September 1, 2015 Council Minutes – AMENDED after October 2016 Council Meeting

February 9th, 2017

September 1, 2015

 

Those Present:  Matt Argyle, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, DeLoy & Stephanie Kunz, Adam McKenzie City Attorney

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Joe DeClark

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the August 4, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Matt Argyle the council accepts the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

 

DeLoy and Stephanie Kunz came before the council to discuss issues with the current Dog Ordinance and would like the council to pursue adopting a Noise/Nuisance Ordinance. They have filed a complaint with the City offices in regards to their neighbor’s dogs and they feel since that complaint that things have gotten worse with the dogs coming onto their property. They would like the council to consider adding to the dog ordinance requirements for showing proof of a dog being spayed or neutered and if it is current on its Rabies shot when getting their dog licenses. They would also like added the requirement to keep dogs in a fence or kennel and to limit the number of animals an owner can have within City limits. They would like to see their neighbors move their male goats (bucks) to the back of their yard, because of the stench; and their chickens to be fenced on their yard and the noisy roosters moved to the back as well. They have researched that other cities have implemented noise ordinances which state that there can be no roosters in City limits.

 

City Attorney, Adam McKenzie was present for the meeting and advised the Council and The Kunz’s that the City can limit the number of animals and the kind of animals that are allowed within City limits. He said that he would work on amending the dog ordinance with implementing stronger penalties for violators and Councilmember Glenn Hunter will work on preparing a noise ordinance and will speak to other neighbors nearby to hear their concerns. Adam also advised the council on the need for an Ordinance requiring home owners to have an address sign placed in the City right of way. He stated that it if they are placed in the City right of way then there is not really a need for an Ordinance, but we can use an Ordinance to explain what they are for and then be able to enforce it with Idaho Statutes and that removal will result in an infraction of up to a $300 fine. He will continue working on that for the City and will also work on the Bond Papers to finish out our Wastewater Loan with DEQ.

 

Keller Associates submitted a progress report for the wastewater project for all councilmembers to review. DEQ will be coming on September 2nd for final inspection of the wastewater project. There is $10,425.00 left in the budget on the loan and one aerator will cost $10,150.00. Councilmember Joe DeClark made the motion to purchase one aerator at the cost of $10,150.00 with the loan money. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

 

The chair entertained a motion from councilmember Joe DeClark for the council to move into Public Hearing for the purpose of reopening the budget for Fiscal Year 2014-2015 to accept the Local Rural Highway Investment Program Grant of $100,000.00. Councilmember Matt Argyle seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Joe – yes, Glenn – Yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Matt Argyle for the council to close the public hearing and move back into the regular meeting. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Joe – yes, Glenn – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the $100,000.00 grant from the Local Rural Highway Investment Program to fix up the roads in Georgetown. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Joe DeClark for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2015-2016 under the direction of City Auditor, Gary Teuscher. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Matt – yes, Joe – yes, Glenn – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Glenn Hunter for the council to close the public hearing and move back into the regular meeting. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows:  Matt – yes, Joe – yes, Glenn – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the proposed budget for Fiscal Year 2015-2016. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The appropriations ordinance listed as Ordinance #88, for Fiscal Year 2015-2016, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter to accept the new ordinance. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows:  Matt – yes, Joe – yes, Glenn – yes.

 

Police Report:   Officer John Martinez made 20 total contacts for the month of August.

 

Maintenance Report:  Doug Thompson gave his report for the month of August stating that he cleaned up the ponds for final inspection and drained the lower pond. He turned water on and off at a couple locations and his water samples were all tested ok. He met with the US Geological worker where he took samples at the spring. He ordered parts for the fire hydrant. He watered the parks and placed mill grind on Mario Johnson’s road. He also placed road patch on Stringtown and has ordered tires for the winter on the truck and a door and windows for the city shop.

 

Office Report:  There are 19 delinquent water and sewer accounts for the month of August. Lynette also reported that she got a letter back from the Idaho Transportation Department in response to the letter she sent about waiving the costs for the water lines to be moved and their wishes were granted. The cost to move the lines will be waived and the State will take care of the moving of the lines and the costs associated.

 

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of August 2015 in the amount of $60,344.57 in the general fund,  $6,737.92 in the water fund, $22,846.89 in the sewer fund with all funds totaling $89,929.38. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the September 2015 council meeting at 8:50 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

October 6, 2015 Council Minutes – AMENDED after October 2016 Council Meeting

February 9th, 2017

October 6, 2015

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, DeLoy & Stephanie Kunz, Kevin & Riley Wells

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the September 1, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter the council accepts the minutes as read. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

 

Keller Associates submitted a final progress report for the wastewater project for all councilmembers to review. The project is complete, DEQ approved the final inspection and the aerator has been paid for and is on its way. When the aerator is delivered Doug will have the electrician that worked on the sewer project install the aerator. City Attorney, Adam McKenzie is still working on the loan documents. Keller’s also reported on their progress with the drinking water study and said that they went on a tour with Doug and Joe in September of the water system and performed the fire flow testing. They will continue to work on the data this winter.

 

The LRHIP grant report was due September 30th, but we have requested for an extension because we still have about $25,000 left from the grant that we would like to use on Stringtown to crack seal this coming summer. Lynette will prepare a letter for the extension and to see if we can get approval to keep until next summer and will report back at the next meeting.

 

The next council meeting date was set for Monday, November 9th due to conflict with the election held in the City Hall on the regular council meeting date. We do have two councilmembers running for 4-year terms this year and they are Matt Argyle and DeLoy Kunz. The Christmas Park Lighting Ceremony date was also set for Monday, November 30th. Lynette will prepare flyers to post at the post office and city hall and deliver to the school.

 

Councilmember Joe DeClark reported that he has been in touch with Warren & Irene Sorenson about fixing their driveway that was tour up during the wastewater project along 100 West Street. The City will fix it next summer and he received a rough quote for an 18’x13’ space for about $800.00. He also reported on his research that he did to help The Kunz’s with their issues with their neighbor’s animals. He said it was difficult to require proof of shots being given to their dogs because it’s not required that they are given by a veterinarian and that it is hard to verify when people give their own shots.

 

Police Report:   Officer John Martinez made 18 total contacts for the month of September.

 

Maintenance Report:  Doug Thompson gave his report for the month of September stating that he is going to work on ordering signs for the City with the sign grant that we were awarded earlier this year in the amount of $22,000. The grant needs to be completed before September 30, 2016 and they must be reflective. For the sewer department he accompanied DEQ for their final inspection of the wastewater project and everything was approved and he also sent his letter to the EPA. He sent water samples to the lab in Pocatello to be tested and went on the tour with Keller Associates of the water system for the drinking water system grant and fire hydrant flow testing. He mowed the park and fixed the tire on the lawnmower and put out the memorial bench on the wagon wheel of the veteran’s memorial. The other bench donated by Agrium has been ordered and will be installed on the veteran’s memorial when it gets finished. He installed the door at the city shop, mowed along Stringtown, worked on the school flashing lights and put the playground equipment together and installed at the Georgetown Elementary School. He ordered tires for the city truck and got the seat refinished on the plow. He would like to put a fence around the front of the cemetery to keep it fully enclosed. Councilmember Ada DeClark made the motion for Doug to spend up to $5,000 to fence off the cemetery. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

 

Office Report:  There are 14 delinquent water and sewer accounts for the month of September. The Country Corner is reopening around the 15th of this month. The council reviewed an earlier decision that as long as Juanita was operating the store and living in the trailer house, the City would only charge her for one hookup. Since she is still operating the store but no longer living in the house, the Council entertained a motion from councilmember Matt Argyle to charge water and sewer services to both the store and the trailer house. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried. Lynette will prepare a letter to inform Juanita about the decision.

 

The chair entertained a motion from councilmember Joe DeClark the council approve checks and vouchers for the month of September 2015 in the amount of $34,489.96 in the general fund,  $6,587.31 in the water fund, $28,294.34 in the sewer fund with all funds totaling $69,371.61. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the October 2015 council meeting at 8:30 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

December 6, 2016 Council Minutes

February 9th, 2017

December 6, 2016

 

Those Present: Councilmembers Glenn Hunter, DeLoy Kunz, Matthew Argyle, Ada DeClark, Mayor Robert VanCleave, Samantha Cooper and Doug Thompson.

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Deloy Kunz

 

The chair entertained a motion from Councilmember DeClark that the council accepts the published agenda. Councilmember Argyle seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from November 1, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Kunz seconded the motion.  All were in favor and the motion carried.

 

The water loan the city qualified for was discussed. DEQ contacted Mayor VanCleave in November reference the loan.  DEQ wanted to know if the city was going to accept the loan or could pass it on to the City of Filer, as their approval was secondary to ours, and they urgently needed the funding to make repairs to their water system.  As the Mayor and Council want to make the decision on whether to take on more debt carefully, the city passed on the loan this time around.

 

Councilmember Argyle updated council on the radios the city purchased for the Fire Department. The radios have been received and are being programmed with all the local frequencies to ensure good communication.

 

Councilmember DeClark gave an update on the tree lighting. There were 47 bags passed out to kids.  The numbers were lower than they have been in previous years, but the weather that day was cold and breezy.

 

The new street signs and posts have arrived. They will be ready for installation in the spring.  The city has approximately $6455 of the sign grant money remaining.  Prices on the flashing signs have been obtained and they are high.  Councilmember Kunz will check with the state to see if there is any special pricing available.

 

Police Report: Officer John Martinez made 27 total contacts for the month of November.

 

Maintenance Report: Doug dug a couple graves, has spent a lot of time rebuilding fence.  He also decorated the park for the tree lighting, and got the sewer and water systems winterized.  He has been taking numerous water samples.

 

Office Report: There were 23 delinquent water and sewer accounts.

 

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of November 2016 in the amount of $ 21902.03 in the general fund, $1204.53 in the water fund, $1633.80 in the sewer fund with all funds totaling $24740.36.   Councilmember Hunter seconded the motion. All were in favor and the motion carried the council.

 

 

The chair entertained a motion from councilmember DeClark that the council adjourn from the December 2016 council meeting at 7:50 pm. Councilmember Hunter seconded the motion. All were in favor and the motion carried the council.

November 1, 2016 Council Minutes

February 9th, 2017

November 1, 2016

 

Those Present: Glenn Hunter, DeLoy Kunz, Matthew Argyle, Ada DeClark, Samantha Cooper, Doug Thompson, Mayor Robert VanCleave, representatives from Ireland Bank.

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

 

The chair entertained a motion from Councilmember Argyle that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from October 4, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember DeClark seconded the motion.  All were in favor and the motion carried.

 

Cynthia from Ireland Bank came to encourage the city to change the savings account from a savings account to a money market account, which will pay additional interest. Mayor VanCleave asked if there were any negatives or any loss of functionality in making this change, and Cynthia indicated there were not.  Councilmember Argyle made a motion to make the change, Councilmember Hunter seconded it.  All were in favor and motion carried.

 

Doug wanted clarification from council regarding protocol for adding cremains to currently occupied gravesite. He indicated it has been done in the past, but he wanted to make sure the council had no concerns.  It was determined that the addition of cremains is acceptable.

 

There was discussion regarding a Quit Claim Deed filed in the 90’s. The issue came up when the owner attempted to sell property that had been given to him by the city in exchange for loss of other property that occurred when Stringtown Rd was straightened, years ago.  When the title company did a search, they found original verbiage in the 1999 Deed that indicated the land was to be used for Recreational Access.  Mayor VanCleave indicated he is attempting to have the issue rectified and has made contact with the city attorney.

 

Clerk Cooper apprised the council of issues the city has been having with equipment. Last month the city’s printer died.  Upon purchase of a new printer, the accounts receivable software would not function properly.  After lengthy consultation with the builder of the software and another computer expert, it was determined the software would not work with the new printer.  The city’s accounts receivable software is quite old, in the DOS format, and this problem comes up each time a new component is added to the mix.  Contact was made with several software vendors, only to learn that new software that will do what we need varies in cost from $2000 to $30000.  Clerk Cooper ultimately bought a separate printer to use with the accounts receivable software, and this will provide a fix.

 

As a result of the equipment issues, water and sewer payments for October have not yet been processed, but will be deposited within the next week.

Councilmember Argyle brought up a need for new radios for the fire department.  He said it would benefit the city to have three new handheld radios, with all local frequencies installed to insure interagency communication in the event of a catastrophic event.  Councilmember DeClark made a motion to approval purchase of three radios with price not to exceed $2000.  Councilmember Glen seconded.  Motion carried.

Councilmember DeClark said the annual Christmas tree lighting will be held November 28th.  The planned menu consists of hotdogs, chili, smores, and hot chocolate.  Clerk Cooper will print and distribute flyers to be handed out at the school advising of the event.  There will be a visit from Santa Claus.

 

Police Report: Officer John Martinez made 32 total contacts for the month of September.

Maintenance Report: Doug ordered the new much-needed street signs for Georgetown.  He is looking into pricing for additional signs.

Office Report: Due to equipment failures, there was no delinquent report for October. Clerk Cooper reminded council of the open forum being held at the Georgetown School Thursday 11/4/16 @ 7pm, and that the office will be closed for city business and used for the election on November 8.

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of October 2016 in the amount of $22370.82 in the general fund, $1110.53 in the water fund, $34718.34 in the sewer fund with all funds totaling $58199.69.   Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Argyle that the council adjourn from the November 2016 council meeting at 8:25 pm. Councilmember Hunter seconded the motion. All were in favor and the motion carried the council.

October 4, 2016 Council Minutes

February 9th, 2017

October 4, 2016

 

Those Present: Glenn Hunter, DeLoy Kunz, Matthew Argyle, Clerk Samantha Cooper, Doug Thompson, Mayor Robert VanCleave, Colter Hollingshead and Matthew Hill from Keller Associates.

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Glenn Hunter

 

The chair entertained a motion from Councilmember Argyle that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from September 6, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Argyle seconded the motion.  All were in favor and the motion carried.

 

Ordinance #91, Repealing Ordinance #13 was read and discussed. The chair entertained motion from Councilmember Argyle that the total Repeal be passed.  Councilmember Hunter seconded.  Motion carried with a unanimous vote.

 

Resolution 2016-001 was read and discussed. This related to a small forgone amount of taxes allocated to Georgetown, which had not been used in the previous fiscal year.  Per the County Clerk, it is necessary to pass a resolution or the monies are lost to the City.  Chair entertained a motion from Councilmember Hunter for a vote, seconded by Councilmember Argyle.  Resolution passed.

 

Previous Council Meeting minutes were discussed. Stephanie Kunz brought forth minutes of previous meetings that she believed had been documented inaccurately, leading to problems.  Councilmembers who had been present at the meetings in question read over them and agreed with the requested changes.  The minutes will be updated on the website when possible.

 

Employees of Keller Associates presented paperwork in support of a loan the city has been offered in order to upgrade the City’s water system. The council agreed to hold a Public Comment  Session to receive feedback from the community.  The comment session will be held Thursday, 11/3/16 @ 7pm in the Georgetown School Gym.

 

There was discussion of damage to City property and how it will be addressed. There has been some damage to gates and other items in the city sewer pond field.  No decisions were made, but any future damage will be addressed.

 

Police Report: Officer John Martinez made 36 total contacts for the month of September.

 

Maintenance Report: Doug has been busy with grave diggings, water testing, assisting the State road crew.  He also has been getting ready for winter.

 

Office Report: There were 22 delinquent water and sewer accounts for the month of September.  There have been numerous issues with the City Hall computer equipment.  The most recent occurred on Council day, when the copy machine stopped working as check printing started.  As a result, council was able to approve and sign few checks.  The chair entertained a motion from councilmember Argyle that the council adjourn from the October 2016 council meeting at 8:15 pm. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

 

September 6, 2016 Council Minutes

February 9th, 2017

September 6, 2016

 

Those Present: Ada DeClark, Glenn Hunter, DeLoy Kunz, Matthew Argyle, Clerk Samantha Cooper, Doug Thompson, Mayor Robert VanCleave, and Cynthia Reno.

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matthew Argyle

 

The chair entertained a motion from Councilmember DeClark that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from August 2, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Argyle seconded the motion.  All were in favor and the motion carried.

 

Resident Cynthia Reno addressed the council regarding the low water pressure in her home. This has been an ongoing issue.  The age of pipes and the buildup in this contributes to this.  Councilmember DeClark said the City is hoping to address the lower water pressure on this side of the road next year.  Ms. Reno indicated she knows she will be paying to improve her pipes going into her home, and would like warning of the cost so she can budget.

 

The Chair entertained a motion from Councilmember Argyle to accept proposed budget for FY 2016-2017. Councilmember seconded the motion.  All were in favor and the motion carried.

 

The Chair entertained a motion from Councilmember DeClark that the City of Georgetown donate $1000 to the Georgetown School as well as $1000 to the Georgetown Parental Support group. The need to ensure that these funds stay within the Georgetown School  was discussed, as the intent of these funds is to assist Georgetown kids and teachers.    Councilmember Argyle made a motion to vote on this proposal, Councilmember Hunter seconded it.  A vote was held.  The majority voted to donate the funds.  Councilmember Kunz abstained.  The motion carried.

 

There was discussion of homes without the new reflective address signs out yet. The signs are still being placed, and it is hoped they will be completed soon.  As a reminder, the signs are mandatory for city residents.  They cannot be removed by residents.

 

Councilmember Argyle brought up out of date Ordinance #13, which states that able-bodied males must volunteer time clearing city streets or be fined. The council requested clerk  Cooper look into having this ordinance repealed.

 

Police Report:   Officer John Martinez made 30 total contacts for the month of August.

 

Maintenance Report:  Doug reported that he has been busy doing summer maintenance.  He turned the lights back on now that school is back in session, has been watering the cemetery, and trying to get the sewer pond emptied.  He also framed up and painted around the new windows in the city hall building so the wood doesn’t degrade too much this winter, and has been kept busy working with the state road crew.

 

Office Report:  There are 17 delinquent water and sewer accounts for the month of August.

 

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of August 2016 in the amount of $14400.82 in the general fund, $1,513.28 in the water fund, $48,457.34 in the sewer fund with all funds totaling $64,371.44. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember DeClark that the council adjourn from the September 2016 council meeting at 8:15 pm. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

 

August 2, 2016 Council Minutes

February 9th, 2017

August 2, 2016

 

Those Present: Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Samantha Cooper, Doug Thompson, Mayor Bob Van Cleave, and Marty Nate.

 

Meeting called to order:  7:10 pm                            Invocation:  Councilmember Ada DeClark

 

The chair entertained a motion from Councilmember DeClark that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from July 5, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Kunz seconded the motion.  All were in favor and the motion carried.

 

Marty Nate gave the Twin Creeks update. She said the numbers were down, but it was a good event.  The evening entertainment was especially enjoyable.

 

The budget workshop scheduled with auditor Gary Teuscher was rescheduled for Wednesday August 17, 2016 at 7pm.

 

There was a discussion of the potential need for a sound system for the City. It was discussed that Georgetown currently has to borrow from others.  Mayor VanCleave provided a bid he obtained for an appropriate system for the city.  It was decided to discuss this further at the budget workshop.

 

There was discussion of the need to add cleaning and upgrade of the water tank and repair the ladder to next year’s budget.

 

Police Report:   Officer John Martinez made 25 total contacts for the month of July.

 

Maintenance Report:  Doug reported that the city is using a high amount of chlorine on the waste water ponds.  This year he has used 250 gallons already; it is currently taking approximately 6 liters an hour.  This process is done three months out of the year.  Running the pump is expensive and we must budget for it.

 

Office Report:  There are 19 delinquent water and sewer accounts for the month of July.

 

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of July 2016 in the amount of $35,533.06 in the general fund, $1,513.28 in the water fund, $48,457.34 in the sewer fund with all funds totaling $85,503.68. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember DeClark that the council adjourn from the August 2016 council meeting at 8:05 pm. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

August 2, 2016 Council Minutes

February 9th, 2017

August 2, 2016

 

Those Present: Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Samantha Cooper, Doug Thompson, Mayor Bob Van Cleave, and Marty Nate.

 

Meeting called to order:  7:10 pm                            Invocation:  Councilmember Ada DeClark

 

The chair entertained a motion from Councilmember DeClark that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from July 5, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Kunz seconded the motion.  All were in favor and the motion carried.

 

Marty Nate gave the Twin Creeks update. She said the numbers were down, but it was a good event.  The evening entertainment was especially enjoyable.

 

The budget workshop scheduled with auditor Gary Teuscher was rescheduled for Wednesday August 17, 2016 at 7pm.

 

There was a discussion of the potential need for a sound system for the City. It was discussed that Georgetown currently has to borrow from others.  Mayor VanCleave provided a bid he obtained for an appropriate system for the city.  It was decided to discuss this further at the budget workshop.

 

There was discussion of the need to add cleaning and upgrade of the water tank and repair the ladder to next year’s budget.

 

Police Report:   Officer John Martinez made 25 total contacts for the month of July.

 

Maintenance Report:   Doug reported that the city is using a high amount of chlorine on the waste water ponds.  This year he has used 250 gallons already; it is currently taking approximately 6 liters an hour.  This process is done three months out of the year.  Running the pump is expensive and we must budget for it.

 

Office Report:  There are 19 delinquent water and sewer accounts for the month of July.

 

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of July 2016 in the amount of $35,533.06 in the general fund, $1,513.28 in the water fund, $48,457.34 in the sewer fund with all funds totaling $85,503.68. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember DeClark that the council adjourn from the August 2016 council meeting at 8:05 pm. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

2015 Consumer Confidence Report

July 5th, 2016

2015 Consumer Confidence Report
Is my water safe?

We are pleased to present this year’s Annual Water Quality Report (Consumer Confidence Report) as required by the Safe Drinking Water Act (SDWA). This report is designed to provide details about where your water comes from, what it contains, and how it compares to standards set by regulatory agencies. This report is a snapshot of last year’s water quality. We are committed to providing you with information because informed customers are our best allies.

Do I need to take special precautions?

Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/Centers for Disease Control (CDC) guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Water Drinking Hotline (800-426-4791).

Where does my water come from?

Water Sources are from the Spring and a Well located up Right Hand Canyon.

Source water assessment and its availability

The full version of this report is available at the City Hall located at 382 Main Street, or can be viewed at the Post Office or on the City’s website at Georgetown.id.gov.

Why are there contaminants in my drinking water?

Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the Environmental Protection Agency’s (EPA) Safe Drinking Water Hotline (800-426-4791). Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the Environmental Protection Agency’s (EPA) Safe Drinking Water Hotline (800-426-4791). The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity:
microbial contaminants, such as viruses and bacteria, that may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife; inorganic contaminants, such as salts and metals, which can be naturally occurring or result from urban stormwater runoff, industrial, or domestic wastewater discharges, oil and gas production, mining, or farming; pesticides and herbicides, which may come from a variety of sources such as agriculture, urban stormwater runoff, and residential uses; organic Chemical Contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum production, and can also come from gas stations, urban stormwater runoff, and septic systems; and radioactive contaminants, which can be naturally occurring or be the result of oil and gas production and mining activities. In order to ensure that tap water is safe to drink, EPA prescribes regulations that limit the amount of certain contaminants in water provided by public water systems. Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water which must provide the same protection for public health.

How can I get involved?

For more information about this report, or if you have questions relating to your drinking water, please call the City Hall at 847-2120, or you may contact any of the City Council Members. We hold regularly scheduled City Council meetings on the first Tuesday of every month at 7:00 pm.

Additional Information for Lead

If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. Georgetown City Of is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead. If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. Georgetown City Of is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.

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Water Quality Data Table
In order to ensure that tap water is safe to drink, EPA prescribes regulations which limit the amount of contaminants in water provided by public water systems. The table below lists all of the drinking water contaminants that we detected during the calendar year of this report. Although many more contaminants were tested, only those substances listed below were found in your water. All sources of drinking water contain some naturally occurring contaminants. At low levels, these substances are generally not harmful in our drinking water. Removing all contaminants would be extremely expensive, and in most cases, would not provide increased protection of public health. A few naturally occurring minerals may actually improve the taste of drinking water and have nutritional value at low levels. Unless otherwise noted, the data presented in this table is from testing done in the calendar year of the report. The EPA or the State requires us to monitor for certain contaminants less than once per year because the concentrations of these contaminants do not vary significantly from year to year, or the system is not considered vulnerable to this type of contamination. As such, some of our data, though representative, may be more than one year old. In this table you will find terms and abbreviations that might not be familiar to you. To help you better understand these terms, we have provided the definitions below the table.

Contaminants MCLG
or
MRDLG MCL,
TT, or
MRDL Your
Water Range Sample
Date Violation Typical Source
Low High
Microbiological Contaminants
Total Coliform (positive samples/month) 0 1 0 NA 2015 No Naturally present in the environment

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Undetected Contaminants
The following contaminants were monitored for, but not detected, in your water.

Contaminants MCLG
or
MRDLG MCL,
TT, or
MRDL Your
Water Violation Typical Source
Nitrate [measured as Nitrogen] (ppm) 10 10 ND No Runoff from fertilizer use; Leaching from septic tanks, sewage; Erosion of natural deposits

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Unit Descriptions
Term Definition
ppm ppm: parts per million, or milligrams per liter (mg/L)
positive samples/month positive samples/month: Number of samples taken monthly that were found to be positive
NA NA: not applicable
ND ND: Not detected
NR NR: Monitoring not required, but recommended.

Important Drinking Water Definitions
Term Definition
MCLG MCLG: Maximum Contaminant Level Goal: The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety.
MCL MCL: Maximum Contaminant Level: The highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology.
TT TT: Treatment Technique: A required process intended to reduce the level of a contaminant in drinking water.
AL AL: Action Level: The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water system must follow.
Variances and Exemptions Variances and Exemptions: State or EPA permission not to meet an MCL or a treatment technique under certain conditions.
MRDLG MRDLG: Maximum residual disinfection level goal. The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants.
MRDL MRDL: Maximum residual disinfectant level. The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants.
MNR MNR: Monitored Not Regulated
MPL MPL: State Assigned Maximum Permissible Level

For more information please contact:
Contact Name: Douglas Thompson
Address: PO Box 99
Georgetown, ID 83239
Phone: 208-847-2120

May Minutes

June 8th, 2016

May 3, 2016

Those Present: Matt Argyle, Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Marty Nate, Sam Cooper.

Meeting called to order: 7:00 pm Invocation: Mayor Bob Van Cleave

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Newly hired City Clerk Sam Cooper was introduced by Mayor Van Cleave, and welcomed by the Councilmembers.

Minutes from the April 5, 2016, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Ada DeClark that council accepts the minutes as read. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried.

Marty Nate provided updated information about this year’s Twin Creeks. Twin Creeks will be held on Saturday, July 9th this year. City Council will take care of the luncheon and duck race. It was noted the bridge might be being torn out by then. The road work is supposed to start sometime in July. Georgetown’s 1st Ward will be taking care of dinner, 2nd Ward will be taking care of breakfast. The schedule is mostly the same as previous years. Planned activities include the slide, climbing wall, duck race, and bike races in the morning. Evening entertainment will be provided by Kristen Johnson Lloyd. Melba Bartschi family will be Grand Marshall. Marty Nate suggested having a surplus sale to help fund Twin Creeks.

The Comprehensive Plan needs to be updated. Councilmember Matt Argyle volunteered to take care of this.

Moving the Water Fund from Wells Fargo Bank to Ireland Bank was revisited. There are fees if the funds are kept at Wells Fargo, whereas Ireland Bank will be charging no fees. Councilmember Ada DeClark motioned to move funds to Ireland Bank, Councilmember Glenn Hunter seconded. All were in favor and the motion carried.

Councilmember DeLoy Kunz has received complaints from various community members about trailers parked in the right of way on Stringtown. Per Ordinance #50 the right of way is not to be used for storage. Officer Martinez will be making contact with residents who have items in the right of way. It was discussed that small lot sizes are contributing to this issue. Councilman Matt Argyle will be looking into updating ordinances requiring larger lot sizes. Marty Nate offered to assist with this.

Councilmember Ada DeClark announced that in spite of the unspring-like weather, about 25 kids showed up to the Easter Egg Hunt on April 29th. It is planned to hold next year’s celebration at the end of April, beginning of May again next year.

Marty Nate asked about getting some of the roads in town graveled. Doug is looking into it.

Marty Nate noted that City Hall will be used for voting on May 17th.

Police Report: Officer John Martinez made 20 total contacts for the month of April.

Maintenance Report: In addition to doing the regular required spring maintenance, Doug has been busy with road work, spraying, filling graves, and fixing water leaks. He has been testing well and sewer samples to ensure water quality is where it should be. One of the wells is completely dry. He will be following up on this, as the well should not be dry.

Office Report: There are 17 delinquent water and sewer accounts for the month of April. Lynette reported that she has been asked by owners of unused cemetery plots how they can sell plots. Council indicated that the City can buy these plots back at the rate of $25.00 per plot.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of April 2016 in the amount of $11,927.96 in the general fund, $23,025.85 in the water fund, $14,560.00 in the sewer fund with all funds totaling $49,513.81. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the May 2016 council meeting at 8:15 pm. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Samantha Cooper, City Clerk