Archive for May, 2011

April 2011 – City Council Minutes

Thursday, May 26th, 2011

April 5, 2011

Those present: Gary Thompson, Ada DeClark, Bob Van Cleave, Duane Peterson, Joe DeClark, Kevin Nate, Lori Haddock, Wanda Dunn, VerJean Turner, Marlene Kizer, Adam McKenzie, Doug Thompson

Meeting called to order: 7:00 pm

Invocation: Duane Peterson

The chair entertained a motion from council member Gary Thompson the council accept the proposed agenda item: motion to revisit the proposed wastewater solution. Item was sent via e-mail day of council meeting. IDEQ requires completion before Keller Associates can submit the Environmental Information Document and complete the study. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Ada DeClark the council accept the published agenda along with the proposed agenda item. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the 25 February 2011 public hearing were read. The chair entertained a motion from council member Joe DeClark the council approve the minutes as read. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. Minutes from the March 1, 2011 council meeting were read. The chair entertained a motion from Council member Gary Thompson the council approve the minutes as read. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from council member Ada DeClark, suggesting since the city has not received any further comment on the proposal, I propose the council concur with the direction of the study and the proposed solution as identified in the study after considering the discussions in public hearing held on 25 February 2011. Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

The council discussed the proposed fees for utilities shut off and turn ons. The council suggested a $35.00 fee for both. The chair entertained a motion from council member Ada DeClark the council hold a public hearing in reference to Ordinance #70, to hear comments on the proposed $25.00 fee for the temporary RV/Camp trailer permit and the proposed $35.00 utilities turn on and shut off fee. She suggested the council hold the public hearing in conjunction with the May 2011 council meeting. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Marty was instructed to publish the public hearing and add it to the May Council meeting. Discussion evolved around the reduction for the non-resident fee for the Wendy Foss burial. The council felt they could not reduce the non resident fee for one and not another. The chair entertained a motion from council member Joe DeClark the council deny the request for the reduction in the opening and closing fees for the Wendy Foss burial. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. Lori Haddock visited with the council concerning the Bear Lake Valley Blue Print process. She invited the council members to the next meeting which will be held 27 April 2011 and invited them to share their suggestions and comments with the committee. The council reviewed the city/irrigation company back hoe agreement. The chair entertained a motion from council member Gary Thompson the council make the necessary changes to the agreement and approve it for the year 2011. Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Kevin Nate, representing the Northern Bear Lake Valley Foundation, informed the council the Horizon Grant foundation had agreed to provide travel expenses for 3 interested citizens to attend a grant writing workshop in Idaho Falls. The foundation had two interested parties attending. They needed grant projects to work on at the workshop and he wondered what the city was needing and what they could help with. They discussed the RV dump station, park equipment and cemetery needs. City Attorney Adam McKenzie informed the council about the judicial confirmation process. A public hearing has been advertised for 15 April 2011 at 7:00 at City Hall. The public hearing will take comment for the council to pursue the judicial confirmation hearing. The petition will then be filed and another public hearing will be held the 29 April, 2011 file for court hearing. The court hearing petition will need to be published 3 weeks before the court hearing on the 27th of May 2011. The petition needs to show a need for the system changes for this year. Adam felt the confirmation would be approved given the study done by Keller Associates. Mike and the boys will attend both public hearings and will have facts and information available for anyone wanting them. The chair entertained a motion from council member Ada DeClark the council approve the April 15, 2011 public hearing for the Judicial confirmation process. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. Council member Joe DeClark distributed draft copies for proposed the employee policy. He asked council members to read the information and return next month with suggestions and comments.

Police Report: Officer Skinner had 56 contacts.

Maintenance Report: Doug told the council he would need to get one of the rams on the backhoe rebuilt and will solicit Western States Cat to do the job. He plowed snow, rebuilt chains, sent the EPA letter, dug 4 graves, took water and sewer samples, visited with Walt Mueller concerning the Blue Frog aerators for the lagoons. Mr. Mueller consulted his engineers and came back with 4 aerators costing approximately $71,350.00. That price does not include the electrical hook up for the aerators. He suggested the city visit with the Keller boys when installation of the aerators was closer to the finished product.

The chair entertained a motion from council member Ada DeClark the council approve checks and vouchers for the month of March 2011 in the amount of $12, 241.87 in the general fund, $5,824.09 in the water fund, $15,215.59 in the sewer fund with all funds totaling $33,281.55. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

At 9:00, the chair entertained a motion from council member Gary Thompson the council adjourn from the April city council meeting. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

March 2011 – City Council Minutes

Thursday, May 26th, 2011

1 March 2011

Those Present: Gary Thompson, Bob Van Cleave, Duane Peterson, Joe DeClark, Wanda Dunn, Riley Lloyd, Steve Hill, Doug Thompson, Ada DeClark

Meeting called to order: 7:00 pm

Invocation: Mayor Bob Van Cleave

The chair entertained a motion from Council member Gary Thompson the council approve the published agenda. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

Minutes from the February 1, 2011 council meeting were read. The chair entertained a motion from council member Ada DeClark the council approve the minutes as read. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Riley Lloyd introduced two proposed eagle projects to the council members. He proposed two metal “Welcome to Georgetown” signs. The signs would be planted at the city limit boundaries and would cost the city approximately $108.00 per sign. The second proposal consisted of 6 picnic tables with the frames made out of galvanized pipe and the table top and benches consisting of pine 2 x 10’s. Each table would cost approximately $280.95. The council discussed the projects with Riley. The chair entertained a motion from Council member Ada DeClark the council approve Riley Lloyd and his group of scouts to construct 4 – 6 ft. picnic tables for the city park; the tables costing approximately $1200.00. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. Mayor Van Cleave asked the council if they were interested in donating to the Bear Lake County Fair. The chair entertained a motion from Council member Gary Thompson the council approve a $600.00 donation to the Bear Lake County Fair. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council. Marty told the council a fee needs to be established for Ordinance #70. Ordinance #70 permits a property owner to live in a RV or Camp Trailer while building a permanent residence for the period of one (1) year. With this permission comes a fee for the temporary residence. The council discussed the issue. The chair entertained a motion from Council member Gary Thompson the council approve an amount of $25.00 for the temporary permit fee. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The council reviewed the shut off and turn on utilities request forms. The forms were tabled until next meeting. Council member Joe DeClark told the council members he and Doug had been contacted by Walt Mueller who represents the Blue Frog aerators. Doug and Joe researched the equipment and felt the city should look into the product. The aerators have a propensity to clear the sludge from the ponds and would be more economical for the city than the outdated ones we are now using. Mr. Mueller is collecting more information for the City and will have it ready for the next council meeting. Council member Duane Peterson told the council he felt the council needed to focus on the wastewater issues and look at the RV/Camp Trailer draft at later date. Some questions arose about the draft with the discussion Duane felt the draft was ready to be sent to Adam. The council wanted to wait on it for a while. Council member Ada DeClark asked the council if they had any comments on the hospital donation she had proposed at last months meeting. The council discussed the donation. The chair entertained a motion from council member Ada DeClark the council approve a $1500.00 donation for the 2011 year. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. She asked council members to review the scholarship/charitable fund draft she is proposing. The council visited about Arbor Day and what they could do to promote respect for our environment. She will look into the arbor day grant application and with the help of the teachers, put together a program for the school children.

Police Report: Officer Skinner had 41 contacts.

Maintenance Report: Doug plowed snow, took samples for the water and wastewater systems, replaced a thermostat in City Hall, replaced the light bulb at the flag pole, fixed the pop machine, the engine heater in the snowplow is toast and is not manufactured any more, he is looking into something else, had the county wing back the snow banks, rebuilt a set of chains, received the BioLynceus product and a chlorine shipment, put a new heater in the Chlorinator building, sent the EPA letter, our courier has quit, however we are breaking in a new one.

The chair entertained a motion from council member Duane Peterson the council approve checks and vouchers for the month of February 2011 in the amount of $12, 721.57 in the general fund, $5,851.91 in the water fund, $11,856.57 in the sewer fund with all funds totaling $30,430.05. Council member Ada DeClark seconded the motion. All were in favor and the motion carried the council.

At 9:00 pm, the chair entertained a motion from council member Ada DeClark the council adjourn from the March 2011 council meeting. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

January 2011 – Special Council Meeting

Thursday, May 26th, 2011

January 6, 2011

Those present: Bob Van Cleave, Joe DeClark, Ada DeClark, Duane Peterson, Gary Thompson

Meeting called to order: 8:00 am

The council reviewed the Letter of Interest to DEQ. The chair entertained a motion from council member Duane Peterson the council instruct Mayor Van Cleave to sign the Clean Water Funding Assistance Letter of Interest to DEQ. Council member Joe DeClark seconded the motion. A roll vote vote was taken and is as follows: Joe -yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

At 8:35 am, the chair entertained a motion from council member Joe DeClark the council adjourn from the special emergency meeting. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown

January 2011 – City Council Minutes

Thursday, May 26th, 2011

January 4, 2011

Those Present: Ada DeClark, Doug Thompson, Gary Thompson, Jeff Olsen, Ken Klingenberg, Jim Miller, Mike Jaglowski, Aaron Swenson, Skylar Allen, Nick Charles, Joe DeClark, Wanda Dunn, Tom Hepworth, Bob Van Cleave, Brandon Harris, Duane Peterson, Craig Bornful

Meeting called to order: 7:00 pm

Invocation: Ada DeClark

The chair entertained a motion from council member Ada DeClark the council approve the posted agenda. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Minutes from the December 7, 2010 council meeting were read. The chair entertained a motion from council member Ada DeClark the council accept the minutes as read. Council member Joe DeClark seconded the motion . All were in favor and the motion carried the council.

Jeff Olsen from BioLynceus addressed the council with information concerning a product produced expressly for wastewater systems. The product is introduced at the top of the wastewater system and eliminates sledge, algae, weeds, etc. in the lines and lagoon cells. The product has been in operation for 20 years and has had a good success rate. He felt the product would help the city system immensely. Questions were asked and discussion ensued. The council will review the information. Aaron Swenson from Forsgren Associates visited with the council concerning the transportation grant awarded the city. The grant is a non-matching grant and funds will become available in the spring. Funds from the grant must be used to create a capital improvement plan, a payment management plan, or a maintenance management plan. Aaron and Brandon would like to put together a citizens committee to help with the planning process. As funds become available they will meet with council members and receive more direction. Ken Klingenberg chairman of the Citizens Advisory Committee over the wastewater system informed those present about the issues the city has with the present system. When the system was implemented into the city infrastructure a discharge permit was required, however the city was never issued one. In May 2009, a Notice of Violation and Request for Information from EPA was received by the city. The city failed to address the notice and in October 2010 the City received a Notice of Intent to File Complaint for Clean Water Act Violations from EPA. At that time there were 39 violations reported on the system. Keller Engineering was already doing the feasibility study for the city; they were contacted to help with the violation problem. A citizens advisory committee was formed consisting of Ken Klingenberg, Jim Miller, Paul Miller, Joe DeClark, Mayor Van Cleave, Doug Thompson and Skylar Allen. Discussions were held and the committee has the following recommendation for the city council: eliminate the lift station, line pipe from MH83 to lagoons, clean and video inspect collection system, raise manholes experiencing inflow, discontinue discharge to Bear River and revert to land application as permitted through Idaho DEQ. Land application would eliminate the hovering of Federal agencies allowing the city to deal with state agencies only. Mayor Van Cleave told those present the city with the help of Keller Engineering has forwarded a letter to EPA informing them of the steps the city has previously taken to correct the problems and the monetary expense the city has put back into the system. Part of the committee recommendation is to purchase property that will be leased back for the land application. If the city does not comply with EPA mandates, the violations to the city would run in the millions of dollars. The city can not afford to ignore the violations or the fact the wastewater system needs attention. Mike Jaglowski from Keller Engineering told those present total construction costs would be approximately 2.7 million. The city can apply for a loan from DEQ with an interest rate of 1.75% and a 30 year term. The city would need to make application to DEQ for the assistance program. Expiration date for the application is January 14, 2011. At 8:15 pm, the chair entertained a motion from council member Ada DeClark the council move to an executive session pursuant to Idaho Code Section 67-2345-C. Council member Joe DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. At 8:25 pm, the chair entertained a motion from council member Ada DeClark the council move back into public meeting. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Duane Peterson the council accept the Citizens Advisory Committee’s recommendation to proceed with the land application method and for Keller Engineering to finish the wastewater study and present to the City and DEQ an agreeable process for the land application method and apply for the funding necessary for the project. Council member Gary Thompson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve the elimination of the present lift station for the wastewater system and the installation of a new collection line from the present lift station to the sewer lagoons. Council member Duane Peterson seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council. The chair entertained a motion from council member Gary Thompson the council schedule a special emergency meeting for the council to review the Clean Water Funding Assistance Letter of Interest to DEQ. Due to the dead line set on the application the council will need to meet as soon as possible. Proposing the meeting be set for Thursday 6, January 2011 at 8:00 am at City Hall. Council member Ada DeClark seconded the motion. A roll call vote was taken and is as follows: Joe – yes, Duane – yes, Ada – yes, Gary – yes. All were in favor and the motion carried the council.

Police Report: Officer Skinner had 33 contacts.

Maintenance Report: Doug plowed snow and more snow and more snow, cleared out the cemetery for a funeral, collected samples for water and sewer, sent the EPA letter and plowed snow, kept the Christmas lights running and plowed snow.

Marty reported 21 delinquent water and sewer accounts. Told the council Officer Skinner would like to purchase a new winter coat in the neighborhood of $250.00. The chair entertained a motion from council member Duane Peterson the council approve the purchase. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council. The chair entertained a motion from council member Joe DeClark the council approve the Mayor to sign the Audit Engagement Letter for the audit for fiscal year 2010. Council member Duane Peterson seconded the motion. All were in favor and the motion carried the council.

The chair entertained a motion from council member Joe DeClark the council approve checks and vouchers for the month of December 2010 in the amount of $6,975.62 in the general fund $6,150.41 in the water fund, $11,025.84 in the sewer fund with all funds totaling $24,151.87. Council member Gary Thompson seconded the motion. All were in favor and the motion carried the council.

At 10:15 pm, the chair entertained a motion from council member Gary Thompson the council adjourn from the January 2011 council meeting. Council member Joe DeClark seconded the motion. All were in favor and the motion carried the council.

Respectfully submitted by,

Marty Nate, City Clerk
City of Georgetown