February 3, 2015
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore
Meeting called to order: 7:05 pm Invocation: Mayor Bob Van Cleave
The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Minutes from the January 6, 2015, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
There was no update on the wastewater project at this time. We did receive a letter today from DEQ approving the funding for the Drinking Water Planning Grant. The Mayor will sign and Lynette will send by Certified Mail to Charlie Parkins at DEQ so work can progress on the water study.
The backhoe agreement was presented to the council. This agreement is to be reviewed and approved by both parties on an annual basis. Both parties have agreed that all is well and no changes need to be made at this time. Councilmember Joe DeClark made the motion to accept and sign the agreement for the year 2015. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council. The Irrigation Company is still planning to pay a portion of the new shed the City has built to protect the backhoe and other equipment. Lynette will bill the Irrigation Company once the total of the building has been figured.
Clerk Smith asked the council if the City could setup payments to PERSI for retirement benefits to be made by Electronic Funds Transfer. It would make it easier to make exact payments each month rather than being off by a cent or two and other cities make their payments to PERSI this way. Councilmember Ada DeClark made the motion to have payments to PERSI setup by electronic funds transfer. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.
The audit for fiscal year 2013-2014 will be postponed until next council meeting in March.
Councilmember Matt Argyle mentioned that the new shed looks really good and asked if we are putting power in the shed. Councilmember Joe DeClark reported that the shed was built so it could have cement floors, doors and power added later if needed. We will use extension cords for the time being. Matt is also helping Doug to get internet setup in the City Shop.
Police Report: Officer John Martinez made 21 contacts for the month of January.
Maintenance Report: Doug Thompson gave his report for the month of January and brought a brochure for the council to see pictures of a vault for the pressure reducers that need to be fixed on the water lines. The city would need 2 of them. Doug will look into prices more and report back at the next meeting. He stated that he has been spreading lots of sand, turned water services on at 1 location and off at another location. He has been putting away some of the Christmas decorations, sent away his water and sewer samples for testing and all were returned ok. He also has done lots of marking for DigLine and retrieved the backhoe log for Lynette to compile the backhoe bill for the Irrigation Company for and was also able to take some time off this month.
Office Report: Clerk Smith reported that there are 23 delinquent water and sewer accounts for the month of January. She notified the council that she has changed her office hours to 11:00 am – 2:00 pm for the remainder of the winter. She has posted the change on the city hall door and a notice at the post office. She also notified them that the website has been updated with everyone’s names and photos and had them all review the monthly statements of all the funds and advised to be thinking of making transfers from the water and sewer funds to pay back the general fund at the finish of this past fiscal years audit. She asked about the plan for this summer for the lawn mowing and was told The Waechtler’s were still interested in doing that again this year.
The chair entertained a motion from councilmember Glenn Hunter the council approve checks and vouchers for the month of January 2015 in the amount of $10,527.01 in the general fund, $7,807.83 in the water fund, $311,566.73 in the sewer fund with all funds totaling $329,901.57. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Joe DeClark that the council adjourn from the February 2015 council meeting at 8:00 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Lynette Smith, City Clerk