May 5, 2015
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mable Whitmore, Judy George. Mayor Van Cleave was excused from the meeting due to travelling to Washington.
Meeting called to order: 7:00 pm Invocation: Council President Joe DeClark
The chair entertained a motion from councilmember Glenn Hunter that the council accepts the published agenda. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Minutes from the April 7, 2015, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Keller Associates emailed a progress report for the council to review regarding the Wastewater Project. Not much has changed since last Fall, but a construction meeting will be scheduled shortly with Taylor Construction and the permit handoff meeting with DEQ will take place then as well.
The Country Corner has officially closed its doors and so the pop machine will be coming back over in front of the City Hall. Leonhardt’s Beverages has offered to full service the machine and pay the City $3.70 per case or we can service it and pick up the product in town for $20.00 per case. It was decided for the City to maintain and stock the machine and try to build those funds towards installing a public restroom in the Park. Councilmember Glenn Hunter is going to take the machine home and refurbish it before we have it up and running again.
Steve Waechtler will be mowing and maintaining the lawns at the City Park and Cemetery again this summer and he has increased his bid to $300.00 per mow at the Cemetery and $150.00 per mow at the Park. Councilmember Ada DeClark made the motion to accept Steve’s prices and have him mow both lawns again this year. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.
Councilmember Matt Argyle conveyed to the council that he would like to see there be stronger penalties for habitual water and sewer account delinquents in hopes of having people pay more attention to paying their City Bill. The resolution states now that delinquent accounts that are turned off have a $50.00 fee to pay along with the delinquent amount before services will be turned back on. He may look at changing the wording and increasing the fee at a later time.
Police Report: Officer John Martinez made 17 contacts for the month of April.
Maintenance Report: Doug Thompson gave his report for the month of April stating that he mowed the park, trimmed the trees and moved some headstones back in place at the Cemetery. He had a new water pressure vault installed and issued dog tag warnings. He also said there is a need at the sewer ponds for a new aerator. He will look into prices and get back to the council on that. He also mentioned that the stone work on the bears, fountain and the bell needs to be replaced. The council thought it would be good to have Martin Simmons give us a bid for the repairs. The memorial bench for Bo Taylor and Trent Sorensen has been picked up and they are trying to decide on its exact placement. Doug was also able to get some of the water and sewer bills caught up this month and turned water services on at 3 locations and he will be ordering a load of road patch to fix some roads here shortly.
Office Report: Clerk Smith reported that there are 16 delinquent water and sewer accounts for the month of April. She also informed the council that she will be changing her office hours for the summer months to mornings from 9:00 am – 12:00 pm still on Tuesday, Wednesday and Thursday. She also reminded them of the upcoming election on May 19th for the Courthouse Bond and informed them that she will not be in the office that day or at the June Council meeting and also asked if she could replace the blinds in the City Hall. The bridge on Main Street near the Church will be replaced in 2016 and it will take about 3 months from start to finish.
The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of April 2015 in the amount of $12,102.01 in the general fund, $21,719.41 in the water fund, $40,748.98 in the sewer fund with all funds totaling $74,570.40 Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the May 2015 council meeting at 8:35 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Lynette Smith, City Clerk