Archive for May, 2016

April Minutes

Tuesday, May 24th, 2016

April 5, 2016

 

Those Present:  Matt Argyle, Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Joe DeClark, Caden Collins, Matthew Hill and Colter Hollingshead from Keller’s Associates, Tracy Park from Direct Communications

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Matt Argyle

 

The chair entertained a motion from councilmember Ada DeClark that the council accepts the published agenda with added agenda item of Direct Communications to discuss renewing the internet contract. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the March 1, 2016, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter the council accepts the minutes as read. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

 

The financial audit for Fiscal Year 2014-2015 on City Funds will be postponed until the next meeting in May.

 

Direct Communications came before the council to have a new two year contract signed and agreed upon for the internet service. Lynette expressed concerns of the service at the City Hall being down A LOT! Their representative, Tracy said he would work with their technicians to get the service better for us and will also see if we can hook into the Fiber Optics line yet. Councilmember Matt Argyle made the motion to have the Mayor sign the new two year contract. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

 

Matthew Hill and Colter Hollingshead were present representing Keller Associates to update the council on the progress with the drinking water study. They presented a report with different funding options for the City, if decided to proceed with applying for a water loan, without raising the water rates. There are available funds with different rates from DEQ, Idaho Bond Bank and Army Core of Engineers. The City consumes A LOT of water, so thus far they are assuming that there must be some leaks. The council decided to wait until the study is over before proceeding with getting a loan. After the study is over they would like to reevaluate the options.

 

Caden Collins came before the council to discuss an idea for his senior project. He would like to repaint the swing set, merry go round, re-seal the picnic tables and paint the pavilion. The council thought this was a great idea and told him to charge what he needed for paint and supplies to Gunderson’s on the City’s account. Councilmember Ada DeClark made the motion for Caden Collins to spend $500 to reseal and paint the equipment at the City Park for his senior project. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council. It was also discussed that the baby swings need to be replaced as well as the tetherball at the park.

The council set the budget workshop and hearing dates for the new budget year. Councilmember Ada DeClark made the motion to set the budget hearing date for September 6, 2016 and the workshop will be held on August 2, 2016. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

The backhoe agreement needs to be renewed with the Georgetown Irrigation Company each year. It was discussed to look at getting a new backhoe and to trade in the current one while it still has value. Doug will research and get bids on a new backhoe. The Irrigation Company is also in favor of upgrading. In the meantime Councilmember Ada DeClark made the motion to accept and sign the agreement for the year. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

There were two bids for new windows in the City Hall submitted by Martin Simmons and Eric DeClark. The council reviewed both bids and they were very similar in product and size. Councilmember Matt Argyle made the motion to go with Eric DeClark’s bid for double pane windows. Councilmember DeLoy Kunz seconded the motion. Ada DeClark abstained from voting. All were in favor and the motion carried the council.

 

Councilmember Matt Argyle reported that the decals for the new police car have been installed and he has received a lot of great feedback. Everyone loves the new look and that it says, “In God We Trust” across the back.

 

Councilmember Ada DeClark announced that the delayed Easter Egg Hunt will be held on April 29th at 10:00 am for a Spring Celebration. Lynette will prepare flyers for the kids at the Elementary school. She would also like to get 2 radios for the Fire Department; one to have in the fire truck and one for the fire chief Mark Dunford.

 

Police Report:   Officer John Martinez made 16 total contacts for the month of March.

 

Maintenance Report:  Doug Thompson gave his report for the month of March stating that he attended school for 3 days in Pocatello this month and learned a lot. He learned that there are a couple of ordinances from the EPA that we need to have. They are a pre-treatment ordinance and a fat, oil and grease ordinance. We will check with the other Cities to see if they have some similar ordinances we can look at. He also stated that he keeps trying to send the EPA letter but it keeps getting returned and we haven’t been notified of a different forwarding address. Councilmember Ada DeClark made the motion to have the Waechtler’s mow the City Park and Cemetery again this year. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried. Doug will continue to work on ordering the new signs for the city to use the grant.

 

Office Report:  There are 11 delinquent water and sewer accounts for the month of March. Lynette also reported that she has ordered the new coupon books to be delivered for water and sewer accounts for the next two years and the office received a letter today notifying the City that we did not get the LHTAC grant applied for in December for $100,000 to redo Stringtown, but we still have the remaining $25,000 from our previous grant to use on Stringtown. She also announced that she will be stepping down as City Clerk-Treasurer and she has put an announcement in the News Examiner and will post the job opening at the post office as well. She is sad to be leaving the City but feels that she is needed at home more at this time. She will stay on through the month of May to help hire and train a new clerk and will be available to fill in if the new person needs to go on vacation or such.

 

The chair entertained a motion from councilmember Matt Argyle the council approve checks and vouchers for the month of March 2016 in the amount of $14,624.47 in the general fund,  $12,260.27 in the water fund, $18,286.15 in the sewer fund with all funds totaling $45,170.89. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the April 2016 council meeting at 8:50 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

March Minutes

Tuesday, May 24th, 2016

March 1, 2016

 

Those Present:  Matt Argyle, Ada DeClark, Glenn Hunter, DeLoy Kunz, Clerk Lynette Smith, Doug Thompson, Mayor Bob Van Cleave, Layne DeClark, Matthew Hill and Colter Hollingshead from Keller’s Associates

 

Meeting called to order:  7:00 pm                            Invocation:  Councilmember Glenn Hunter

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the February 2, 2016, regular council meeting were read aloud by Clerk Smith. The chair entertained a motion from councilmember Glenn Hunter the council accepts the minutes as read. Councilmember DeLoy Kunz seconded the motion. All were in favor and the motion carried.

 

Layne DeClark came before the council to discuss options of keeping his trailer house and renting it out now that he has built a new house. It was originally decided in March of 2002 that he would move the trailer house once he had built a house but plans changed and he didn’t build a house until this past year. Councilmember DeLoy Kunz made the motion for the city to allow him to keep his trailer house and not have to move it. Councilmember Glenn Hunter seconded the motion. Councilmember Ada DeClark abstained from voting. All other councilmembers were in favor and the motion carried.

 

Matthew Hill and Colter Hollingshead were present representing Keller Associates to update the council on the progress with the drinking water study. They gave a presentation on the water system and gave recommendations based on their findings for where to begin with water improvements.

 

The City Easter Egg Hunt was discussed and Ada DeClark made the motion to have the hunt on March 26th in the City Park and to spend about $100 to $150 on candy to fill the eggs, unless there is still snow then it will be delayed for a month to celebrate Arbor Day instead. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried. If all of the snow is melted then Jennifer Wells and her daughters will help to prepare for the hunt.

 

Councilmember Matt Argyle reported that he has been working with Tyler Williamson to get decals for the new police vehicle. He also made the motion to spend up to $500 on decals for the vehicle. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried.

 

Councilmember Ada DeClark reported that she would like to council to think about donating money to the search and rescue in the coming months.

 

Police Report:   Officer John Martinez made 13 total contacts for the month of February.

 

Maintenance Report:  Doug Thompson gave his report for the month of February stating that he did his regular routines for the month with sending his letter to the EPA, took his water samples that were returned good, plowed some snow and will be working on getting new window bids for the city hall for the upcoming meeting.

 

Office Report:  There are 18 delinquent water and sewer accounts for the month of February. Lynette also reported that there will be an election held on March 8th in the City Hall and so she will be out of the office that day.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of February 2016 in the amount of $13,421.37 in the general fund,  $5,921.80 in the water fund, $15,359.25 in the sewer fund with all funds totaling $34,702.42. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Ada DeClark that the council adjourn from the March 2016 council meeting at 8:45 pm. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk