September 4, 2012 – Council Minutes

October 3rd, 2012

September 4, 2012

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Marty Nate, Mable Whitmore

 

Meeting called to order:  7:00 pm                            Invocation:  Mayor Bob Van Cleave

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Gary Thompson seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the August 1, 2012, regular council meeting were read. Maintenance Supervisor Doug Thompson requested there be a change in the Maintenance report to state “He helped councilmember Ada DeClark and many volunteers install playground equipment…”. The chair entertained a motion from councilmember Gary Thompson the council approve the minutes as read with changes. Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Marty Nate representing the Twin Creeks Committee gave a report on the Celebration for the year and apologized for going slightly over budget this year and says that it won’t happen next year because there are some things they won’t need to purchase and can reuse next year. She asked if the council had any comments for changes that they would like to see for next year. Councilmember Ada DeClark mentioned to have the lawn games start earlier in the day right after the parade. She commended Marty and her committee for a job well done and thought it was a great time for all. Councilmember Matt Argyle suggested to choose someone not city affiliated to do the treasure hunt for next year. Councilmember Joe DeClark recommended that the City not provide the lunch next year, that it could be a fundraising opportunity for someone else in town instead of the City. He wondered if there should just be two meals offered instead of three; have a breakfast and a late lunch and do away with dinner so we don’t have to inconvenience anyone by using the church facilities due to weather conditions. Councilmember Gary Thompson made the motion to set July 20th as the date for the Celebration to occur next year. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

 

There was a brief discussion about providing a movie night in the park during the summer months for next year. There are still lots of things that need to be checked into such as interest in such an event, how often to have it, finding a canvas screen and screen projector, noise affecting neighbors, curfew, etc. Councilmember Ada DeClark and Doug Thompson are going to look into it further.

 

The council looked at a few ideas for Christmas lights to purchase to put in the park during the holiday season. No decision was made on which pieces to buy. Clerk Smith will look into more pieces and have them ready for next council meeting.

 

The chair entertained a motion from councilmember Ada DeClark for the council to move into Public Hearing for the purpose of reopening the budget for Fiscal Year 2011-2012 to receive and expense $40,000.00 for the Local Highway Project Study. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes. The floor was then opened for public comment either verbally or by written notice, of which there was none. The chair entertained a motion from councilmember Matt Argyle to close the public hearing and move back into the regular meeting. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes. After brief discussion, the council came to a decision and entertained a motion from councilmember Joe DeClark the council reopen the budget for Fiscal Year 2011-2012 to receive and expense $40,000.00 and payable to Forsgren Associates for the Local Highway Project Transportation Study. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Gary Thompson for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2012-2013 under the direction of City Auditor, Gary Teuscher. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Ada DeClark for the council to close the public hearing and move back into the regular meeting. Councilmember Gary Thompson seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes. The council entertained a motion from councilmember Joe DeClark for the council to accept the proposed budget for Fiscal Year 2012-2013. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The appropriations ordinance listed as Ordinance #83, for Fiscal Year 2012-2013, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Gary Thompson to accept the new ordinance. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Ada – yes, Joe – yes, Gary – yes.

 

Mayor Bob asked the council to consider changing Clerk Smith’s rate increase decided upon at the last council meeting from being at an hourly rate to a monthly salary. Councilmember Joe DeClark made the motion to change Clerk Smith from $11.25 per hour to $800.00 salary per month. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

Councilmember Joe DeClark reported on a meeting he and Mayor Bob recently attended at Keller Associates’ firm to aid in the final design of the wastewater project. They were all in agreement that taking care of the lift pump was a top priority either this fall or early next spring. They discussed options for cleaning out the hydrants, flow for ground water, details and guidelines on the land application and our needs for a generator.

 

Councilmember Matt Argyle gave the council more information on his progress with changing the address listings in the City. He said that he has been informed that the City has all authority to change the listings and that other Cities have recommended holding a minimum of three Public Hearings and to inform all major agencies such as the post office, fed ex, UPS, etc. of such address changes. It is also recommended to require large visible prominent numbers placed on the properties. He also mentioned a need for looking into an irrigation system for the cemetery for more efficient watering and use of Doug’s time. The council asked him to get a price on such a system and then they will go from there.

 

Councilmember Ada DeClark said she thought that having large visible prominent house numbers would be a great idea for an eagle project or for the city to implement. She said the numbers could look very similar to mile markers along the highway and should all be uniform in looks, size and placement on the property along the fence line. The idea was to make a listing of requirements for the house numbers and each property owner could furnish the materials and an eagle scout could deliver the requirements to home owners, put the markers together and place them on the property.

 

Police Report:   Officer Skinner made 38 contacts for the month of August.

 

Maintenance report:   Doug Thompson gave his report for the month of August stating that he fixed a water leak and shutoff services at one location. He reported that the spring is doing ok and he sent out his letter to the EPA updating them on the wastewater project. He dug test holes for the sewer and worked on the lift station. The sampling has been good and he went to school for one day and ordered chlorine for the water. He mowed and watered the parks and maintained the pop machine. He planted and filled some of the graves at the cemetery and plotted out 100 new cemetery plots and will be working on updating the map. He also worked on the snow plow truck and is trying to get it ready for winter.

 

Office Report:   Clerk Smith reported that there are 18 delinquent water and sewer accounts for the month of August. She reported that there have been a few customers using the online payport system and hopes that it will continue to grow. She asked the council if there was a need to review our ordinance about charging for Business Licenses in the City and mentioned that a home up Stringtown has a pop machine on their property and is receiving a commission from the pop machine which is bringing the issue to light. This property owner would also like to put a roof over the machine and would like to know if they need a building permit for the roof. The pop machine is currently on city property. The council decided that as long as the pop machine is on city property that the owners cannot build a roof at the current location.

 

The chair entertained a motion from councilmember Joe DeClark the council approve checks and vouchers for the month of August 2012 in the amount of $19,291.27 in the general fund,  $6,867.63 in the water fund, $51,004.31 in the sewer fund with all funds totaling $77,163.21. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the September 2012 council meeting at 9:00 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

August 1, 2012 Council Minutes

September 5th, 2012

August 1, 2012

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Officer Rex Skinner, Gary Teuscher

 

Meeting called to order:  7:15 pm                            Invocation:  Gary Thompson

 

The chair entertained a motion from councilmember Joe DeClark that the council accepts the published agenda.  Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the July 10, 2012, regular council meeting were read. The chair entertained a motion from councilmember Gary Thompson the council approve the minutes as read. Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council. Minutes from the July 14, 2012, special council meeting were read. Councilmember Ada DeClark made the motion to approve the minutes as read. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The time was turned over to the City Auditor, Gary Teuscher, for the City’s Budget Workshop for Fiscal Year 2012-2013. He went over each line item in the individual funds and analyzed them to see how they needed to change for the next year. The chair entertained a motion from councilmember Ada DeClark to give employee’s Doug Thompson and Rex Skinner a 3% increase in salary, and to raise Lynette Smith to $11.25 per hour. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from councilmember Matt Argyle to attentively approve the budget as set forth by CPA, Gary Teuscher. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

Resolution #2012-005, a resolution providing that the fee for sewer connections shall be paid by those individuals and/or property owners using, and connected to, the city water and sewer system, was read in its entirety by Clerk Smith. Councilmember Gary Thompson made the motion to approve the Resolution as it was read. Councilmember Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Matt – yes, Ada – yes, Gary – yes.

 

Councilmember Joe DeClark reported on progress on the wastewater project and said that he spoke with property owner Sheldon Clark again and reassured him of the council’s decision for him to be able to keep his crops this year and told him to visit First Idaho Title Company to sign the settlement statement in order to receive his money for the land purchased by the City.

 

Councilmember Matt Argyle reported on his progress with changing the address listings in the city. His research shows that he just needs to mainly work with the County. His plan is to research more and move forward with this with hopes of executing within one to two years.

 

Councilmember Ada DeClark said she thought the Twin Creeks Celebration was great and that after looking at our budget tonight, there is still some money available in the parks department to purchase Christmas Lights. She would like the topic listed on next month’s agenda to decide on which new pieces should be purchased to add to our collection.

 

Police Report:   Officer Skinner was present to report on dog complaints for the month and asked the council if he should purchase complaint forms or if Clerk Smith should just make something similar on the computer. He told the council to inform unhappy citizens that they need to file a formal complaint with the city and sign the form in order for it to be a valid complaint and for him to be able to move forward with any action. Clerk Smith will compile a form on the computer for citizens to use. Officer Skinner had 48 total contacts for the month.

 

Maintenance report:   Doug Thompson gave his report for the month of July stating that he helped with getting things ready for Twin Creeks and helped at the Celebration. He helped councilmember Ada DeClark and many volunteers install new playground equipment and dug one grave for the month. He and councilmember Joe DeClark went and looked at a generator and they are thinking about saving up more money and buying a new one from the Northern Tool catalog, after the water loan is paid off in about 2014-2015. He’s hoping that if we wait that long we can continue saving $200.00 a month and eventually get rid of the lift station and be able to buy a much bigger generator. He sprayed weeds and thistle, mowed the lawns and patched some streets. He met with the EPA and DEQ for the NPDES permit. He continued with his regular monthly routines with the sewer and water management and got most of the delinquent water and sewer accounts all caught up.

 

Office Report:   Clerk Smith reported that there are 12 delinquent water and sewer accounts for the month of July. She contacted the Idaho Independent Intergovernmental – Authority Trust for the healthcare and they don’t have any quotes yet and are now unsure if they will be able to accept any new clients by October. She was told to check back with them near the end of September for more information.

 

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of July 2012 in the amount of $11,120.88 in the general fund,  $5,699.26 in the water fund, $22,154.47 in the sewer fund with all funds totaling $38,974.61. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the August 2012 council meeting at 9:30 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

July 14, 2012 Special Meeting Minutes

August 16th, 2012

July 14, 2012 – Special Meeting

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Mayor Bob Van Cleave

 

Meeting called to order:  1:00 pm

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

The dates for the budget workshop, the next city council meeting and the budget hearing needed to be changed. Councilmember Joe DeClark made the motion to change the dates of the budget workshop and the next city council meeting to August 1, 2012, and the date of the actual budget hearing to September 4, 2012. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from Councilmember Ada DeClark that the council adjourn from the Special Meeting at 1:15 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

July 10, 2012 Council Minutes

August 16th, 2012

July 10, 2012

 

Those Present:  Matt Argyle, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Marty Nate, Mable Whitmore

 

Meeting called to order:  7:00 pm                 Invocation:  Council President Joe DeClark

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda.  Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from the June 5, 2012, council meeting were read. Councilmember Joe DeClark felt there was some confusion in the wording in the paragraph about the meeting with Forsgren Associates and asked it to be changed to state, “Forsgren Associates along with the committee talked about” instead of, “They talked about”. The chair entertained a motion from councilmember Gary Thompson the council approve the minutes as read with corrections.  Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

 

There was a brief update on the wastewater system. It was brought to the council’s attention that there was never a motion made on how exactly to handle the sewer rate increase to all homes as it was discussed earlier in the year to charge the $35.00 fee increase to all homes regardless of occupancy. Councilmember Matt Argyle made the motion that every home having a water and sewer connection will be charged the full $95.00 per month and there will be no more half month rates given to connections that have their services turned on. If they are not using the home and wish to not pay the monthly rate then they should turn their services off. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council. Sheldon Clark – owner of one of the properties for the wastewater system does not want to sign the papers to sell his property until he knows who gets this year’s crops. Councilmember Matt Argyle made the motion to give Sheldon the right to harvest his land this year before any further work is done by Keller Associates. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council. Clerk Smith has been asked to compile a letter to Sheldon to notify him of the council’s decision. Kelly Bartschi – another owner of property for the wastewater project is concerned about the amount of acreage purchased by the city. There was about a 2 acre strip left over on his property that the city did not buy. He wants the city to buy all of it or none of it because those 2 acres left over are not enough for him to worry about farming. In previous meetings, this issue was brought up about who really owns the strip of those 2 acres. The city council decided to table the decision about purchasing the 2 acres until it is settled whether Randy Rex or Kelly Bartschi owns the property and then we will go from there.

 

Marty Nate came before the council to give an update on the plans for the Twin Creeks Celebration. Councilmember Matt Argyle has to work that day but is still planning on having the treasure hunt prepared and Mayor Bob will facilitate it. Councilmembers Joe, Ada and Gary are all set to go with their respective activities. Friday night before Twin Creeks there will be a Little Miss Twin Creeks Pageant and the winner is to get a $20.00 bill. There are two cowboy poets coming out for entertainment at no charge but suggested they would like the city to donate to the Bear Lake Cowboy Gathering. Councilmember Joe DeClark made the motion for the city to donate $50.00 to the Bear Lake Cowboy Gathering, Inc. for the gentlemen giving of their services to the celebration. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.

 

A citizen mentioned to the Mayor that he would like to see American Flags put up in the park on the holidays every year. Mayor Bob said that we can get ten flags for $150.00 and that Greg Kunz will pick them up for free. The council has approved putting up flags at the city park in past meetings but there needs to be a decision on how many to buy. Marty Nate volunteered to help put the flags up in the park when the time comes, if need be. Councilmember Joe DeClark made the motion to buy ten flags and to coordinate with Greg Kunz about delivering the flags. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

In order to move forward with being able to accept credit/debit card payments over the counter and online with Access Idaho we needed to have all councilmembers sign the agreement. Clerk Smith will add notices on the monthly statements sent out notifying customers about this new opportunity. Mayor Bob also mentioned to the council that he signed papers with US Bank for Clerk Smith to be able to have read only access to the accounts online in order to keep up-to-date on the accounts but having no authority to transfer or change funds. Lynette mentioned that if at all possible she would like to have this kind of access with all of the banks.

 

Police Report:   There is no report for the month of June. Officer Skinner is recuperating from having surgery on his ankle, but hopes to be back shortly after July 20th.

 

Maintenance report: Doug Thompson gave his report for the month stating that he finished the sanitary survey with the Department of Environmental Quality for the water system and that the city passed with flying colors. He did his pre-inspection work on the computer prior to the survey and received his CEU credits for his efforts. He helped Clerk Smith with getting the annual water quality report out. He was notified that he needs to find a backup water operator and he is hoping to find someone from another town close by to be the backup operator. He turned water services on at three locations and off at two. His samples tested were good for the month and he sent out his monthly letter to EPA. He watered and mowed the parks, dug two graves at the cemetery and mowed along Stringtown. He maintained the pop machine and had to make a part for the coin return because it had been vandalized. He issued five building permits for the month and marked two spots for DigLine. There were 4 total bleachers that we acquired from the Bear Lake School District; City of Paris has 3 sets and we have 1, because they needed them for the 4th of July and if we ever need more we can borrow some from them. We need a letter from them to release us of all liabilities. He asked the council for his remaining 66 hours of vacation time to be paid to him before he loses that time and money. The council approved him to be paid for his remaining vacation time available.

 

Office Report: Clerk Smith reported that there are 8 delinquent water and sewer accounts for the month. She will be sending a letter to everyone reminding them of the sewer increase changes about no more half month rates and to either have your services turned on or off and your account will be billed accordingly. She was also notified that now the new sewer rates are set that she doesn’t need to wait for a new year to begin to order new coupon books. She will call TC Specialties and get them ordered to arrive in August and get them mailed out to all customers.

 

The chair entertained a motion from Councilmember Matt Argyle the council approve checks and vouchers for the month of June 2012 in the amount of $33,032.44 in the general fund,  $6,300.00 in the water fund, $288,743.77 in the sewer fund with all funds totaling $328,076.21. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from Councilmember Gary Thompson that the council adjourn from the July 2012 council meeting at 8:05 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

June 5, 2012 – Council Minutes

July 19th, 2012

June 5, 2012

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk
Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Marty Nate,
Glen Williamson, Mable Whitmore

 

Meeting called to
order
:  7:00 pm                 Invocation:  Councilmember
Gary Thompson

 

The chair entertained a motion from councilmember Matt
Argyle that the council accepts the published agenda.  Councilmember Joe
DeClark seconded the motion.  All were in
favor and the motion carried the council.

 

Minutes from the May
1, 2012
, council meeting were read.
The chair entertained a motion from councilmember Matt Argyle the
council approve the minutes as read.
Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the
council.

 

Glen Williamson asked the council if he may take the big map located in the city hall in the
back room for the purpose of updating the map to benefit the community for
emergency preparedness. The council granted his request and told him to get in
contact with Doug Thompson about removing the map from the wall and the
building.

 

Marty Nate came before the council to update everyone on
their duties for the Twin Creeks Day Celebration.
Councilmember Matt Argyle is in charge of the treasure hunt; Mayor Van Cleave
will welcome all at the flag ceremony and prepare flyers for the festivities.
Councilmember Ada DeClark will oversee the luncheon hosted by the City, Joe
will oversee the archery shoot, Gary will be in charge of the sand pile and
Doug will get the sand for the sand pile and put up the barricades to close off
Stringtown. Marty will get with Lynette for the money she needs for the
vendors.

 

Marty also mentioned to the council the plans of the
Northern Bear Lake Valley Foundation for taking out the styrofoam and replacing
them with vacant bricks. They also wish to add another ring to the wagon wheel
and would like to do some more landscaping and add some benches to the
surroundings of the monument.

 

Roy Bunderson, the Mayor of the City of Bloomington, was
unable to attend the meeting but asked if the council would still make a
decision of whether the City would be interested in renting their police equipment to the City of Bloomington. There
was discussion about the costs and liabilities of renting out our equipment to
anyone. Councilmember Joe DeClark made the motion that the City does not rent
out their law enforcement equipment to Bloomington. Councilmember Matt Argyle
seconded the motion. All were in favor and the motion carried the council.
Clerk Smith is to write a letter to the City of Bloomington to notify them of
the City’s decision.

 

The Idaho Independent Intergovernmental Authority Trust
is an organization that was formed to provide cities with more affordable health care benefits. Lynette was told
to look into the Trust in more detail to find out what our rates would be
without committing to anything yet.

 

The second reading of Ordinance #82, an Ordinance for citizens of Georgetown to have the
county building inspector or the state building inspector perform HVAC
inspections, was recited by Lynette. Councilmember Ada DeClark made the motion
to dispense the third reading, because all councilmembers were present, and to
adopt the Ordinance. Councilmember Joe DeClark seconded the motion. A roll call
vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Gary – yes.

 

Councilmember Joe DeClark mentioned to Matt that there
are people in the city that are interested in having the Trailer Ordinance
amended. He said that he found a trailer for Doug to look at and measure to put
the welder on to make it mobile. Joe spoke about his meeting the committee had
with Forsgren Associates about the local highway project. Forsgren Associates
along with the committee talked about putting in a bike path that would make a
loop throughout the city and possibly putting in a pavilion within the loop.
They assessed the problem of the poor drainage by the Church, installing new
street signs and talked about putting in crosswalks, especially by the post
office. They also talked about ways to slow down the traffic along Stringtown
with either putting in speed bumps or installing camera’s and they also
discussed fixing the sidewalks throughout the City; it just depends on how much
everything will cost to see how far the money we received from the local
highway project grant will go.

 

Councilmember Matt Argyle asked the council if it was
possible to change the cities entire road numbering system. He wondered if we
could renumber all the streets and homes before we installed new street signs.
He was told to do some research of who to talk to and how to go about changing
the whole system.

 

Councilmember Ada DeClark mentioned along the lines of
the numbering system that citizens need to be encouraged to make their house
numbers noticeable and prominent to help emergency personnel. She asked if we
needed to wait for Forsgren Associates to finish their study of assessing the
City’s needs of fixing up the sidewalks or if we could just do it piece by
piece because we did budget $2,500.00 to fix parts of the sidewalks now. The
council told her to look into putting in a new section of sidewalk for
$2,500.00 and to find volunteers to help with the labor to keep costs low. She
told the council that she wanted to raise a lot of money for new playground
equipment but feels like she should ask the citizens for donations next year.
She still wants to get one piece of equipment now for $1,000.00 and have it
ready and installed before Twin Creeks.

 

Police Report:   Officer Skinner had 37 contacts for the month
of May.

Maintenance
report:
Doug Thompson gave his report for the month stating that he has
been following his usual routines with the sewer and water maintenance. He
mowed and trimmed the cemetery, parks and along Stringtown. The school district
agreed to let us have the bleachers as long as we understood that they were not
up to code and we would assume all responsibility for them. He did some
maintenance to the lawn mower, dug one grave, put up new flags around the City
and maintained the pop machine. He got one load of patch for the roads and
received his surveys for the meeting with Forsgren Associates. The water
samples were good for the month and he spoke with the delinquent accounts and
turned services on at one location. He found a generator and discussed it with
the council but they told him to keep looking. He has a class to go to on the
27th of June to keep up on his sewer education and to receive his
credits. He sent out his monthly letter informing the EPA of our progress with
the wastewater project for the month and mentioned the need for adopting a
viscous dog ordinance within the City; hopefully something similar to the City
of Montpelier. There was an incident with a dog within the City this month and
he thinks a viscous dog ordinance would have helped in this situation.

 

Office Report:
Clerk Smith reported that there are 14 delinquent water and sewer accounts for
the month. She reminded the councilmembers of the upcoming annual Association
of Idaho Cities conference if anyone wanted to attend. She reported on her
findings from contacting RedBox and was told that we didn’t have high enough
traffic numbers to install a RedBox at this time. She also told the council
about her contact with Access Idaho where she was told that it was free of
charge to the City and that citizens could have the opportunity to pay their
water and sewer accounts online and hopes that this new system will encourage
citizens to pay their bills on time to avoid being shut off. The cost of the
service is 3% of the total amount plus $1.00 and this cost is only to the
consumer. Councilmember Ada DeClark made the motion for Lynette to go ahead and
enroll the City in Access Idaho. Councilmember Matt Argyle seconded the motion.
All were in favor and the motion carried the council.

 

The chair entertained a motion from Councilmember Ada
DeClark the council approve checks and vouchers for the month of May 2012 in the amount of $11,131.05 in
the general fund,  $6,107.91 in the water
fund, $10,257.18 in the sewer fund with all funds totaling $27,496.14.
Councilmember Matt Argyle seconded the motion. All were in favor and the motion
carried the council.

 

The chair entertained a motion from Councilmember Ada
DeClark that the council adjourn from the
June 2012
council meeting at 9:15 pm. Councilmember Gary Thompson seconded
the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

Lynette Smith, City Clerk

Consumer Confidence – Water Quality Report

July 5th, 2012

City of Georgetown Water System Water Quality Report – 2011

This report is a summary of last year’s water quality for
the Georgetown Water System.  Included
are details about where your water comes from, what it contains, and how it
compares to EPA and state standards.  We
are committed to providing you with information because informed citizens are
our best allies.

 

Last year, as in year’s past, your tap water met all EPA and
state drinking water health standards.
The City of Georgetown carefully safeguards its water supplies and once
again we are proud to report that our system has never violated a maximum
contaminant level or any other water quality standard.

 

Our constant goal is to provide you with a safe and
dependable supply of drinking water. This report is designed to inform you
about the quality of water and services we deliver to you every day. We want
you to understand the efforts we make to continually improve the water
treatment process and protect our water resources. If you have any health
concerns relating to the information in this report, we encourage you to
contact your health care provider.

 

For more information about this report, or if you have
questions relating to your drinking water, please call the City Hall at
847-2120, or you may contact any of the city council members at:

 

Mayor Bob Van Cleave          847-1288

Joe DeClark                            847-1665

Ada DeClark                           847-1260

Matt Argyle                            479-6143

Gary Thompson                      847-1508

Doug Thompson                     847-2518

2011 Consumer Confidence Report (CCR)

I.          Water System Information

 

Water System Name:             City of Georgetown
PWS ID #:   ID6040013

 

Water System Operator:   Douglas Thompson

 

Address:
382 Main St
Tel #:  208-847-2120

 

City, State, Zip Code:   Georgetown, ID 83239

 

Population Served:
538
Number of Connections:  215

 

Date of CCR Distribution:      June 29, 2012                                         For
Calendar Year: 2011

 

Regularly Scheduled Meeting(s):  First Tuesday of every month at 7:00 pm

                                                                             

Este informe contiene información muy importante
sobre su agua beber.  Tradúzcalo o hable
con alguien que lo entienda bien.

 

II.        Water
Sources

 

Groundwater Sources (springs, wells, infiltration
galleries):

 

1) Source #:         1                        a) Sample Site
Location (source name):   Spring

 
b) Location Description:
Right Hand Canyon
 

2) Source #:
2                        a) Sample Site
Location (source name):    Well #1

 
b) Location Description:
Right Hand Canyon
 

3) Source #:                                    a) Sample
Site Location (source name):

 
b) Location Description:
 

Surface
Water Sources (lakes, rivers, creeks):

 

1) Source #:                                    a) Sample Site Location
(source name):

 
b) Location Description:
 

Source Water Assessment or Protection Plan
Available?

 

 



 

III.       Special
Compliance Violations

 

a) Treatment Techniques (TT):  none

 

b) Monitoring/Reporting:  none

 

c) Public Notification/Record Keeping:  none

 

d) Special Monitoring Requirements:  none

 

e) Administrative or Judicial Orders:  none

 

f) Consent Orders:
none

 

g) Notice of Violations (NOVs):  none

 

 

IV.       Definitions

 

Action Level
(AL):
The
concentration of a contaminant, which, if exceeded, triggers treatment or
other requirements, which a water system must follow.

 

Initial
Distribution System Evaluation (IDSE):
IDSE
is an important part of the Stage 2 Disinfection By-Products Rule
(DBPR).  The IDSE is a one-time study
conducted by some water systems, providing disinfection or chlorination, to
identify distribution system locations with concentrations of trihalomethanes
(THMs) and haloacetic acids (HAAs).
Water systems will use results from the IDSE, in conjunction with
their Stage 1 DBPR compliance monitoring data, to select monitoring locations
for Stage 2 DBPR.  Not all water
systems were required to perform an IDSE.

 

 

Maximum
Contamination Level (MCL):
The highest level of a contaminant that is allowed
in drinking water.  MCLs are set as
close to the MCLGs as feasible using the best available treatment technology.

 

Maximum
Contamination Level Goal (MCLG):
The level of a contaminant in drinking water
below which there is no known or expected risk to health.  MCLGs allow for a margin of safety.

 

Maximum
Residual Disinfectant Level (MRDL):
The highest level of disinfectant allowed in
drinking water.  There is convincing
evidence that addition of a disinfectant is necessary for control of
microbial contaminants.

 

 

Maximum
Residual Disinfectant Level Goal (MRDLG):
The
level of a drinking water disinfectant below which there is no known or
expected risk to health.  MRDLGs do not
reflect the benefits of the use of disinfectants to control microbial
contamination.

 

 

Treatment
Technique (TT):
A required process intended to reduce the level of a contaminant in
drinking water.

 

 

 

V.        Health Information

 

Some people
may be more vulnerable
to contaminants in drinking
water
than the general population.
Immuno-compromised persons such as persons with cancer undergoing
chemotherapy, persons who have undergone organ transplants, people with
HIV/AIDS or other immune system disorders, some elderly, and infants can be
particularly at risk from infections.
These people should seek advice about drinking water from their health
care providers.  EPA/Centers for
Disease Control and Prevention (CDC) guidelines on appropriate means to
lessen the risk of infection by Cryptosporidium
and other microbial contaminants are available from the Safe Drinking
Water Hotline at 1-800-426-4791 or http://www.epa.gov/safewater/hotline/.                              

 

Drinking
water, including bottled water
, may reasonably be expected to contain at least
small amounts of some contaminants.
The presence of contaminants does not necessarily indicate that water
poses a health risk.  More information
about contaminants and potential health effects can be obtained by calling
the Environmental Protection Agency’s Safe Drinking Water Hotline at 1-800-426-4791 or
http://www.epa.gov/safewater/hotline/.

 

 



In order to
ensure that tap water is safe to drink
, EPA prescribes regulations which limit the
amount of certain contaminants in water provided by public water
systems.  Food and Drug Administration
(FDA) regulations establish limits for contaminants in bottled water which
must provide the same protection for public health.

 

 

Contaminants that may be
present
in
source water before we treat it include:

 

Microbial contaminants, such as viruses and
bacteria, which may come from sewage treatment plants, septic systems,
agricultural livestock operations, and wildlife.

Inorganic contaminants, such as salts and
metals, which can be naturally-occurring or result from urban stormwater
runoff, industrial, or domestic wastewater discharges, oil and gas
production, mining, or farming.

Pesticides and herbicides, which may come from a
variety of sources such as agriculture, urban stormwater runoff, and
residential uses.

Organic chemical
contaminants
,
including synthetic and volatile organic chemicals, which are by-products of
industrial processes and petroleum production, and can also come from gas
stations, urban stormwater runoff, and septic systems.

Radioactive
contaminants
,
which can be naturally-occurring or be the result of oil and gas production
and mining activities.

 

 

Lead Informational Statement (Health effects and ways
to reduce exposure)

 

If
present, elevated levels of lead can cause serious health problems,
especially for pregnant women and young children.  Lead in drinking water is primarily from
materials and components associated with service lines and home plumbing.  The utility named above is
responsible for providing high quality drinking water, but cannot control the
variety of materials used in plumbing components.

When
your water has been sitting for several hours, you can minimize the potential
for lead exposure by flushing your tap for 30 seconds to 2 minutes before
using water for drinking or cooking.
If you are concerned about lead in your drinking water, you may wish
to have your water tested.  Information
on lead in drinking water, testing methods, and steps you can take to
minimize exposure is available form the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.


VI.
Level of Detected Chemical and Radiological Contaminants and Associated
Health Effects Language

 

Unless
otherwise noted, the data presented in this water quality table is from testing
done between January 1, 2011 – December 31, 2011.

 

 

Contaminant

 

Violation

 (Y/N)

 

MCL

 

MCLG

 

Lowest

Level

Detected:

 

Highest

Level

Detected:

 

Date

Tested

(mm/yy):

 

Typical Source of Contamination

 

Health Effects Language

 

Chemical and
Radiological Contaminants

 

 

Nitrate (ppm)

 

N

 

10

 

10

0

0

 

 

9/20/2011

 

 

Runoff from fertilizer use; Leaching from septic tanks, sewage; Erosion of natural deposits

 

Infants below the age of six months who drink water containing nitrate
in excess of the MCL could become seriously ill and, if untreated, may die. Symptoms include shortness of breath and blue baby syndrome.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

VII.  Reporting
Bacteria, Turbidity, Lead/Copper, Beta Particles

 

 

  MCL

MCLG

Highest # Positive In a Month

Violation

(Y/N)

Possible Source of Contamination

Total Coliform

> 1

0

1

N

Naturally present in the
environment

May 1, 2012 – Council Minutes

June 7th, 2012

May 1, 2012

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk
Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Marty Nate, Attorney Adam
McKenzie

 

Meeting called to
order
:  7:00 pm                 Invocation:  Councilmember Matt
Argyle

 

The chair entertained a motion from councilmember Ada
DeClark that the council accepts the published agenda.  Councilmember Matt
Argyle seconded the motion.  All were in
favor and the motion carried the council.

 

Minutes from the April
3, 2012
, council meeting were read.
The chair entertained a motion from councilmember Ada DeClark the
council approve the minutes as read.
Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the
council.

 

City Attorney, Adam McKenzie, was present for questions
regarding the collection of fees on
homes that are not currently occupied
but will be charged the $35.00 sewer
fee per month. He stated that the city has three options to retain those fees.
The first option would be to sue them and take them to small claims court and
from the judgment would be the lien on the property. Option two is that before
services are rendered the account must be brought current. The third option
presented was to manually disconnect them from the main line and make them pay
the fee to reconnect to the main line. There was also lots of discussion about
how to go about condemning a home to make the home exempt from the $35.00 sewer
fee per month. There was a question about when to start charging the vacant
homes the $35.00 charge, if they should be charged starting August 1st
or after someone moves in and starts using the services any time after August 1st.
There was more debate about how to justify charging some properties the $35.00
charge but not every property. Councilmember Ada DeClark made the motion to
designate the turn on and off fees to be deposited into the sewer fund instead
of the water fund, until further notice. Councilmember Joe DeClark seconded the
motion. All were in favor and the motion carried the council.

 

The Georgetown Irrigation Company would like to have a carport shed to park the backhoe under
and asked if the City would pay for 51% of the shed as they pay 51% for all
expenses for the backhoe. Councilmember Joe DeClark made the motion that the city
does not pay for any of the carport because the city will donate the land for
the carport to be put upon and wages for it to be built. Councilmember Matt
Argyle seconded the motion. All were in favor and the motion carried the
council.

 

A citizen brought to the attention of the Mayor a need
for someone to mow all of the right of
ways
within the city to help beautify the city. Mayor Bob asked the council
how they felt about hiring a student to do the mowing. The council discussed
the issue and decided that there is not a need for it at this time.

 

The fire hydrant
located at the corner of 5th Street and Main Street is broken and
needs to be replaced. Councilmember Matt Argyle made the motion for Doug to
purchase a fire hydrant and to get the help he needs to put the hydrant in.
Councilmember Joe DeClark seconded the motion. All were in favor and the motion
carried the council.

 

Reed Clark approached Mayor Bob and Doug about fencing on the north and east sides of their
property bordering the sewer ponds.
The Clark’s have said that they will provide the labor and fence it if the city
will provide the materials. Councilmember Joe DeClark made the motion to
reimburse the Clark’s for materials purchased to fence the properties.
Councilmember Matt Argyle seconded the motion. All were in favor and the motion
carried the council.

 

Resolution
#2012-003
was brought forth before the council. It is a resolution setting
the fees for building permits. Clerk Smith read the resolution through in its
entirety to the council. Councilmember Joe DeClark made the motion to approve
the resolution as read. Councilmember Ada DeClark seconded the motion. A roll
call vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes. Resolution #2012-004 was also brought
forth to the council. It is a resolution designating June 2012 as a city wide
clean up month. Clerk Smith read the resolution through in its entirety to the
council. Councilmember Joe DeClark made the motion to approve the resolution as
read. Councilmember Matt Argyle seconded the motion. A roll call vote was taken
and is as follows:  Ada – yes, Joe – yes,
Matt – yes.

 

City Attorney, Adam McKenzie, recited the first reading
of Ordinance #82, an Ordinance for
citizens of Georgetown to have the county building inspector or the state
building inspector perform HVAC inspections.  Councilmember Ada DeClark made the motion to
adopt as the first reading of the Ordinance and to set the second reading at
the June council meeting.  Councilmember
Joe DeClark seconded the motion. All were in favor and the motion carried the
council.

 

Police report:  Officer Skinner had 55 contacts.

 

Maintenance
report:
Doug Thompson gave his report for the month stating that he has
been following his usual routines with the sewer and water maintenance. He is
looking for a generator to buy with the money we have saved up. He caught up
most of the delinquent accounts and sent his EPA letter for the month and met
with the surveyors again at the properties for the wastewater system. We
received a letter from Ron Parry stating that he will now be responsible for
his own septic tank and he will only be paying for water services from here on
out. He mowed the lawn, raked leaves, replaced lights, put out the swings and
cleaned up the park. He dug one grave in the cemetery this month and responded
to a DigLine request. He also delivered dog tags and approved 5 building
permits. He attended the Local Highway Project meeting with Forsgren Associates
and other committee members. He did some maintenance on the equipment and
changed the oil and tuned up the transmission on equipment and also had to
clean out the gas tanks before the new gas could be delivered.

 

Office report:  Clerk Smith reported that there are 13
delinquent water and sewer accounts for the month. She asked about writing a
letter to the residents whom are on half month rates to notify them of the
upcoming changes and was told to hold off until closer to August in case there
are any more changes. She asked if we should still set aside $200.00 a month
from both the water and sewer accounts for a generator and was told to continue
saving in the water fund but to stop saving from the sewer fund because of Doug
being able to purchase a generator and to help lower costs in the sewer fund.
She asked about putting a RedBox DVD machine by the pop machine and was told to
look into it in more depth.

 

The chair entertained a motion from Councilmember Ada
DeClark the council approve checks and vouchers for the month of April 2012 in the amount of $9,352.62
in the general fund, $5,800.00 in the water fund, $9,263.90 in the sewer fund
with all funds totaling $24,416.52. Councilmember Matt Argyle seconded the
motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from Councilmember Matt
Argyle that the council adjourn from the
May 2012
council meeting at 9:30 pm. Councilmember Joe DeClark seconded the
motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

April 3, 2012 – Council Minutes

May 2nd, 2012

April 3, 2012

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk
Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Marty Nate, Rod Jacobson

Meeting called to order:  7:05 pm                 Invocation:  Councilmember Ada DeClark

 

The chair entertained a motion from councilmember Matt
Argyle that the council accepts the published agenda.  Councilmember Ada
DeClark seconded the motion.  All were in
favor and the motion carried the council.

 

Minutes from the March
6, 2012
, council meeting were read.
The chair entertained a motion from councilmember Joe DeClark the
council approve the minutes as read.
Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the
council. Minutes from the March 19, 2012,
special council meeting were read. The chair entertained a motion from
councilmember Matt Argyle the council approve the minutes as read.
Councilmember Joe DeClark seconded the motion. All were in favor and the motion
carried the council.

 

Rod Jacobson, representing the Bear Lake Memorial Hospital came to the city to express their
gratitude for their donation and realizes the financial hardships the city is
going through and appreciates that the city was still able to make a donation.
He asked if the city would declare June as an official recycling month and
asked for all proceeds to go to the hospital for their expansion. He also asked
if the city could include a flyer with our next water and sewer statements to
notify the citizens of Georgetown of the upcoming recycling month.

 

Marty Nate representing the Twin Creek Days Committee came before the council to give an update
on the celebration. It is scheduled for July 14th and she asked if
there were any changes that anyone would like to see at the event this year.
Vendors that will be coming to this year’s celebration will be Cliffhanger
Recreation with the air blown activities for children, a clown to do face
painting and the Saddlestrings Band will provide entertainment as well. The
City will plan on selling sandwiches for lunch at $1.00 per person and the
Georgetown 1st Ward will take care of dinner and Georgetown 2nd
Ward will prepare the breakfast this year. It was mentioned that the Bear Lake
School District is selling some bleachers and Doug will look into trying to
purchase one of them to replace our old ones to have at our festivities.

 

There was lots of discussion on the water and sewer half rate charges for customers that have their
services turned on but don’t live here year round. The council suggested that
if citizens are not here then they should turn off their services, but they
will still be required to pay the $35.00 sewer charge. If they do not wish to
turn off their services then they will pay the full rates of $95.00 per month.
There was also discussion on customers that move into a home in the middle of
the month if they should be able to pay a half month rate. Councilmember Joe
DeClark made the motion that as of August 1, 2012, there will be no more half
rate charges for customers that aren’t here; they will pay for the whole month
or turn off their services and still pay the $35.00 sewer charge. Councilmember
Matt Argyle seconded the motion. All were in favor and the motion carried the
council.

 

Resolution
#2012-002
was brought forth before the council. It is a resolution about
the increase in the sewer rates. Clerk Smith read the resolution through in its
entirety to the council. Councilmember Ada DeClark made the motion to approve
the resolution as read. Councilmember Matt Argyle seconded the motion. A roll
call vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes.

 

Ordinance #82
was brought forth before the council. City Attorney, Adam McKenzie, wrote a
memorandum to the councilmembers expressing his concerns of adopting the
ordinance as it was written and included his opinion of changes to be made to
the ordinance. Councilmember Matt Argyle made the motion to have the Ordinance
rewritten to state that the citizens of Georgetown may have the option to call
the Bear Lake County Building Inspector or the State Building Inspector for the
purpose of HVAC inspections and not to adopt all of the codes.  Councilmember Ada DeClark seconded the motion.
All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Matt
Argyle to payback the General Fund from
the Water Fund
in the amount of $31,046.08 and the Sewer Fund in the amount of $10,000.00 for the 2010-2011
Adjustments as per recommendation from City Auditor, Gary Teuscher. Councilmember
Joe DeClark seconded the motion. All were in favor and the motion carried the
council.

 

The review of the water and sewer ordinances and
resolutions relating to the handling of delinquent accounts was tabled until
the next meeting in May when our City Attorney will be present for questions.

 

The dates were set for the Budget Hearing for the new year. Councilmember Ada DeClark made the
motion to set August 7th, 2012, at 7:00 pm as the date for the
Budget Hearing for the 2012-2013 Fiscal Year. Councilmember Matt Argyle
seconded the motion. All were in favor and the motion carried the council.

 

Councilmember Joe DeClark presented a new map from Keller
Associates that shows a strip of land between Sheldon Clark’s and Randy Rex’s
property that is unclear who owns. At this time the City is not going to worry
about that piece of property and will just buy 2 more acres from Sheldon. Until
it is settled who owns the strip of land, the City may purchase at a later date
if needed. He also mentioned that to his understanding, the properties being
purchased will not be out for bid for lease until after completion of the
project – until that time the property owners will continue to farm the land.
He has his meetings with Forsgren Associates set up and his committee compiled
for the Local Highway Project.

 

Police report:  Officer Skinner had 56 contacts.

Maintenance report: Doug
Thompson gave his report for the month and indicated that he turned water off
at one location and on at another. He visited with the delinquent water and
sewer accounts and told them that they needed to get caught up immediately and
that they he will not be letting them get behind again; they will be shutoff so
their accounts can’t get out of hand. He sent out his monthly EPA report and
ordered some more chemicals for the sewer system. There was a water problem at
the Klingenberg’s this month where they suddenly had no water. He investigated
the problem and got it fixed to where there was water going to the house and
then referred them to a plumber. He delivered dog tags to owners and approved
building permits for Brice DeClark and Jimmie Price. He also changed the timers
on the school zone lights for daylight savings and maintained the pop machine
as well as plowed some streets.

 Office report:  Clerk Smith reported that there are 9
delinquent water and sewer accounts for the month.

The chair entertained a motion from Councilmember Joe
DeClark the council approve checks and vouchers for the month of March 2012 in the amount of $8,847.92
in the general fund, $51,936.13 in the water fund, $21,480.49 in the sewer fund
with all funds totaling $82,264.54. Councilmember Matt Argyle seconded the
motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from Councilmember Matt
Argyle that the council adjourn from the
April 2012
council meeting at 9:20 pm. Councilmember Joe DeClark seconded
the motion. All were in favor and the motion carried the council.

Respectfully submitted,

 

Lynette Smith, City Clerk

March 19, 2012, Special Meeting

April 13th, 2012

March 19, 2012 – Special Meeting

Those Present:  Matt Argyle, Joe DeClark, Clerk Lynette Smith,
Gary Thompson, Mayor Bob Van Cleave

Meeting called to order:  7:00 pm

The chair entertained a motion from councilmember Matt
Argyle that the council accepts the published agenda.  Councilmember Joe DeClark seconded the
motion.  All were in favor and the motion
carried the council.

The Loan Offer from the Department of Environmental
Quality for the Wastewater Project was received in the office. The council
reviewed the loan and entertained a motion from councilmember Gary Thompson to
sign and approve the loan offer in the amount of $2,554,375.00. Councilmember
Joe DeClark seconded the motion. All were in favor and the motion carried the
council.

Clerk Smith assembled a letter to the residents of the
City to notify them of the sewer increase and that every lot with an existing
structure would be responsible to pay the $35.00 charge per month.
Councilmember Joe DeClark made the motion to send the letter as it was written.
Councilmember Matt Argyle seconded the motion. All were in favor and the motion
carried the council.

The Mayor of Pocatello wrote a letter to Mayor Van Cleave
asking him to write a letter to the Senators of Idaho to express the importance
of keeping the Mail Processing Plant in Pocatello open. Mayor Van Cleave asked
Clerk Smith to put the letter together for him to sign and send.

The chair entertained a motion from councilmember Joe
DeClark that the council adjourns from the
Special Meeting
at 7:45 pm. Councilmember Gary Thompson seconded the
motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk

March 6, 2012 Council Minutes

April 13th, 2012

March 6, 2012

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette
Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Kevin & Marty
Nate, Greg Kunz, Ken Klingenberg

Meeting called to order:  7:00 pm                 Pledge of Allegiance:            Mayor Van Cleave

Invocation:  Councilmember Gary Thompson

The chair entertained a motion from Councilmember Ada
DeClark that the council accepts the published agenda.  Councilmember Matt Argyle seconded the
motion.  All were in favor and the motion
carried the council.

Minutes from the February
7, 2012
, council meeting were read.
The chair entertained a motion from councilmember Gary Thompson the
council approve the minutes as read.
Councilmember Joe DeClark seconded the motion.  All were in favor and the motion carried the
council.

The chair entertained a motion from councilmember Ada
DeClark the council move from the regular meeting into the public hearing for the matter of raising the sewer rates.
Councilmember Joe DeClark seconded the motion. A roll call vote was taken and
is as follows: Ada – yes, Joe – yes, Matt – yes, Gary – yes. The floor was
opened to the public for comments about the increase. Greg Kunz, Kevin Nate,
Marty Nate and Ken Klingenberg all expressed concerns about why the increase is
so much and if we have searched every avenue available to lessen the burden.
The council responded by explaining the need for a change from our current
system because of EPA and DEQ regulations and stated that the increase has been
put off to the point it can’t be put off anymore and hence the large increase.
The council also mentioned that any home having a connection, regardless of occupancy
would be responsible for paying for their sewer also. Councilmember Matt Argyle
made the motion to close the public hearing and move back into the regular
meeting. Councilmember Gary Thompson seconded the motion. A roll call vote was
taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Gary – yes. After
more discussion about how to come to the $35.00 increase, by taking $2.00 from
the existing $25.00 and adding the $37.00 to repay the loan to make it
essentially a $35.00 increase, the chair entertained a motion from
councilmember Matt Argyle that the sewer rates will increase $35.00 on top of
the existing $25.00, beginning August 1, 2012, and every connection will be
required to pay the fee. Councilmember Joe DeClark seconded the motion. A roll
call vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Gary –
yes.

Bear Lake Memorial
Hospital
called during the meeting and asked to be rescheduled to the next
meeting due to the weather and expressed their gratitude to the City for their
donation and mentioned that that donation has inspired others to make personal
donations. They will speak about a countywide recycling month at our next
meeting in April.

A building permit
for the LDS Church
was brought forth for its need to have the existing
steeple replaced, due to it being structurally unsound. A variance would be
needed if the steeple were torn down because it is too high in relation to our
building standards. Councilmember Ada DeClark made the motion to allow the variance
for the LDS Church because there needs to be a Church in the community and this
is the only existing Church in the town and every Church needs a steeple.
Councilmember Joe DeClark seconded the motion. All were in favor and the motion
carried the council.

Rocky Mountain Power sent over an agreement to be signed
to install the new streetlight. It
will be a 100 watt light that Rocky Mountain Power will own. Councilmember Joe
DeClark made the motion to sign the agreement and have the light installed at
Stringtown and ½ Mile Lane. Councilmember Gary Thompson seconded the motion.
All were in favor and the motion carried the council.

Resolution
#2012-001
was brought forth before the council. It is a resolution stating
the schedule of fees within the office for copying and faxing services and how
to handle NSF checks and the fee associated with those items. Clerk Smith read
the resolution through in its entirety to the council. Councilmember Matt
Argyle made the motion to approve the resolution as read. Councilmember Gary
Thompson seconded the motion. A roll call vote was taken and is as follows: Ada
– yes, Joe – yes, Matt – yes, Gary – yes.

Ordinance #80
was brought forth before the council. Councilmember Ada DeClark made the motion
to table the ordinance until the next meeting for councilmembers to have more
time to review the ordinance and the associated codes listed on that ordinance.
Councilmember Joe DeClark seconded the motion. All were in favor and the motion
carried the council.

The chair entertained a motion from councilmember Ada
DeClark that the council table the decision of paying back the General Fund from the Water and Sewer Funds until
Clerk Smith can have more time to research the issue. Councilmember Gary
Thompson seconded the motion. All were in favor and the motion carried the
council.

The chair entertained a motion from councilmember Joe
DeClark that the Water Fund make an extra $15,000.00 payment on the principal
of the existing Water Loan now and
make the regular payment of $28,000.00 in July. Councilmember Gary Thompson
seconded the motion. All were in favor and the motion carried the council.

Councilmember Ada
DeClark
expressed that she would like to have the council review the water
and sewer ordinances relating to the handling of delinquent accounts at the
next meeting.

Police report:  Officer Skinner had 37 contacts.

Maintenance report: Doug
Thompson reported that he continues to do his regular maintenance work and
routines with the water and sewer systems. There was one burial this month that
he cleaned the roads and dug the grave for. He helped the street lighting
process with Rocky Mountain Power get underway so we could get the agreement to
be signed and have the street light installed. The snow plow pump has a leak in
it and he is hoping he can keep it going until the snow is gone to make the
repair.

Office report:  Clerk Smith reported that there are 9
delinquent water and sewer accounts for the month.

The chair entertained a motion from Councilmember Matt
Argyle the council approve checks and vouchers for the month of February 2012 in the amount of
$9,456.59 in the general fund, $5,500.26 in the water fund, $12,302.58 in the
sewer fund with all funds totaling $27,259.43. Councilmember Joe DeClark
seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from Councilmember Gary
Thompson that the council adjourn from the
March 2012
council meeting at 9:00 pm. Councilmember Joe DeClark seconded
the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk