Archive for the 'Minutes' Category

September 1, 2015 Council Minutes – AMENDED after October 2016 Council Meeting

Thursday, February 9th, 2017

September 1, 2015

 

Those Present:  Matt Argyle, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore, DeLoy & Stephanie Kunz, Adam McKenzie City Attorney

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Joe DeClark

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the August 4, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Matt Argyle the council accepts the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

 

DeLoy and Stephanie Kunz came before the council to discuss issues with the current Dog Ordinance and would like the council to pursue adopting a Noise/Nuisance Ordinance. They have filed a complaint with the City offices in regards to their neighbor’s dogs and they feel since that complaint that things have gotten worse with the dogs coming onto their property. They would like the council to consider adding to the dog ordinance requirements for showing proof of a dog being spayed or neutered and if it is current on its Rabies shot when getting their dog licenses. They would also like added the requirement to keep dogs in a fence or kennel and to limit the number of animals an owner can have within City limits. They would like to see their neighbors move their male goats (bucks) to the back of their yard, because of the stench; and their chickens to be fenced on their yard and the noisy roosters moved to the back as well. They have researched that other cities have implemented noise ordinances which state that there can be no roosters in City limits.

 

City Attorney, Adam McKenzie was present for the meeting and advised the Council and The Kunz’s that the City can limit the number of animals and the kind of animals that are allowed within City limits. He said that he would work on amending the dog ordinance with implementing stronger penalties for violators and Councilmember Glenn Hunter will work on preparing a noise ordinance and will speak to other neighbors nearby to hear their concerns. Adam also advised the council on the need for an Ordinance requiring home owners to have an address sign placed in the City right of way. He stated that it if they are placed in the City right of way then there is not really a need for an Ordinance, but we can use an Ordinance to explain what they are for and then be able to enforce it with Idaho Statutes and that removal will result in an infraction of up to a $300 fine. He will continue working on that for the City and will also work on the Bond Papers to finish out our Wastewater Loan with DEQ.

 

Keller Associates submitted a progress report for the wastewater project for all councilmembers to review. DEQ will be coming on September 2nd for final inspection of the wastewater project. There is $10,425.00 left in the budget on the loan and one aerator will cost $10,150.00. Councilmember Joe DeClark made the motion to purchase one aerator at the cost of $10,150.00 with the loan money. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried.

 

The chair entertained a motion from councilmember Joe DeClark for the council to move into Public Hearing for the purpose of reopening the budget for Fiscal Year 2014-2015 to accept the Local Rural Highway Investment Program Grant of $100,000.00. Councilmember Matt Argyle seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Joe – yes, Glenn – Yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Matt Argyle for the council to close the public hearing and move back into the regular meeting. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows: Matt – yes, Joe – yes, Glenn – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the $100,000.00 grant from the Local Rural Highway Investment Program to fix up the roads in Georgetown. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Joe DeClark for the council to move into Public Hearing for the purpose of accepting the proposed budget for Fiscal Year 2015-2016 under the direction of City Auditor, Gary Teuscher. Councilmember Glenn Hunter seconded the motion and a roll call vote was taken and is as follows:  Matt – yes, Joe – yes, Glenn – yes. The floor was then opened for public comment either verbally or by written notice. The office did not receive any written comment about the proposed budget and no one came forth to offer their opinion about the budget. The chair entertained a motion from councilmember Glenn Hunter for the council to close the public hearing and move back into the regular meeting. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows:  Matt – yes, Joe – yes, Glenn – yes. The council entertained a motion from councilmember Matt Argyle for the council to accept the proposed budget for Fiscal Year 2015-2016. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The appropriations ordinance listed as Ordinance #88, for Fiscal Year 2015-2016, was read in its entirety by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter to accept the new ordinance. Councilmember Joe DeClark seconded the motion and a roll call vote was taken and is as follows:  Matt – yes, Joe – yes, Glenn – yes.

 

Police Report:   Officer John Martinez made 20 total contacts for the month of August.

 

Maintenance Report:  Doug Thompson gave his report for the month of August stating that he cleaned up the ponds for final inspection and drained the lower pond. He turned water on and off at a couple locations and his water samples were all tested ok. He met with the US Geological worker where he took samples at the spring. He ordered parts for the fire hydrant. He watered the parks and placed mill grind on Mario Johnson’s road. He also placed road patch on Stringtown and has ordered tires for the winter on the truck and a door and windows for the city shop.

 

Office Report:  There are 19 delinquent water and sewer accounts for the month of August. Lynette also reported that she got a letter back from the Idaho Transportation Department in response to the letter she sent about waiving the costs for the water lines to be moved and their wishes were granted. The cost to move the lines will be waived and the State will take care of the moving of the lines and the costs associated.

 

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of August 2015 in the amount of $60,344.57 in the general fund,  $6,737.92 in the water fund, $22,846.89 in the sewer fund with all funds totaling $89,929.38. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the September 2015 council meeting at 8:50 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

October 6, 2015 Council Minutes – AMENDED after October 2016 Council Meeting

Thursday, February 9th, 2017

October 6, 2015

 

Those Present:  Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, DeLoy & Stephanie Kunz, Kevin & Riley Wells

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the September 1, 2015, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter the council accepts the minutes as read. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

 

Keller Associates submitted a final progress report for the wastewater project for all councilmembers to review. The project is complete, DEQ approved the final inspection and the aerator has been paid for and is on its way. When the aerator is delivered Doug will have the electrician that worked on the sewer project install the aerator. City Attorney, Adam McKenzie is still working on the loan documents. Keller’s also reported on their progress with the drinking water study and said that they went on a tour with Doug and Joe in September of the water system and performed the fire flow testing. They will continue to work on the data this winter.

 

The LRHIP grant report was due September 30th, but we have requested for an extension because we still have about $25,000 left from the grant that we would like to use on Stringtown to crack seal this coming summer. Lynette will prepare a letter for the extension and to see if we can get approval to keep until next summer and will report back at the next meeting.

 

The next council meeting date was set for Monday, November 9th due to conflict with the election held in the City Hall on the regular council meeting date. We do have two councilmembers running for 4-year terms this year and they are Matt Argyle and DeLoy Kunz. The Christmas Park Lighting Ceremony date was also set for Monday, November 30th. Lynette will prepare flyers to post at the post office and city hall and deliver to the school.

 

Councilmember Joe DeClark reported that he has been in touch with Warren & Irene Sorenson about fixing their driveway that was tour up during the wastewater project along 100 West Street. The City will fix it next summer and he received a rough quote for an 18’x13’ space for about $800.00. He also reported on his research that he did to help The Kunz’s with their issues with their neighbor’s animals. He said it was difficult to require proof of shots being given to their dogs because it’s not required that they are given by a veterinarian and that it is hard to verify when people give their own shots.

 

Police Report:   Officer John Martinez made 18 total contacts for the month of September.

 

Maintenance Report:  Doug Thompson gave his report for the month of September stating that he is going to work on ordering signs for the City with the sign grant that we were awarded earlier this year in the amount of $22,000. The grant needs to be completed before September 30, 2016 and they must be reflective. For the sewer department he accompanied DEQ for their final inspection of the wastewater project and everything was approved and he also sent his letter to the EPA. He sent water samples to the lab in Pocatello to be tested and went on the tour with Keller Associates of the water system for the drinking water system grant and fire hydrant flow testing. He mowed the park and fixed the tire on the lawnmower and put out the memorial bench on the wagon wheel of the veteran’s memorial. The other bench donated by Agrium has been ordered and will be installed on the veteran’s memorial when it gets finished. He installed the door at the city shop, mowed along Stringtown, worked on the school flashing lights and put the playground equipment together and installed at the Georgetown Elementary School. He ordered tires for the city truck and got the seat refinished on the plow. He would like to put a fence around the front of the cemetery to keep it fully enclosed. Councilmember Ada DeClark made the motion for Doug to spend up to $5,000 to fence off the cemetery. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

 

Office Report:  There are 14 delinquent water and sewer accounts for the month of September. The Country Corner is reopening around the 15th of this month. The council reviewed an earlier decision that as long as Juanita was operating the store and living in the trailer house, the City would only charge her for one hookup. Since she is still operating the store but no longer living in the house, the Council entertained a motion from councilmember Matt Argyle to charge water and sewer services to both the store and the trailer house. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried. Lynette will prepare a letter to inform Juanita about the decision.

 

The chair entertained a motion from councilmember Joe DeClark the council approve checks and vouchers for the month of September 2015 in the amount of $34,489.96 in the general fund,  $6,587.31 in the water fund, $28,294.34 in the sewer fund with all funds totaling $69,371.61. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the October 2015 council meeting at 8:30 pm. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

December 6, 2016 Council Minutes

Thursday, February 9th, 2017

December 6, 2016

 

Those Present: Councilmembers Glenn Hunter, DeLoy Kunz, Matthew Argyle, Ada DeClark, Mayor Robert VanCleave, Samantha Cooper and Doug Thompson.

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Deloy Kunz

 

The chair entertained a motion from Councilmember DeClark that the council accepts the published agenda. Councilmember Argyle seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from November 1, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Kunz seconded the motion.  All were in favor and the motion carried.

 

The water loan the city qualified for was discussed. DEQ contacted Mayor VanCleave in November reference the loan.  DEQ wanted to know if the city was going to accept the loan or could pass it on to the City of Filer, as their approval was secondary to ours, and they urgently needed the funding to make repairs to their water system.  As the Mayor and Council want to make the decision on whether to take on more debt carefully, the city passed on the loan this time around.

 

Councilmember Argyle updated council on the radios the city purchased for the Fire Department. The radios have been received and are being programmed with all the local frequencies to ensure good communication.

 

Councilmember DeClark gave an update on the tree lighting. There were 47 bags passed out to kids.  The numbers were lower than they have been in previous years, but the weather that day was cold and breezy.

 

The new street signs and posts have arrived. They will be ready for installation in the spring.  The city has approximately $6455 of the sign grant money remaining.  Prices on the flashing signs have been obtained and they are high.  Councilmember Kunz will check with the state to see if there is any special pricing available.

 

Police Report: Officer John Martinez made 27 total contacts for the month of November.

 

Maintenance Report: Doug dug a couple graves, has spent a lot of time rebuilding fence.  He also decorated the park for the tree lighting, and got the sewer and water systems winterized.  He has been taking numerous water samples.

 

Office Report: There were 23 delinquent water and sewer accounts.

 

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of November 2016 in the amount of $ 21902.03 in the general fund, $1204.53 in the water fund, $1633.80 in the sewer fund with all funds totaling $24740.36.   Councilmember Hunter seconded the motion. All were in favor and the motion carried the council.

 

 

The chair entertained a motion from councilmember DeClark that the council adjourn from the December 2016 council meeting at 7:50 pm. Councilmember Hunter seconded the motion. All were in favor and the motion carried the council.

November 1, 2016 Council Minutes

Thursday, February 9th, 2017

November 1, 2016

 

Those Present: Glenn Hunter, DeLoy Kunz, Matthew Argyle, Ada DeClark, Samantha Cooper, Doug Thompson, Mayor Robert VanCleave, representatives from Ireland Bank.

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

 

The chair entertained a motion from Councilmember Argyle that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from October 4, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember DeClark seconded the motion.  All were in favor and the motion carried.

 

Cynthia from Ireland Bank came to encourage the city to change the savings account from a savings account to a money market account, which will pay additional interest. Mayor VanCleave asked if there were any negatives or any loss of functionality in making this change, and Cynthia indicated there were not.  Councilmember Argyle made a motion to make the change, Councilmember Hunter seconded it.  All were in favor and motion carried.

 

Doug wanted clarification from council regarding protocol for adding cremains to currently occupied gravesite. He indicated it has been done in the past, but he wanted to make sure the council had no concerns.  It was determined that the addition of cremains is acceptable.

 

There was discussion regarding a Quit Claim Deed filed in the 90’s. The issue came up when the owner attempted to sell property that had been given to him by the city in exchange for loss of other property that occurred when Stringtown Rd was straightened, years ago.  When the title company did a search, they found original verbiage in the 1999 Deed that indicated the land was to be used for Recreational Access.  Mayor VanCleave indicated he is attempting to have the issue rectified and has made contact with the city attorney.

 

Clerk Cooper apprised the council of issues the city has been having with equipment. Last month the city’s printer died.  Upon purchase of a new printer, the accounts receivable software would not function properly.  After lengthy consultation with the builder of the software and another computer expert, it was determined the software would not work with the new printer.  The city’s accounts receivable software is quite old, in the DOS format, and this problem comes up each time a new component is added to the mix.  Contact was made with several software vendors, only to learn that new software that will do what we need varies in cost from $2000 to $30000.  Clerk Cooper ultimately bought a separate printer to use with the accounts receivable software, and this will provide a fix.

 

As a result of the equipment issues, water and sewer payments for October have not yet been processed, but will be deposited within the next week.

Councilmember Argyle brought up a need for new radios for the fire department.  He said it would benefit the city to have three new handheld radios, with all local frequencies installed to insure interagency communication in the event of a catastrophic event.  Councilmember DeClark made a motion to approval purchase of three radios with price not to exceed $2000.  Councilmember Glen seconded.  Motion carried.

Councilmember DeClark said the annual Christmas tree lighting will be held November 28th.  The planned menu consists of hotdogs, chili, smores, and hot chocolate.  Clerk Cooper will print and distribute flyers to be handed out at the school advising of the event.  There will be a visit from Santa Claus.

 

Police Report: Officer John Martinez made 32 total contacts for the month of September.

Maintenance Report: Doug ordered the new much-needed street signs for Georgetown.  He is looking into pricing for additional signs.

Office Report: Due to equipment failures, there was no delinquent report for October. Clerk Cooper reminded council of the open forum being held at the Georgetown School Thursday 11/4/16 @ 7pm, and that the office will be closed for city business and used for the election on November 8.

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of October 2016 in the amount of $22370.82 in the general fund, $1110.53 in the water fund, $34718.34 in the sewer fund with all funds totaling $58199.69.   Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Argyle that the council adjourn from the November 2016 council meeting at 8:25 pm. Councilmember Hunter seconded the motion. All were in favor and the motion carried the council.

October 4, 2016 Council Minutes

Thursday, February 9th, 2017

October 4, 2016

 

Those Present: Glenn Hunter, DeLoy Kunz, Matthew Argyle, Clerk Samantha Cooper, Doug Thompson, Mayor Robert VanCleave, Colter Hollingshead and Matthew Hill from Keller Associates.

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Glenn Hunter

 

The chair entertained a motion from Councilmember Argyle that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from September 6, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Argyle seconded the motion.  All were in favor and the motion carried.

 

Ordinance #91, Repealing Ordinance #13 was read and discussed. The chair entertained motion from Councilmember Argyle that the total Repeal be passed.  Councilmember Hunter seconded.  Motion carried with a unanimous vote.

 

Resolution 2016-001 was read and discussed. This related to a small forgone amount of taxes allocated to Georgetown, which had not been used in the previous fiscal year.  Per the County Clerk, it is necessary to pass a resolution or the monies are lost to the City.  Chair entertained a motion from Councilmember Hunter for a vote, seconded by Councilmember Argyle.  Resolution passed.

 

Previous Council Meeting minutes were discussed. Stephanie Kunz brought forth minutes of previous meetings that she believed had been documented inaccurately, leading to problems.  Councilmembers who had been present at the meetings in question read over them and agreed with the requested changes.  The minutes will be updated on the website when possible.

 

Employees of Keller Associates presented paperwork in support of a loan the city has been offered in order to upgrade the City’s water system. The council agreed to hold a Public Comment  Session to receive feedback from the community.  The comment session will be held Thursday, 11/3/16 @ 7pm in the Georgetown School Gym.

 

There was discussion of damage to City property and how it will be addressed. There has been some damage to gates and other items in the city sewer pond field.  No decisions were made, but any future damage will be addressed.

 

Police Report: Officer John Martinez made 36 total contacts for the month of September.

 

Maintenance Report: Doug has been busy with grave diggings, water testing, assisting the State road crew.  He also has been getting ready for winter.

 

Office Report: There were 22 delinquent water and sewer accounts for the month of September.  There have been numerous issues with the City Hall computer equipment.  The most recent occurred on Council day, when the copy machine stopped working as check printing started.  As a result, council was able to approve and sign few checks.  The chair entertained a motion from councilmember Argyle that the council adjourn from the October 2016 council meeting at 8:15 pm. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

 

September 6, 2016 Council Minutes

Thursday, February 9th, 2017

September 6, 2016

 

Those Present: Ada DeClark, Glenn Hunter, DeLoy Kunz, Matthew Argyle, Clerk Samantha Cooper, Doug Thompson, Mayor Robert VanCleave, and Cynthia Reno.

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matthew Argyle

 

The chair entertained a motion from Councilmember DeClark that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from August 2, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Argyle seconded the motion.  All were in favor and the motion carried.

 

Resident Cynthia Reno addressed the council regarding the low water pressure in her home. This has been an ongoing issue.  The age of pipes and the buildup in this contributes to this.  Councilmember DeClark said the City is hoping to address the lower water pressure on this side of the road next year.  Ms. Reno indicated she knows she will be paying to improve her pipes going into her home, and would like warning of the cost so she can budget.

 

The Chair entertained a motion from Councilmember Argyle to accept proposed budget for FY 2016-2017. Councilmember seconded the motion.  All were in favor and the motion carried.

 

The Chair entertained a motion from Councilmember DeClark that the City of Georgetown donate $1000 to the Georgetown School as well as $1000 to the Georgetown Parental Support group. The need to ensure that these funds stay within the Georgetown School  was discussed, as the intent of these funds is to assist Georgetown kids and teachers.    Councilmember Argyle made a motion to vote on this proposal, Councilmember Hunter seconded it.  A vote was held.  The majority voted to donate the funds.  Councilmember Kunz abstained.  The motion carried.

 

There was discussion of homes without the new reflective address signs out yet. The signs are still being placed, and it is hoped they will be completed soon.  As a reminder, the signs are mandatory for city residents.  They cannot be removed by residents.

 

Councilmember Argyle brought up out of date Ordinance #13, which states that able-bodied males must volunteer time clearing city streets or be fined. The council requested clerk  Cooper look into having this ordinance repealed.

 

Police Report:   Officer John Martinez made 30 total contacts for the month of August.

 

Maintenance Report:  Doug reported that he has been busy doing summer maintenance.  He turned the lights back on now that school is back in session, has been watering the cemetery, and trying to get the sewer pond emptied.  He also framed up and painted around the new windows in the city hall building so the wood doesn’t degrade too much this winter, and has been kept busy working with the state road crew.

 

Office Report:  There are 17 delinquent water and sewer accounts for the month of August.

 

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of August 2016 in the amount of $14400.82 in the general fund, $1,513.28 in the water fund, $48,457.34 in the sewer fund with all funds totaling $64,371.44. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember DeClark that the council adjourn from the September 2016 council meeting at 8:15 pm. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

 

August 2, 2016 Council Minutes

Thursday, February 9th, 2017

August 2, 2016

 

Those Present: Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Samantha Cooper, Doug Thompson, Mayor Bob Van Cleave, and Marty Nate.

 

Meeting called to order:  7:10 pm                            Invocation:  Councilmember Ada DeClark

 

The chair entertained a motion from Councilmember DeClark that the council accepts the published agenda. Councilmember Hunter seconded the motion.  All were in favor and the motion carried the council.

 

Minutes from July 5, 2016 regular council meeting were read aloud by Clerk Cooper.  The chair entertained a motion from councilmember Hunter that council accepts minutes as read.  Councilmember Kunz seconded the motion.  All were in favor and the motion carried.

 

Marty Nate gave the Twin Creeks update. She said the numbers were down, but it was a good event.  The evening entertainment was especially enjoyable.

 

The budget workshop scheduled with auditor Gary Teuscher was rescheduled for Wednesday August 17, 2016 at 7pm.

 

There was a discussion of the potential need for a sound system for the City. It was discussed that Georgetown currently has to borrow from others.  Mayor VanCleave provided a bid he obtained for an appropriate system for the city.  It was decided to discuss this further at the budget workshop.

 

There was discussion of the need to add cleaning and upgrade of the water tank and repair the ladder to next year’s budget.

 

Police Report:   Officer John Martinez made 25 total contacts for the month of July.

 

Maintenance Report:  Doug reported that the city is using a high amount of chlorine on the waste water ponds.  This year he has used 250 gallons already; it is currently taking approximately 6 liters an hour.  This process is done three months out of the year.  Running the pump is expensive and we must budget for it.

 

Office Report:  There are 19 delinquent water and sewer accounts for the month of July.

 

The chair entertained a motion from councilmember DeClark that the council approve checks and vouchers for the month of July 2016 in the amount of $35,533.06 in the general fund, $1,513.28 in the water fund, $48,457.34 in the sewer fund with all funds totaling $85,503.68. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember DeClark that the council adjourn from the August 2016 council meeting at 8:05 pm. Councilmember Kunz seconded the motion. All were in favor and the motion carried the council.

May Minutes

Wednesday, June 8th, 2016

May 3, 2016

Those Present: Matt Argyle, Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Marty Nate, Sam Cooper.

Meeting called to order: 7:00 pm Invocation: Mayor Bob Van Cleave

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

Newly hired City Clerk Sam Cooper was introduced by Mayor Van Cleave, and welcomed by the Councilmembers.

Minutes from the April 5, 2016, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Ada DeClark that council accepts the minutes as read. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried.

Marty Nate provided updated information about this year’s Twin Creeks. Twin Creeks will be held on Saturday, July 9th this year. City Council will take care of the luncheon and duck race. It was noted the bridge might be being torn out by then. The road work is supposed to start sometime in July. Georgetown’s 1st Ward will be taking care of dinner, 2nd Ward will be taking care of breakfast. The schedule is mostly the same as previous years. Planned activities include the slide, climbing wall, duck race, and bike races in the morning. Evening entertainment will be provided by Kristen Johnson Lloyd. Melba Bartschi family will be Grand Marshall. Marty Nate suggested having a surplus sale to help fund Twin Creeks.

The Comprehensive Plan needs to be updated. Councilmember Matt Argyle volunteered to take care of this.

Moving the Water Fund from Wells Fargo Bank to Ireland Bank was revisited. There are fees if the funds are kept at Wells Fargo, whereas Ireland Bank will be charging no fees. Councilmember Ada DeClark motioned to move funds to Ireland Bank, Councilmember Glenn Hunter seconded. All were in favor and the motion carried.

Councilmember DeLoy Kunz has received complaints from various community members about trailers parked in the right of way on Stringtown. Per Ordinance #50 the right of way is not to be used for storage. Officer Martinez will be making contact with residents who have items in the right of way. It was discussed that small lot sizes are contributing to this issue. Councilman Matt Argyle will be looking into updating ordinances requiring larger lot sizes. Marty Nate offered to assist with this.

Councilmember Ada DeClark announced that in spite of the unspring-like weather, about 25 kids showed up to the Easter Egg Hunt on April 29th. It is planned to hold next year’s celebration at the end of April, beginning of May again next year.

Marty Nate asked about getting some of the roads in town graveled. Doug is looking into it.

Marty Nate noted that City Hall will be used for voting on May 17th.

Police Report: Officer John Martinez made 20 total contacts for the month of April.

Maintenance Report: In addition to doing the regular required spring maintenance, Doug has been busy with road work, spraying, filling graves, and fixing water leaks. He has been testing well and sewer samples to ensure water quality is where it should be. One of the wells is completely dry. He will be following up on this, as the well should not be dry.

Office Report: There are 17 delinquent water and sewer accounts for the month of April. Lynette reported that she has been asked by owners of unused cemetery plots how they can sell plots. Council indicated that the City can buy these plots back at the rate of $25.00 per plot.

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of April 2016 in the amount of $11,927.96 in the general fund, $23,025.85 in the water fund, $14,560.00 in the sewer fund with all funds totaling $49,513.81. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the May 2016 council meeting at 8:15 pm. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted,

Samantha Cooper, City Clerk

September 1, 2009 City Council Minutes

Thursday, September 3rd, 2009

September 1, 2009

Those present:  Annell Williamson, Duane Peterson, Doug Thompson, Wanda Dunn, Joe DeClark, Barry Bergholm, Albert Johnson

Meeting called to order: 7:00 pm

Invocation: Duane Peterson

Minutes from the August 4, 2009 council meeting were read. The chair entertained a motion from council member Duane Peterson the council accept and approve the minutes as read. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from council member Barry Bergholm the council approve the following additions to the city council agenda: Wastewater System grant update; building permit for Tony Price. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. The motion passed the council unanimously.

Mayor Johnson told the council he had written a letter to the transportation department requesting the needed gravel and had received a letter from them. He read the letter to the council. The transportation department granted the city’s request and gave instructions for removal of the gravel along with a price quote ($.98 per cubic yard). Doug will contact the person in charge. The gravel will then be placed behind the city hall where it can be used at various intervals. Doug told the council he felt the best place to install the RV dumping station would be on the corner of Stringtown Lane and East Street, both sewer and water would be easily accessible at that location. He was unable to contract someone to weed and feed the cemetery and so he did it himself. He will get on the list for spring with one of them.

The chair entertained a motion from council member Duane Peterson the council approve the proposed budget for fiscal year 2010. Council member Annell Williamson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. The motion passed the council unanimously. Mayor Johnson reviewed with the council his conversation with Keller Engineering concerning the wastewater system study. There are funds budgeted within the grant for cleaning and videoing the wastewater system. Did the council want to spend the money for this or reserve it for other things? The council discussed the issue. Doug told the council the problem areas are on East street and Hayes lane. The line has been videoed before and he is aware of the problems that exist in those places. The chair entertained a motion from council member Joe DeClark the council instruct the engineers to spend the funds at the treatment plant to research what options are available for the city. The city will take care of any cleaning or camera scoping needed in the lines. Council member Annell Williamson seconded the motion. A roll call vote was taken and is as follows:

Annell – yes, Barry – yes, Joe – yes, Duane – yes. The motion passed the council unanimously. The chair entertained a motion from council member Joe DeClark the council approve the building permit for Tony Price. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Barry Bergholm the council approve the building permit for Glenn Lackey. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Barry Bergholm the council approve the building permit for Clinton Price. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council. The dust problem at the top of Stringtown Lane was discussed. Representatives issuing the complaint were not in attendance to discuss the issue with the council. The chair entertained a motion from council member Joe DeClark a letter be drafted to the individuals stating the Council understands their concern, but is sorry to inform them the City does not maintain private driveways. The City only maintains road surfaces anything beyond that is the responsibility of property owners. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. The motion passed the council unanimously. Council member Duane Peterson told the council he had received the city chapter draft back. He distributed copies to the council and requested the council to read the draft and submitted changes or suggestions to him within the next two weeks. He will need to submit it back for the 3rd edit within that time frame. Mayor Johnson encouraged everyone to submit their comments for the Blackfoot Bridge Mine. The comment period is open until September 28, 2009. Discussion opened on Ordinance #27. Those present discussed what needed to be changed and how the council would and could handle the change. It was suggested the public needed to comment and add suggestions for the changes. A questionnaire will be drafted; once approved it will be sent to each home. The council will then work on changes with the information received from the surveys.

Police Report: Officer Skinner had 57 contacts.

Maintenance Report: Doug took samples, sent the EPA letter, water is still running too high to measure accurately, received the duck week spray and will need to rig up a spray rig to help get it over the ponds, mowed and watered park and cemetery, planted 2 trees in the park and 6 at the school, did some repairs on the mower, fixed a flat tire, sprayed for weeds at the cemetery, battled with the gophers, mowed the right of ways, is having some work done on the snowplow truck, changed fuel filters in the service truck.

Marty reported 12 delinquent water and sewer accounts. She asked to attend the clerks conference in Boise the 23-25 of September; suggested the council look at implementing a noise ordinance to help curtail some of the noise in the city and a beautification ordinance to help property owners manage and control their property.

The chair entertained a motion from council member Barry Bergholm the council approve and checks and vouchers for the month of August 2009 in the amount of $9,296.94 in the general fund, $33,604.34 in the water fund, $12,447.27 in the sewer fund with all funds totaling $55,348.55. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

At 9:30 pm, the chair entertained a motion from council member Annell Williamson the council adjourn from the September 2009 council meeting. Council member Barry Bergholm seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

 

Marty Nate, City Clerk

City of Georgetown

City Council Minutes – August 4, 2009

Wednesday, August 26th, 2009

August 4, 2009

Those Present:  Wanda Dunn, Annell Williamson, Duane Peterson, Joe DeClark, Barry Bergholm, Albert Johnson, Doug Thompson, Adam McKenzie, Tony Price, Chris Price, Gary Teuscher

Meeting called to order: 7:00 pm

Invocation: Joe DeClark

Minutes from the July 7, 2009 council meeting were read. The chair entertained a motion from council member Barry Bergholm the council approve the minutes as read. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Council member Duane Peterson told the council he felt the lighted speed sign had made a difference with the traffic up Stringtown Lane. Mayor Johnson told the council he had formed a letter to the transportation department requesting some of the gravel at their gravel pit northwest of town for city use.

The chair entertained a motion from council member Barry Bergholm the council accept the following items into the city agenda: Crandall building permit, city dump station for RV’s . Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council approve the agenda with the additions for the August 2009 council meeting. Council member Annell Williamson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council.

Mayor Johnson read the Blackfoot Bridge Mine resolution draft to the council and those present. The chair entertained a motion from council member Barry Bergholm the council approve the resolution, instruct the Mayor to sign it, and the clerk to enter it into the books with the proper number. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council. Mayor Johnson reviewed with the council the conference call he had with EPA, DEQ, and Keller Engineering on July 15th and August 4th. The wastewater issue is just beginning to become a focal point with the federal agencies. As it is, all of them are not on the same page and regulations are vague and agencies are searching for understanding.  The city situation is still in limbo and will remain so until someone knows what they are doing. A meeting will take place at City Hall on August 12th at 11:00 am with Keller Engineering to discuss and understand the whole process. Tony and Chris Price petitioned the city for a city dump station for RV’s. They submitted a petition listing of citizen names requesting the action. The city talked about the amenities of the station, cost involved, and best possible location. The chair entertained a motion from council member Barry Bergholm the council look into the construction of a dumping station for RV’s. Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council unanimously. Council member Barry Bergholm reviewed with the council the building permit for Jan Crandall. The chair entertained a motion from council member Barry Bergholm the council approve the building permit. Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council unanimously.

At 7:50 pm, the chair entertained a motion from council member Joe DeClark the council move to an executive session pursuant to Idaho Code 67-2345, subsection “D” and “F”. Council member Annell Williamson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council. At 9:25 pm, the chair entertained a motion from council member Annell Williamson the council adjourn from the executive session and move into open public meeting. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council. At 9:30 pm, the chair entertained a motion from council member Joe DeClark the council convene the scheduled public city council meeting. Council member Barry Bergholm seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from council member Duane Peterson the council add to the September 2009 council meeting the discussing of Ordinance #27 to the agenda. Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council.

Maintenance Report:Doug attended school for water and wastewater, took samples, sent the EPA report, checked the spring, water running higher than ever over the measuring gage in excess of 8,000 gpm; mowed and water park and cemetery, sprayed weeds, declared war on the gophers, patched roads, had the service truck in for repair, asked the council if he could contract weed and feed for the cemetery to curtail the Canadian thistle and other obnoxious weeds, bids he had received so far were approximately $750.00. The chair entertained a motion from council member Barry Bergholm the council approve the contract for weed and feed for the cemetery. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council.

Marty reported 14 delinquent water and sewer accounts. The chair entertained a motion from council member Annell Williamson the council instruct Marty to put a lien on the residence located at 679 Main St. to collect delinquent water and sewer charges. Council member Joe Declark seconded the motion. A roll call vote was taken and is as follows: Annell – yes, Barry – yes, Joe – yes, Duane – yes. All were in favor and the motion carried the council.

Gary Teuscher reviewed with the council the budget for fiscal year 2010.

The chair entertained a motion from council member Duane Peterson the council approve check and vouchers for the month of July 2009 in the amount of $8,686.75, in the general fund, $5,384./31 in the water fund, $14,503.87 in the sewer fund, with all funds totaling $28,574.93. Council member Joe Declark seconded the motion. All were in favor and the motion carried the council.

At 10:50 pm, the chair entertained a motion from council member Duane Peterson the council adjourn from the August 2009 council meeting. Council member Barry Bergholm seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

 

Marty Nate, City Clerk

City of Georgetown