Georgetown Idaho

January 7, 2019

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, Maintenance Worker Matt Raczak, City Clerk Lynette Smith, Deputy Clerk Amber Smith, Ethan DeClark and Zach DeClark attending for Scouts requirement

Meeting called to order:              7:15 pm                                Invocation:         Mayor Steve Waechtler

The Council entertained a motion from councilmember Matt Argyle to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from December 4, 2018 and councilmember Greg Kunz made the motion to accept the minutes as read with. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council. Clerk Smith then proceeded with reading the minutes from the December 18, 2018 planning and zoning committee meeting and councilmember Matt Argyle made the motion to accept the minutes as read and councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

There was nothing to update regarding the water project other than that Doug marked where the water lines were from 4^th Street to 2^nd Street and all behind the school and along East Street for Sunrise Engineering.

Mayor Waechtler, Councilmember Marty Nate and Clerk Smith interviewed five applicants for the clerk position while Lynette is gone on maternity leave. Three of the applicants were from Georgetown and two were from Montpelier. All had great qualities but in the end it was decided to hire Amber Smith to fill in. After training for the month with Lynette, she will change the office hours to Mondays and Tuesdays from 12:30 – 5:00. Her hours will be posted on the door and at the post office so all citizens are aware.

Councilmember Greg Kunz mentioned that there are still some people that are plowing their driveways and taking the snow across the road which creates bumps along Stringtown. He would like for Officer Martinez to deliver some warnings to those people. If citizens insist on moving their snow across the road then they need to clean up all the leftovers after so there isn’t snow or bumps left behind. He also asked if the oil has been ordered from the County to get Stringtown fixed this summer and Doug said he has spoken with Greg Skinner at the County and was told to remind again in March when they are ordering for the year. It was mentioned to have Doug and Matt go around with the Young Men sometime this month to clean the snow out and around the fire hydrants.

Police Report: There were 28 contacts for the month of December.

Maintenance Report: Doug gave his report for the month of December stating that they found out the cause for the sander continually blowing up and have fixed that for the future. He marked some places for Dig Line and assisted with a water repair at Anthony Valles home at 568 Main St. The water line won’t shut off so Doug advised them to wait to do the repair in the spring. He has been plowing the roads and has used three loads of sand. They continue to add chlorine to the chlorinator and check on that weekly. He got everything ready for Keller Associates to prepare the year-end report due by the end of the month to DEQ for the land app site as well.

Office Business:   There were 20 delinquent water and sewer accounts for the month of December. The website has been updated with all Ordinances and Resolutions listed in their right tabs and councilmember pictures are updated as well. Still need to get pictures of DeLoy and Officer Martinez. The office did receive $1,000 for the walk-a-thon that Mayor Waechtler participated in last fall. The printer has been giving us the fits the last couple weeks so a portion of that money may be going to replace the printer!

The chair entertained a motion from Councilmember DeLoy Kunz for the council to approve checks and vouchers for the month of December 2018 in the amount of $15,489.16 in the general fund, $6,637.44 in the water fund, and $16,060.26 in the sewer fund, with all funds totaling $38,186.86. Councilmember Matt Argyle seconded the motion.  All were in favor and motion carried the council.

The chair entertained a motion from Councilmember Matt Argyle that council adjourns from the January 2019 council meeting at 8:15 pm.  Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

October 2, 2018

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, Maintenance Worker Matt Raczak, City Clerk Lynette Smith

Meeting called to order:              7:10 pm                                Invocation:         Mayor Steve Waechtler

The Council entertained a motion from councilmember Matt Argyle to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from September 4, 2018 and councilmember Greg Kunz made the motion to accept the minutes as read with the exception of changing the leather case needed for a radio not pistol. Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council. Clerk Smith then proceeded with reading the minutes from the September 19, 2018 special meeting and councilmember Matt Argyle made the motion to accept the minutes as read. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Clerk Smith read aloud Ordinance #93 which amends Ordinance #50 as a parking in the right-of-ways Ordinance. The council then wanted Sections 1 and 4 removed and for it to be more clear that this parking will be enforced year round and not just in the winter months. After the changes are made councilmember Marty Nate made the motion to accept the new Ordinance #93 amending Ordinance #50 and councilmember DeLoy Kunz seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

Ordinance #96 a digging ordinance and accompanying application form were read aloud by Clerk Smith. The council discussed setting the fee amount for boring under the road, cutting into a gravel road or cutting into an asphalt road. Once the fee has been set we will need to hold a public hearing at the next council meeting in November and pass an accompanying Resolution. Councilmember Marty Nate made the motion to set the fee at $800.00 for any digging/cutting into the existing roads to help cover the costs of repairing that road. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Lynette will get notices out to notify citizens of the public hearing to pass the fee for the Ordinance. Councilmember Matt Argyle then made the motion to accept the new Ordinance #96 an ordinance for digging into the existing roads. Councilmember Greg Kunz seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

Councilmember Marty Nate made the motion to move the next meeting in November to the 7^th due to a conflict with the office being used for the Elections on the 6^th. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Lynette will send out a text reminder the day of the meeting to remind all councilmembers of the change.

Councilmember DeLoy Kunz would like Officer Martinez to have his hours be more sporadic throughout the week and weekends and also requested that he be out here to patrol during the opening days of the hunting seasons.

Councilmember Matt Argyle suggested using up the rest of the police budget to purchase an AR-15 rifle to have in the police car. Officer Martinez feels this would help him be safer while doing his job or if he is called out to assist on any calls in the county or at the school. The city does own a rifle shotgun already but it does not fit in the holster installed in his car. Councilmember Matt Argyle made the motion to spend about $1200 on the purchase of an AR-15 rifle along with ammunition for the police department. Councilmember Greg Kunz seconded the motion. There were two votes in favor and two votes against the motion. Mayor Waechtler broke the tie by voting yes for the purchase of a rifle for the police department.

Police Report: There were 34 contacts for the month of September.

Maintenance Report: Doug gave his report for the month of September stating that the sewer pump station went down so they worked on getting that fixed and they have been pumping and land applying and will continue once the cows get moved and are done grazing. He has ordered enough chlorine to get through the winter months and the fence is almost finished at the spring. He and Matt made the fence very sturdy by adding cement to the posts and it should stay in place for a very long time. They turned water services on and off at a few locations. All testing samples have been returned ok. He suggested that the water tanks still need to be cleaned and he is waiting to receive back a bid for the upper prv. There is a company coming to drill a new well for the wastewater system soon just not exactly sure when but they have to do some more wells in the area and will schedule them all at the same time.

Office Business:   There were 19 delinquent water and sewer accounts for the month of September. Since it is the end of the fiscal year and there is still money in the park budget she requested for some more lights in the park since one of them she was going to order last year had sold out but it is back in stock now. Councilmember Marty Nate made the motion to purchase a reindeer barn and elf in the hay stack lights for the park for $1,700. Councilmember Matt Argyle seconded the motion. There were two votes in favor of lights and two votes against. Mayor Waechtler broke the tie and voted yes to purchase more lights for the park. Lynette will get them ordered so they are here for the Christmas lighting event.

The chair entertained a motion from Councilmember Matt Argyle for the council to approve checks and vouchers for the month of September 2018 in the amount of $18,571.77 in the general fund, $8,566.20 in the water fund, and $16,524.14 in the sewer fund, with all funds totaling $43,662.11. Councilmember DeLoy Kunz seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Marty Nate that council adjourns from the October 2018 council meeting at 9:30 pm.  Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

September 19, 2018 – Special Meeting

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, City Clerk Lynette Smith, Jason Linford and Kevin Martin of Sunrise Engineering, Damien Waechtler

Meeting called to order:              7:10 pm                                Invocation:         Clerk Lynette Smith

Sunrise engineering was present for the meeting and they reported that DEQ has suggested that they do some extra testing and include a micro particulate analysis since we had some issues the last couple of years needing boil orders. Jason Linford presented more funding options from what was discussed at the last meeting of getting the loan for only $300,000 to fix the pipes along Main Street, replace fire hydrants, update the chlorinator building and replace the PRV’s. They discussed options for doing more testing above the spring to find the source of the bad water. After much discussion it was decided to increase the loan to $400,000 in case we need to redo the whole chlorinator building or if the testing goes higher than expected.

Councilmember Marty Nate made the motion to accept the water loan at $400,000 with putting $200,000 of our own money down. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

Ordinance #95 to approve the revenue bond for water improvements and place on the ballot for the November election was read aloud by Clerk Smith. City Attorney, Adam Mckenzie was available on the phone to answer questions. Councilmember Matt Argyle made the motion to accept and adopt Ordinance #95 for the revenue bond. Councilmember Greg Kunz seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

The council expressed that they are all excited to work with Sunrise Engineering for the water project.

The chair entertained a motion from Councilmember Matt Argyle that council adjourns from the September 2018 Special Meeting at 8:00 pm.  Councilmember Marty Nate seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

September 4, 2018

Those Present: Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Mayor Steve Waechtler, Maintenance Supervisor Doug Thompson, Maintenance Worker Matt Raczak, City Clerk Lynette Smith, Jason Linford and Kevin Martin of Sunrise Engineering, Terry and Forest Christensen

Meeting called to order:              7:05 pm                                Invocation:         Councilmember Marty Nate

The Council entertained a motion from councilmember Marty Nate to approve the added agenda item of a building permit for Forest Christensen by Terry Christensen. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

The Council entertained a motion from councilmember Marty Nate to approve the published agenda and was seconded by councilmember Greg Kunz. All were in favor and the motion carried the council.

Clerk Smith proceeded with reading the minutes from August 7, 2018 and councilmember Greg Kunz made the motion to accept the minutes as read with the exception of changing the Mayer’s address to 616 and Dilworth’s address is 618. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Terry Christensen presented his plans to the council for building Forest a new home since his has so much fire damage. He is requesting a building permit to place a new home for Forest East of the existing home. They would like to keep the existing home as a wood working shop and will replace the siding, windows and doors in time. They will not reconnect the power or water and sewer to the existing structure. The new home will be a double wide pre-fabricated home according to the specs in the City Ordinance and install a new driveway. Councilmember Marty Nate suggested he would need two permits; one for the new home and one for the restructure. The council approved his plans for the building permit and said he will just need one permit for now for the new home and can get the second permit when they start remodeling the existing home.

Sunrise Engineering reviewed more funding options with the Council for the water project. They have spoken with DEQ and we are approved for $1.5 million but we do not have to take the full amount. The council had more questions such as if there is a deadline on accepting the loan and had some other ideas such as getting the loan for only $500,000 to fix the pipes on Main Street, replacing the PRV’s, installing three new fire hydrants, upgrading the chlorinator building and getting the water tanks cleaned. The City would put $200,000 down on the project and only get the loan for $300,000 for a $500,000 project. Sunrise advised that, in order to accept the loan, we would need to approve the bond by vote at the November election. Lynette will check with Adam to see if we are within the deadline and we will have a potential Special Council Meeting on September 18^th to approve.

The chair entertained a motion from councilmember Matt Argyle for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2018-2019. Councilmember Marty Nate seconded the motion and a roll call vote was taken and is as follows:  DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember DeLoy Kunz for the council to close the public hearing and move back into the regular meeting. Councilmember Greg Kunz seconded the motion and a roll call vote was taken and is as follows:  DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the proposed budget for Fiscal Year 2018-2019. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

The appropriations ordinance listed as Ordinance #94, for Fiscal Year 2018-2019, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Marty Nate to accept the new ordinance. Councilmember Matt Argyle seconded the motion and a roll call vote was taken and is as follows:  DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

Clerk Smith proceeded with reading Resolution #2018-001 for the purpose of using the forgone amount of $384 for the FY 2018-2019 budget. Councilmember Greg Kunz made the motion to accept Resolution #2018-001 and councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

Ordinance #93 and #95 were tabled until the October meeting to give City Attorney, Adam McKenzie more time to finish them up.

Councilmember DeLoy Kunz would like to get a list to Officer Martinez to visit with people about parking and dumping things in the right-of-ways still.

Councilmember Matt Argyle reported that he has been in contact with Day Wireless to get a handheld radio for Officer Martinez when he gets out of the car and can still be in contact with dispatch. The radio will cost about $3,500 and he also needs to purchase a leather case for his pistol.

Councilmember Marty Nate reported that she and councilmember Greg Kunz visited Thornock’s about someone living in the house trailer and they said that it will be removed in November. She also reported that she found in the minutes back in September 2003 for people to not live in trailers for an extended period of time and we need to have Adam add the verbiage to the trailer ordinance.

Police Report: There were 36 contacts for the month of August.

Maintenance Report: Doug gave his report for the month of August stating that they turned off a lot of delinquent water and sewer accounts and four of those are still off. He has ordered more chlorine that is coming to chlorinate all winter. He had to purchase them in 5 gallon cans to fit in the building and we have to have 12 months of good samples before DEQ will consider letting us not chlorinate anymore.

Office Business:   There were 14 delinquent water and sewer accounts for the month of August.

The chair entertained a motion from Councilmember Matt Argyle for the council to approve checks and vouchers for the month of August 2018 in the amount of $14,822.23 in the general fund, $8,700.99 in the water fund, and $19,434.72 in the sewer fund, with all funds totaling $42,957.94. Councilmember DeLoy Kunz seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Matt Argyle that council adjourns from the September 2018 council meeting at 9:30 pm.  Councilmember Marty Nate seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

August 7, 2018  

Those Present: Councilmembers Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Matt Raczak, Clerk Lynette Smith, Maintenance Supervisor Doug Thompson, Mayor Stephan Waechtler, Gary Teuscher CPA, City Attorney Adam McKenzie, Kevin Martin and Jason Linford of Sunrise Engineering, Joe DeClark, Sherilyn Christensen, Vicki Price

Meeting called to order:              7:05 pm                Invocation:         Maintenance Supervisor Doug Thompson

The chair entertained a motion from Councilmember Matt Argyle the council accepts the published agenda. Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried the council.

Minutes from July 19, 2018 regular council meeting were read aloud by Clerk Smith.  The chair entertained a motion from councilmember Marty Nate to accept the minutes as read.  Councilmember DeLoy Kunz seconded the motion.  All were in favor and the motion carried.

Mayor Steve Waechtler addressed the citizens in the room which were looking for an update on the water system and boil order. DEQ won’t let us remove the boil order until multiple samples are all returned absent of total coliform and E. coli. The Mayor explained that he and Doug have been in touch with multiple agencies such as the forest service and the sheep owners to discuss our options. DEQ suggested that the high water flow is causing some of the issue and we continue to test weekly and the chlorinator building is working and chlorinating all the water. We do not want to chlorinate full time if we don’t have to. Water is still safe to use just needs to be boiled before drinking. Notices were all hand delivered as soon as we received word from DEQ to put the boil order in place and an announcement has been on the radio. Notices are also posted at the post office and at the City Hall. When we can remove the order we will take down the notices and put up new ones informing every one of the change and have it announced on the radio as well. The Mayor asked for everyone to please be patient while we get the issue resolved.

City Attorney, Adam Mckenzie was present to discuss our ordinances. He suggested for the planning and zoning ordinance #27 to have a committee of two people to go through and update and make necessary changes and then we will need to hold a public hearing to make the changes. As for the digging ordinance he would like to have more time to decide what our best option will be, to either impose a fee which will need a public hearing or to place a bond or guarantee as a lien on the property when applying for a permit. Councilmembers Marty and Matt will review the ordinance and then we can update and they will include increased lot sizes also.

The Ordinance #93, Amending Ordinance #50 for parking zones had its first reading by Adam and suggested dispensing the 3 reading rule at the next meeting. The words that have been stricken through are removed and the additions are underlined. There were a couple of revisions the council would like to make as in adding that no objects should be in the right of way year round or obstructions that create a hazard. Adam will include the revisions and send back before the next council meeting in September.

Clerk Smith brought up a couple of utility hook up situations in town and asked Adam how the City can enforce the installation of separate hookups on properties such as if they sell or split their properties. Adam will look into our utility hook up ordinances and see what revisions need to be made and will compile a letter for the new apartment installed which should have two separate fees.

Jason Linford and Kevin Martin of Sunrise Engineering came to the council to present their findings of replacing the water lines on Main Street. The total cost at this time is proposed at $410,000. The council was hoping to get Main Street updated before the highway project is finished next year. Sunrise offered to look into other funding options with USDA and since we were awarded a loan with DEQ they will inquire about reducing our awarded loan amount also. We do still need to get the water tanks cleaned, the PRV’s updated and possibly updating the chlorinator building. The council agreed to try and pay as we go for as much as we can verses getting a loan if at all possible. Sunrise will report back at the next meeting.

The council engaged in a workshop to set the budget for the coming fiscal year of 2018-2019 with City Auditor and CPA, Gary H. Teuscher. It was noted that the $4,300 earned from the hay lease on the sewer land app site should be transferred from the General account to the Sewer account. The council reviewed a bid from Eric DeClark to reside the City Hall and were given three different siding options. Councilmember Marty Nate made the motion to select the steel siding at $11,700 and councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. The budget hearing for the new fiscal year will be held at the next council meeting in September to approve these numbers from the workshop.

Councilmember Marty Nate reported that she and Greg visited with the Dilworth’s and they will begin paying for two separate water and sewer bills starting in August and that they will need to be assigned a new house number. It was decided that Jeremy Mayer would remain at 616 Stringtown and the Dilworth’s will be at 618.

Police Report: There was no report for the month of July but he will be back to work in August.

Maintenance Report: Doug gave his report for the month of July stating that he has been very busy with the water system and also received a quote from a company that pressure reducing valves would be about $4,800.

Office Business:   There were 25 delinquent water and sewer accounts for the month of July. The council would like to enforce the shut offs this month and get all delinquents caught up immediately.

The chair entertained a motion from Councilmember Marty Nate for the council to approve checks and vouchers for the month of July 2018 in the amount of $15,246.31 in the general fund, $44,124.02 in the water fund, and $123,617.76 in the sewer fund, with all funds totaling $182,988.09. Councilmember Matt Argyle seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Marty Nate that council adjourns from the August 2018 council meeting at 11:00 pm.  Councilmember DeLoy Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

July 11, 2018  

Those Present: Councilmembers Matt Argyle, DeLoy Kunz, Clerk Lynette Smith, Maintenance Supervisor Doug Thompson, Mayor Stephan Waechtler, Gary Teuscher and James Teuscher CPA’s, City Attorney Adam McKenzie

Meeting called to order:                                                              Invocation:

Meeting postponed until July 19^th due to lack of a quorum.

July 19, 2018

Those Present:  Councilmembers DeLoy Kunz, Greg Kunz, Marty Nate, Clerk Lynette Smith, Maintenance Supervisor Doug Thompson, Mayor Stephan Waechtler, City Attorney Adam McKenzie, Mauria Teuscher CPA

Meeting called to order:              7:05 pm                                Invocation:         Councilmember Marty Nate

The chair entertained a motion from Councilmember Marty Nate the council accepts the published agenda. Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried the council.

Minutes from June 5, 2018 regular council meeting were read aloud by Clerk Smith.  The chair entertained a motion from councilmember DeLoy Kunz to accept the minutes as read.  Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried.

City Attorney Adam Mckenzie was present to discuss options of creating a new ordinance for digging around the road to install utilities. Options discussed were to impose a fee for tearing up the road to give more incentive to the home owner to fix correctly and quickly. Adam mentioned we may need to have a public hearing to impose the fee on the ordinance and that we need to make sure we stay within the provisions of the adopted building codes. Councilmember DeLoy Kunz mentioned changing the planning and zoning ordinance to require larger lot sizes. Adam suggested updating that Ordinance #27 and he will look at updating our Parking Ordinance #50. Councilmember DeLoy Kunz made the motion for Councilmembers Marty Nate and Greg Kunz to go and visit two homes within the city that are violating ordinances and they will discuss the situation to remedy the problem with the homeowners. Councilmember Greg Kunz seconded the motion. All were in favor and the motion carried the council.

Mauria Teuscher of Gary H. Teuscher, CPA’s office came to present the Audit for Fiscal Year 2016-2017 with the council. The city is in good shape. Councilmember Marty Nate made the motion to make transfers from the Water and Sewer funds to payback the General Fund for years 2016 & 2017 in the amounts of $31,979.76 in the Water Fund and $58,648.66 in the Sewer Fund. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried.

The planning for Twin Creeks was reviewed and Councilmember Matt Argyle has ordered and taken care of the luncheon. Georgetown 1^st Ward is beginning the breakfast at 7:00 am and the Waechtler family is taking care of the dinner which will begin at 6:00 pm.

Mayor Waechtler would like to install some flashing LED lights to put on the speed limit signs on Stringtown and experiment to see if it will get people’s attention enough to actually slow down. DeLoy will check on some flashing speed signs with the County to see if we can get some in Georgetown for a while.

Councilmember DeLoy Kunz mentioned the weeds need to be mowed again up Stringtown and the trees to be trimmed.

Councilmember Marty Nate mentioned she’d like to make the whole box where the mulch is into a large sand box and she has spoken with someone about making some toy diggers to put in there and then move the mulch to the slide. Doug mentioned that he has to remove the merry go round from the school and wonders if we may need to remove the City’s soon too.

Councilmember Greg Kunz mentioned the storage unit across from the City Hall is being turned into an apartment building and suggested that the building needs two separate hookups for two homes.

Police Report: Officer Martinez made 14 contacts for the month of June. He has to take the month of July off due to his retirement but will be here for Twin Creeks Days and will resume work in August.

Maintenance Report: Doug gave his report for the month of June stating that he has been busy! He is going to re-fence around the water spring because we had water samples returned with E. coli. The maintenance department has hired Matt Raczak for the part-time position and they learned that he has to be employed for at least 6 months before he can start taking the tests and get licensing and the land app test would be the last one he can take. He has met with Sunrise Engineering about the water upgrades and they will be attending our next meeting. He has also had Rocky Mountain Valves to come and look at our PRV’s and Rain for Rent will be looking at fixing the well house that has settled at the sewer ponds.

Office Business:   There were 17 delinquent water and sewer accounts for the month of June and Lynette will be out of the office on Tuesday, July 24^th.

The chair entertained a motion from Councilmember DeLoy Kunz for the council to approve checks and vouchers for the month of June 2018 in the amount of $17,370.38 in the general fund, $9000.81 in the water fund, and $20,184.37 in the sewer fund, with all funds totaling $46,555.56. Councilmember Marty Nate seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember DeLoy Kunz that council adjourns from the July 2018 council meeting at 9:30 pm.  Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

June 5, 2018  

Those Present: Councilmembers Matt Argyle, DeLoy Kunz, Greg Kunz, Marty Nate, Clerk Lynette Smith, Maintenance Supervisor Doug Thompson, Mayor Stephan Waechtler, Pamela Harmon with News Examiner

Meeting called to order:  7:10 pm                            Invocation:  Mayor Steve Waechtler

The chair entertained a motion from Councilmember Matt Argyle the council accepts the published agenda. Councilmember Greg Kunz seconded the motion.  All were in favor and the motion carried the council.

Minutes from May 16, 2018 regular council meeting were read aloud by Clerk Smith.  The chair entertained a motion from councilmember Marty Nate to accept the minutes as read.  Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried.

Councilmember Marty Nate discussed the plans for Twin Creeks Celebration. She has posted notices for the Dutch Oven cook off but no one has signed up yet. There were suggestions made for changing the meal schedules, such as having the luncheon be a bigger meal or hiring a caterer for dinner. Marty will keep everyone informed of how the day will go.

Councilmember Marty Nate made the motion to move into executive session pursuant to I.C. 74-206(1)(f) to communicate with legal counsel about ordinance violations. Councilmember Greg Kunz seconded the motion. A roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes. Those not part of council were excused from the building. Councilmember Marty Nate made the motion to end the executive session at about 8:20 pm. Councilmember Greg Kunz seconded the motion. A Roll call vote was taken and is as follows: DeLoy – yes, Matt – yes, Marty – yes, Greg – yes.

The road on Stringtown that was tore up because of a gas line being installed was discussed. The Mayor is going to call Intermountain Gas to have them come and fix the road. There was discussion about imposing a fee to homeowners that dig up the roads and don’t fix. Councilmember Matt Argyle made the motion to require homeowners to make a deposit to the City to install utilities across the road, if the road is not fixed that deposit will be used to fix the road and if they do fix the road they can have their deposit back. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried. There was further discussion about deciding on a dollar amount for the deposit and suggested that the motion needs to be put into an Ordinance or a Resolution. Councilmember Marty Nate will follow up with City Attorney, Adam McKenzie.

Councilmember Marty Nate suggested having the office send letters to some homeowners that are not living in the City that need to be reminded about up-keeping their properties. She will get a list together and give to Lynette to notify the property owners.

Councilmember Greg Kunz brought forth some concerns about vehicles being parked in the right of way on Stringtown and also some limbs of trees in the right of way and how they are a hazard. It was decided when we get someone hired to help Doug that they will take care of trimming the trees.

Police Report: Officer Martinez made 28 contacts for the month of May. Officer Martinez will be retiring from the County Sheriff’s Department on July 4^th and then will continue to work for the City and his hours will be more random. He is also attending some schooling in Boise for the weekend and needs to purchase a gun holster for his new gun.

Maintenance Report: Doug gave his report for the month of May stating that he has been spraying a lot of weeds and has been doing some work at the cemetery. He needs to get some well water and soil samples for testing to start land applying. Flowers will be removed from the cemetery next week. He would like to get a sign made to put up at the cemetery to remind people to remove their flowers and such one week following Memorial Day and Labor Day. There has been another applicant for the part-time maintenance position. Lynette will get the interview set up so the Mayor can make a decision and Doug can get some help for the summer.

Office Business:   There were 25 delinquent water and sewer accounts for the month of May. Lynette informed the council that the City was selected and awarded the option for a loan for the water system but the council opted to not accept the loan at this time. The county sent out a hazard mitigation plan to be accepted by all Cities within the County. Councilmember Matt Argyle made the motion to accept the hazard mitigation plan as prepared by the County. Councilmember Marty Nate seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from Councilmember Marty Nate for the council to approve checks and vouchers for the month of May 2018 in the amount of $12,876.81 in the general fund, $6,234.14 in the water fund, and $14,979.20 in the sewer fund, with all funds totaling $34,090.15. Councilmember DeLoy Kunz seconded the motion.  All were in favor and motion carried.

The chair entertained a motion from Councilmember Marty Nate that council adjourns from the June 2018 council meeting at 9:30 pm.  Councilmember Matt Argyle seconded the motion.  All were in favor and the motion carried the council.

Respectfully submitted,

Lynette Smith, City Clerk-Treasurer

February 14, 2017   ***February 7, 2017 meeting was moved to 2-14-17 due to lack of quorum

Those Present: Councilmembers Glenn Hunter, Ada DeClark, DeLoy Kunz, Matthew Argyle,  Mayor Robert VanCleave, Samantha Cooper and Doug Thompson.

Meeting called to order:  7:05 pm                            Invocation:  Councilmember Ada DeClark

The chair entertained a motion from Councilmember Hunter that the council accepts the published agenda. Councilmember Argyle seconded the motion.  All were in favor and the motion carried the council.

Minutes from January 7, 2017 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Argyle seconded the motion.  All were in favor and the motion carried.

The waste water proposal prepared by Keller Associates was reviewed.

More discussion was held about the need for an additional city maintenance worker to assist Doug. There is concern that the position may be hard to fill as it will be part time.  When the position’s duties and pay are determined, a posting will be made to accept applications.

Councilmember Kunz indicated he has been approached by several people about residents pushing snow across the road and not cleaning up their mess. This winter has left a lot of snow, with few places to put it.  However, the city has an ordinance relating to snow removal (Ordinance #58).

Section 2 of the ordinance states:

“Any person removing snow from private properties onto the traveled portion of the public streets shall, in addition to any penalties provided herein, be responsible for all reasonable costs incurred by the City of Georgetown to remove the snow placed in the traveled portion of the public streets from private properties.

Additionally, Section 3 of the ordinance states:

“Any person violating or failing to comply with any of the provisions of this ordinance shall be guilty of a misdemeanor and for each day of violation or failure to comply may be punished by a fine not to exceed $300.”

It is important that if residents find it necessary to move snow across the road that they clean up after themselves. Failure to do so may be met with consequences.

Councilmember Argyle brought up the possibility of flooding when the snow begins to melt. He asked about offering sand and sandbags.  These items are being made available free of charge by the county to all county residents.

Councilmembers discussed looking at options for improving the city’s water system without taking out a large loan. Doug will be putting feelers out to get a feel for ways to accomplish this by using funds on hand, one section at a time.

Police Report:  Officer Martinez made 20 contacts for the month of January.

Maintenance Report: Doug has been moving snow and rebuilt the plow.  He has been looking at cost options for replacement vs repair.  One company offered $35000 trade in value on the city’s old backhoe towards a new or used backhoe.

Office Business:   There were 24 delinquent water and sewer accounts.

The chair entertained a motion from Councilmember DeClark that council approve checks and vouchers for the month of January 2017 in the amount of  $7530.95 in the general fund, $4246.66 in the water fund, $3317.18 in the sewer fund, with all funds totaling $15094.79 Councilmember Kunz seconded the motion.  All were in favor and motion carried.

Chair entertained a motion from councilmember Hunter that council adjourn from the January 2017 council meeting at 8:35 pm. Councilmember DeClark seconded.  All were in favor and the motion carried the council.

September 1, 2015

Those Present:  Matt Argyle, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, DeLoy & Stephanie Kunz, Adam McKenzie City Attorney

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Joe DeClark

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the August 4, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Matt Argyle the council accepts the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

DeLoy and Stephanie Kunz came before the council to discuss issues with the current Dog Ordinance and would like the council to pursue adopting a Noise/Nuisance Ordinance. They have filed a complaint with the City offices in regards to their neighbor’s dogs and they feel since that complaint that things have gotten worse with the dogs coming onto their property. They would like the council to consider adding to the dog ordinance requirements for showing proof of a dog being spayed or neutered and if it is current on its Rabies shot when getting their dog licenses. They would also like added the requirement to keep dogs in a fence or kennel and to limit the number of animals an owner can have within City limits. They would like to see their neighbors move their male goats (bucks) to the back of their yard, because of the stench; and their chickens to be fenced on their yard and the noisy roosters moved to the back as well. They have researched that other cities have implemented noise ordinances which state that there can be no roosters in City limits.

City Attorney, Adam McKenzie was present for the meeting and advised the Council and The Kunz’s that the City can limit the number of animals and the kind of animals that are allowed within City limits. He said that he would work on amending the dog ordinance with implementing stronger penalties for violators and Councilmember Glenn Hunter will work on preparing a noise ordinance and will speak to other neighbors nearby to hear their concerns. Adam also advised the council on the need for an Ordinance requiring home owners to have an address sign placed in the City right of way. He stated that it if they are placed in the City right of way then there is not really a need for an Ordinance, but we can use an Ordinance to explain what they are for and then be able to enforce it with Idaho Statutes and that removal will result in an infraction of up to a $300 fine. He will continue working on that for the City and will also work on the Bond Papers to finish out our Wastewater Loan with DEQ.

Keller Associates submitted a progress report for the wastewater project for all councilmembers to review. DEQ will be coming on September 2^nd for final inspection of the wastewater project. There is $10,425.00 left in the budget on the loan and one aerator will cost $10,150.00. Councilmember Joe DeClark made the motion to purchase one aerator at the cost of $10,150.00 with the loan money. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

The chair entertained a motion from councilmember Joe DeClark for the council to move into Public Hearing for the purpose of reopening the budget for Fiscal Year 2014-2015 to accept the Local Rural Highway Investment Program Grant of $100,000.00. Councilmember Matt Argyle seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Joe – yes, Glenn – Yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Matt Argyle for the council to close the public hearing and move back into the regular meeting. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Joe – yes, Glenn – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the $100,000.00 grant from the Local Rural Highway Investment Program to fix up the roads in Georgetown. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Joe DeClark for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2015-2016 under the direction of City Auditor, Gary Teuscher. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Matt – yes, Joe – yes, Glenn – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Glenn Hunter for the council to close the public hearing and move back into the regular meeting. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows:  Matt – yes, Joe – yes, Glenn – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the proposed budget for Fiscal Year 2015-2016. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The appropriations ordinance listed as Ordinance #88, for Fiscal Year 2015-2016, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter to accept the new ordinance. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows:  Matt – yes, Joe – yes, Glenn – yes.

Police Report:   Officer John Martinez made 20 total contacts for the month of August.

Maintenance Report:  Doug Thompson gave his report for the month of August stating that he cleaned up the ponds for final inspection and drained the lower pond. He turned water on and off at a couple locations and his water samples were all tested ok. He met with the US Geological worker where he took samples at the spring. He ordered parts for the fire hydrant. He watered the parks and placed mill grind on Mario Johnson’s road. He also placed road patch on Stringtown and has ordered tires for the winter on the truck and a door and windows for the city shop.

Office Report:  There are 19 delinquent water and sewer accounts for the month of August. Lynette also reported that she got a letter back from the Idaho Transportation Department in response to the letter she sent about waiving the costs for the water lines to be moved and their wishes were granted. The cost to move the lines will be waived and the State will take care of the moving of the lines and the costs associated.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of August 2015 in the amount of $60,344.57 in the general fund,  $6,737.92 in the water fund, $22,846.89 in the sewer fund with all funds totaling $89,929.38. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the September 2015 council meeting at 8:50 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

October 6, 2015

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, DeLoy & Stephanie Kunz, Kevin & Riley Wells

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Minutes from the September 1, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter the council accepts the minutes as read. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

Keller Associates submitted a final progress report for the wastewater project for all councilmembers to review. The project is complete, DEQ approved the final inspection and the aerator has been paid for and is on its way. When the aerator is delivered Doug will have the electrician that worked on the sewer project install the aerator. City Attorney, Adam McKenzie is still working on the loan documents. Keller’s also reported on their progress with the drinking water study and said that they went on a tour with Doug and Joe in September of the water system and performed the fire flow testing. They will continue to work on the data this winter.

The LRHIP grant report was due September 30^th, but we have requested for an extension because we still have about $25,000 left from the grant that we would like to use on Stringtown to crack seal this coming summer. Lynette will prepare a letter for the extension and to see if we can get approval to keep until next summer and will report back at the next meeting.

The next council meeting date was set for Monday, November 9^th due to conflict with the election held in the City Hall on the regular council meeting date. We do have two councilmembers running for 4-year terms this year and they are Matt Argyle and DeLoy Kunz. The Christmas Park Lighting Ceremony date was also set for Monday, November 30^th. Lynette will prepare flyers to post at the post office and city hall and deliver to the school.

Councilmember Joe DeClark reported that he has been in touch with Warren & Irene Sorenson about fixing their driveway that was tour up during the wastewater project along 100 West Street. The City will fix it next summer and he received a rough quote for an 18’x13’ space for about $800.00. He also reported on his research that he did to help The Kunz’s with their issues with their neighbor’s animals. He said it was difficult to require proof of shots being given to their dogs because it’s not required that they are given by a veterinarian and that it is hard to verify when people give their own shots.

Police Report:   Officer John Martinez made 18 total contacts for the month of September.

Maintenance Report:  Doug Thompson gave his report for the month of September stating that he is going to work on ordering signs for the City with the sign grant that we were awarded earlier this year in the amount of $22,000. The grant needs to be completed before September 30, 2016 and they must be reflective. For the sewer department he accompanied DEQ for their final inspection of the wastewater project and everything was approved and he also sent his letter to the EPA. He sent water samples to the lab in Pocatello to be tested and went on the tour with Keller Associates of the water system for the drinking water system grant and fire hydrant flow testing. He mowed the park and fixed the tire on the lawnmower and put out the memorial bench on the wagon wheel of the veteran’s memorial. The other bench donated by Agrium has been ordered and will be installed on the veteran’s memorial when it gets finished. He installed the door at the city shop, mowed along Stringtown, worked on the school flashing lights and put the playground equipment together and installed at the Georgetown Elementary School. He ordered tires for the city truck and got the seat refinished on the plow. He would like to put a fence around the front of the cemetery to keep it fully enclosed. Councilmember Ada DeClark made the motion for Doug to spend up to $5,000 to fence off the cemetery. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

Office Report:  There are 14 delinquent water and sewer accounts for the month of September. The Country Corner is reopening around the 15^th of this month. The council reviewed an earlier decision that as long as Juanita was operating the store and living in the trailer house, the City would only charge her for one hookup. Since she is still operating the store but no longer living in the house, the Council entertained a motion from councilmember Matt Argyle to charge water and sewer services to both the store and the trailer house. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried. Lynette will prepare a letter to inform Juanita about the decision.

The chair entertained a motion from councilmember Joe DeClark the council approve checks and vouchers for the month of September 2015 in the amount of $34,489.96 in the general fund,  $6,587.31 in the water fund, $28,294.34 in the sewer fund with all funds totaling $69,371.61. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the October 2015 council meeting at 8:30 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.