August 6, 2014
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Marty Nate, Holly Collins, Gary Teuscher
Meeting called to order: 7:00 pm Invocation: Councilmember Ada DeClark
The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Minutes from the July 1, 2014, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Keller Associates emailed a progress report on the wastewater project for the month of July for the council to review. The winter storage lagoon is almost complete. The liner has been installed and gravel is being placed on the road around the lagoon. Work on the irrigation pump building has started and should be completed shortly. The pressure sewer line from the treatment lagoons to the winter storage lagoon has been installed. The pressure irrigation mainline and risers are being installed and the field preparation work has been completed.
Marty Nate spoke to the council about the foundations plans for the Veteran’s Memorial. They have filled up the memorial with all the bricks and would like to build a new sidewalk to fit more bricks and would like for the City to pay for the cement. Councilmember Matt Argyle made the motion for the City to purchase the cement for another sidewalk at the Veteran’s Memorial. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council. Councilmember Glenn Hunter made the motion to purchase a new canopy to be used for Twin Creeks days. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.
Jeff and Holly Collins are looking at a piece of property behind Randy Rex’s and Greg Goodworth’s, which is just outside of City limits. Both properties are connected to City water and they would like to be able to connect to city water off of Rex’s and Goodworth’s line. Back in 1994 Councilmember Greg Kunz made the motion to place a moratorium and not allow for anymore connections outside of City limits. Councilmembers explained to Holly why the moratorium was put in place and advised her to drill a well and put in a septic tank.
Clerk Smith was asked to contact PERSI to research requirements for benefits for Officer Martinez. During her research, she was told that the City is required to provide PERSI to all employees who work over 20 hours a week in any given week. PERSI is performing an audit on Officer Martinez’s timecards and will invoice the City for the months from March through July for what we owe in back pay.
The councilmembers engaged in the budget workshop with City Auditor, Gary H. Teuscher, for the 2014-2015 Fiscal Year. Councilmember Joe DeClark made the motion to give City employee John Martinez a 5% raise, Doug Thompson a 4% raise and Lynette Smith a 7% raise for the coming fiscal year. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Councilmember Matt Argyle made the motion to increase the amount paid to the Mayor and Councilmembers to $200.00 per month for the Mayor and $100.00 per month for Councilmembers. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. Clerk Smith will check with City Attorney, Adam McKenzie, to make sure that we are not too late in changing the compensation for elected city officials.
Councilmember Joe DeClark reported that he held a bow hunter’s education course this month in the City Hall building and it was very well attended.
Councilmember Matt Argyle asked the council for their thoughts on how many address sign reflectors to purchase for citizens of the City. After some discussion, councilmember Matt Argyle made the motion to purchase 300 address reflectors for properties located in city limits along with the installation tool. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.
Police Report: Officer John Martinez made 25 contacts for the month of July.
Maintenance Report: Doug Thompson gave his report for the month of July stating that he approved two building permits, turned water off at one location and on at one location. He helped CenturyLink to oversee their fiber optic project under the highway to make sure that they stayed clear of water and sewer lines. He performed all of his regular testing and helped Taylor Construction where needed on the wastewater project. He also sent his letter to the EPA for the monthly update and at the cemetery he helped place and mark a headstone for Lee Smith and dug one grave for Tyson Sims. He also attended a class in Pocatello for the water system and will be attending more classes later this fall.
Office Report: Clerk Smith reported that there are 15 delinquent water and sewer accounts for the month of July. She also reported that there is a payroll conference put on by the Idaho State Controller’s Office that she would like to enroll in for $25.00.
The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of July 2014 in the amount of $12,713.91 in the general fund, $6,666.63 in the water fund, $323,264.13 in the sewer fund with all funds totaling $342,644.67. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the August 2014 council meeting at 10:15 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Lynette Smith, City Clerk