Archive for July, 2015

August Council Meeting Agenda

Thursday, July 30th, 2015

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, August 4, 2015                7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION            

APPROVAL OF AGENDA ITEMS:

APPROVAL OF ADDITIONAL AGENDA ITEMS:        

READING AND APPROVAL OF MINUTES from July 7, 2015 meeting

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

  • Wastewater Project Update from Keller Associates
  • Twin Creek Days Recap – Marty Nate
  • Benches and Concrete at the Veteran’s Memorial
  • Georgetown Creek Bridge Update
  • LHTAC Highway Grant to fix 100 West Street Update
  • Budget Workshop with City Auditor, Gary H. Teuscher, CPA           
  • Ada:
  • Joe:
  • Matt:
  • Glenn:
  • POLICE REPORT:
  • MAINTENANCE REPORT:
  • OFFICE BUSINESS:           Delinquent water and sewer accounts
  • SIGNING OF CHECKS AND VOUCHERS FOR JULY’S BILLS
  • ADJOURNMENT 
  • Next Meeting: Budget Hearing Council Meeting at 7:00 pm – Tuesday, September 1, 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.

Council Minutes June 2nd

Thursday, July 30th, 2015

June 2, 2015

 

Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Doug Thompson, Mayor Bob Van Cleave, Mable Whitmore

 

Meeting called to order: 7:00 pm                            Invocation: Mayor Bob Van Cleave

 

The chair entertained a motion from councilmember Matt Argyle that the council accepts the published agenda. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the May 5, 2015, regular council meeting will be read at the next council meeting due to Lynette’s absence at this meeting.

 

Keller Associates emailed a progress report for the council to review regarding the Wastewater Project. Doug would like to use money in the project for some aerators instead of head gates and using the vaults. There are already vaults installed in the ponds for the head gates, but at this point the system is working great and there would need to be some redesigning to install the head gates, so instead Doug has suggested getting some aerators to stay on top of the odor control and the council agreed with him. Keller’s is looking into the possibility of doing this and getting it cleared with DEQ.

 

Lisa Transtrum with the Bear Lake Soil & Water Conservation District will be at the next meeting in July for her presentation.

 

Doug Thompson has been in touch with Greg Skinner at the County Road office and the County will be helping us to fix 100 West Street from our LHTAC Grant before the end of September of this year. We will trade the county materials for their labor in order to fix our streets. We may even have enough materials and money left over from the grant to be able to chip seal a few of our other roads in town as well. Lynette will prepare a letter to LHTAC for them to disburse our $100,000.00 for us to finish this project.

 

Councilmember Matt Argyle reported that he has been putting in the address signs. He has already installed 5 or 6 of them and at least 2 have already disappeared and another wants it relocated. Citizens need to understand that this is for their benefit for delivery personnel, emergency personnel, etc. to be able to find their homes more easily as well as a service from the city. We may have to look into implementing a City Ordinance to make it mandatory for every home to have one.

 

Councilmember Ada DeClark reported that the playground equipment for the elementary school was being installed. She would like to plan towards getting a piece of playground equipment for our city park to place in the mulch.

 

Police Report:   Officer John Martinez made 19 total contacts for the month of May.

 

Maintenance Report:  Doug Thompson gave his report for the month of May stating that he mostly helped Taylor Construction get finished up on the wastewater project. He had to retest the water samples for the month and he needs to meet with the lab technicians in Pocatello to find out exactly how to take his samples for their testing. He was able to get a pump this month to help with his testing for the wastewater. He met with DEQ for the permit handoff meeting. He cleaned up the cemetery removing what was left behind after Memorial Day and also had to clean up a fallen tree. He suggested putting up for silent bid some extra equipment that the city no longer uses at Twin Creeks.

 

 

Office Report:  There are 32 delinquent water and sewer accounts for the month of May.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of May 2015 in the amount of $10,222.96 in the general fund, $10,456.01 in the water fund, $15,539.75 in the sewer fund with all funds totaling $36,218.72 Councilmember Joe DeClark seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the June 2015 council meeting at 7:45 pm. Councilmember Ada DeClark seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

Council Minutes May 5th

Thursday, July 30th, 2015

May 5, 2015

 

Those Present: Matt Argyle, Ada DeClark, Joe DeClark, Glenn Hunter, Clerk Lynette Smith, Doug Thompson, Mable Whitmore, Judy George. Mayor Van Cleave was excused from the meeting due to travelling to Washington.

 

Meeting called to order: 7:00 pm                            Invocation: Council President Joe DeClark

 

The chair entertained a motion from councilmember Glenn Hunter that the council accepts the published agenda. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried the council.

 

Minutes from the April 7, 2015, regular council meeting were read. The chair entertained a motion from councilmember Matt Argyle the council approve the minutes as read. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Keller Associates emailed a progress report for the council to review regarding the Wastewater Project. Not much has changed since last Fall, but a construction meeting will be scheduled shortly with Taylor Construction and the permit handoff meeting with DEQ will take place then as well.

 

The Country Corner has officially closed its doors and so the pop machine will be coming back over in front of the City Hall. Leonhardt’s Beverages has offered to full service the machine and pay the City $3.70 per case or we can service it and pick up the product in town for $20.00 per case. It was decided for the City to maintain and stock the machine and try to build those funds towards installing a public restroom in the Park. Councilmember Glenn Hunter is going to take the machine home and refurbish it before we have it up and running again.

 

Steve Waechtler will be mowing and maintaining the lawns at the City Park and Cemetery again this summer and he has increased his bid to $300.00 per mow at the Cemetery and $150.00 per mow at the Park. Councilmember Ada DeClark made the motion to accept Steve’s prices and have him mow both lawns again this year. Councilmember Matt Argyle seconded the motion. All were in favor and the motion carried.

 

Councilmember Matt Argyle conveyed to the council that he would like to see there be stronger penalties for habitual water and sewer account delinquents in hopes of having people pay more attention to paying their City Bill. The resolution states now that delinquent accounts that are turned off have a $50.00 fee to pay along with the delinquent amount before services will be turned back on. He may look at changing the wording and increasing the fee at a later time.

 

Police Report:   Officer John Martinez made 17 contacts for the month of April.

 

Maintenance Report:  Doug Thompson gave his report for the month of April stating that he mowed the park, trimmed the trees and moved some headstones back in place at the Cemetery. He had a new water pressure vault installed and issued dog tag warnings. He also said there is a need at the sewer ponds for a new aerator. He will look into prices and get back to the council on that. He also mentioned that the stone work on the bears, fountain and the bell needs to be replaced. The council thought it would be good to have Martin Simmons give us a bid for the repairs. The memorial bench for Bo Taylor and Trent Sorensen has been picked up and they are trying to decide on its exact placement. Doug was also able to get some of the water and sewer bills caught up this month and turned water services on at 3 locations and he will be ordering a load of road patch to fix some roads here shortly.

 

Office Report:  Clerk Smith reported that there are 16 delinquent water and sewer accounts for the month of April. She also informed the council that she will be changing her office hours for the summer months to mornings from 9:00 am – 12:00 pm still on Tuesday, Wednesday and Thursday. She also reminded them of the upcoming election on May 19th for the Courthouse Bond and informed them that she will not be in the office that day or at the June Council meeting and also asked if she could replace the blinds in the City Hall. The bridge on Main Street near the Church will be replaced in 2016 and it will take about 3 months from start to finish.

 

The chair entertained a motion from councilmember Ada DeClark the council approve checks and vouchers for the month of April 2015 in the amount of $12,102.01 in the general fund, $21,719.41 in the water fund, $40,748.98 in the sewer fund with all funds totaling $74,570.40 Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

The chair entertained a motion from councilmember Matt Argyle that the council adjourn from the May 2015 council meeting at 8:35 pm. Councilmember Glenn Hunter seconded the motion. All were in favor and the motion carried the council.

 

Respectfully submitted,

 

Lynette Smith, City Clerk

July Agenda

Wednesday, July 1st, 2015

CITY OF GEORGETOWN

CITY COUNCIL MEETING

AGENDA

Tuesday, July 7, 2015                     7:00 pm                     382 Main St.

MEETING CALLED TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION              

APPROVAL OF AGENDA ITEMS:

APPROVAL OF ADDITIONAL AGENDA ITEMS:        

READING AND APPROVAL OF MINUTES from May 5, 2015 and June 2, 2015 meetings

AGENDA ITEMS OF CITY OPERATIONS AND NEW BUSINESS:

  • Wastewater Project Update from Keller Associates
  • Idaho Transportation Dept – Georgetown Bridge – Greydon Wright
  • Bear Lake County Soil & Water Conservation District – Lisa Transtrum
  • Agrium – Kirby Shepherd
  • Twin Creek Days Update – Marty Nate
  • LHTAC Highway Grant to fix 100 West Street Update           
  • Matt:
  • Glenn:
  • Ada:
  • Joe:
  • POLICE REPORT:
  • MAINTENANCE REPORT:
  • OFFICE BUSINESS:           Delinquent water and sewer accounts
  • SIGNING OF CHECKS AND VOUCHERS FOR JUNE’S BILLS
  • ADJOURNMENT 
  • Next Meeting:

 

  • Regular Council 7:00 pm – Tuesday, August 4, 2015, Georgetown City Building – 382 Main St. Questions concerning items appearing on this Agenda or requests for accommodation of special needs to participate in the meeting should be addressed to the Office of the City Clerk or call 208-847-2120.