June 4, 2013
Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Clerk Lynette Smith, Doug Thompson, Gary Thompson, Mayor Bob Van Cleave, Mable Whitmore, Juanita Wanner, Caden Collins, Ron Alleman, Forsgen Associates – Eric Dursteller and Aaron Swenson
Meeting called to order: 7:00 pm Invocation: Councilmember Gary Thompson
The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.
Minutes from the May 7, 2013, regular council meeting were read. The chair entertained a motion from councilmember Gary Thompson the council approve the minutes as read. Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.
Juanita Wanner is the new owner of the Country Corner. She has plans to open a convenience store first and then would like to eventually open into a café. She will be open from 5:00 am to 8 or 9:00 pm. She would like to sell beer and tobacco and is planning to install a walk-in cooler, with the entrance being from the kitchen, so that she can stock pop and ice from the inside. She will also have an ice machine, pop machine and would like to try and get a RedBox DVD machine. She is hoping to be open by July 1st.
Our supplier, Glenn Hunter, for the pop machine has retired. We have options of purchasing the pop from Leonhardt’s in town and we would increase our selling price, or we could order a month’s worth of product at a time from Glenn’s daughter, who also works for Pepsi in Logan, or we could let the only business in town have the pop machine and not try to compete or take customers away from the Country Corner. Councilmember Matt Argyle made the motion to not maintain the pop machine anymore and to let the Country Corner receive that business. Gary Thompson seconded the motion. All were in favor and the motion carried.
Caden Collins approached the council with his ideas for his Eagle Scout project stating that he has helped to mark all of the corners for where the mulch is to be laid out and he will also help to lay the mulch in the playground area.
Keller Associates sent a letter updating the council on the progress that has been made within the last month of the wastewater project. We have received the OK from DEQ to go ahead with our plans and we will be opening the bids that have been submitted by contractors to perform the construction of the wastewater system on Friday, June 7th at Noon.
Forsgren Associates representatives Aaron Swenson and Eric Dursteller came before the council to give a final report on their findings from the highway study. They presented books to the council with full detail of the study and went through multiple pages with the council. They talked about many grants that are available right now through the LHTAC for new signs and capital road improvements. They will help us with applying for these grants and suggested to apply for the sign grant first to get on board with the County’s 911 Enhanced Service.
Mable Whitmore, representing the Twin Creeks Committee informed the council of the plans for that day and to give final assignments. Councilmember Ada DeClark will help to be in charge of the luncheon and Mayor Bob will speak to Juanita about her willingness and interest in helping with the luncheon. Matt Argyle will find someone to be in charge of the treasure hunt; Gary Thompson will be over the advertising and Joe DeClark will oversee the treasure pool. Twin Creeks is approaching quickly on July 20th.
Police Report: Officer Skinner has returned to work and has made 37 contacts for the month of May.
Maintenance report: Doug Thompson gave his report for the month of May stating that he had to resample his water samples for coliform and he’s certain that the change in the water was from the flushing out the hydrants and shutting down the water system. He has spotted a couple of hydrants with troubles that may need to be replaced in the near future. He met with Keller’s during the pre-bid meeting for the sewer system and his sewer samples have tested good and he has sent his EPA letter updating them for the month. He mowed and trimmed the cemetery to get it ready for Memorial Day and had to fix a riser. He has started to mow along the streets and approved a building permit. He has marked some spots for DigLine and has removed the chains and plow from the dump truck. He got a bid for a new Garage Door on the City Shop from Gundersen’s for the materials and Rick Merritt for the labor of installing the door. The bid is for a door with a motor that comes with a lifetime warranty and installation of a man door. He will get one other bid to compare with for the next meeting.
Office Report: Clerk Smith reported that there are 12 delinquent water and sewer accounts for the month of May. She also reported that Hewlett Packard is offering City affiliates a discounted rate on products, if anyone is interested. Also, Alex Kadar, owns a home and is not living in it right now. He would like to have the water turned on to be able to have Ron Alleman maintain his yard to water it and keep it looking nice. Councilmember Joe DeClark made the motion to allow Alex to have his water only, turned on and to treat his account like a pasture and charge him only for the water services during the months that he uses the water. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.
The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of May 2013 in the amount of $8,667.52 in the general fund, $5,884.09 in the water fund, $16,028.16 in the sewer fund with all funds totaling $30,579.77. Councilmember Gary Thompson seconded the motion. All were in favor and the motion carried the council.
The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the June 2013 council meeting at 8:30 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.
Lynette Smith, City Clerk