June 3, 2014
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Officer John Martinez, Matthew Hill of Keller Associates, Marty Nate, Stephen & Mary Waechtler, Mable Whitmore
Meeting called to order: 7:00 pm Invocation: Mayor Bob Van Cleave
The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from councilmember Ada DeClark that the council approves additional agenda items of discussing the City Property Lines. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Minutes from the May 6, 2014, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Matthew Hill of Keller Associates reported before the council and said that we should schedule a permit handoff meeting with DEQ sometime soon for the wastewater project. Pay application #5 was signed by the Mayor and submitted to Matthew. He reported on the construction meetings being held along with Taylor Construction, Keller Associates and City Officials and said there is still another 2 weeks at least of excavating. We received a letter from DEQ about an available drinking water planning study grant, stating that we were being considered for the grant. The grant funds are usually on a 50% match basis to what the City can do and we wouldn’t be required to install water meters with the grant funds. Matthew will compile a letter for the City to DEQ to let them know that we are interested in going forward with the planning study grant and we should hear back later this year if we are awarded any funds from the grant.
The Mayor wanted the councils input to help review and discuss the lawn mowing bids. Both bids would use their own equipment and provide their own liability insurance and such. After discussion, it was decided to split the bids and have the Bateman’s mow the City Park for $75.00 per mow and the Waechtler’s would mow the Cemetery for $150.00 per mow.
Marty Nate represented the Twin Creeks Committee and went through the day’s events and made final assignments. Breakfast starts at 8:00 am with some lawn games and bike races to follow. The parade will begin at 11:30 am followed by the luncheon provided by the City and then Cliffhanger Recreation will arrive with games for the family in the park. Councilmember Ada DeClark will be in charge of the duck race which will replace the usual treasure hunt. The Waechtler family is going to bring some cars for people to smash for $1.00 per minute. Councilmember Glenn Hunter will be in charge of lining up the food for the luncheon and will speak with Juanita at the Country Corner about providing 250-280 sandwiches for the councilmembers to serve.
Everyone along this block of Main Street is splitting the cost of the Quit Claim Deeds with Mark Dunford. The cost for each property is $286.00. The City & L&M Market owned by James King of North Carolina have not paid for this service yet. Councilmember Matt Argyle made the motion for the City to pay for both properties to be able to get the properties squared away correctly and quickly, and to try and collect the fees back from James King for his portion. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. The Mayor asked Lynette to get in touch with City Attorney, Adam McKenzie, to see if the City has any rights to place a lien on his property to repay the City in the instance we can’t collect the funds from him.
The budget hearing to reopen the budget for the water fund was cancelled because the council decided that we should wait on fixing the pressure reducers and valves until later this Fall and to apply for the drinking water planning study and wait to see what the study suggests before making any changes to the water system just yet.
Councilmember Joe DeClark reported on the sewer ponds and said that the fence by the old ponds has been cut out and the wire rolled back and could be reused when the fence gets put back up. Councilmember Joe DeClark made the motion to accept Reed Clark’s bid of $3,500 for materials to install a boundary fence between the sewer ponds and Reed Clark’s property of approximately 1,000 feet. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. Reed will install the fence later this summer when the cattle are out of the pasture.
Councilmember Matt Argyle gave more information on the address sign reflectors and said that the council would need to designate a place for every property to have them in the same place and stressed that they are beneficial for everyone, especially all emergency personnel to be able to find homes in Georgetown. All property owners will be responsible for paying for their own sign and the more that order, the lower the cost for everyone. He will have more information in a booth set-up at Twin Creeks Days.
Police Report: Officer John Martinez made 20 contacts for the month of May. He reported that he will perform VIN Inspections to citizens for $5.00 per inspection. He also notified the council of some state grants available to the City. Some grants that have been offered in the past are promoting bike safety with helmets, providing infant and/or car seats to those in need in the City, there is a crossing highway safety grant, money towards a speed trailer, etc. The council was very interested and asked him to pursue the grants available.
Maintenance Report: Doug Thompson gave his report for the month of May stated that he fixed a water leak at Fred Tate’s, mowed, watered and trimmed the lawns at the park and the cemetery, fixed a valve at the cemetery and moved the desks around in the City Hall for the voting. He also fixed the lawn mower and two leaks on West Street caused by the new sewer lines. He turned water services on at two locations and sent his sewer and water samples to be tested for the month which all came back ok and he also sent off his letter to the EPA. Erik and Lacy Christopherson have submitted a building permit which he will review and once they provide more detailed measurements he will be able to approve.
Office Report: Clerk Smith reported that there are 21 delinquent water and sewer accounts for the month of May.
The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of May 2014 in the amount of $8,612.56 in the general fund, $6,516.53 in the water fund, $16,590.63 in the sewer fund with all funds totaling $31,719.72. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the June 2014 council meeting at 9:00 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Lynette Smith, City Clerk