Resolution #2007-1: Record Retention Schedule
RESOLUTION NO. 2007-1
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF GEORGETOWN, IDAHO, ADOPTING A RECORD RETENTION SCHEDULE.
WHEREAS. a record retention schedule establishes minimum retention periods for the various types of city records; and,
WHEREAS, Idaho Code 50-907 requires the City Council to adopt by resolution a record retention schedule, listing the various types of city records with the applicable retention periods; and,
WHEREAS, adoption of a record retention schedule assists in efficient and effective records management by identifying records that have exceeded their minimum retention that may be destroyed following approval by the City Attorney and, as required for semi-permanent records, approval by the Idaho State Historical Society and upon resolution of the City Council in accordance with the provisions ofldaho Code 50-907; and,
WHEREAS, a record retention schedule also enhances protection of historic records by identifying records of enduring value as permanent records that are retained by the city in perpetuity or transferred to the Idaho State Historical Society’s Permanent Records Repository for permanent retention upon resolution of the City Council.
NOW, THEREFORE, BE IT RESOLVED by Mayor and Council of the City of Georgetown, Idaho that the city hereby adopts the record retention schedule attached as Exhibit “A”.
Records identified as permanent shall not be destroyed, but shall be retained by the city in perpetuity or transferred to the Idaho State Historical Society’s Permanent Records Repository for permanent retention upon resolution of the City Council.
Records that are not considered permanent shall be retained for the period specified in the retention schedule and until destruction is approved by resolution of the City Council pursuant to the provisions of Idaho Code 50-907.
The administrative staff of the City authorized to take all necessary steps to carry out the authorizations provided by this Resolution.
PASSED BY THE CITY COUNCIL AND APPROVED BY THE MAYOR of the City of Georgetown, Idaho this 6 February 2007.
CITY OF GEORGETOWN
(s) Albert K.Johnson, Mayor
ATTEST: Marty Nate, City Clerk