June 5, 2012 – Council Minutes

June 5, 2012


Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Clerk
Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Marty Nate,
Glen Williamson, Mable Whitmore


Meeting called to
:  7:00 pm                 Invocation:  Councilmember
Gary Thompson


The chair entertained a motion from councilmember Matt
Argyle that the council accepts the published agenda.  Councilmember Joe
DeClark seconded the motion.  All were in
favor and the motion carried the council.


Minutes from the May
1, 2012
, council meeting were read.
The chair entertained a motion from councilmember Matt Argyle the
council approve the minutes as read.
Councilmember Ada DeClark seconded the motion.  All were in favor and the motion carried the


Glen Williamson asked the council if he may take the big map located in the city hall in the
back room for the purpose of updating the map to benefit the community for
emergency preparedness. The council granted his request and told him to get in
contact with Doug Thompson about removing the map from the wall and the


Marty Nate came before the council to update everyone on
their duties for the Twin Creeks Day Celebration.
Councilmember Matt Argyle is in charge of the treasure hunt; Mayor Van Cleave
will welcome all at the flag ceremony and prepare flyers for the festivities.
Councilmember Ada DeClark will oversee the luncheon hosted by the City, Joe
will oversee the archery shoot, Gary will be in charge of the sand pile and
Doug will get the sand for the sand pile and put up the barricades to close off
Stringtown. Marty will get with Lynette for the money she needs for the


Marty also mentioned to the council the plans of the
Northern Bear Lake Valley Foundation for taking out the styrofoam and replacing
them with vacant bricks. They also wish to add another ring to the wagon wheel
and would like to do some more landscaping and add some benches to the
surroundings of the monument.


Roy Bunderson, the Mayor of the City of Bloomington, was
unable to attend the meeting but asked if the council would still make a
decision of whether the City would be interested in renting their police equipment to the City of Bloomington. There
was discussion about the costs and liabilities of renting out our equipment to
anyone. Councilmember Joe DeClark made the motion that the City does not rent
out their law enforcement equipment to Bloomington. Councilmember Matt Argyle
seconded the motion. All were in favor and the motion carried the council.
Clerk Smith is to write a letter to the City of Bloomington to notify them of
the City’s decision.


The Idaho Independent Intergovernmental Authority Trust
is an organization that was formed to provide cities with more affordable health care benefits. Lynette was told
to look into the Trust in more detail to find out what our rates would be
without committing to anything yet.


The second reading of Ordinance #82, an Ordinance for citizens of Georgetown to have the
county building inspector or the state building inspector perform HVAC
inspections, was recited by Lynette. Councilmember Ada DeClark made the motion
to dispense the third reading, because all councilmembers were present, and to
adopt the Ordinance. Councilmember Joe DeClark seconded the motion. A roll call
vote was taken and is as follows: Ada – yes, Joe – yes, Matt – yes, Gary – yes.


Councilmember Joe DeClark mentioned to Matt that there
are people in the city that are interested in having the Trailer Ordinance
amended. He said that he found a trailer for Doug to look at and measure to put
the welder on to make it mobile. Joe spoke about his meeting the committee had
with Forsgren Associates about the local highway project. Forsgren Associates
along with the committee talked about putting in a bike path that would make a
loop throughout the city and possibly putting in a pavilion within the loop.
They assessed the problem of the poor drainage by the Church, installing new
street signs and talked about putting in crosswalks, especially by the post
office. They also talked about ways to slow down the traffic along Stringtown
with either putting in speed bumps or installing camera’s and they also
discussed fixing the sidewalks throughout the City; it just depends on how much
everything will cost to see how far the money we received from the local
highway project grant will go.


Councilmember Matt Argyle asked the council if it was
possible to change the cities entire road numbering system. He wondered if we
could renumber all the streets and homes before we installed new street signs.
He was told to do some research of who to talk to and how to go about changing
the whole system.


Councilmember Ada DeClark mentioned along the lines of
the numbering system that citizens need to be encouraged to make their house
numbers noticeable and prominent to help emergency personnel. She asked if we
needed to wait for Forsgren Associates to finish their study of assessing the
City’s needs of fixing up the sidewalks or if we could just do it piece by
piece because we did budget $2,500.00 to fix parts of the sidewalks now. The
council told her to look into putting in a new section of sidewalk for
$2,500.00 and to find volunteers to help with the labor to keep costs low. She
told the council that she wanted to raise a lot of money for new playground
equipment but feels like she should ask the citizens for donations next year.
She still wants to get one piece of equipment now for $1,000.00 and have it
ready and installed before Twin Creeks.


Police Report:   Officer Skinner had 37 contacts for the month
of May.

Doug Thompson gave his report for the month stating that he has
been following his usual routines with the sewer and water maintenance. He
mowed and trimmed the cemetery, parks and along Stringtown. The school district
agreed to let us have the bleachers as long as we understood that they were not
up to code and we would assume all responsibility for them. He did some
maintenance to the lawn mower, dug one grave, put up new flags around the City
and maintained the pop machine. He got one load of patch for the roads and
received his surveys for the meeting with Forsgren Associates. The water
samples were good for the month and he spoke with the delinquent accounts and
turned services on at one location. He found a generator and discussed it with
the council but they told him to keep looking. He has a class to go to on the
27th of June to keep up on his sewer education and to receive his
credits. He sent out his monthly letter informing the EPA of our progress with
the wastewater project for the month and mentioned the need for adopting a
viscous dog ordinance within the City; hopefully something similar to the City
of Montpelier. There was an incident with a dog within the City this month and
he thinks a viscous dog ordinance would have helped in this situation.


Office Report:
Clerk Smith reported that there are 14 delinquent water and sewer accounts for
the month. She reminded the councilmembers of the upcoming annual Association
of Idaho Cities conference if anyone wanted to attend. She reported on her
findings from contacting RedBox and was told that we didn’t have high enough
traffic numbers to install a RedBox at this time. She also told the council
about her contact with Access Idaho where she was told that it was free of
charge to the City and that citizens could have the opportunity to pay their
water and sewer accounts online and hopes that this new system will encourage
citizens to pay their bills on time to avoid being shut off. The cost of the
service is 3% of the total amount plus $1.00 and this cost is only to the
consumer. Councilmember Ada DeClark made the motion for Lynette to go ahead and
enroll the City in Access Idaho. Councilmember Matt Argyle seconded the motion.
All were in favor and the motion carried the council.


The chair entertained a motion from Councilmember Ada
DeClark the council approve checks and vouchers for the month of May 2012 in the amount of $11,131.05 in
the general fund,  $6,107.91 in the water
fund, $10,257.18 in the sewer fund with all funds totaling $27,496.14.
Councilmember Matt Argyle seconded the motion. All were in favor and the motion
carried the council.


The chair entertained a motion from Councilmember Ada
DeClark that the council adjourn from the
June 2012
council meeting at 9:15 pm. Councilmember Gary Thompson seconded
the motion. All were in favor and the motion carried the council.


Respectfully submitted,

Lynette Smith, City Clerk

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