sent out his EPA letter for the month and ordered chlorine. He got all of the decorations in the park taken down. He patched a couple of spots on the roads and is going to order lots of patch for this summer to use all over town. He took the sander out of the truck and changed the school lights for daylight savings time.

 

Office Report:   Clerk Smith reported that there are 25 delinquent water and sewer accounts for the month of March. She asked the council about ordering new coupon books. It was decided to order books that have receipts for the next two years.

 

The chair entertained a motion from councilmember Joe DeClark the council approve checks and vouchers for the month of March 2014 in the amount of $10,504.75 in the general fund,  $5,932.53 in the water fund, $63,471.03 in the sewer fund with all funds totaling $79,908.31. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the April 2014 council meeting at 8:50 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

May 6th, 2014

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

 

Tuesday, May 6, 2014           7:00 pm                     382 Main St.

 

 

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

 

APPROVAL OF AGENDA ITEMS:

           

READING AND APPROVAL OF MINUTES from April 1, 2014, meeting

 

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

      • Wastewater Project Update from Keller Associates
      • Mowing City Park Bids
      • Twin Creek Days – Marty Nate
      • Roto Rooter Maintenance throughout City Sewer Lines
      • City Water Lines at Don & Paul Clark’s
      • LHTAC Street Grant
      • Road Patch for City Streets
      • Roofing for City Shop/Fire Station
      • Fencing Materials for Reed Clark

                     

        Joe: 

        Matt: 

        Ada:               

        Glenn:

         

        POLICE REPORT:

         

        MAINTENANCE REPORT: 

         

        OFFICE BUSINESS:           Delinquent water and sewer accounts

         

        SIGNING OF CHECKS AND VOUCHERS FOR APRIL’S BILLS

         

        ADJOURNMENT

         

         

         

        Next Meeting:

  • Regular Council 7:00 pm – Tuesday, June 3, 2014, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

March 4, 2014 – Council Minutes

April 3rd, 2014

March 4, 2014

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore

 

Meeting called to order:  7:10 pm                            Invocation:  Council President Joe DeClark

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the February 4, 2014, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

The audit for fiscal year 2012-2013 will be postponed until next council meeting in April.

 

The shed for the backhoe and other equipment will continue to be discussed with final arrangements to be made in April or May. Councilmember Joe DeClark and Doug will make more measurements and find the place on the City property for the shed to be built and get better figures for how much the shed will cost and report back at the next meeting.

 

On the wastewater project, the contractor is still on shutdown for the winter but Doug has contacted Taylor Construction about coming to fill a sink hole in front of Ken Patterson’s house and they should be out this week to fix that. In the change order that was approved at last month’s meeting, there was an additional 10 days added to the contract. Keller’s has sent the change order that needs to be signed by the Mayor so it can be sent to DEQ.

 

Councilmember Joe DeClark has read through the entire Comprehensive Plan. He reported that no changes need to be made at this time until the wastewater project is finished and then we should add a page about the project into the plan and it should be good for another 7 years until it needs to be reviewed again.

 

Councilmember Matt Argyle would like to get bids from multiple companies for the insulation in the City Shop.

 

Councilmember Ada DeClark said that she will be setting up a table at Twin Creek Days to promote volunteer fireman in the City. At this time there are only 2 volunteer firemen that serve in the County, here in Georgetown. She also spoke with Georgetown Elementary School to see if they had any needs that the City could help with at this time. The only need they expressed is for new playground equipment. Ada would like the City to think about donating $2000.00, to the school to use for a new piece of playground equipment.

 

Police Report:   Officer John Martinez began working on March 1st.

 

Maintenance Report:   Doug Thompson gave his report for the month of February stating that he pushed lots of snow this month and had the County come along Stringtown and the canyon. He got the police car out for Officer Martinez, sealed the roof of the backhoe and plowed the roads at the cemetery. He turned water on at one location and off at one location. He sent his EPA letter for the month and has continued to test his samples which have all been good. He contacted Taylor Construction to fill the sink hole in front of Ken Patterson’s home and has had a few people contact him about submitting bids for the lawn maintenance at the City Park for this summer.

 

Office Report:   Clerk Smith reported that there are 16 delinquent water and sewer accounts for the month of February. She asked if the council needed to look into opening the budget to allow for Officer Martinez to receive PERSI because Officer Skinner did not receive PERSI and when we did the last budget there was no money added to that line item to allow for a future officer to receive PERSI. The council decided to wait and ask our CPA, Gary Teuscher, about what needs to be done and to possibly wait until our next budget year to start Officer Martinez on PERSI.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of February 2014 in the amount of $12,781.33 in the general fund,  $6,019.16 in the water fund, $15,603.64 in the sewer fund with all funds totaling $34,404.13. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the March 2014 council meeting at 8:00 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

April Agenda

March 27th, 2014

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

 

Tuesday, April 1, 2014           7:00 pm                     382 Main St.

 

 

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

 

APPROVAL OF AGENDA ITEMS:

           

READING AND APPROVAL OF MINUTES from March 4, 2014, meeting

 

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

      • FY ’12-’13 Audit performed by Gary Teuscher
      • Set Budget Hearing Dates
      • Shed for backhoe
      • Wastewater Project Update from Keller Associates
      • Mowing City Park Bids
      • LHTAC Street Grant Awarded

         

                     

        Joe: 

        Matt: 

        Ada:               

        Glenn:

         

         

        POLICE REPORT:

         

        MAINTENANCE REPORT:  Replace Water Lines in City

         

        OFFICE BUSINESS:           Delinquent water and sewer accounts, Ordering Coupon Books

         

        SIGNING OF CHECKS AND VOUCHERS FOR MARCH’S BILLS

         

        ADJOURNMENT

         

         

         

         

        Next Meeting:

  • Regular Council 7:00 pm – Tuesday, May 6, 2014, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

February 4, 2014 Council Minutes

March 5th, 2014

February 4, 2014

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore

 

Meeting called to order:  7:00 pm                            Invocation:  Mayor Bob Van Cleave

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the January 7, 2014, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read, with the exception of changing that the Enhanced 911 service is not a grant to be able to apply for, it is just something the City should be aware of and try to help the County to implement into our City. Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

 

The audit for fiscal year 2012-2013 will be postponed until next council meeting in March.

 

The council entertained a motion from Councilmember Joe DeClark to swear-in the newly elected councilmembers. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council. Clerk Lynette Smith proceeded by reading the Oath of Office to incumbent councilmember Ada DeClark. Councilmember Ada DeClark requested to have the fire protection duties removed from her list and be added to councilmember Matt Argyle’s.

 

The backhoe agreement was presented to the council. This agreement is to be reviewed and approved by both parties on an annual basis. Both parties have agreed that all is well and no changes need to be made at this time. Councilmember Matt Argyle made the motion to accept and sign the agreement for the year 2014. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council. The Irrigation Company would still like to see the backhoe being protected from the sun and having a shed to park the backhoe under. They are willing to pay a portion of the cost to have a shed built if the City wants one larger than what would fit just the backhoe. Councilmember Joe DeClark will meet with Doug sometime this month and they will look into where the shed will be put and get measurements for how large the shed will be and report back at the next council meeting.

 

The Mayor and Clerk Smith held interviews with all applicants for the Police Chief position. After meeting with all three individuals the Mayor proposed that the City offer the job to John Martinez. Councilmember Ada DeClark made the motion to offer the position of Police Chief to John Martinez. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The council discussed having a bid put out in the newspaper and listed on the radio’s bulletin board, for someone willing to take care of the City Park’s lawn maintenance from Memorial Day to Labor Day. Clerk Smith will get a bid listing put together and the council will decide at the April meeting on whom to hire for the summer months.

 

It was proposed to change the city council dates from Tuesday to another day during the week. After much discussion it was decided to leave the council dates to be held, as usual, on the first Tuesday of every month.

 

On the wastewater project, the contractor has submitted a cost for changing the layout of the irrigation system for having the lines run vertically verses horizontally. The cost for the extra pipe, fittings, and risers the change would be $4,340. If the contractor was to furnish the hand line and extra hose sets it would be an additional $2,535. Councilmember Matt Argyle made the motion to accept the change order of $4,340 and the City will find its own hand lines and save the additional $2,535. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Councilmember Matt Argyle suggested that the website be looked at being updated because there are still previous councilmembers listed on there. Clerk Smith will get pictures of new councilmembers and have them posted on the website and will also try to post the council agenda monthly.

 

Councilmember Ada DeClark inquired about being able to save up the parks capital outlay fund.

 

Police Report:   Officer Skinner has made 30 contacts for the month of January and has officially left the City following his retirement party.

 

Maintenance report:   Doug Thompson gave his report for the month of January stating that he is on his 5th load of sand now, has plowed the streets, used the backhoe to clean up and took the police car to Dunford Repair to have some maintenance work performed and be fixed. He and councilmember Joe DeClark assisted in fixing the sewer line backup earlier in the month. He suggested that in the next letter that goes out to all citizens that they be warned about not using any flushable baby wipes because they do not break up over time and instead form a large ball that is costly to have removed from the sewer lines. He did his regular testing and gathering of samples and assisted with turning the water off to a home so they could repair a leak at the house and he was also able to put away more Christmas decorations that are not frozen to the ground.

 

Office Report:   Clerk Smith reported that there are 15 delinquent water and sewer accounts for the month of January. She also had a wireless router installed in the office to have available for councilmembers during city council.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of January 2014 in the amount of $11,587.55 in the general fund,  $7,282.95 in the water fund, $18,565.82 in the sewer fund with all funds totaling $37,436.32. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the February 2014 council meeting at 8:40 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

January 7, 2014 – Council Minutes

February 6th, 2014

January 7, 2014

 

Those Present:  Matt Argyle, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Glenn Hunter, Ferrel Dilworth, Mable Whitmore

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Gary Thompson

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the December 10, 2013, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of December 2013 in the amount of $9,017.20 in the general fund,  $5,513.39 in the water fund, $608,342.70 in the sewer fund with all funds totaling $622,873.29. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

The council proceeded with the new business for the month by entertaining a motion from Councilmember Joe DeClark to swear-in the newly elected councilmembers. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council. Clerk Lynette Smith proceeded by reading the Oath of Office to new councilmember Glenn Hunter and incumbent Mayor Robert W. Van Cleave.  The council then entertained a motion from councilmember Glenn Hunter to nominate Joe DeClark as the Council President. Councilmember Matt Argyle seconded the motion. A roll call vote was taken as follows:  Joe – yes, Matt – yes, Glenn – yes. Duties were assigned to all councilmen as follows: Matt Argyle is to oversee Law Enforcement, Planning and Zoning, and be the City Liaison to the following companies: Intermountain Gas, Rocky Mountain Power, Independent Cable Systems and Fiber Optics. Ada DeClark is to oversee Parks and Recreation, Cemetery Department, Public Safety, Public Affairs, Fire Protection, Emergency Preparedness and be the Georgetown Irrigation Company Representative. Councilmember Glenn Hunter is to oversee the Water Department, City Buildings and be the SICOG Representative. Councilmember Joe DeClark’s responsibilities will continue to oversee the Sewer Department, Roads and Right of Ways, Traffic and Street Signage, Recreational Access Property and will be the City Liaison to the following companies: State and County Road Departments, US Forest Service, Bureau of Land Management and the Five County Transportation Representative.

 

The wastewater project is still on shutdown for the winter. Council President Joe DeClark informed the council about changes with the irrigation on the project. The water lines will be running vertically instead of horizontally as per the original plans. Taylor Construction is putting together estimates for the change and is looking at replacing the existing concrete structures at the treatment lagoons verses remodeling them.

 

Mayor Bob gave a report on the grant writing class that he and Ferrel Dilworth attended last month. He reported that they saved the City a lot of money because they saved an extra night of the hotel and was able to get the tuition fee waived of $425 per person. He asked the council for some direction on grants to apply for and look into. They were told at the class that we probably wouldn’t have much luck in receiving a grant for the wastewater project because it is already started and underway. They will look into grants for street signs, an after school program similar to Montpelier’s and something available for updating equipment.

 

The employee policy is out of date for the per diem rates for those that are travelling for training. Councilmember Matt Argyle made the motion to update our employee policy to whatever the going rate is of the IRS for both meals and mileage. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

 

Councilmember Joe DeClark suggested that the City look into putting a bid out for a business to mow the City Park for the summer. That way they will use their own equipment and have insurance, etc. If this is something the City would like to pursue, he and councilmember Ada DeClark will discuss it further and look into it.

 

Councilmember Matt Argyle suggested that Ferrel Dilworth look into implementing the Enhanced 911 service in the City as it is being implemented into the county. He recommended that he speak with Lori Haddock at the county more about the service and also look into a grant for updating the City Shop to being more economically efficient.

 

Police Report:   Officer Skinner has made 47 contacts for the month of December.  Applications have been handed out for the Police Chief position and the job will close on the 15th of the month followed by interviews of the applicants.

 

Maintenance report:   Doug Thompson gave his report for the month of December stating that he met with the circuit writers of IRWA, sent the EPA letter, ordered chlorine, plowed the snow and is on his second load of sand. He shutoff water at two locations, cleaned up around the fire station, put away Christmas lights and replaced the engine heater in the snow plow.

 

Office Report:   Clerk Smith reported that there are 17 delinquent water and sewer accounts for the month of December.

 

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the January 2014 council meeting at 8:10 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk