February 4, 2014
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore
Meeting called to order: 7:00 pm Invocation: Mayor Bob Van Cleave
The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Minutes from the January 7, 2014, regular council meeting were read. The chair entertained a motion from councilmember Joe DeClark the council approve the minutes as read, with the exception of changing that the Enhanced 911 service is not a grant to be able to apply for, it is just something the City should be aware of and try to help the County to implement into our City. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
The audit for fiscal year 2012-2013 will be postponed until next council meeting in March.
The council entertained a motion from Councilmember Joe DeClark to swear-in the newly elected councilmembers. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council. Clerk Lynette Smith proceeded by reading the Oath of Office to incumbent councilmember Ada DeClark. Councilmember Ada DeClark requested to have the fire protection duties removed from her list and be added to councilmember Matt Argyle’s.
The backhoe agreement was presented to the council. This agreement is to be reviewed and approved by both parties on an annual basis. Both parties have agreed that all is well and no changes need to be made at this time. Councilmember Matt Argyle made the motion to accept and sign the agreement for the year 2014. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council. The Irrigation Company would still like to see the backhoe being protected from the sun and having a shed to park the backhoe under. They are willing to pay a portion of the cost to have a shed built if the City wants one larger than what would fit just the backhoe. Councilmember Joe DeClark will meet with Doug sometime this month and they will look into where the shed will be put and get measurements for how large the shed will be and report back at the next council meeting.
The Mayor and Clerk Smith held interviews with all applicants for the Police Chief position. After meeting with all three individuals the Mayor proposed that the City offer the job to John Martinez. Councilmember Ada DeClark made the motion to offer the position of Police Chief to John Martinez. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
The council discussed having a bid put out in the newspaper and listed on the radio’s bulletin board, for someone willing to take care of the City Park’s lawn maintenance from Memorial Day to Labor Day. Clerk Smith will get a bid listing put together and the council will decide at the April meeting on whom to hire for the summer months.
It was proposed to change the city council dates from Tuesday to another day during the week. After much discussion it was decided to leave the council dates to be held, as usual, on the first Tuesday of every month.
On the wastewater project, the contractor has submitted a cost for changing the layout of the irrigation system for having the lines run vertically verses horizontally. The cost for the extra pipe, fittings, and risers the change would be $4,340. If the contractor was to furnish the hand line and extra hose sets it would be an additional $2,535. Councilmember Matt Argyle made the motion to accept the change order of $4,340 and the City will find its own hand lines and save the additional $2,535. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.
Councilmember Matt Argyle suggested that the website be looked at being updated because there are still previous councilmembers listed on there. Clerk Smith will get pictures of new councilmembers and have them posted on the website and will also try to post the council agenda monthly.
Councilmember Ada DeClark inquired about being able to save up the parks capital outlay fund.
Police Report: Officer Skinner has made 30 contacts for the month of January and has officially left the City following his retirement party.
Maintenance report: Doug Thompson gave his report for the month of January stating that he is on his 5th load of sand now, has plowed the streets, used the backhoe to clean up and took the police car to Dunford Repair to have some maintenance work performed and be fixed. He and councilmember Joe DeClark assisted in fixing the sewer line backup earlier in the month. He suggested that in the next letter that goes out to all citizens that they be warned about not using any flushable baby wipes because they do not break up over time and instead form a large ball that is costly to have removed from the sewer lines. He did his regular testing and gathering of samples and assisted with turning the water off to a home so they could repair a leak at the house and he was also able to put away more Christmas decorations that are not frozen to the ground.
Office Report: Clerk Smith reported that there are 15 delinquent water and sewer accounts for the month of January. She also had a wireless router installed in the office to have available for councilmembers during city council.
The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of January 2014 in the amount of $11,587.55 in the general fund, $7,282.95 in the water fund, $18,565.82 in the sewer fund with all funds totaling $37,436.32. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the February 2014 council meeting at 8:40 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Lynette Smith, City Clerk