February 5, 2013 – Council Minutes

March 26th, 2013

February 5, 2013

 

Those Present:  Matt Argyle, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Marty Nate, Mable Whitmore

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the January 8, 2013, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

 

The backhoe agreement was presented before the council. This agreement is to be reviewed and approved by both parties on an annual basis. Both parties have agreed that all is well and no changes need to be made at this time. Councilmember Joe DeClark made the motion to accept and sign the agreement for the year 2013. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

Marty Nate of the Twin Creeks Committee reported that she called and reserved Cliffhanger Recreation to come to the festivities again this year and will need to send them a deposit of $400.00. Councilmember Joe DeClark made the motion to send Cliffhanger Recreation the deposit of $400.00 to reserve them for July 20th for the Twin Creeks Celebration. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council. Marty is looking for other bands to come this year because Saddlestrings is unavailable. She is going to meet with the committee and will suggest the City’s proposals of not doing the luncheon or the treasure hunt. Councilmember Joe said that he has done the archery booth for the last few years and is not interested in doing it again this year. He thinks that there should be an opportunity for someone else to come in with something in place of the archery, such as a dunking machine or something of that nature. She had some proposals of her own and suggested that the City should still be in charge of the luncheon and the treasure hunt. She feels the City should still oversee the treasure hunt and should find someone else not City affiliated to actually do the treasure hunt. She also mentioned that her committee has found a $1,000.00 grant from Disney that could be used for a sound system for the movies in the park, Twin Creek Days, and other events the City would see fit. She also had an idea for turning the Country Corner into a historical store and would like to have it fixed up and put in a library and other historical effects in the store.

 

City Attorney, Adam McKenzie, formed a memo for the councilmembers to review addressing the public nuisance located at 364 Main Street. His memo asked the council to set a date for Mr. T.J. Johnson, the building renter, or the building owner, James King, to have the nuisance of rotten meat to be removed and abated. This date would be delivered to Mr. Johnson and Mr. King in the form of a letter from Adam’s office. If no action is taken by either the building owner or the renter  then the City has the authority to declare the building a public nuisance and to order the nuisance to be removed and abated and can file misdemeanor charges against Mr. Johnson. Mayor Bob asked Clerk Smith to get in touch with Adam about pursuing a search warrant for the property first and then go from there.

 

According to the audit from Gary Teuscher, there is a need for the water and sewer funds to pay back the general fund for expenses made throughout the fiscal year. Councilmember Gary Thompson made the motion to pay back the general fund in the amount of $12,764.41 from the water fund to pay in full for water charges, and $10,000.00 from the sewer fund to pay a portion of the sewer charges owed. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Councilmember Joe DeClark reported on making the grand tour to Pocatello for a meeting with Keller Associates at their office, along with Mayor Bob and Doug Thompson. The meeting consisted of making final arrangements for the wastewater project and submitting those arrangements for approval by DEQ.

 

Councilmember Matt Argyle reported on the County Landfill having an interest in the excess clay from building the new sewer ponds. There will need to be an agreement made between the County Commissioners and the City Council about to how proceed with removing the clay. Clerk Smith will write a letter to Commissioner Brad Jensen about the County being able to obtain the clay at their own cost of testing its permeability and hauling the clay away.

 

Police Report:   There was no report for the month of January at this time from Officer Skinner because he has suffered a mild stroke around the 25th of January. We wish him to get well soon and will get his reports when he is feeling better.

 

Maintenance report:   Doug Thompson gave his report for the month of January stating that he attended to two pipes being broken and properties and assisted with one house fire in the city at 679 Main Street. He may need to order another fire hydrant because the hydrant used to put out the fire will not shut off now, but he will keep working with it. His testing of samples this month has still been good. He attended a meeting in Pocatello with Joe and Mayor Bob at Keller’s and continues to work with them assisting them with what they need on the wastewater project. He marked a spot for DigLine for Rocky Mountain Power at T.J. Johnson’s new home. He plowed the City and the canyons and reported that the County is going to come and do some plowing maintenance on Stringtown when they get a chance. He maintained the pop machine and is getting ready to dig one grave later this week and has worked on the new cemetery plots to the maps.

 

Office Report:   Clerk Smith reported that there are 15 delinquent water and sewer accounts for the month of January.

 

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of January 2013 in the amount of $11,740.06 in the general fund,  $10,260.75 in the water fund, $129,712.26 in the sewer fund with all funds totaling $151,713.07. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Gary Thompson that the council adjourn from the February 2013 council meeting at 8:30 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

January 8, 2013 – City Council Minutes

February 26th, 2013

January 8, 2013

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Mauria Teuscher, James Teuscher

 

Meeting called to order:  7:05 pm                            Invocation:  Mayor Bob Van Cleave

 

The chair entertained a motion from councilmember Gary Thompson that the council accepts the published agenda.  Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the December 5, 2012, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

 

The audit for Fiscal Year 2011-2012 was presented to the council by Mauria Teuscher and James Teuscher of Gary Teuscher’s office. The audit was reviewed by the council with Mauria, page by page. The council entertained a motion from councilmember Ada DeClark to approve and accept the audit for Fiscal Year 2011-2012. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council. Clerk Smith will write a letter to Gary Teuscher’s office accepting the audit and acknowledging his suggestions.

 

The United States Postal Service will be having a public meeting on January 29, 2013 at 6:00 pm and they would like to use the City Hall for their meeting place. The USPS mailed a survey to all post office box holders about their opinion on new postal hours. Councilmember Ada DeClark made the motion to allow the USPS to hold their meeting at City Hall and that the survey should be filled out as the Clerk sees fit because she is the one that deals with mailing duties for the City. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

There was an update sent from Keller Associates reporting on the progress that had been made the past month and giving the status of the wastewater project. There will be a meeting in Pocatello at their offices on January, 18th at 10:00 am to discuss the final decisions of the project. The City has received the 7 water shares from Sheldon Clark for the recently purchased property. There was discussion about what to do about Kelly Bartschi’s 2 acres left non- purchased by the City. Kelly would like the City to purchase them but the City doesn’t need the extra 2 acres and if the City decided to purchase them it would be out of the City’s funds – not the loan – and would probably be at land value and not at the same price as the other acres were purchased at, but no decisions have been made either way.

 

Ordinance #84 concerning the adoption of the International Building Codes for the County Building Inspector was read at the last meeting. Councilmember Matt Argyle made the motion that one half plus one of the members of the full council agree to dispense with the rule requiring the reading of this ordinance on three separate occasions. Councilmember Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Matt – yes, Ada – yes, Gary – yes.

 

Councilmember Joe DeClark reported on attending a meeting with the highway transportation department and said that there was lots of bad press for the LOTOJA bike race.

 

Police Report:   Officer Skinner made 42 contacts for the month of December.

Maintenance report:   Doug Thompson gave his report for the month of December stating that he plowed the streets, replaced new street signs, repaired the plow, ordered fuel, put up and took down Christmas decorations and he dug one grave for the month. He helped a customer with their water at one location and his samples have continued to test good for the month. He sent information to DEQ to keep records up-to-date for his CEU credits. The sewer samples have also continued to test good for the month. He took samples to Soda Springs for the couriers to take to the labs over the holidays and has signed up for some classes to take in June, July and August.

 

Office Report:   Clerk Smith reported that there are 12 delinquent water and sewer accounts for the month of December. She asked the council if she could have permission to start making payments for Rocky Mountain Power online because she has had trouble the last two months with them losing the checks and threatening to shut off the City’s services. Councilmember Ada DeClark made the motion to allow payments for Rocky Mountain Power to be made online for all accounts by signing a voucher each month. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council. Lynette also reported that she had received a letter from the Idaho Drug Task Force asking for signatures from the Mayor and City Council Members to send to President Obama about not supporting the newest drug laws passed by a couple of states at the latest election. Councilmembers all agreed to support the letter and have all signatures of City Officials added to the letter.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of December 2012 in the amount of $12,187.36 in the general fund,  $6,216.27 in the water fund, $40,117.10 in the sewer fund with all funds totaling $58,520.73. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the January 2013 council meeting at 8:45 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

December 5, 2012 – Council Minutes

January 16th, 2013

December 5, 2012

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Doug Thompson, Gary Thompson

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Ada DeClark

 

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda.  Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the November 5, 2012, regular council meeting were read. The chair entertained a motion from councilmember Ada DeClark the council approve the minutes as read. Councilmember Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

 

Ordinance #82 needed to be amended to add in adopting the International Mechanical Code, Residential Code and the Fuel Gas Code as per County Building Inspector Wayne Davidson and drawn up by City Attorney, Adam McKenzie and formed Ordinance #84. The Ordinance was read by councilmember Joe DeClark and he also made the motion to accept the Ordinance #84. Councilmember Matt Argyle seconded the motion. A roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes. All were in favor and the motion carried the council.

 

Corey Hayes has a trailer house on Twin Creeks Lane that has water and sewer hookups. He has gutted out the house to where it is no longer livable and he would like to discontinue the sewer charges, but is willing to continue to pay full rate for the water charges, which will in turn help the city by keeping those lines open and flowing. Councilmember Matt Argyle made the motion to treat his account as if it were a pasture and to only charge him the water rate, because the property has no dwelling; if there is ever another home built on that property then full charges will resume. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

The audit engagement letter was presented to the council. Councilmember Ada DeClark made the motion to continue to use Gary Teuscher, CPA, and to authorize Mayor Bob to sign the audit engagement letter so that Gary may move forward with the audit. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

There was a document sent from Keller Associates giving a brief update on the wastewater project for the month, in which the council reviewed the update.

 

The council agreed to give employee’s a bonus for Christmas. The motion was made by councilmember Matt Argyle to give Rex Skinner, Lynette Smith and Doug Thompson a bonus of $150.00 each for Christmas. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

Police Report:   Officer Skinner made 34 contacts for the month of November.

 

Maintenance report:   Doug Thompson gave his report for the month of November. The McClain’s storage sheds across from City Hall are hooked up to water and sewer. The services have been on because the brick layers have been there working this fall. Doug inspected the building and noticed that the toilet was not connected and not usable. The owner’s would like to know if they can pay for just water and not sewer for the months the services were on. The council felt this would be fair and Lynette will notify the owners of their decision. The sewer samples have been good for the month and he ordered extra chlorine for treating because the price is going up significantly and he sent out his monthly EPA letter. He dug some test holes where the ponds will be and found lots of clay and top soil down about ten and a half feet deep but found that it is shallower towards the cemetery. Keller’s wonders where we can get rid of the extra soil. Doug would like to stock pile the excess top soil and work a deal with the County to sell the clay to the landfill. His samples for the water were all good for the month and he tested for nitrates at the spring as well and none were detected. He ordered a new fire hydrant and it should be here in a couple of weeks and he will try to install it sometime this winter. He also worked with getting some delinquent accounts caught up on their bills. He maintained the pop machine and has plotted out some new cemetery plots and will work on getting them on the map for this winter. He found some street lights that weren’t working correctly and reported them to Rocky Mountain Power. He plowed the roads and filled some low spots with gravel. He put the chains on the plow and ordered an extra pair of chains. He changed the bucket on the backhoe to be ready for digging graves in the winter.

 

Office Report:   There are 14 delinquent water and sewer accounts for the month of November.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of November 2012 in the amount of $14,381.43 in the general fund,  $5,803.05 in the water fund, $14,560.48 in the sewer fund with all funds totaling $34,744.96. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the December 2012 council meeting at 7:50 pm. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

November 5, 2012 Council Minutes

December 26th, 2012

November 5, 2012

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Marty Nate, Mable Whitmore

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Joe DeClark

 

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda.  Councilmember Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the October 2, 2012, regular council meeting were read. The chair entertained a motion from councilmember Gary Thompson the council approve the minutes as read. Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark to set the date for the Christmas Lighting Event in the Park for November 26th at 6:00 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council. Clerk Smith will make some flyers to hand out to the kids at Georgetown and make contacts with Santa and make arrangements for his entrance and the refreshments.

 

Marty Nate came before the council to report that after research the $1,000.00 grant for playground cover received would buy 1 ½ bags of mulch and would be enough to make a 2” layer of cover for the playground area. She asked the council if they would buy another 1 ½ bags of mulch to put a 4” layer of cover for the playground area. She is going to Idaho Falls this week to pick up the mulch to save the City the cost of shipping. Councilmember Ada DeClark made the motion for the city to buy 3 tons of mulch and match the $1,000.00 grant for playground cover. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council. Marty also reported that she found another grant to apply for playground equipment and/or park improvement and the grant is for $5,000-$250,000. In order to qualify for the grant it needs to have an endorsement letter signed by someone affiliated with Northwest Farm Credit. She will report back when she has more information.

 

The Mayor found an Arts Grant and wondered how the council felt about applying for it in order to put in a gazebo and a sound system to be used in the Park for various events such as the Twin Creeks Celebration or a place to hold dances with music on warm summer nights. The council agreed that it sounded like a fun idea and that he should apply for it.

 

Police Report:   Officer Skinner made 46 contacts for the month of October.

 

Maintenance report:   Doug Thompson gave his report for the month of October stating that he has been treating the sewer like usual and has taken the aerators out of the ponds for the winter and was able to trap some muskrats down by the ponds. He met with Matt from Keller Associates, about the head gates that need to be replaced and they decided that a chain link fence would be best to put around about 15 acres of the ponds to keep the deer and other animals out of all year. He changed couriers again, to Action Couriers, at the recommendation of the lab so the samples would be there earlier in the day and they are cheaper. The IRWA reported that Bancroft also needs a backup waste water operator and that Doug and Bancroft’s operator could serve as each other’s backups. He sent his letter to the EPA for the month and all samples sent for testing have been good. He marked all sewer and water lines for when digging begins along 1st Street to 4th Street. He turned water services off at 3 locations. He checked the water hookup for T.J. Johnson’s property so it would be ready when his new home comes in. He tested the well for Nitrates and there was none. He took the appraiser from ICRMP to the water tanks for their inspection. He cleaned up his office and winterized City Hall, removing the air conditioning unit from the window. He also fixed the veteran’s light at the memorial site and noticed that it had been vandalized. He mowed the lawns, stocked the pop machine, got the plow ready for the winter and did some maintenance on all the vehicles and the backhoe. He is going to order a replacement fire hydrant for the one at the corner of 5th Street and Main Street and is going to order 4 new stop signs and 4 new yield signs to replace around the city.

 

Office Report:   Clerk Smith reported that there are 10 delinquent water and sewer accounts for the month of October. She asked the council if she should order 1099 and W-2 forms to do the city’s tax reporting or if they would like Gary Teuscher to continue to do the W-2’s and she was told to order them. She also mentioned that she has a conflict with the next meeting held in December and asked if they would like to move the date, but it was decided to just use the recorder for the December meeting. She explained that she had received a letter from Corey Hayes stating that he should be on ½ rates and she asked the council if he should still be on ½ rates or if the same rule would apply to him as it does to all citizens that were using the ½ rate status. Councilmembers agreed that they remembered that as long as Corey was living in his home that he would get his services for free per month at his personal residence, but he would have to pay for services at his trailer. The only reason he was getting his services for half the monthly rate was because the City was offering that option at the time, but now that the City is no longer offering that option, he should have to pay full monthly rates at the trailer house or have the services turned off. She is to write a letter explaining these findings to Mr. Hayes.

 

The chair entertained a motion from councilmember Gary Thompson the council approve checks and vouchers for the month of October 2012 in the amount of $14,450.72 in the general fund,  $7,113.35 in the water fund, $17,516.37 in the sewer fund with all funds totaling $39,080.44. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Joe DeClark that the council adjourn from the November 2012 council meeting at 8:10 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

October 2, 2012 – Council Minutes

November 14th, 2012

October 2, 2012

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Mable Whitmore

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the September 4, 2012, regular council meeting were read. Mayor Bob requested to add onto the last of the paragraph about the local highway project, “All were in favor and the motion carried the council.” The chair entertained a motion from councilmember Gary Thompson the council approve the minutes as read with changes. Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the council.

 

There was a brief update on the wastewater project. Keller Associates sent a report on the progress that has been made in the past month and the status of the project and the council reviewed the document. The report consisted of the wastewater system design and revising the irrigation system design from a pivot to wheel lines, the land application permit is under review internally before being submitted to DEQ and there was a schedule of tasks to be completed with a tentative date those tasks will be finished by.

 

Clerk Smith provided pictures to councilmembers of possible items to purchase to add to the Christmas light collection. Councilmember Ada DeClark made the motion to purchase Santa with the Tractor and Wagon with some Toy Soldiers, not to exceed $1000.00, including shipping for Christmas Lights. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

There was nothing new to report for finding quotes or new possible contacts for the kids’ blown-up entertainment for Twin Creek Days at this time.

 

Councilmember Ada DeClark reported that she and Marty Nate had applied for a grant from the Eastern Region Greatest Need Fund in the Idaho Community Foundation for rubberized ground cover for the playground area. The grant was received in the amount of $1,000.00. The only stipulation is the ground cover has to be in place by May 15, 2013, or else the City will have to pay the money back. The council agreed to get the rubber mulch in place sooner than later to not have to chance the snow being gone, in the park, before May. She also reported that the house signs could be just like trail markers and that they come in many colors and it would be very easy to use the trail markers with reflective house numbers attached and place them in the same place at every house along the fence line. She also requested that the meeting dates for the next three months be changed. The November meeting will be on Monday, November 5th, the December meeting will be Wednesday, December 5th, and the January meeting will be Tuesday, January 8th.

 

Councilmember Gary Thompson reported that he was contacted by two workers employed by Simplot whom want to travel on Stringtown Lane more frequently. They mentioned that it wouldn’t be a lot of traffic all the time; it would just mostly be at the beginning to haul in all their equipment. The concern is who would be in charge of maintaining that road. The council agreed that Simplot should be responsible for maintaining the road into the canyon. The workers mentioned a need for the convenience of inputting a service station and that they might be willing to donate between $25,000.00 to $45,000.00, of good will to the community. Gary requested for them to contact the Mayor and to come present their proposal to the Council.

Police Report:   Officer Skinner made 51 contacts for the month of September. There was a brief discussion on the speeding problem along Stringtown Road. Councilmember Joe DeClark mentioned that it was part of the study by Forsgren Associates to look into putting cameras along Stringtown.

 

Maintenance report:   Doug Thompson gave his report for the month of September stating that he has continued to sample the water and that we had to get a new courier, Western Air Express, to take the samples to the lab in Pocatello. He helped a homeowner change their water line and he completed the suggestions from the EPA and DEQ inspection performed earlier this year. He sent out his letter to the EPA keeping them up-to-date and the sewer samples have continued to be doing ok. Another homeowner struggled to find the hookups to put in their new home and another homeowner’s sewer line had collapsed and he helped them both. He took the plow to Jensen’s to have the frame rebuilt. He patched some roads, mowed and watered the parks and cemetery, maintained the pop machine and sprayed more thistle at the cemetery.

 

Office Report:   Clerk Smith reported that there are 11 delinquent water and sewer accounts for the month of September.

 

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of September 2012 in the amount of $11,070.55 in the general fund,  $6,233.74 in the water fund, $43,936.16 in the sewer fund with all funds totaling $61,240.45. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the October 2012 council meeting at 7:55 pm. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

September 4, 2012 – Council Minutes

October 3rd, 2012

September 4, 2012

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Marty Nate, Mable Whitmore

 

Meeting called to order:  7:00 pm                            Invocation:  Mayor Bob Van Cleave

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the August 1, 2012, regular council meeting were read. Maintenance Supervisor Doug Thompson requested there be a change in the Maintenance report to state “He helped councilmember Ada DeClark and many volunteers install playground equipment…”. The chair entertained a motion from councilmember Gary Thompson the council approve the minutes as read with changes. Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Marty Nate representing the Twin Creeks Committee gave a report on the Celebration for the year and apologized for going slightly over budget this year and says that it won’t happen next year because there are some things they won’t need to purchase and can reuse next year. She asked if the council had any comments for changes that they would like to see for next year. Councilmember Ada DeClark mentioned to have the lawn games start earlier in the day right after the parade. She commended Marty and her committee for a job well done and thought it was a great time for all. Councilmember Matt Argyle suggested to choose someone not city affiliated to do the treasure hunt for next year. Councilmember Joe DeClark recommended that the City not provide the lunch next year, that it could be a fundraising opportunity for someone else in town instead of the City. He wondered if there should just be two meals offered instead of three; have a breakfast and a late lunch and do away with dinner so we don’t have to inconvenience anyone by using the church facilities due to weather conditions. Councilmember Gary Thompson made the motion to set July 20th as the date for the Celebration to occur next year. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

 

There was a brief discussion about providing a movie night in the park during the summer months for next year. There are still lots of things that need to be checked into such as interest in such an event, how often to have it, finding a canvas screen and screen projector, noise affecting neighbors, curfew, etc. Councilmember Ada DeClark and Doug Thompson are going to look into it further.

 

The council looked at a few ideas for Christmas lights to purchase to put in the park during the holiday season. No decision was made on which pieces to buy. Clerk Smith will look into more pieces and have them ready for next council meeting.

 

The chair entertained a motion from councilmember Ada DeClark for the council to move into Public Hearing for the purpose of reopening the budget for Fiscal Year 2011-2012 to receive and expense $40,000.00 for the Local Highway Project Study. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes. The floor was then opened for public comment either verbally or by written notice, of which there was none. The chair entertained a motion from councilmember Matt Argyle to close the public hearing and move back into the regular meeting. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes. After brief discussion, the council came to a decision and entertained a motion from councilmember Joe DeClark the council reopen the budget for Fiscal Year 2011-2012 to receive and expense $40,000.00 and payable to Forsgren Associates for the Local Highway Project Transportation Study. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Gary Thompson for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2012-2013 under the direction of City Auditor, Gary Teuscher. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Ada DeClark for the council to close the public hearing and move back into the regular meeting. Councilmember Gary Thompson seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes. The council entertained a motion from councilmember Joe DeClark for the council to accept the proposed budget for Fiscal Year 2012-2013. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The appropriations ordinance listed as Ordinance #83, for Fiscal Year 2012-2013, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Gary Thompson to accept the new ordinance. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes.

 

Mayor Bob asked the council to consider changing Clerk Smith’s rate increase decided upon at the last council meeting from being at an hourly rate to a monthly salary. Councilmember Joe DeClark made the motion to change Clerk Smith from $11.25 per hour to $800.00 salary per month. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

Councilmember Joe DeClark reported on a meeting he and Mayor Bob recently attended at Keller Associates’ firm to aid in the final design of the wastewater project. They were all in agreement that taking care of the lift pump was a top priority either this fall or early next spring. They discussed options for cleaning out the hydrants, flow for ground water, details and guidelines on the land application and our needs for a generator.

 

Councilmember Matt Argyle gave the council more information on his progress with changing the address listings in the City. He said that he has been informed that the City has all authority to change the listings and that other Cities have recommended holding a minimum of three Public Hearings and to inform all major agencies such as the post office, fed ex, UPS, etc. of such address changes. It is also recommended to require large visible prominent numbers placed on the properties. He also mentioned a need for looking into an irrigation system for the cemetery for more efficient watering and use of Doug’s time. The council asked him to get a price on such a system and then they will go from there.

 

Councilmember Ada DeClark said she thought that having large visible prominent house numbers would be a great idea for an eagle project or for the city to implement. She said the numbers could look very similar to mile markers along the highway and should all be uniform in looks, size and placement on the property along the fence line. The idea was to make a listing of requirements for the house numbers and each property owner could furnish the materials and an eagle scout could deliver the requirements to home owners, put the markers together and place them on the property.

 

Police Report:   Officer Skinner made 38 contacts for the month of August.

 

Maintenance report:   Doug Thompson gave his report for the month of August stating that he fixed a water leak and shutoff services at one location. He reported that the spring is doing ok and he sent out his letter to the EPA updating them on the wastewater project. He dug test holes for the sewer and worked on the lift station. The sampling has been good and he went to school for one day and ordered chlorine for the water. He mowed and watered the parks and maintained the pop machine. He planted and filled some of the graves at the cemetery and plotted out 100 new cemetery plots and will be working on updating the map. He also worked on the snow plow truck and is trying to get it ready for winter.

 

Office Report:   Clerk Smith reported that there are 18 delinquent water and sewer accounts for the month of August. She reported that there have been a few customers using the online payport system and hopes that it will continue to grow. She asked the council if there was a need to review our ordinance about charging for Business Licenses in the City and mentioned that a home up Stringtown has a pop machine on their property and is receiving a commission from the pop machine which is bringing the issue to light. This property owner would also like to put a roof over the machine and would like to know if they need a building permit for the roof. The pop machine is currently on city property. The council decided that as long as the pop machine is on city property that the owners cannot build a roof at the current location.

 

The chair entertained a motion from councilmember Joe DeClark the council approve checks and vouchers for the month of August 2012 in the amount of $19,291.27 in the general fund,  $6,867.63 in the water fund, $51,004.31 in the sewer fund with all funds totaling $77,163.21. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the September 2012 council meeting at 9:00 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

August 1, 2012 Council Minutes

September 5th, 2012

August 1, 2012

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Officer Rex Skinner, Gary Teuscher

 

Meeting called to order:  7:15 pm                            Invocation:  Gary Thompson

 

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda.  Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the July 10, 2012, regular council meeting were read. The chair entertained a motion from councilmember Gary Thompson the council approve the minutes as read. Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council. Minutes from the July 14, 2012, special council meeting were read. Councilmember Ada DeClark made the motion to approve the minutes as read. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The time was turned over to the City Auditor, Gary Teuscher, for the City’s Budget Workshop for Fiscal Year 2012-2013. He went over each line item in the individual funds and analyzed them to see how they needed to change for the next year. The chair entertained a motion from councilmember Ada DeClark to give employee’s Doug Thompson and Rex Skinner a 3% increase in salary, and to raise Lynette Smith to $11.25 per hour. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from councilmember Matt Argyle to attentively approve the budget as set forth by CPA, Gary Teuscher. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

Resolution #2012-005, a resolution providing that the fee for sewer connections shall be paid by those individuals and/or property owners using, and connected to, the city water and sewer system, was read in its entirety by Clerk Smith. Councilmember Gary Thompson made the motion to approve the Resolution as it was read. Councilmember Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Matt – yes, Ada – yes, Gary – yes.

 

Councilmember Joe DeClark reported on progress on the wastewater project and said that he spoke with property owner Sheldon Clark again and reassured him of the council’s decision for him to be able to keep his crops this year and told him to visit First Idaho Title Company to sign the settlement statement in order to receive his money for the land purchased by the City.

 

Councilmember Matt Argyle reported on his progress with changing the address listings in the city. His research shows that he just needs to mainly work with the County. His plan is to research more and move forward with this with hopes of executing within one to two years.

 

Councilmember Ada DeClark said she thought the Twin Creeks Celebration was great and that after looking at our budget tonight, there is still some money available in the parks department to purchase Christmas Lights. She would like the topic listed on next month’s agenda to decide on which new pieces should be purchased to add to our collection.

 

Police Report:   Officer Skinner was present to report on dog complaints for the month and asked the council if he should purchase complaint forms or if Clerk Smith should just make something similar on the computer. He told the council to inform unhappy citizens that they need to file a formal complaint with the city and sign the form in order for it to be a valid complaint and for him to be able to move forward with any action. Clerk Smith will compile a form on the computer for citizens to use. Officer Skinner had 48 total contacts for the month.

 

Maintenance report:   Doug Thompson gave his report for the month of July stating that he helped with getting things ready for Twin Creeks and helped at the Celebration. He helped councilmember Ada DeClark and many volunteers install new playground equipment and dug one grave for the month. He and councilmember Joe DeClark went and looked at a generator and they are thinking about saving up more money and buying a new one from the Northern Tool catalog, after the water loan is paid off in about 2014-2015. He’s hoping that if we wait that long we can continue saving $200.00 a month and eventually get rid of the lift station and be able to buy a much bigger generator. He sprayed weeds and thistle, mowed the lawns and patched some streets. He met with the EPA and DEQ for the NPDES permit. He continued with his regular monthly routines with the sewer and water management and got most of the delinquent water and sewer accounts all caught up.

 

Office Report:   Clerk Smith reported that there are 12 delinquent water and sewer accounts for the month of July. She contacted the Idaho Independent Intergovernmental – Authority Trust for the healthcare and they don’t have any quotes yet and are now unsure if they will be able to accept any new clients by October. She was told to check back with them near the end of September for more information.

 

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of July 2012 in the amount of $11,120.88 in the general fund,  $5,699.26 in the water fund, $22,154.47 in the sewer fund with all funds totaling $38,974.61. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the August 2012 council meeting at 9:30 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

July 14, 2012 Special Meeting Minutes

August 16th, 2012

July 14, 2012 – Special Meeting

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Mayor Bob Van Cleave

 

Meeting called to order:  1:00 pm

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

The dates for the budget workshop, the next city council meeting and the budget hearing needed to be changed. Councilmember Joe DeClark made the motion to change the dates of the budget workshop and the next city council meeting to August 1, 2012, and the date of the actual budget hearing to September 4, 2012. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from Councilmember Ada DeClark that the council adjourn from the Special Meeting at 1:15 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

July 10, 2012 Council Minutes

August 16th, 2012

July 10, 2012

 

Those Present:  Matt Argyle, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Marty Nate, Mable Whitmore

 

Meeting called to order:  7:00 pm                 Invocation:  Council President Joe DeClark

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the June 5, 2012, council meeting were read. Councilmember Joe DeClark felt there was some confusion in the wording in the paragraph about the meeting with Forsgren Associates and asked it to be changed to state, “Forsgren Associates along with the committee talked about” instead of, “They talked about”. The chair entertained a motion from councilmember Gary Thompson the council approve the minutes as read with corrections.  Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

 

There was a brief update on the wastewater system. It was brought to the council’s attention that there was never a motion made on how exactly to handle the sewer rate increase to all homes as it was discussed earlier in the year to charge the $35.00 fee increase to all homes regardless of occupancy. Councilmember Matt Argyle made the motion that every home having a water and sewer connection will be charged the full $95.00 per month and there will be no more half month rates given to connections that have their services turned on. If they are not using the home and wish to not pay the monthly rate then they should turn their services off. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council. Sheldon Clark – owner of one of the properties for the wastewater system does not want to sign the papers to sell his property until he knows who gets this year’s crops. Councilmember Matt Argyle made the motion to give Sheldon the right to harvest his land this year before any further work is done by Keller Associates. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council. Clerk Smith has been asked to compile a letter to Sheldon to notify him of the council’s decision. Kelly Bartschi – another owner of property for the wastewater project is concerned about the amount of acreage purchased by the city. There was about a 2 acre strip left over on his property that the city did not buy. He wants the city to buy all of it or none of it because those 2 acres left over are not enough for him to worry about farming. In previous meetings, this issue was brought up about who really owns the strip of those 2 acres. The city council decided to table the decision about purchasing the 2 acres until it is settled whether Randy Rex or Kelly Bartschi owns the property and then we will go from there.

 

Marty Nate came before the council to give an update on the plans for the Twin Creeks Celebration. Councilmember Matt Argyle has to work that day but is still planning on having the treasure hunt prepared and Mayor Bob will facilitate it. Councilmembers Joe, Ada and Gary are all set to go with their respective activities. Friday night before Twin Creeks there will be a Little Miss Twin Creeks Pageant and the winner is to get a $20.00 bill. There are two cowboy poets coming out for entertainment at no charge but suggested they would like the city to donate to the Bear Lake Cowboy Gathering. Councilmember Joe DeClark made the motion for the city to donate $50.00 to the Bear Lake Cowboy Gathering, Inc. for the gentlemen giving of their services to the celebration. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

A citizen mentioned to the Mayor that he would like to see American Flags put up in the park on the holidays every year. Mayor Bob said that we can get ten flags for $150.00 and that Greg Kunz will pick them up for free. The council has approved putting up flags at the city park in past meetings but there needs to be a decision on how many to buy. Marty Nate volunteered to help put the flags up in the park when the time comes, if need be. Councilmember Joe DeClark made the motion to buy ten flags and to coordinate with Greg Kunz about delivering the flags. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

In order to move forward with being able to accept credit/debit card payments over the counter and online with Access Idaho we needed to have all councilmembers sign the agreement. Clerk Smith will add notices on the monthly statements sent out notifying customers about this new opportunity. Mayor Bob also mentioned to the council that he signed papers with US Bank for Clerk Smith to be able to have read only access to the accounts online in order to keep up-to-date on the accounts but having no authority to transfer or change funds. Lynette mentioned that if at all possible she would like to have this kind of access with all of the banks.

 

Police Report:   There is no report for the month of June. Officer Skinner is recuperating from having surgery on his ankle, but hopes to be back shortly after July 20th.

 

Maintenance report: Doug Thompson gave his report for the month stating that he finished the sanitary survey with the Department of Environmental Quality for the water system and that the city passed with flying colors. He did his pre-inspection work on the computer prior to the survey and received his CEU credits for his efforts. He helped Clerk Smith with getting the annual water quality report out. He was notified that he needs to find a backup water operator and he is hoping to find someone from another town close by to be the backup operator. He turned water services on at three locations and off at two. His samples tested were good for the month and he sent out his monthly letter to EPA. He watered and mowed the parks, dug two graves at the cemetery and mowed along Stringtown. He maintained the pop machine and had to make a part for the coin return because it had been vandalized. He issued five building permits for the month and marked two spots for DigLine. There were 4 total bleachers that we acquired from the Bear Lake School District; City of Paris has 3 sets and we have 1, because they needed them for the 4th of July and if we ever need more we can borrow some from them. We need a letter from them to release us of all liabilities. He asked the council for his remaining 66 hours of vacation time to be paid to him before he loses that time and money. The council approved him to be paid for his remaining vacation time available.

 

Office Report: Clerk Smith reported that there are 8 delinquent water and sewer accounts for the month. She will be sending a letter to everyone reminding them of the sewer increase changes about no more half month rates and to either have your services turned on or off and your account will be billed accordingly. She was also notified that now the new sewer rates are set that she doesn’t need to wait for a new year to begin to order new coupon books. She will call TC Specialties and get them ordered to arrive in August and get them mailed out to all customers.

 

The chair entertained a motion from Councilmember Matt Argyle the council approve checks and vouchers for the month of June 2012 in the amount of $33,032.44 in the general fund,  $6,300.00 in the water fund, $288,743.77 in the sewer fund with all funds totaling $328,076.21. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from Councilmember Gary Thompson that the council adjourn from the July 2012 council meeting at 8:05 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

June 5, 2012 – Council Minutes

July 19th, 2012

June 5, 2012

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk
Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Marty Nate,
Glen Williamson, Mable Whitmore

 

Meeting called to
order
:  7:00 pm                 Invocation:  Councilmember
Gary Thompson

 

The chair entertained a motion from councilmember Matt
Argyle that the council accepts the published agenda.  Councilmember Joe
DeClark seconded the motion.  All were in
favor and the motion carried the council.

 

Minutes from the May
1, 2012
, council meeting were read.
The chair entertained a motion from councilmember Matt Argyle the
council approve the minutes as read.
Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the
council.

 

Glen Williamson asked the council if he may take the big map located in the city hall in the
back room for the purpose of updating the map to benefit the community for
emergency preparedness. The council granted his request and told him to get in
contact with Doug Thompson about removing the map from the wall and the
building.

 

Marty Nate came before the council to update everyone on
their duties for the Twin Creeks Day Celebration.
Councilmember Matt Argyle is in charge of the treasure hunt; Mayor Van Cleave
will welcome all at the flag ceremony and prepare flyers for the festivities.
Councilmember Ada DeClark will oversee the luncheon hosted by the City, Joe
will oversee the archery shoot, Gary will be in charge of the sand pile and
Doug will get the sand for the sand pile and put up the barricades to close off
Stringtown. Marty will get with Lynette for the money she needs for the
vendors.

 

Marty also mentioned to the council the plans of the
Northern Bear Lake Valley Foundation for taking out the styrofoam and replacing
them with vacant bricks. They also wish to add another ring to the wagon wheel
and would like to do some more landscaping and add some benches to the
surroundings of the monument.

 

Roy Bunderson, the Mayor of the City of Bloomington, was
unable to attend the meeting but asked if the council would still make a
decision of whether the City would be interested in renting their police equipment to the City of Bloomington. There
was discussion about the costs and liabilities of renting out our equipment to
anyone. Councilmember Joe DeClark made the motion that the City does not rent
out their law enforcement equipment to Bloomington. Councilmember Matt Argyle
seconded the motion. All were in favor and the motion carried the council.
Clerk Smith is to write a letter to the City of Bloomington to notify them of
the City’s decision.

 

The Idaho Independent Intergovernmental Authority Trust
is an organization that was formed to provide cities with more affordable health care benefits. Lynette was told
to look into the Trust in more detail to find out what our rates would be
without committing to anything yet.

 

The second reading of Ordinance #82, an Ordinance for citizens of Georgetown to have the
county building inspector or the state building inspector perform HVAC
inspections, was recited by Lynette. Councilmember Ada DeClark made the motion
to dispense the third reading, because all councilmembers were present, and to
adopt the Ordinance. Councilmember Joe DeClark seconded the motion. A roll call
vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Gary – yes.

 

Councilmember Joe DeClark mentioned to Matt that there
are people in the city that are interested in having the Trailer Ordinance
amended. He said that he found a trailer for Doug to look at and measure to put
the welder on to make it mobile. Joe spoke about his meeting the committee had
with Forsgren Associates about the local highway project. Forsgren Associates
along with the committee talked about putting in a bike path that would make a
loop throughout the city and possibly putting in a pavilion within the loop.
They assessed the problem of the poor drainage by the Church, installing new
street signs and talked about putting in crosswalks, especially by the post
office. They also talked about ways to slow down the traffic along Stringtown
with either putting in speed bumps or installing camera’s and they also
discussed fixing the sidewalks throughout the City; it just depends on how much
everything will cost to see how far the money we received from the local
highway project grant will go.

 

Councilmember Matt Argyle asked the council if it was
possible to change the cities entire road numbering system. He wondered if we
could renumber all the streets and homes before we installed new street signs.
He was told to do some research of who to talk to and how to go about changing
the whole system.

 

Councilmember Ada DeClark mentioned along the lines of
the numbering system that citizens need to be encouraged to make their house
numbers noticeable and prominent to help emergency personnel. She asked if we
needed to wait for Forsgren Associates to finish their study of assessing the
City’s needs of fixing up the sidewalks or if we could just do it piece by
piece because we did budget $2,500.00 to fix parts of the sidewalks now. The
council told her to look into putting in a new section of sidewalk for
$2,500.00 and to find volunteers to help with the labor to keep costs low. She
told the council that she wanted to raise a lot of money for new playground
equipment but feels like she should ask the citizens for donations next year.
She still wants to get one piece of equipment now for $1,000.00 and have it
ready and installed before Twin Creeks.

 

Police Report:   Officer Skinner had 37 contacts for the month
of May.

Maintenance
report:
Doug Thompson gave his report for the month stating that he has
been following his usual routines with the sewer and water maintenance. He
mowed and trimmed the cemetery, parks and along Stringtown. The school district
agreed to let us have the bleachers as long as we understood that they were not
up to code and we would assume all responsibility for them. He did some
maintenance to the lawn mower, dug one grave, put up new flags around the City
and maintained the pop machine. He got one load of patch for the roads and
received his surveys for the meeting with Forsgren Associates. The water
samples were good for the month and he spoke with the delinquent accounts and
turned services on at one location. He found a generator and discussed it with
the council but they told him to keep looking. He has a class to go to on the
27th of June to keep up on his sewer education and to receive his
credits. He sent out his monthly letter informing the EPA of our progress with
the wastewater project for the month and mentioned the need for adopting a
viscous dog ordinance within the City; hopefully something similar to the City
of Montpelier. There was an incident with a dog within the City this month and
he thinks a viscous dog ordinance would have helped in this situation.

 

Office Report:
Clerk Smith reported that there are 14 delinquent water and sewer accounts for
the month. She reminded the councilmembers of the upcoming annual Association
of Idaho Cities conference if anyone wanted to attend. She reported on her
findings from contacting RedBox and was told that we didn’t have high enough
traffic numbers to install a RedBox at this time. She also told the council
about her contact with Access Idaho where she was told that it was free of
charge to the City and that citizens could have the opportunity to pay their
water and sewer accounts online and hopes that this new system will encourage
citizens to pay their bills on time to avoid being shut off. The cost of the
service is 3% of the total amount plus $1.00 and this cost is only to the
consumer. Councilmember Ada DeClark made the motion for Lynette to go ahead and
enroll the City in Access Idaho. Councilmember Matt Argyle seconded the motion.
All were in favor and the motion carried the council.

 

The chair entertained a motion from Councilmember Ada
DeClark the council approve checks and vouchers for the month of May 2012 in the amount of $11,131.05 in
the general fund,  $6,107.91 in the water
fund, $10,257.18 in the sewer fund with all funds totaling $27,496.14.
Councilmember Matt Argyle seconded the motion. All were in favor and the motion
carried the council.

 

The chair entertained a motion from Councilmember Ada
DeClark that the council adjourn from the
June 2012
council meeting at 9:15 pm. Councilmember Gary Thompson seconded
the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

Lynette Smith, City Clerk