Georgetown Idaho

May 5, 2009

Those present: Mitch Hart, Doug Tanner, Barry Bergholm, Wanda Dunn, J. B. Brown, Annell Williamson, Joe DeClark, Doug Thompson, Albert Johnson, Merri Johnson, Duane Peterson

Meeting called to order: 7:00 pm

Invocation: Barry Bergholm

Minutes from the April 8, 2009 council meeting were read. The chair entertained a motion from council member Duane Peterson the council approve the minutes as read. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council .

The date for the Arbor Day celebration is undecided at this time. The grant gave the city $375.00 to be used for tree purchase. However, it will happen before the school year ends. Doug reported to the council the progress with the water right issue. The city will be able to file on the rights; paper work has been signed and advertising will take place once again.

J. B. Brown visited with the council concerning the Central Farmers Remedial Action Plan. Phase One will take place this year and will include capping and closing up the elemental phosphorous pit; rerouting the creek; burying the furnace and slurry pit; transporting existing ore pile to Soda Springs Agrium property. Brown told the council there will be a set maintenance schedule for the property site. May 12th will be a walk through for contractors interested in bidding the project. Construction will start June and run through October. Mitch Hart (Agrium) told the council a meeting is scheduled with the county commissioner Vaughn Rasmussen and Dennis Duehren (US Forest) dust control will be discussed along with speed control. Traffic flow will be kept at a minimum. Council member Joe DeClark volunteered to attend the meeting. Council member Annell Williamson told the council the sign off statement by DEQ on the well casing had been located and a copy had been sent to Shannon Ansley for the water protection plan along with the cross connection ordinance. Council member Barry Bergholm reported on the comprehensive plan progress. The county commissioners and the county planning and zoning commission had approved the plan and the new impact area map. The title company wrote a legal description for the map area and Adam was incorporating it into the required ordinance draft. He and Joe attended the planning workshop and had a wonderful learning experience. Council member Duane Peterson sent the chapter draft for the state historical book. He reported on the Horizons grant process. The citizens involved in the process divided into 3 action groups and each took a concern to vision. The groups are working on the following: keeping the school, business opportunities, and community cleanup. The action group over the clean up are pressing for a clean up week for the city. The council discussed the possibilities and were in favor of a clean up week with a tentative schedule around the 1st part of July before the Twin Creeks Day Celebration. Doug expressed concerns with bodies to help pick up unwanted items. The county allows 5 ton with no fee; charges are imposed over the 5 ton limit. Duane told the council the clean up would be a community involvement process and citizens will be invited to help with the discarded items. Mayor Johnson asked Doug to check with the county on the landfill limit. The council will collect more information and set a specific date at the June council meeting.

Police Report: Officer Skinner had 51 contacts.

Maintenance Report: Doug took samples, delivered overdue water and sewer notices, seeded grave sites, put out bait for the gophers and other rodents, sent the EPA letter, ordered chlorine, contacted county to spray vegetation around the sewer ponds, took down decorations in the park, put tables under the pavilion, cut succors on trees in park and cemetery, filled cut marks on West street, marked for Digline, needed a new shift lever in the service truck, took the plow off the snowplow truck and will need to rebuild mounts for next year, will be taking vacation.

Marty reported 8 delinquent water and sewer accounts. The council discussed the delinquency issue at length. The chair entertained a motion from council member Annell Williamson the council adopt policy regarding the collection of delinquent accounts. Policy being the 2nd Wednesday of each month at 11:00 am will be shut off time for delinquent accounts 60 days and over. Notice will be sent to delinquent account holders. City officials and/or city employees are not required to contact delinquent accounts personally for collection or shut off warning on designated shut off day. Policy will be in resolution form and numbered accordingly. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council.

E-Z 2 Plez bid the carpet for city hall. Council members reviewed the bid and the chair entertained a motion from council member Duane Peterson the council approve the carpet bid for city hall with the exception the bathroom be done in vinyl instead of carpet. Council member Annell Williamson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. The motion passed the council unanimously.

The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of April 2009 in the amount of $7,783.70 in the general fund, $5,293.55 in the water fund, $9,155.76 in the sewer fund with all funds totaling $22,233.01. Council member Barry Bergholm seconded the motion. All were in favor and the motion carried the council.

At 9:30 pm, the chair entertained a motion from council member Barry Bergholm the council adjourn from the May 2009 city council meeting. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council unanimously.

Respectfully submitted by,
Marty Nate, City Clerk

March 3, 2009

Those present: Annell Williamson, Barry Bergholm, Duane Peterson, Rex Skinner, Wanda Dunn, Doug Thompson, Roland Smith, Albert Johnson, Mary Johnson, Joe DeClark, Jeff Franzen, Gary Thompson, Dustin Nate, Judy George, Robin Landfair

Meeting called to order at: 7:00 pm

Invocation: Annell Williamson

The chair entertained a motion from Council member Joe DeClark the council move from council meeting and open the published public hearing to listen to comments from the public concerning the proposed comprehensive plan and the impact area map.   Council member Annell Williamson seconded the motion.  A roll call vote was taken and is as follows:  Annell – yes, Barry – yes, Joe – yes, Duane – yes.  The motion passed the council unanimously.

Public Hearing: Mayor Johnson directed Council member Barry Bergholm to facilitate the public hearing proceedings. Barry read and reviewed the comprehensive plan with those present and showed the area on the proposed land use area map where changes had been made to allow the city to better control the impact area.  The impact area is color coded to show the five areas of desired land use within the impact area.  Discussion ensued over the proposed agricultural and residential areas.  After discussion, changes were made to the plan on page #44 and the map legend on the proposed land use area map.

At 8:15 pm, the chair entertained a motion from council member Barry Bergholm the council close the public hearing and reconvene to the scheduled city council meeting.  Council member Joe DeClark seconded the motion.  A roll call vote was taken and is as follows.  Annell – yes, Barry – yes, Joe – yes, Duane – yes.  The voting was unanimous and the motion passed the council.

The chair entertained a motion from council member Joe DeClark the council accept and approve with the noted changes, the newly proposed comprehensive plan and the proposed land use area map and approve it for review with the County Planning and Zoning commission and the County Commissioners.  Council member Duane Peterson seconded the motion.  A roll call vote was taken and is as follows:  Annell – yes, Barry – yes, Joe – yes, Duane – yes.  The voting was unanimous and the motion passed the council.

Minutes from the February 3, 2009 council meeting were read.  Mayor Johnson instructed the minutes to reflect Adam McKenzie, City Attorney, had reviewed the back hoe agreement and found it to be sufficient for the city. The chair entertained a motion from council member Joe DeClark the council approve and accept the minutes as read with the additional comment.  Council member Duane Peterson seconded the motion.  All were in favor and the motion carried the council.    Mayor Johnson proceeded to open and review the received bids for the city website.  Two bids were received; one from Roland K. Smith and one from Dustin Nate.  The council members after reading the bids suggested the applicants verbally present their bids and any other information they deemed necessary for the council decision making process.  After the bid presentations, the chair entertained a motion from council member Duane Peterson the council accept the bid from Roland K. Smith in the amount of $1,350.00.  Council member Annell Williamson seconded the motion.  A roll call vote was taken and is as follows:  Annell – yes, Barry – yes, Duane – yes, Joe – yes.  All were in favor and the motion passed the council unanimously.  Council member Annell Williamson told council members she has received a revised copy of the proposed water protection plan from Shannon Ansely.  She has reviewed the plan and has given a copy to Doug for his review.  She also told the council the city was once again eligible for the Arbor Day Grant and asked if the council would like to pursue the grant.  The chair entertain a motion from council member Barry Bergholm the council give permission to Annell to apply for the $300.00 Arbor Day Grant.  Council member Duane Peterson seconded the motion.  A roll call vote was taken and is as follows:  Annell – yes, Barry – yes, Joe – yes, Duane – yes.  All were in favor and the motion passed the council unanimously.  The council received copies of Ordinance #49 allowing the cable company to distribute telecommunication signals throughout the city of Georgetown.  The cable company had contacted the city requesting a new ordinance; Ordinance #49 has expired.  Mayor Johnson instructed Marty to contact the cable company and find out just what the cable company needed and if they had a model ordinance they could present to the council.  Mayor Johnson told the council Keller Engineering had sent a questionnaire to be filled out with information for the sewer system.  The Mayor and council members along with Doug filled out the questionnaire and instructed it to be sent back to Keller.

Police Report: Officer Skinner had 51 contacts.  He reported to the council the police vehicle had 120,000 miles logged in and the new radar had been delivered.  He will install the radar gun and learn how to use it.  He reported on a dog complaint and told the council a letter had been sent to the dog owner requesting him to keep the dogs secluded to his property.  If another complaint was received, a citation would be issued.

Maintenance Report: Doug told the council the city has received permission from the Idaho Department of Water Resources to use the water rights he had applied for last spring.  However, the point of discharge location is wrong.  They will need to republish the notice with the corrected location.  He told the council he had pretty much been doing the same things he does every month.

Marty reported 10 delinquent water and sewer accounts and told the council water services had been shut off at 387 Main St. and 693 1st West St.  Both properties are vacant and she asked if the council wanted to put a lien on the property for services left owing.   The council instructed her to do so.  She, also, told the council the ordinance for the abandonment of Horseshoe Lane needed to be recorded at the county court house.  She will take care of both the lien and the ordinance.

The chair entertained a motion from council member Barry Bergholm the council approve checks and vouchers for the month of February 2009 in the amount of $12,631.61 in the general account, $5,798.29 in the water fund, $16.088.12 in the sewer fund with all funds totaling $34,518.02.  Council member Annell Williamson seconded the motion.  All were in favor and the motion carried the council.

At 10:00 pm, the chair entertained a motion from council member Joe DeClark the council adjourn from the March 2009 council meeting.  Council member Barry Bergholm seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown