July Agenda

July 1st, 2015

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, July 7, 2015                     7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:

APPROVAL OF ADDITIONAL AGENDA ITEMS:        

READING AND APPROVAL OF MINUTES from May 5, 2015 and June 2, 2015 meetings

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

  • Wastewater Project Update from Keller Associates
  • Idaho Transportation Dept – Georgetown Bridge – Greydon Wright
  • Bear Lake County Soil & Water Conservation District – Lisa Transtrum
  • Agrium – Kirby Shepherd
  • Twin Creek Days Update – Marty Nate
  • LHTAC Highway Grant to fix 100 West Street Update           
  • Matt:
  • Glenn:
  • Ada:
  • Joe:
  • POLICE REPORT:
  • MAINTENANCE REPORT:
  • OFFICE BUSINESS:           Delinquent water and sewer accounts
  • SIGNING OF CHECKS AND VOUCHERS FOR JUNE’S BILLS
  • ADJOURNMENT 
  • Next Meeting:

 

  • Regular Council 7:00 pm – Tuesday, August 4, 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

2014 CCR Water Report

June 18th, 2015
2014 Consumer Confidence Report
Is my water safe?
We are pleased to present this year’s Annual Water Quality Report (Consumer Confidence Report) as required by the Safe Drinking Water Act (SDWA). This report is designed to provide details about where your water comes from, what it contains, and how it compares to standards set by regulatory agencies. This report is a snapshot of last year’s water quality. We are committed to providing you with information because informed customers are our best allies.
Do I need to take special precautions?
Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/Centers for Disease Control (CDC) guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Water Drinking Hotline (800-426-4791).
Where does my water come from?
Water Sources are from the Spring and a Well located up Right Hand Canyon.
Source water assessment and its availability
The full version of this report is available at the City Hall located at 382 Main Street, or can be viewed at the Post Office or on the City’s website at Georgetown.id.gov.
Why are there contaminants in my drinking water?
Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the Environmental Protection Agency’s (EPA) Safe Drinking Water Hotline (800-426-4791). The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity: microbial contaminants, such as viruses and bacteria, that may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife; inorganic contaminants, such as salts and metals, which can be naturally occurring or result from urban stormwater runoff, industrial, or domestic wastewater discharges, oil and gas production, mining, or farming; pesticides and herbicides, which may come from a variety of sources such as agriculture, urban stormwater runoff, and residential uses; organic Chemical Contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum production, and can also come from gas stations, urban stormwater runoff, and septic systems; and radioactive contaminants, which can be naturally occurring or be the result of oil and gas production and mining activities. In order to ensure that tap water is safe to drink, EPA prescribes regulations that limit the amount of certain contaminants in water provided by public water systems. Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water which must provide the same protection for public health.
How can I get involved?
For more information about this report, or if you have questions relating to your drinking water, please call the City Hall at 847-2120, or you may contact any of the City Council Members. We hold regularly scheduled City Council meetings on the first Tuesday of every month at 7:00 pm.
Description of Water Treatment Process
Your water is treated by disinfection.   Disinfection involves the addition of chlorine or other disinfectant to kill dangerous bacteria and microorganisms that may be in the water. Disinfection is considered to be one of the major public health advances of the 20th century.
Additional Information for Lead
If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. Georgetown City Of is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.
Water Quality Data Table
In order to ensure that tap water is safe to drink, EPA prescribes regulations which limit the amount of contaminants in water provided by public water systems. The table below lists all of the drinking water contaminants that we detected during the calendar year of this report. Although many more contaminants were tested, only those substances listed below were found in your water. All sources of drinking water contain some naturally occurring contaminants. At low levels, these substances are generally not harmful in our drinking water. Removing all contaminants would be extremely expensive, and in most cases, would not provide increased protection of public health. A few naturally occurring minerals may actually improve the taste of drinking water and have nutritional value at low levels. Unless otherwise noted, the data presented in this table is from testing done in the calendar year of the report. The EPA or the State requires us to monitor for certain contaminants less than once per year because the concentrations of these contaminants do not vary significantly from year to year, or the system is not considered vulnerable to this type of contamination. As such, some of our data, though representative, may be more than one year old. In this table you will find terms and abbreviations that might not be familiar to you. To help you better understand these terms, we have provided the definitions below the table.
  MCLG MCL,          
  or TT, or Your Range Sample    
Contaminants MRDLG MRDL Water Low High Date Violation Typical Source
Microbiological Contaminants
Total Coliform (positive samples/month) 0 1 0 NA 2014 No Naturally present in the environment
Undetected Contaminants
The following contaminants were monitored for, but not detected, in your water.
  MCLG MCL      
  or or Your    
Contaminants MRDLG MRDL Water Violation Typical Source
Nitrate [measured as Nitrogen] (ppm) 10 10 ND No Runoff from fertilizer use; Leaching from septic tanks, sewage; Erosion of natural deposits
Unit Descriptions
Term Definition
ppm ppm: parts per million, or milligrams per liter (mg/L)
positive samples/month positive samples/month: Number of samples taken monthly that were found to be positive
NA NA: not applicable
ND ND: Not detected
NR NR: Monitoring not required, but recommended.
Important Drinking Water Definitions
Term Definition
MCLG MCLG: Maximum Contaminant Level Goal: The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety.
MCL MCL: Maximum Contaminant Level: The highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology.
TT TT: Treatment Technique: A required process intended to reduce the level of a contaminant in drinking water.
AL AL: Action Level: The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water system must follow.
Variances and Exemptions Variances and Exemptions: State or EPA permission not to meet an MCL or a treatment technique under certain conditions.
MRDLG MRDLG: Maximum residual disinfection level goal. The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants.
MRDL MRDL: Maximum residual disinfectant level. The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants.
MNR MNR: Monitored Not Regulated
MPL MPL: State Assigned Maximum Permissible Level
For more information please contact:
Contact Name: Douglas Thompson Address: PO Box 99 Georgetown, ID 83239 Phone: 208-847-2120 Fax: 208-847-2120 E-Mail: georgetowncityhall@gmail.com Website: georgetown.id.gov

 

April Council Minutes

May 6th, 2015

April 7, 2015

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Officer John Martinez, Marty Nate, Mable Whitmore, Gary Teuscher, James Teuscher.

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the March 3, 2015, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Marty Nate, representing the Twin Creeks committee came before the council to give an update on the plans for the event this year. She reported that she will need to have contracts signed this year by the Mayor with the Entertainer, Jared Rogerson and Cliffhanger Recreation. She also reported that the committee still wants the City to help with the luncheon. The pageant will be held on July 10th for ages 4-8. Activities planned are the smash a car and duck race again this year.

 

Marty also took care of business regarding the Northern Bear Lake Valley Foundation. She informed the council that the Foundation is dissolving and still has some funds left over that she would like to move into the City’s funds of about $1,400.00, for the City to use for cement to finish the project and keep track of. The Council suggested using $700.00 of those funds for the cement bench Memorial for Bo Taylor and Trent Sorensen. Councilmember Joe DeClark and Mayor Van Cleave will make the decision on the design of the bench and what is engraved upon it. They will get it ordered in the next day or two to have it finished and installed before Taylor Construction comes back this year to finish the wastewater project.

 

Mable Whitmore reported to the council her concerns about the hill of dry grass behind her home, Sheldon Clark’s and Jeff Collins’. Councilmember Joe DeClark suggested Doug call Don Burdick to do a controlled burn at the sewer ponds and behind these homes once the water gets put into the Irrigation System.

 

The City was awarded an LRHIP Grant to use for updating and replacing all of the signs in the City in the amount of $22,000.00. Those funds will be available for use after October 1st of this year. The council also discussed options for the street grant received to redo the road on West Street.

 

An Amendment to Ordinance #57 regarding water hookups outside of City limits was read aloud by Clerk Smith. Councilmember Glenn Hunter made the motion to accept the Amendment to Ordinance 57. Councilmember Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Matt – yes, Ada – yes, Glenn – yes.  Motion carried the council.

 

The City engaged in the audit for fiscal year 2013-2014 with City Auditor, Gary H. Teuscher, CPA. They reviewed the audit with Gary page by page. Councilmember Ada DeClark made the motion to have the Water Fund payback the General Fund in full in the amount of $13,986 and to have the Sewer Fund payback a portion owing to the General Fund in the amount of $17,000 for operating expenses incurred throughout the year. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

The budget dates were set for the coming year. Councilmember Ada DeClark made the motion to set September 1st at 7:00 pm for the Budget Hearing and August 4th for the budget workshop. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

 

Councilmember Matt Argyle reported that he will be starting to install the address signs to each home here shortly. They will be placed in the same place at each home along the property line and in a visible area to aid all safety personnel and delivery personnel to find every home in a timely manner. He also reported that he purchased a train engine to give to Doug from the City to get well soon.

 

Councilmember Ada DeClark reported that the City Easter Egg Hunt was great and that Shaylee Wells did a great job at organizing and getting the word out. There was a large turnout of kids from the community and the Easter Bunny stopped by. She also reported that all of the playground equipment has been delivered and she would like to get it installed at the school within the next month or two.

 

Police Report:   Officer John Martinez made 21 contacts for the month of March.

 

Maintenance Report:   Doug Thompson gave his report for the month of March stating that he tried to take it easy and Councilmember Joe DeClark helped him out a lot through the month with collecting water and sewer samples and backfilling a few sunken graves and he also marked some areas for DigLine.

 

Office Report:   Clerk Smith reported that there are 24 delinquent water and sewer accounts for the month of March. She has had a request to check out the blue books about Georgetown and was told that would be fine to lend them out, we just need to keep a record of who has taken them and let them know that if they are not returned that they will be responsible to purchase the City a new set. She also informed them that she needs to update QuickBooks to the newest 2015 version and was given approval to spend the $230.00.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of March 2015 in the amount of $12,424.83 in the general fund,  $6,516.17 in the water fund, $18,900.13 in the sewer fund with all funds totaling $37,841.13. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the April 2015 council meeting at 9:30 pm. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

May Agenda

April 30th, 2015

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, May 5, 2015                    7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:     

READING AND APPROVAL OF MINUTES from April 7, 2015

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

  • Wastewater Update from Keller Associates
  • Discuss Options for Pop Machine

Joe: 

Matt: 

Ada:               

Glenn:

POLICE REPORT:

MAINTENANCE REPORT:  Mowing City Park

OFFICE BUSINESS:     Delinquent water and sewer accounts

SIGNING OF CHECKS AND VOUCHERS FOR APRIL’S BILLS

ADJOURNMENT

Next Meeting:

  • Regular Council 7:00 pm – Tuesday, June 2 , 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

March 3, 2015 Council Meeting

April 16th, 2015

March 3, 2015

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Mayor Bob Van Cleave, Neiko Waechtler, Stephen Waechtler, Damion Waechtler, Robert Crawford, Jacob Crawford, Gage Critchlow, Hunter Critchlow

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Glenn Hunter

 

The chair entertained a motion from councilmember Glenn Hunter that the council accepts the published agenda. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the February 3, 2015, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

 

The audit for fiscal year 2013-2014 will be postponed until next council meeting in April.

 

Neiko Waechtler came before the council to give an update for the tables and signs he will be making for his Eagle Scout project. He is still waiting for approval from the state highway department for placement of the new signs before he begins cutting out the metal signs. He has researched the metal picnic table frames and would like the City to call and purchase them and then he will order the wood and charge it to Gunderson’s.

 

Councilmember Ada DeClark reported that the Easter Egg Hunt will be scheduled for April 4th at 10:00 am in the City Park. The kids will be split into different age groups and Shaylee Wells will be taking care of the eggs, candy and overseeing the event. The Easter Bunny will also be in attendance. Councilmember Glenn Hunter made the motion to spend $150.00 for candy for the Easter eggs. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Lynette will make flyers to be handed out to the students at the Elementary School inviting them and their families to attend.

 

Councilmember Joe DeClark asked the council for some ideas for the Memorial for Bo Taylor and Trent Sorensen and where to put the Memorial so more will see it. He will get things finalized for that before they come back to complete the work this spring. He reported that he and Doug tried to fix the lower pressure reducer valve but to no avail. He would like Doug to research the valves a little more and decide which one will be best so we can get that fixed as soon as possible. He also sent the sewer samples off for the week and helped to plow a few of the streets after our recent snow storm.

 

Councilmember Matt Argyle gave a report on the status of Doug Thompson and said that the surgery went really well and he should be home from the hospital by next week. He also reported that the internet is officially set up in the City Shop for Doug’s use.

 

Police Report:   Officer John Martinez made 20 contacts for the month of February.

 

Maintenance Report:   Doug Thompson was excused from the meeting this month due to his recent surgery.

 

Office Report:   Clerk Smith reported that there are 22 delinquent water and sewer accounts for the month of February. She will be out of the office next Tuesday, March 10th due to the election being held in the office that day. She was advised to get in touch with City Attorney, Adam McKenzie to discuss amending the water ordinance to include the moratorium. She also reported that the total cost of the backhoe shed was $12,150.00 and that the Irrigation Company will be paying $2,500.00 for the shed.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of February 2015 in the amount of $11,959.79 in the general fund,  $8,681.27 in the water fund, $26,403.93 in the sewer fund with all funds totaling $73,448.92. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the March 2015 council meeting at 7:55 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

February Council Minutes

March 4th, 2015

February 3, 2015

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore

 

Meeting called to order:  7:05 pm                            Invocation:  Mayor Bob Van Cleave

 

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the January 6, 2015, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion.  All were in favor and the motion carried the council.

 

There was no update on the wastewater project at this time. We did receive a letter today from DEQ approving the funding for the Drinking Water Planning Grant. The Mayor will sign and Lynette will send by Certified Mail to Charlie Parkins at DEQ so work can progress on the water study.

 

The backhoe agreement was presented to the council. This agreement is to be reviewed and approved by both parties on an annual basis. Both parties have agreed that all is well and no changes need to be made at this time. Councilmember Joe DeClark made the motion to accept and sign the agreement for the year 2015. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council. The Irrigation Company is still planning to pay a portion of the new shed the City has built to protect the backhoe and other equipment. Lynette will bill the Irrigation Company once the total of the building has been figured.

 

Clerk Smith asked the council if the City could setup payments to PERSI for retirement benefits to be made by Electronic Funds Transfer. It would make it easier to make exact payments each month rather than being off by a cent or two and other cities make their payments to PERSI this way. Councilmember Ada DeClark made the motion to have payments to PERSI setup by electronic funds transfer. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

 

The audit for fiscal year 2013-2014 will be postponed until next council meeting in March.

 

Councilmember Matt Argyle mentioned that the new shed looks really good and asked if we are putting power in the shed. Councilmember Joe DeClark reported that the shed was built so it could have cement floors, doors and power added later if needed. We will use extension cords for the time being. Matt is also helping Doug to get internet setup in the City Shop.

 

Police Report:   Officer John Martinez made 21 contacts for the month of January.

 

Maintenance Report:   Doug Thompson gave his report for the month of January and brought a brochure for the council to see pictures of a vault for the pressure reducers that need to be fixed on the water lines. The city would need 2 of them. Doug will look into prices more and report back at the next meeting. He stated that he has been spreading lots of sand, turned water services on at 1 location and off at another location. He has been putting away some of the Christmas decorations, sent away his water and sewer samples for testing and all were returned ok. He also has done lots of marking for DigLine and retrieved the backhoe log for Lynette to compile the backhoe bill for the Irrigation Company for and was also able to take some time off this month.

 

Office Report:   Clerk Smith reported that there are 23 delinquent water and sewer accounts for the month of January. She notified the council that she has changed her office hours to 11:00 am – 2:00 pm for the remainder of the winter. She has posted the change on the city hall door and a notice at the post office. She also notified them that the website has been updated with everyone’s names and photos and had them all review the monthly statements of all the funds and advised to be thinking of making transfers from the water and sewer funds to pay back the general fund at the finish of this past fiscal years audit. She asked about the plan for this summer for the lawn mowing and was told The Waechtler’s were still interested in doing that again this year.

 

The chair entertained a motion from councilmember Glenn Hunter the council approve checks and vouchers for the month of January 2015 in the amount of $10,527.01 in the general fund,  $7,807.83 in the water fund, $311,566.73 in the sewer fund with all funds totaling $329,901.57. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Joe DeClark that the council adjourn from the February 2015 council meeting at 8:00 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

March Agenda

March 3rd, 2015

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, March 3, 2015                 7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:    

READING AND APPROVAL OF MINUTES from February 3, 2015

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

  • FY ‘13-‘14 Audit on City Funds performed by Gary Teuscher, CPA
  • Transfer of City Funds from Water & Sewer to General
  • City Easter Egg Hunt
  • Nikko Waechtler – Eagle Scout Project for City Signs & Benches
  • Joe:
  • Matt:            
  • Glenn:
  • Ada:
  • POLICE REPORT:
  • MAINTENANCE REPORT:
  • OFFICE BUSINESS:     Delinquent water and sewer accounts
  • SIGNING OF CHECKS AND VOUCHERS FOR FEBRUARY’S BILLS
  • ADJOURNMENT  
  • Next Meeting:           
    • Regular Council 7:00 pm – Tuesday, April 7, 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

Council Minutes

February 4th, 2015

January 6, 2015

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Marty Nate, Mable Whitmore, Matthew Hill and Ben Marrett of Keller Associates

 

Meeting called to order:  7:05 pm                            Invocation:  Councilmember Ada DeClark

 

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the December 2, 2014, regular council meeting were read. The chair entertained a motion from councilmember Glenn Hunter the council approve the minutes as read. Councilmember Matt Argle seconded the motion.  All were in favor and the motion carried the council.

 

Matthew Hill of Keller Associates reported to the council giving an update on the wastewater project. He said we will plan on doing a permit hand-off meeting with DEQ in the spring. We are still waiting to receive results from the seepage test. They have begun work on the Plan of Operation and will submit to DEQ when it is ready. They supplied manuals of the QAPP to the City for review and have also submitted to DEQ.

 

Matthew also reported that the sign grant application was submitted to LHTAC and we should hear back from them soon on whether we will receive the grant or not. Matthew reviewed the contract for the water planning study with the Council and explained that the study will be performed in 6 different tasks. They will come and tour and inspect the facilities in the spring. They have requested a need for records of drawings and information to begin researching our system. Councilmembers expressed concern for when the study is completed if we would need to get a loan and fix problem areas all at once or if it would be possible to prioritize the problem areas and tackle each one on a yearly basis and spread out the costs. Matthew assured the Council that it could be drawn out and the city would be able to pay for repairs on an as needed basis and not pay for everything all at once.

 

Marty Nate, representing the Twin Creeks Committee came before the Council and a date was set for this year’s celebration on July 11th. She asked for suggestions on any specific changes needed for this year. She will continue to get Cliffhanger Recreation for the rock climbing walls and the blown up equipment for the kids to play on. The council gave suggestions for other families or groups that might be interested in providing the luncheon for a fundraising event instead of the city. Marty will meet with her committee and do more planning and will report back at another council meeting as it gets closer.

 

Councilmember Joe DeClark expressed to the Council the need for the city to have a backup operator for the wastewater and water departments in case anything were to happen or Doug were out of town at the needed time. He and Doug have spoken with the IRWA Circuit Riders and they would be willing to help for a monthly fee as well as hourly when performing the work. This would only be a temporary thing and most likely they wouldn’t be willing to do it permanently. He and Doug will look into it further and see what kind of an agreement they could make for the time being.

 

Councilmember Matt Argyle brought to the Council’s attention that the police car was back into Dunford’s Repair again. He suggested that we should begin setting aside money from the different funds to have a fund in case we need a down payment to replace the police car or any of the vehicles and equipment that may suddenly need to replaced.

 

Police Report:   Officer John Martinez made 34 contacts for the month of December.

 

Maintenance Report:   Doug Thompson gave his report for the month of December stating that he dug 3 graves this month and had to take out a couple trees to make room for the graves. He plowed and sanded the streets. He asked if Lynette would send out a letter to companies reminding them of our no dig policy in the winter because one company got a water line today that he had to fix. He took some vacation time this month and helped to work on the new equipment shed. He also completed all of his testing for this month and all were returned ok.

 

Office Report:   Clerk Smith reported that there are 22 delinquent water and sewer accounts for the month of December. She was also advised by the Council to continue saving $200 per month from the water fund which was being set aside for the generator to now designate it for vehicles or equipment.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of December 2014 in the amount of $11,386.24 in the general fund,  $14,113.58 in the water fund, $20,087.63 in the sewer fund with all funds totaling $45,587.45. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the January 2015 council meeting at 8:35 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

February Agenda

February 3rd, 2015

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA 

Tuesday, February 3, 2015              7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:

READING AND APPROVAL OF MINUTES from January 6, 2015

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

  • Wastewater Project Update from Keller Associates
  • Backhoe Agreement with Georgetown Irrigation Co
  • EFT Payments for PERSI Benefits
  • FY ‘13-‘14 Audit on City Funds performed by Gary Teuscher, CPA
  • Joe: Ada: Matt: Glenn:        
  • POLICE REPORT:
  • MAINTENANCE REPORT:
  • OFFICE BUSINESS:     Delinquent water and sewer accounts, Lawn Mowing for Summer
  • SIGNING OF CHECKS AND VOUCHERS FOR JANUARY’S BILLS
  • ADJOURNMENT  

 

      • Next Meeting:
  • Regular Council 7:00 pm – Tuesday, March 3, 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

December 2, 2014 Council Minutes

January 27th, 2015

December 2, 2014

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, Officer John Martinez, Sandra Donato

 

Meeting called to order:  7:10 pm                            Invocation:  Councilmember Glenn Hunter

 

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the November 3, 2014, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the council. Minutes from the November 6, 2014, special council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Sandra Donato came before the council to inform them that she is putting her home and property up for sale and part of her property lies within the City limits and the other parts are in the County. She plans to sell about 1.68 acres with the home and is keeping the other acreage and is hoping to begin planting Ginseng in the spring. She doesn’t need approval from the council for her lot split because she still has plenty of acreage to do what she is planning and is not rezoning the property.

 

Keller Associates sent a progress report for the month of November and sent a Certificate of Substantial Completion for the Mayor to sign. The wastewater project is finished for the winter and they will be back in the spring to complete the rest of the project.

 

Resolution #2014-001, a resolution authorizing the Mayor or Council President to sign all applications, grant agreements and other documents relating to drinking water planning grants, was read in its entirety by Clerk Smith. Councilmember Ada DeClark made the motion to approve the Resolution as it was read. Councilmember Matt Argyle seconded the motion. A roll call vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Glenn – yes.

 

The council agreed to give employee’s a bonus for Christmas. The motion was made by councilmember Ada DeClark to give John Martinez, Lynette Smith and Doug Thompson a bonus of $200.00 each for Christmas. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The Mayor and Officer Martinez have been working with the ITD Office of Highway Safety to get grants for the police department. They want to perform an audit on our financials to see our history of grants received and say we need to add new ordinances for seat belts and traffic within our City. Lynette will continue looking into the program and get them the information that they need to see if it is all going to be worth it to pursue these grants or not.

 

Councilmember Joe DeClark informed the council that construction on the new city equipment shed is underway and they will continue to work on it as much as they can with weather permitting. He also asked Lynette to get Christmas cards for the councilmembers to sign and send to businesses that the City has been working with closely throughout this year with the wastewater project.

 

Councilmember Ada DeClark reported that the Christmas party went well again this year. We had just the right amount of food and everything that everyone who was there was able to eat and meet with Santa. She also made the motion to give Santa $100.00 for his time for coming to the City Christmas party. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

 

Police Report:   Officer John Martinez made 34 contacts for the month of November. He also had a camera installed in the police car this month that was donated by the City of Montpelier.

 

Maintenance Report:   Doug Thompson gave his report for the month of November stating that he winterized the sprinkler lines at the sewer ponds and was able to get the generator hooked up so when the power goes out at the sewer ponds the generator will kick on. He attended the construction meeting with the engineers and Taylor Construction to finalize the project for the winter. He also winterized the chlorinator building for the water system and put up Christmas lights in the Park. He plowed the streets a couple of times and now has the sander on the service truck. He dug one grave at the cemetery and marked for a headstone.

 

Office Report:   Clerk Smith reported that there are 27 delinquent water and sewer accounts for the month of November.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of November 2014 in the amount of $15,195.15 in the general fund,  $10,135.82 in the water fund, $244,677.88 in the sewer fund with all funds totaling $270,008.85. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the December 2014 council meeting at 8:30 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk